VB MSTU Minutes 09/07/202340.A.3
V amd erNet J;eacA JV 1.S YA
Advisory doxiomittoe
8300 Radio Road
Naples, FL 34104
SEPTEMBER 7, 2023
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Forman called the meeting to order at 2:04 P.M. Roll call was taken, and a quorum of five
was established. The Pledge of Allegiance was recited.
II. ATTENDANCE
Advisory Committee: Bruce Forman — Chairman
William Sjostrom — Vice Chair
Mark Weber
Gabriella R. Miyamoto
William Arell Harris
Staff: Judy Sizensky - Project Manager
Rosio Garcia — Operations Coordinator
Others: Aaron Gross — Ground Zero Landscaping
Wendy Warren - Transcriptionist
III. APPROVAL OF AGENDA
Vice Chair Sjostrom moved to approve the Agenda of the Vanderbilt Beach MSTUAdvisory
Committee. Second by Ms. Miyamoto. Carried unanimously 5 - 0.
IV. APPROVAL OF MINUTES
Ms. Miyamoto moved to approve the minutes of the July 13, 2023, Vanderbilt Beach MSTU
meeting as presenter. Second by Vice Chair Sjostrom. Carried unanimously 5 - 0.
V. LANDSCAPE MAINTENANCE REPORT —Aaron Gross, Ground Zero Landscaping
Mr. Gross reported:
• Conner Park landscaping was refurbished with Bougainvillea, Ixora, to replace plants and
shrubs damaged by Hurricane Ian.
• The area was mulched, and the plant material is being hand watered due to unseasonably
dry weather conditions.
• The Parks and Recreation Department repaired the irrigation between the County parking
area and the north side of BluebilI Avenue by the parking lot where the MSTU replaced the
CocopIum hedge with Clusia.
Packet Pg. 1513
40.A.3
VI. VANDERBILT DRIVE REFURBISHMENT — Mike McGee, McGee & Associates
A. Regatta Corner of Vanderbilt Beach Drive and Vanderbilt Beach Road
• A Request for Quote (RFQ) was distributed to all contractors on the Collier County
General Contractors Contract #19-7525 for the renovation project at the NW corner of
Vanderbilt Beach Road and Vanderbilt Drive at The Regatta Vanderbilt Beach.
• The single bid submitted by Capital Construction was significantly higher than the
Opinion of Cost provided by the projects Architect and Engineer.
• The project will now be coordinated through the Procurement Division and a Scope of
Work (SOW) for the project posted on Bid -Sync for quotes from General Contractors.
• McGee & Associates combined the engineering and irrigation drawings onto one sheet
and stamped the drawings.
• The contract will be awarded to the lowest qualified bidder.
• Consideration will be given to coordinating the work required for the landscape projects
at Vanderbilt Drive and The Regatta Vanderbilt Beach with the crosswalk project.
B. Crosswalks (5) Along Vanderbilt Beach Drive
• Trebilcock Consulting Solutions and McGee & Associates completed engineering and
construction plans for five (5) ADA compliant paver crosswalks on Vanderbilt Drive.
• Three (3) of the crosswalks will be installed at The Anchorage, The Dunes of Naples, and
Marina Bay on completion of Phase IV construction.
• A Request for Quote (RFQ) was distributed to the vendor(s) on Collier County General
Contractors Contract #19-7525.
The Anchorage
Refurbishment of landscape for property damaged by Phase IV construction is complete.
Marina Bay Landscaping
Ms. Sizensky, Mr. Gross, Ground Zero Landscaping, and a representative from MasTec, will
meet with Marina Bay Board Members to finalize landscape planting to replace material
damaged during Phase IV construction. Ground Zero Landscaping will provide a cost quote for
the project.
An ADA compliant paver crosswalk, abutting curbs, will be installed to eliminate water
puddling.
The Dunes of Naples
Design plans will be prepared, and Homeowner Association approval secured, for enhancement
of landscaping along the narrow strip of roadway at The Dunes of Naples. Swales and gutters
may be conducive to a simulated Japanese waterway.
Bench Installations
The Dunes of Naples
• Solid Pave installed a paver pad and Madison style bench, with plaque commemorating
Charlie Arthur, at The Dunes of Naples.
Moraya Bay
• A commemorative bench pad at the Moraya Bay Beach Tower will be constructed at a
higher elevation, surfaced with pavers and a Madison style bench installed.
2
Packet Pg. 1514
40.A.3
• The area will be surveyed to ensure Right of Way (ROW) compliance and provision for
ADA access.
• Irrigation will be modified, and sod replaced.
Le Dauphin
• A Madison style bench will be re -installed in the vicinity of Le Dauphin Condominiums
on the west side of Vanderbilt Drive, The existing bench pad will be evaluated for safety,
replaced if necessary, and surface pavers installed.
C. Vanderbilt Dr Landscape --- Vanderbilt Beach Road to Bluebill Avenue Landscape West
Side Vanderbilt Drive
• The environmentally conscious design, from Palm Court to Bluebill Avenue, includes
Christmas Palm trees at the intersections, ground covers and a storm water Rain Garden
in the west Right of Way (ROW). Drawings include a Landscape Planting Plan, an
Irrigation Plan, and a Plant Schedule for reference. Conformance to the twenty-four (24)
inch high sightline standard at intersections will be ensured.
• A drip line irrigation system will be installed to ensure adequate water flow to the
landscaping.
• McGee and Associates will submit an Opinion of Cost on completion of final
construction drawings.
• The Collier County General Contractors Contract #19-7525 will be utilized.
• On completion of McGee & Associates plans, a Scope of Work (SOW) will be prepared,
an Invitation to Bid will be sent to all contractors on the contract.
• The Road Maintenance Division will review and endorse the plans with consideration for
impact on utilities on the roadway.
McGee & Associates will present afinal updated version of the Vanderbilt Drive Landscape
renovation construction drawings previously presented at the February 2, 2023, meeting for
Committee consideration at the October S, 2023, meeting.
V11. PROJECT MANAGER REPORT — Judy Sizeusky
A. FY-23 Budget for September
Vanderbilt Beach MSTUFund Budget 1617 dated September 7, 2023
Purchase Orders
1, Century Link — Engineering Design & Supervision, Phase IV Utility Project.
2. Ground Zero Landscaping —
o Incidentals are for landscape refurbishment and miscellaneous.
o Ground Maintenance includes Conner Park and irrigation repairs.
3. MasTec North America — Contract for burial of conduit and placing of equipment for Florida
Power & Light, Comcast cable and Century Link for Phase IV.
4. McGee & Associates — Landscape Architecture — Refurbishment of Vanderbilt Drive and
Regatta Landscaping and miscellaneous projects.
5. Premier Staffing — Transcription Services.
6. Q Grady Minor & Associates - West Vanderbilt Drive Sidewalks.
7. Stantec Consulting — CEI Professional Services, Phase IV Utility Project.
8. Site One Landscape Supply — Irrigation Parts & Pumps.
Packet Pg. 1515
40.A.3
9. Solid Pave, LLC — Concrete Footers.
10. TreeTop Products — Benches.
Budget Summary
a. Current Ad Valorem tax, Line 1, is $1,702,200.00, an increase of 14.3% over FY-22, of which
$1,555.315.42 has been collected and a balance of $$146,884.58 remains to collect.
b. Transfers and Contributions, Line 13, in the amount of $4,439,041.27, is a carry-over of
unexpended FY-22 funds (minus a 5% reserve of $86,700).
c. Total Revenue, Line 14, Budgeted at $6,169,241.27, including investment interest, transfers,
and contributions, is $4,519,460.52 after Expenditures of $1,649,780.75.
d. Operating Expense, Line 36, is budgeted at $5,305,541.27 with current Commitments of
$1,280,615.88, Expenditures of $294,782.84, and a Budget Remainder (unspent operating
funds) of $3,730,142.55 available within budget for additional operating expenses as
neeneeded. Capital Outlay, Line 38, budgeted at $650,000.00, is for the current fiscal year
long term projects, consistent with the MSTU ordinance and upon a motion from the
Advisory Committee.
f. Transfer to Fund 111, Line 39, in the amount of $91,000.00, for MSTU Staff salaries and
accrued County overhead related to MSTU operations, has been transferred and a balance of
$0 remains for transfers.
g. Of the $13,500.00 budgeted for Transfer to the Property Appraiser, Line 41, $12,998.29 has
been expended leaving a balance remaining of $501.71.
h. Transfer to the Tax Collector, Line 42, in the amount of $34,200.00 is for collection of MSTU
millage as part of the annual County tax bill, currently 0.5000 mills. $31,768.23 has been
transferred; the remaining balance is $2,431.77.
i. Of the $75,000.00 budgeted, for anticipated Maintenance and Capital projects in future fiscal
years as identified in the Asset Management Plan, $0 has been spent and a balance of $75,000
remains.
j. Total Budget, Line 46, lists FY-23 M.S.T.U. budgeted funds at $6,169,241.27; with tabulated
Commitments of $1,280,615.88, Expenditures of $430,549.36, and a Budget Remainder (total
unspent funds) of $4,458,076.03. The budget amount of $6,169,241.27 does not change
during the fiscal year.
General
a. Available funds are sufficient to satisfy outstanding invoices for Phase IV Utility Burial
Project, landscaping at the Regatta of Naples at Vanderbilt Beach Road and Vanderbilt Drive,
the Vanderbilt Drive landscape renovation project, and the crosswalks.
b. MasTec has an outstanding financial commitment of $1,038,882.77 for Phase IV construction.
• The third payment is in process.
• Ms. Sizensky will prepare an Executive Summary for final payment approval from the
Board of County Commissioners (BCC).
c. A schedule reduction in irrigation frequency reduced the monthly water bill significantly.
d. FY-23 millage rate of 0.5000 will fund future projects, as well as the existing MSTU assets
identified in the Capital Asset Management Plan, updated annually.
e. Funds not spent in FY-23 (fiscal year 2023) will be carried forward into FY-24,
f. Funds collected by the Vanderbilt Beach MSTU cannot be utilized outside of the MSTU.
El
Packet Pg. 1516
40.A.3
B. Phase IV Utility Burial Status
• The Phase IV Utility Burial Project is completed.
• MasTec removed the overhead cable and the two (2) utility poles on either side of the
bridge,
• Florida Power & Light (FPL) removed the utility poles on the north section of Vanderbilt
Drive.
C. Greenway Multi -Use Bike Path — Vanderbilt Drive North of Blue Bill
A ten (10) foot bike and pedestrian path north of the Dunes of Naples entrance cannot be
navigated at high tide or during extreme rain events.
RWA Engineering surveyed the area to determine the feasibility of installing an asphalt surface
and curb. A proposal is being prepared for submission at the October meeting.
Ms. Sizensky will request the Road Maintenance Division to assume responsibility for
maintenance of the bike and pedestrian path.
VIII. OLD BUSINESS
A. Potential Future Projects
1. Refurbish Bridge of Channel on Bluebill
The Committee suggested cleaning the waterway bridge and/or researching the application of
a veneer stone.
The Project Manager will meet with the Road Maintenance Division to discuss the project.
2. Install Sidewalks East and West Side of Gulf Shore Drive
The Road Maintenance Division is considering sidewalk installation on the east side of Gulf
Shore Drive for 2025. Design and fund allocation are required; sidewalks must conform to the
County code and be ADA compliant. A bike path should be incorporated into the project
design. Drainage would have to be redesigned to accommodate the installation. Project
timeline depends on coordination with Road Maintenance and Capital Planning.
The Project Manager will meet with the Road Maintenance Division to discuss the project.
3. Install 8" reuse water line from US41 to Conner Park.
Vanderbilt Drive's current annual water bill is approximately $35,000 and Conner Park's
approximately $30,000 per year. An investigation to determine if underwriting the cost of a
reuse water line installation from US 41 to Conner Park is in process. One potential quote
placed the cost at $550,000 for the conversion which would supply water to Connor Park and
Vanderbilt Drive.
Ms. Sizensky met with the Division Manager for Reuse Water Management to propose a
reuse water line installation from US 41 to Conner Park to supply water to Connor Park and
Vanderbilt Drive. He noted the County and Environmental Protection Agencies are very
cautious about placement of reclaimed water lines and do not want to place them close to
wastewater service. As a result, the project is not of interest currently.
Ms. Sizensky will continue to research options.
Packet Pg. 1517
40.A.3
4. Pedestrian Lighting Varying Places
Lighting options for pedestrian safety and visual enhancement on Vanderbilt Drive will be
researched.
IX. NEW BUSINESS
Nome
X. PUBLIC AND COMMITTEE COMMENTS
None
XL ADJOURN
There being no further business for the good of the County, the meeting was adjourned by order
of the Chair at 2:49 P.M.
VANDERBILT BEACH M.S.T.U. ADVISORY COMMITTEE
Bruce Forman, Chair
The minutes approved by the Board/Committee on D ;) 2023 "as submitted" 0 or "as
amended" j_1.
NEXT MEETING DATE:
OCTOBER 5, 2023 - 3:00 P.M.
Claussen Family Center at St. John's Church
625 111 th Avenue
Naples, FL 34108
Packet Pg. 1518