PBSD MSTBU Agenda 11/08/202333.A.2
PELICAN BAY SERVICES DIVISION
Municipal Services Taxing & Benefit Unit
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NOTICE OF PUBLIC MEETING WEDNESDAY, NOV. 8, 2023 N
THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON NOV. 8 00
AT THE COMMUNITY CENTER AT PELICAN BAY, 8960 HAMMOCK OAK DRIVE, 0
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NAPLES, FLORIDA, 34108.
AGENDA
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 10/11/23 Regular Session meeting minutes
5. Audience comments
6. Administrator's report
a. Capital Projects updates
i. Sidewalk Phase II status
ii. Operations Facility bid
b. October 31 Financial Report
7. Committee Reports
a. Clam Bay
i. *Approval of the Clam Pass maintenance dredging project
8. Chairman's report
9. Old Business
10. New Business/Miscellaneous Correspondence
11. Adjournment
*indicates possible action items
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO
ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND
ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES, THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A
DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 252-1355.
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11/01/2023 Packet Pg. 1054
33.A.2
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
OCTOBER 11, 2023
The Pelican Bay Services Division Board met on Wednesday, October 11, 2023, at 1:00 p.m. at
the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board
Michael Fogg, Chairman
Joe Chicurel, Vice -Chairman
Jack Cullen
Jacob Damouni
Mark Ferland
Pelican Bay Services Division Staff
Neil Dorrill, Administrator
Dawn Brewer, Ops. Support Spec. II
Chad Coleman, Ops. Manager
Darren Duprey, Supervisor — Field I
Also Present
Jane Brown, Pelican Bay Foundation
Mohamed Dabees, Humiston & Moore
Peter Griffith (absent)
Susan Hamilton
Denise McLaughlin
Michael Rodburg (absent)
Beth Stein (absent)
Rick Swider
Dave Greenfield, Supervisor Field II
Karin Herrmann, Project Manager I
Lisa Jacob, Project Manager 11
Barbara Shea, Admin. Support Spec. 1I
Tony D'Errico, Pelican Bay Foundation
Melanie Miller, Pelican Bay Foundation
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 9/13/23 Regular Session meeting minutes
S. Audience comments
6. Administrator's report
a. Capital Projects updates
i. Sidewalk Phase 11 status
ii. *Operations Facility bid
iii. Clam Pass/beaches post -storm status
b. September 30 Financial Report
7. FY2024 budget and financing
8. Chairman's report
9. Old Business
10. New Business/Miscellaneous Correspondence
11. Adjournment
ROLL CALL
Mr. Griffith, Mr. Rodburg, and Ms. Stein were absent and a quorum was established.
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33.A.2
Pelican Bay Services Division Board Regular Session
October 11, 2023
AGENDA APPROVAL
IIMs. Hamilton motioned, Dr. Chicurel seconded to approve the agenda as pI
resented. The motion carried unanimously.
Ms. Hamilton motioned, Mr. Cullen seconded to approve the 9/13/2023 regular I
session meeting minutes as presented. The motion carried unanimously.
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AUDIENCE COMMENTS W
Ms. Cindy Polke, an Oakmont resident, commented on medians with high plants, poor ?_
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visibility and new replacement plants which are very small. She suggested plants which are less labor co
intensive and more economical, and using less grass. Ms. Polk commented on the constant algae on m
Oakmont Lake. She commented that she would like to help the PBSD with decisions on median e
landscaping. Mr. Fogg suggested that Ms. Polk attends a future PBSD Landscape & Safety Committee cc
meeting where landscape decisions are made. a
Ms. Jill Brader thanked Mr. Greenfield and his staff for the newly planted vegetation on the
berm. She commented on (1) the loss of about 15 trees on the berm and other locations throughout
the community which have never been replaced, (2) the lack of natural plantings, and (3) old vegetation FIL
on the berm. Mr. Fogg suggested that Ms. Brader attends a future PBSD Landscape & Safety N
Committee meeting. Dr. Chicurel commented that he will hold a future Landscape & Safety N
Committee Workshop to review and discuss our experience with different types of plantings and trees eo
in the PB community over the last decade, and why we have chosen the current palette of plantings c
and trees for our medians. Mr. Dorrill commented on some sections of Oakmont which contain a rare z
native species called zeric scrub, which is a rare species of oak tree.
ADMINISTRATOR'S REPORT
SIDEWALK PHASE 11 UPDATE
Mr. Dorrill provided the following updates on our Sidewalk Phase 11 Project.
+ Quality Enterprises (QE) has made remarkable improvements in both the output and the
quality/mix of their concrete production. A little over five miles of sidewalk have been
installed.
• Subsequent to our mid -summer high-level meeting with QE senior management, we now have
two full -tune QE crews working, with onsite family oversight.
• As sidewalk sections are identified which do not meet finish specifications, these sections are
added to an itemized list for follow up.
• QE is now using a smaller slip form machine which has provided increased production, both
in output and quality.
• PBSD staff is working with QE staff to develop a cost per linear foot for relocation and/or
repair of irrigation equipment for billing purposes.
• The meandering design of the sidewalks has saved many trees.
Ms. McLaughlin commented that she has received many resident compliments on the new
sidewalk, and the increased width of the new sidewalk has been well received.
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Packet Pg. 1056
33.A.2
Pelican Bay Services Division Board Regular Session
October 11, 2023
OPERATIONS FACILITY BID
Mr. Dorrill provided the following updates on our Operations Facility Replacement Project.
• The design engineer's letter of recommended award for the project has been received (and
included in the agenda packet).
• A date for the approval of the project's award by the Board of County Commissioners has not
yet been scheduled; the Nov. 14 BCC meeting is our target date.
• The initial project phase (phase zero) consisting of site work will be 50/50 cost shared with the
County's Public Utilities Dept. (the site's owner).
• Bid alternates include chemical, fertilizer and storage out buildings, and some additional grade
work.
• The vertical construction of the building will be overseen by the County's Facilities Dept. The
design architect will have the responsibility to make periodic site visits which will provide
additional oversight.
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Mr. Coleman commented that the first three bid alternates will be included in the project. The 2%V
County's Public Utilities Dept. has decided not to fund bid alternate #4 ($60,000 to raise the ground a
elevation for their equipment). He noted that hiring an engineer for CEI (construction, engineering
and inspection) services will not be required as the project engineer's estimate of cost was under $4 N
million. The County's Facilities Dept. will provide the project's CEI services. Mr. Coleman
commented that PUD's portion of the project is $454,000. Mr. Fogg commented that our portion of N
the project is approximately $4,886,571. N
Mr. Cullen requested an update on FEMA and insurance proceeds from Hurricane Ian damage eo
to our existing building. Mr. Coleman reported that we have received $125,000 in insurance proceeds c
from our County insurance. He commented that the completion of our new building may affect the ?
amount of our future FEMA reimbursement. Mr. Dorrill suggested that since the new building will
be built at a higher elevation, we may be eligible for a mitigation grant. Mr. Fogg requested that staff
reach out to the County's Risk Dept. to determine what our existing building's value was on the
County's books at the time of Hurricane Ian. He suggested that insurance proceeds of $125,000 seems
low and that we need to follow up on this. a
Mr. Fogg commented that the new proposed building, at the planned higher elevation, would
not have flooded if it had existed during Hurricane Ian, Mr. Coleman commented that the project also c
includes the addition of drainage to the site. Currently the site has no drainage structures in place. m
Mr. Fogg motioned, Ms. Hamilton seconded to approve the Replacement
Operations Facility project. The motion carried unanimously.
BAY COLONY BEACH DUNE SWALE MAINTENANCE PROJECT
Mr. Dorrill reported that staff has completed a small project of a partial reconstruction of the
Bay Colony Beach dune Swale. As a result of Hurricane Idalia, sand materials overwashed the dune
and filled in the swale, which is the only drainage outfall for the entire basin. Our contractor, Earth
Tech, stabilized the sides of the swale with coconut fiber mesh, which will hold the sides and promote
the establishment of vegetation.
CLAM PASS/BEACHES POST -STORM STATUS
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33.A.2
Pelican Bay Services Division Board Regular Session
October 11, 2023
Mr. Dorrill reported that we have received our FDEP and U.S.A.C.E. permit modifications
which allows us to enlarge our fill template, and place sand in additional locations during an inlet
maintenance dredge project. During late winter 2024 a hydraulic dredge project may be warranted.
Dr. Dabees, Coastal Engineer with Humiston & Moore, provided recent aerials of the Clam
Pass inlet, and provided an update on Clam Pass conditions which included the following.
• A survey of the inlet will be performed in early November. Subsequently, a recommendation
on whether a maintenance dredge is indicated will be made to the Clam Bay Committee.
• Two metrics are continuously monitored including (1) readings on our four tide gauges, and
(2) the location of the mouth of the inlet. Hurricane Idalia has pushed the mouth northward
towards South Beach.
• Large deposits of sand have accumulated in Section B.
• Current inlet flow is adequate.
• We are due to perform a hydraulic dredge either this winter or next winter (to be completed
prior to the start of turtle season on May 1).
• Our permit modification allows us to place excess sand on the dune between Clam Pass and
the North Beach Facility, after the template is filled on the north side of the inlet (near South
Beach) and the template on the south side which includes the public beach at Clam Pass Park.
• A dredge project is expected to take 3 — 4 weeks to complete.
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Mr. Dorrill commented that if a dredge event is indicated, then the PBSD will make a N
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presentation to the TDC to obtain grant funding for the project. In the past, every dredge project has N
been considered eligible for TDC tourist tax funding. Mr. Coleman commented that a hydraulic C
dredge has a higher cost than a mechanical dredge. Mr. Damouni suggested that dates for such a o
project are carefully selected to avoid peak tourist season weeks. z
SAND BEHIND PBF RESTAURANT FACILITIES
Mr. Coleman commented that the PBF purchased the sand recently placed in front of the
Marker 36 facility (prior to Hurricane Idalia) and the County paid for the sand placed on the dune as
part of their dune reconstruction project (prior to Hurricane Idalia). Unfortunately, Hurricane Idalia
washed a lot of this new sand back under the Marker 36 facility. After the storm., the PBSD moved
the sand back out onto the berm and cleared out the dead vegetation behind Marker 36. Mr. Coleman
commented that now that the berm has been re-established, replantings are needed. Our
environmentalist recommended that we install sand -friendly plants. The PBSD will pay Earth Tech
to install this second round of plantings. The PBF paid for the first round. Mr. Coleman noted that
the replanting will not start until after the PBF installs anew air-conditioning unit at Marker 36, which
will arrive by helicopter. He also commented that the excess sand now located behind Marker 36 is
"dirty sand" and cannot be placed in front of Marker 36.
POTENTIAL WEATHER STATION AND CAMERA AT CLAM PASS
Mr. Dorrill commented that he was contacted by the County's Emergency Management
Director in regard to the State of Florida working with County Emergency Management Depts. to
identify additional sites to install weather stations and cameras at the expense of the state. Annual
maintenance of the equipment would be paid by the County. Mr. Doi -rill commented that he will
suggest the South Beach Facility to be added to the candidate list.
SEPTEMBER 30 FINANCIAL REPORT
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33.A.2
Pelican Bay Services Division Board Regular Session.
October 11, 2023
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Mr. Dorrill reviewed the preliminary September 30 year-end financial statements and N
discussed highlights including a current PBSD cash balance of approximately $10.6 million, with $2.3
million in our operating fund, and the remainder in our capital improvements fund. C
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Mr. Coleman commented that at year-end our operating fund came within 95% of our FY2023
budget. He noted that we did have additional carry forward in our FY2023 salary expenses as we have
two open FTEs. Mr. Coleman commented that we received and expended $150,000 from the County M
in FY2023 for Clam Bay expenses; the County will provide $156,000 in FY2024 for Clam Bay c
expenses.
FY2024 BUDGET AND FINANCING
Mr. Coleman commented that the increased productivity (on the sidewalk project) and the
related increase in monthly invoices by Quality Enterprises has accelerated the timing for an additional
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commercial paper draw. He noted that he will start the paperwork to draw an additional $3 million.
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It normally takes 30-60 days to receive the funds. Mr. Coleman commented that one last draw will be 0°
requested sometime in 2024. He noted that we have paid QE $2.5 million to date. Mr. Fogg
commented that we are earning interest on all of our cash on hand. C,
Mr. Coleman commented that the County has committed to providing $520,000/year to us until a
2029; $500,000 towards sidewalk construction and $20,000 towards sidewalk maintenance. He noted N
that annual sidewalk maintenance will cost us more than $20,000 annually. Mr. Coleman reported N
that the total sidewalk project cost (for both phases) is approximately $8.5 million. M
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CHAIRMAN'S REPORT cm
Mr. Fogg welcomed Mr. Duprey back to work.
Mr. Fogg commented that Mr. Griffith will be speaking at a PBPOA meeting on Dec. 14, and z°
requested that Mr. Dorrill reaches out to Mr. Griffith to discuss his subject matter. Mr. Dorrill
commented that other PBSD board members may attend this meeting; however, he cautioned that 0
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Sunshine Law restricts multiple board members from attending an event where any one board member a
expresses an opinion on a subject which could be voted on by the board in the future. '2
The meeting was adjourned at 2:08
Joe Chicurel, Acting Chair
Minutes approved [ I as presented OR [ I as amended ON [ I date
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33.A.2
Agenda Item #6a
Page 1 of 1
Pelican Bay Services Division Project Tracking Spreadsheet 11/02/2023 0
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PBSD New Maintenance Facilities — Project #50211
Solicitation #23-8096 for "Pelican Bay New Maintenance Facility" was issued on
4/26/2023. A pre -bid meeting occurred on 51912023. Bid deadline was extended until
7/10/2023. Five bids were received ranging in price from approximately $5.4M —
$7.6M. A contract is currently being prepared and reviewed by the County Attorney
and a recommendation to award the project to Heatherwood Construction in the
amount of $5,340,571 is tentatively scheduled for approval by the Board of County
Commissioners in December.
Sidewalk Improvements - Project #50212
Production has increased greatly. Total linear footage as of 10/31/2023 is 43,095
LF an estimated 70% of new sidewalk completed. A total of $3,083,038.07 has
been earned and paid to date.
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33.A.2
PELICAN BAY
BALANCE SHEET
Oct 31, 2023
(UNAUDITED)
Pelican Bay Landscape,
'
Pelican Bay
Street
Safety, Lake & Beach
Clam Bay Capital Assessment
Financed Capital
Operating Fund Lighting
Projects
Projects Funded Activities
Projects
OLD FUND NUMBER 109 770
.422
320
323
1007000000 10081300000
3041000000
30400D0000 Total
304Z000000 TOTAL
ASSETS
Cash and investments
Interest receivable
Trade receivable, net
ROU Lease Receivable -Current
Due from other Funds
Due from other governments
Total assets
LIABILITIES AND FUND BALANCE
Liahilitles:
Accounts payable
Wages payable
Retainage payable
Due to other Government
Deferred Inflows -Leases
Commercial Paper Loan
Total liabilities
Fund balances:
2,142,971.12
333,774.95
6,924,251.71
233,741.69 9,634,739.47
$2,643.16 9,711,382.63
4,205,00
508,64
8,860,24
346.40 13,920.28
1,091.75 15,012.03
28,561.70
672,80
-
- 29,234.50
- 29,234.50
47,707.73
23,497,84
-
- 72,205.57
- 71,205.57
(27.40)
(2.591
- (29.99)
- (29.99)
8.00
-
37,235.06
- 97,243.06
- 37,243.06
2,223,426,15
358,451,64
6,970,347.01
234,089,09 9,786,312.89
33,734.91 9,870,04720
58,860,12
6,564,29 40,382,18
- 105,806.59
638,818.83 744,625.42
106,045,35
5,914.92
- 111,960.27
- 111,960,27
132.04
66.02 -
- 198.06
- 198.06
46,739.73
23,020.57 -
- 69,759.30
- 69,759.30
-
2,500,000,00
- 2,500,0GOAO
2,500,000.00
211,776,24
35,565.80 2,540,382,18
- 2,787,724.22
638,818.83 3,426,543.05
Fund balance
2,011,649.91
322,885.84
4,429,964,83
234,089,09 6,998,589.67
(555,093.92) 6,443,504.75
Total liabilities and fund balances
2,223,426.15
358,451,64
6,970,347.01
234,088.09 9,786,312,89
83,734,91 9,870,047.80
Fund Balance at the end ofthe period
2,011,649.91
322,885.84
4,429,964.93
234,088.09
(555,083.92)
Approved Project Financing Available to Draw
4,000,000.00
Unspent balance of projects:
Small projects under $200K
-
-
372,022.73 -
-
50103-PBSD Signage
-
-
471,671.26 -
-
50126-beach Renourishment
-
-
999,068.74 -
-
50211-PBSD OPS BUD
-
-
5,417,499.44 -
-
50212-PBSD PHI -SW
-
-
1,804,672.45 -
-
50212-PBSD P112-SW
-
-
- -
3,416,961.93
50272-Streetlight Improvement
-
-
299,451.21 -
-
51026-PBSD Lake Bank Restoration
-
-
9a,616.5o -
-
51100-Clam Bay Restoration
387,725.20
-
Total unspent balance of major projects
-
-
9,453,001.39 387,725.20
3,416,961.93
Budgeted reserves:
991000-Reserve for contingencies
194,400.00
11,400.Uo
- -
-
991700-Reserve for disaster relief
700,000AO
-
- -
- -
992090-Re5erve for sinking fund
-
-
- -
- -
993000-Reserve for capital outlay
129,100.00
49,600.00
- -
-
994500-Reserve for future construction and Improvement
-
-
- -
-
998000- Reserve for cash
475,000.00
40,000.00
- -
Total budgeted reserves
1,489,500.00
101,000.00
- -
-
Budgeted commitments at the end of the period
1,489,500,00
101,000.00
9,453,001,39 397,725.20
3,416,961.93
523,149.91 221,885,84 (5,023,036.561 (153,637.11) 27,954.15
Financing Recap:
Funding forcurrent sidewalk program planned 6,500,000.00 This is the difference between interest
Funding reserved for future capital projects 3,500,000.00 earned on unspent proceeds and
Financing Secured 10,000,000,00 accrued interest paid an the borrowing.
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33.A.2
INCOME STATEMENT
OPERATING FUND - 1007000000
Oct 31, 2023
(UNAUDITED)
REVENUES AND CARRYFORWARD
Special assessments
FEMA
Interest
Miscellaneous
Transfers in
Negative 5%of estimated revenue
Budgeted carryforward
Total revenues +carryforward
EXPENDITURES AND RESERVES
Personal services
Adopted Amended
Commitments October vem
Total
% Budget
Variance Consumed
5,215,600.00
5,215,600.00
- 16,018.90 #
16,018.90 (5,199,581.10)
26,000.00
26,000.00
(26,000.00)
40,800.00
40,800,00
- 3,691.33 #
3,691.33 (37,118.67)
34,100.00
34,100.00
- _ - #
- (34,100.00)
(265,800.00)
(265,800.00)
- - 11
- 265,800.00
1,995,500.00
1,895,500.OD
- - #
- (1,895,500.00)
6,946,200.00
6,946,200.00
- 19,700,23 #
19,700.73 (6,926,499.77)
0.3%
#OIV/01
0.0%
9.0%
0.0%
0.3%
salaries, taxes and retirement
2,137,111.00
2,137,111.00
-
142,972.88
# 142,972.88
1,994,138.12
6.7%
Health, dental, life insurance; Short term, loi
448,689.00
448,689.00
448,689.00
-
# -
-
1W-O%
Total personal services
2,585,800.00
2,565,800.00
448,639.00
142,972,88
# 142,972,88
1,994,138.12
22.9%
Operating
182602-Lake & Stormwater Management fie
797,000,00
787,000.00
503,338.56
20,484.17
# 20,484.17
263,177.27
66.6%
182901-Right of way beautification field
1,721,70D.00
1,721,700.00
994,156.35
58,929.70
# 58,828.70
668,714.95
61.2%
Total operating
2,508,70D.00
2,508,700.00
1,497,494.91
79,312.87
# 79,312.87
931,892.22
62.9%
Capital outlay
184,500,00
184,500,M -
-
# -
184,500.00
0.0%
Transfers out
218,000.00
218,000.00 -
18,680.08
# 18,680.08
199,319.92
9.6%
Total expenditures
5,497,000.00
5,497,000.00 1,946,183.91
240,965.83
It 240,965.83
3,309,850.26
39.8%
Budgeted reserves
991000-Reserve for contingencies
184,400.00
184,400,00 -
-
It -
184,400.00
991700-Reserve for disaster relief
700,000.00
700,000,00 -
-
0 -
700,000.00
993000-Reserve for capital outlay
379,100.00
129,100,00 -
-
# -
129,100,OD
998000-Reserve for cash
475,000.00
475,OOD.00 -
-
it -
475,000.00
Total reserves
1,449,200.00
1,449,200.00 -
-
0 -
1,488,500.00
Total expenditures + reserves
6,946,200.00
6,946,200.00 1,946,183.91.
240,965.93
4J 240,965.83
4,798,350.76
31,5%
EXCESS OF REVENUE OVER EXPENDITURES
-
-
(221,265.60)
# {221,265.60)
7,232,915,51
Carryforward as of 9/30/23
2,011,649.91
Fund Balance as of 10/31/2023
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PELICAN BAY
INCOME STATEMENT N
STREET LIG"TING-1008000000 O
Oct 31, 2023 N
(UNAUDITED) 0
Adapted Amended Total %Budget O
Budget Budgetcommitments October or Expenditures Variance Consumed 7
REVENUES AND CARRYFORWARD
Current Ad Valorem Taxes
800,000.00
800,000.00 _
1,401.97
1,401,97
1799,598,031
0.2%
Miscellaneous revenue
20,400.00
20,400.00 -
1,840,68
1,840.68
(18,559.32)
9.0%
Interest
5,400.00
5,400,00 -
-
-
(5,400.001
0.0%
Insurance refunds
-
- -
-
-
-
RDIV/01
Negative s%ofestimatedrevenue
(41,300.00)
(41,300.00) -
-
-
41,300.00
Transfers in
-
- -
-
-
-
Budgeted carryforward
180,400.00
331,667.37
-
(331,657,37)
Total revenues + carryforward
964,900.00
1,116,167.37 -
3,242.65
3,242.65
(1,112,924.72)
0.3%
EXPENDITURES AND RESERVES
Personal services
Salaries, taxes and retirement
115,244.00
115,244.00 -
7,886.55
7,886,55
107,357.45
6.8%
Health, dental, life insurance; Short term, long term disabillty; W,
17,456.00
17,456.00 17,456.00
100.0%
Total operating
132,700.00
132,700.00 17,456.00
7,mi.55
7,886.55
107,357.45
19.1%
Operating
182701-Street I.Ighting Field OperatTons
231,400.00
231,400.00
151,305.28
16,028.84
16,028.84
64,065.88
72.3%
m
Total operating
231,400.00
2.11,400.0
151,305.28
16,028.84
16,028.84
64,065.88
72.3%
_
Capital outlay
500.00
151,767,37
151,267,37
-
-
500.00
99.7%
V
Transfers out
499,300.00
499,300.00
42.06
42.06
499,257.94
0.0%�
Total expenditures
863,900.00
1,015,167.37
320,023.65
23,957.45
23,957.45
671,191.27
33.9%
(L
Budgeted reserves
M
991000-Reserve for Contingencies
11,400,00
11,400,00
-
-
-
11,400.00
t'ri
N
993000-Reserve for capital outlay
49,600,00
49,600.00
-
-
-
49,600.00
1`
998000-Reserve for cash
40,000.00
40,000.00
-
-
-
40,000.00
N
v
Total reserves
101,000.00
101,000.00
-
-
-
101,000.00
CV)Total
expenditures+reserves
964,900.00
1,116,167.37
320,D28,65
23,957.45
23,957.45
777,181,77
30.9%
N
EXCESS OF REVENUE OVER EXPENDITURES
(20,714,89(
(20,714.80)
N
0
343,600.64
Carryforward as of9/30/22
322,885.84
Fund Balance as of 10/31/2023
0
Packet Pg. 1063
33.A.2
PELICAN BAY
INCOME STATEMENT
PELICAN BAY LANDSCAPE, SAFETY, LAKE
& BEACH PROJECTS - 3041000000
Oct 31, 2023
(UNAUDITED)
Adopted
Amended
Total
%Budget
Budget
Budget Commitments
October ai
Expenditures
Variance
Consumed
REVENUES AND CARRYFORWARD
Special assessments
1,751,100.00
1,751,100.00 - f
5,377.98
5,377.98
(1,745,722.02)
03%
Mlsc Revenue
-
-
11,656.30
11,65630
11,65630
UDIV/01
Interest
21,200.00
21,200.00 -
-
-
(21,200.00)
0.0%
Insurance refunds
-
- -
-
-
-
4DIV/ol
Transfers in
993,400.00
993,400.00 -
-
-
(993,40040)
0,0%
Negative 5% ofestrmated revenue
{88,700.00)
(88,7oa.00) -
-
-
88,700.00
Budgeted carryforward
1,414,300.00
7,122,829.60 -
-
(7,122,829.60)
Total revenues + carryforward
4,091,800.00
9,799,829.60
17,034.28
17,034.28
(9,782,795.32)
0,2%
EXPENDITURES AND RESERVES
Projects:
5006E-PBSD Landscape Improvement
100,000.00
196,577,37
56,068,92
1,176.00
1,176.00
139,332.40
29.1%
50103-PBSD Signage
150,000.00
471,671.26
32,148.00
-
-
439,523.26
6.8%
50126-Beach Renoudshment
400,000.00
928,041.95
18,479.21
(61,020.79)
(61,020.79)
970,589.53
-4.6%
50154-Hurricane Irma
-
160,000.00
-
-
-
160,000.00
0.0%
50158-PBSD Roadway Safety
-
13,793.55
5.50
2,834.21
2,834.21
10,953.84
20.6%
50178-Sidewalk Maintenance/Enhancement
-
5,662.07
2,965A7
-
-
2,6917,00
52.4%
50211-PBSD OPS SLD
1,826,300,00
5,420,794.44
58,400,87
3,296,00
3,296.00
5,359,097.57
1.1%
50212-PBSD PHI -SW
1,20Q000.00
1,829,194.45
582,521,00
24,527.00
24,522.00
1,222,151.45
33,2%
50272-Streetlight Improvement
150,000.00
299,451.27
20,951.27
-
-
278,500.00
7.0%
50291-Hurricane Idalia
-
50,000.00
-
51026-PBSD Lake Bank Restoration
159,637.29
81,575.00
61,020.79
61,020.79
17,041.50
89.3%
Total expenditures
3,826,300.00
9,534,929.60
853,1M.84
31,828.21
31,828.21
8,649,886.55
0.3%
Transfers out
265,000.00
265,000.00
18,203.83
18,203.83
246,796.17
6.9%
Total expenditures
4,091,800.00
9,799,829.60
853,114.84
50,032.04
50,032.04
8,896,682.72
0.5%
Budgeted reserves
993000-Reserve forcapltal outlay
-
-
-
-
-
-
992090-Reserve forsinking fund
-
-
-
-
-
-
991700-Reserve fordisaster relief
-
-
-
Total reserves
NO V/OI
Total expenditures + reserves
4,091,300.00
9,799,829.60
853,114.84
50,032.04
50,032.04
8,896,682.72
9.2%
EXCESS OF REVENUE OVER EXPENDITURES
132,997.761
(32,997.76)
6,962,962.59
Carryfonxard as of 9/30/22
6,929,964.93
Fund Balance asof IO/31/2023
2,500,000.00
Commercial Paper loan
M
N
O
N
00
M
N
O
N
O
Packet Pg. 1064
33.A.2
PELICAN BAY
INCOME STATEMENT
CLAM BAY CAPITAL. PROJECT FUND - 3040000000
Oct 31, 2023
(UNAUDITED)
REVENUES AND CARRYFORWARO
Special assessments
Interest
Transfer In
Negative 5%of estimated revenue
Budgeted carryfomard
Total revenues+carryforward
EXPENDITURES AND RESERVES
Projects:
51100-Clam Bay Restoratlon
Total operating
Transfers out
Total expendltures
Budgeted reserves
991000-Reserve for contingencle5
998000-Reserve for cash
Total reserves
Total expenditures+reserves
EXCESS OF REVENUE OVER EXPENDITURES
Adopted
Amended
Total
%Budget
Budget
Budget Commitments
October ren Expenditures
Variance
Consumed
195,300.00
195,300.00 -
599.85 599.85
(194,700.15)
0.3%
200.00
200.00 -
- -
{200.00)
0.0%
-
- -
- -
-
#DIV/01
(9,800.00)
(91800,001 -
- -
9,800.00
0,0%
18,000.00
216,625.20 -
-
(216,625.20)
203,700,00
402,325.20
599.85 599.85
(401,725.351
0.1%
185,100.00
307,725,20
140,261.25
247,463.95
36.2%
189,100.CD
387,125.20
140,261.25
-
-
24),463.95
36.2%
14,600.00
14,600,00
-
1,020.49
1,020,49
13,579.51
7,0%
203,700.00
402,325.20
140,261.25
1,020.49
1,020.49
261,043.46
35.1%
203,700.00
402,325.20
140,261.25
1,020.49
1,020A9
261,04146
35.1%
{420,64)
{420.641
234,508.73
234,088.09
Carryforward as of9/30/22
Fund Balance as of 10/31/2023
M
N
O
N
00
M
N
CD
N
00
Packet Pg. 1065
33.A.2
PELICAN BAY
INCOME STATEMENT
M
N
COMMERCIAL PAPER - 3042000U00
N
Oct 31, 2023
(UNAUDITED)
Adopted
Amended Total
% Budget
>
Budget
Budget Commitments October er Expenditures
Variance Consumed
Z
REVENUES AND CARRYFORWARD
Loan Proceeds
4,004,000.00
4,004,000.00 - - -
(4,004,000.001 0.0%
r
Interest
- - -
- 9DIV/O!
Budgeted carryforwdrd
(4,004,000.00)
(76,862.35) - - -
76,862.15 0.0%
O
- #DIV/01
m
Total revenues+carryforward
3,927,137.65 - -
(3,927,137.65) 0.0%
n
EXPENDITURES AND RESERVES
Projects:
50212-Pelican Bay Sidewalk Improvements Phase 2
3,927,137.65
3,416,961,93
510,175.72
510,175.72 -
100,09,
Total Expenditure
3,927,137.65
3,416,962.93
510,175.12
510,175.72
100.0%
Transfers out
-
-
-
-
HDIV/01
Total expenditures
3,927,137.65
3,416,961.93
510,17532
510,175.72
100.0%
Budgeted reserves
993000-Reserve for capital
-
-
-
- -
Totalreserves
-
Total expendltures+reserves
3,927,137.65
3,416,961.93
510,175.72
510,175.77
100.0%
EXCESS OF REVENUE OVER EXPENDITURES
(510,175.72)
(510,175.721
(44,908,201 Careyfonvard as of 9/30/22
(555,093.92) Fund Balance as of 10/31/2023
M
N
O
N
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