Lely MSTU Minutes 09/21/202329.A.3
Ittl GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
8300 Radio Road
Naples, FL 34104
Minutes
September 21, 2023
I. Call to Order
The meeting was called to order at 2:10 P.M. and a quorum of five was present.
II. Attendance
Committee Members: Tony Branco, Chair; Kathleen Dammert, Vice Chair;
Anita Ashton, Linda Jorgensen, Kathleen Slebodnik
County: Dan Schumacher, Project Manager, PTNE Division; Brian Wells, Director, PTNE
Division; Rosio Garcia, Operations Coordinator, PTNE Division
Others: Mike McGee, Landscape Architect, McGee & Associates; Robert Kindelan, Superb
Landscape Services; Wendy Warren, Premier Staffing; Lisa McGarity, Resident
III. Approval of Agenda
Ms. Slebodnik moved to approve the Agenda of the Lely Golf Estates Beautification MSTU as
amended:
Add: VII. D. Project Manager's Report — McGee & Associates Contract Proposal FY-24.
Second by Ms. Ashton. Carried unanimously 4 - 0.
Ms. Dammert joined the meeting. A quorum of five was present at 2:12 P.M.
IV. Approval of Minutes — August 17, 2023
Vice Chair Dammert moved to approve the minutes of the August 17, 2023, Lely Golf Estates
Beautification MSTU. Second by Ms. Ashton. Carried unanimously S - 0.
V. Chairman's Report — Tony Branco
A. Community Assessment
Chair Branco reported on observations made during the monthly drive through:
• Generally, the community landscaping looks good.
• St. Andrews, Pebble Beach, and Forest Hills Boulevards and Valley Stream Circle medians
are well trimmed.
• The outbound side of the Pinehurst Monument area requires mulch.
• The Hibiscus Golf Course irrigation system is not connected to the MSTU's system.
• An auto accident occurred in the median at 392 St. Andrews Blvd. Damage was caused to a
palm tree and juniper plants. Debris should be removed, and the area refurbished.
B. St Andrews Blvd. Speeds and Traffic Count
Two (2) Traffic Logix SafePace 100 speed monitoring signs are functioning on Saint Andrews
Boulevard, eastbound by the Lely Presbyterian Church (Radar 1) and westbound at Pine Valley
Circle (Radar 2). a
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VI.
Chair Branco distributed a daily vehicle report for data from August 19, 2023, to
September 19, 2023.
• Radar 1 (110 St Andrews Blvd) recorded 44,733 vehicles averaging 1,398 vehicles per day.
The maximum speed was sixty (60) mph.
• Radar 2 (255 Saint Andrews Blvd) recorded 44,978 vehicles for an average of 1,406 per day
The maximum speed was eighty-one (81) mph.
• Discussions ensued regarding speeding in the community.
Contractor Reports
Mr. McGee summarized the September reports, observations made 9/7/2023.
(The full report is included in the distributed Agenda meeting packet, which is accessible at the link
shown at the end of these Minutes).
A. Maintenance Reports
1. St. Andrews Blvd.
2. Forest Hills Blvd. & Cart Crossing
3. Valley Stream Cir.
4. Pebble Beach Blvd. & Cart Crossing
5. Thorncrest, Briarcliff, and Heather Grove Lanes (cul-de-sacs)
6. Baltusrol Dr. & Cart Crossing
7. Doral Cir.
8. Rattlesnake Hammock Rd.
Comments
Chair Branco addressed staff and members.
1. Seven (7) items in the Summary Report are more than six (6) months old. Recommend addressii
the items by the October meeting.
2. Prune the Philodendron foliage encroaching on the solar light panels.
3. Installation of replacement plants should be prioritized.
Mr. Schumacher M
1. Tree Scaping of Naples ground the stumps of the Washingtonia Palms.
2. A count will be provided, and shrubs ordered for the Bougainvillea shrubs damaged during N
stump grinding of the palms.
3. A Notice -to -Proceed, based on the cost quote submitted, was issued to Superb Landscape
Services (SLS) for plant replacements listed in McGee & Associates Summary Report.
4. Hibiscus Golf Course management's plan to reconnect existing irrigation heads in three (3) 0
MSTU locations on completion of the course renovation will be confirmed.
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B. Landscape Maintenance Report — Superb Landscape Services (SLS)
Mr. Kindelan reported:
1. Plumbago's on St. Andrews Blvd., Median #3, were sprayed for Thrips. A second treatment is c
scheduled for September 22, 2023.
2. Bougainvillea shrubs with caterpillar activity will be treated.
3. Variegated Schefflera Arboricola will be installed on the inbound side of St. Andrews Blvd. &
US 41 the week of September 30, 2023.
4. A local source for Trumpet tree replacements has not been found.
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5. The auto accident area will be assessed the week of September 30, 2023, to determine
presence of soil pollution, condition of plants, and status of the irrigation system. A
recommendation and cost proposal will be submitted for renovation.
6. Most items detailed in McGee & Associates report will be taken care of by the October
meeting.
7. An updated cost proposal for irrigation installation in the St. Andrews Blvd. Monument area
will be provided.
Comments
Mr. Schumacher met with Hibiscus Golf Course management to review the status of irrigation
renovations in the vicinity of MSTU-maintained cart crossings.
He noted:
• Locations impacted by the renovation include Forest Hills, Pebble Beach, and Baltusrol cart
crossings.
• The renovation replaced existing PVC pipe with rerouted HDPE pipe.
• Taps from the new HDPE pipe will be installed by Hibiscus to extend toward MSTU irrigation
lines, stubbed -off reconnection.
• The entry side Pinehurst sign area on Baltusrol may be irrigated by adjusting a spray head.
Committee Discussion
• The hedge area adjacent to exit side Pinehurst sign needs clearing and trimming.
• The MSTU may consider offering landscape maintenance in this area.
Comments
Mr. McGee
The MSTU should consider taking over the Baltusrol sign area from the back of the curb to the
Right of Way (ROW).
The area landscaped with shrubbery or grass planted.
The sewer lift station entering Pinehurst could be screened with plantings.
Mr. Schumacher will schedule a follow-up meeting with Golf Course Management to determine a
course of action for irrigation connections and present the landscaping ideas proposed.
VII. Project Manager's Report — Dan Schumacher
A. Budget Report
(The full report is included in the distributed Agenda meeting packet, which is accessible at the link
shown at the end of these Minutes).
Lely Golf Estates MSTU Fund 1620 Budgets or September 21, 2023, prepared September 15, 2023.
• Purchase Orders
1. Davey Tree Experts — Tree trimming Rattlesnake Hammock Road.
2. Forestry Resources — Mulch.
3. Graybar — Lumec LED Retro Fixtures.
4. Hart's Electrical — Electrical Maintenance and LED Fixtures.
5. Howard Fertilizer.
6. McGee & Associates — Landscape Architecture.
7. McShea Contracting — Paver Crosswalks.
8. Naples Electric Motor Works — Pump Maintenance.
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9. National Traffic Signs - Decorative Pole Bases.
10. NR Contractors Inc. — Entryway Monument Refurbishment.
11. Premier Staffing — Transcription Services.
12. Sight N Sound, dba Naples Christmas Lighting — Holiday Decorations.
13. SiteOne Landscape Supply — Irrigation Parts & Pumps.
14. Superb Landscape Services —
o Incidentals are for landscape refurbishment and miscellaneous.
o Grounds Maintenance is for regularly scheduled tasks and irrigation repairs
• Budget Summary
a. Line 1, Ad Valorem Tax —Of the $363,700 budgeted, $363,387 has been collected and a
balance of $313 remains to collect.
b. Line 35, Operating Expense — Of $333,379 budgeted, $61,827 is committed on existing
Purchase Orders and $197,322 has been spent, leaving the remainder of $74,231 available
within budget for additional operating expenses as needed.
c. Line 37, Capital Outlay — Of the $338,950 budgeted, $149,750 has been spent and a balance
of $189,200 remains for projects.
d. Line 41, Transfers — Of the $70,800 budgeted, $69,488 has been transferred and a balance of
$1,312 remains for transfer. (PTNE Staff & Overhead).
e. Line 39, Total Expenditures — Of $894,126 budgeted, $61,826 is committed to existing
Purchase Orders, with $416,560 in total expenditures, leaving a remainder of $414,742
available within the FY-23 budget.
• General
a. MSTU Tax Rate: 2.00 Mills (2%) for beautification improvements and maintenance within
the taxing district.
b. Funds not spent in 2023 (FY-23) will be carried forward into FY-24.
c. Tax millage collected by the Lely Golf Estates Beautification MSTU may only be utilized by
the MSTU and within the MSTU district boundary.
Mr. Schumacher noted:
This is the final MSTU budget for the current fiscal year.
The 2024 fiscal year (FY-24) will commence on October Pt, with any funds remaining in
Line 45 carried forward into the FY-24 budget.
B. Lighting Inspection Report — Outages & Inspection
(The full report is included in the distributed Agenda meeting packet, which is accessible at the link
shown at the end of these Minutes).
The September 7, 2023, report indicated no outages.
All lamp poles are now fitted with Lumec-brand LED replacements.
Three (3) replacement lamps remain in inventory.
C. Prospective FY-24 Projects
Mr. Schumacher outlined projects previously discussed and under consideration for the coming
fiscal year.
1. Entryway Monuments
• Irrigation
• Landscaping
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• Lighting (Mr. McGee will provide spec sheets for replacement light fixtures)
2. Hibiscus Golf Course Irrigation Connections to the MSTU System
3. Doral Circle Median
Irrigation upgrade to Reclaimed source water & controller upgrade
• Landscaping renovation
4. Sign Transfer from the Lely Civic Association to the MSTU
D. McGee & Associates Contract Proposal
McGee & Associates submitted a proposal dated September 18, 2023, in the amount of $20,910.00,
for Annual Services for Landscape Architectural Maintenance Consulting Services for the Lely Golf
Estates Beautification MSTU for October 1, 2023, through September 30, 2024.
Vice Chair Dammert motioned to continue McGee & Associates "Annual Services for Landscape
Architectural Maintenance Consulting Services for the Lely Golf Estates M.S. T. U., Fixed
Term Continuing Contract"for one year. Second by Ms. Slebodnik. Carried unanimously 5 — 0.
VIIL Ongoing Business
A. St. Andrews Entryway Monuments Refurbishment — Landscaping Renovation
Mr. Schumacher, Mr. McGee, and Mr. Kindelan met at the entryway monument site to review the
landscape design and irrigation requirements.
• Superb Landscape Services provided a cost quote for landscaping the entryway monuments
in accordance with McGee & Associates Landscape Plan LC2.
• The number of irrigation zones and irrigation flow was evaluated, to be reworked and an
updated cost proposal will be submitted.
B. Doral Circle
Median 23 Landscape Renovation
• Mr. Schumacher will meet on site with County personnel to evaluate the medians irrigation
system and determine if improvements are recommended for the landscape renovation.
C. Traffic Signage — Ownership and Damage Repairs
Donation of Decorative Traffic Sians to the MSTU
• Twenty-seven (27) signs damaged by Hurricane Ian need various levels of repair.
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• Transfer of ownership of all decorative signs by the Homeowners Association (HOA) to the
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MSTU is required for MSTU-funded repairs.
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• Staff has consulted with the County Attorney's Office on the process for the Lely Civic Assn.
to transfer assets and maintenance responsibilities for the LGE traffic signs to the MSTU.
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• The Bill of Sale for the transfer of the sign assets to the MSTU will be recorded as "zero"
dollar value.
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• The Board of County Commissioners (BCC) must approve the transfer.
• The transfer is anticipated to transpire in the first quarter of 2024.
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HOA Documents
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• The HOA's attorney has approved revisions to the HOA documents granting jurisdiction
over specified assets and ROW easements.
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• The documents have been submitted to the County Attorney for review.
• Changes to the documents must be approved by the Civic Association membership. a
• Auditor verification of HOA financial accounts has been received.
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Ms. McGarity will provide the location in the County records to access the revised documents.
D. Traffic Calming
1. Traffic Logix Camera
• The Guardian Enforcer Speed Camera by Traffic Logix was presented as a method to deter
speeding in the community.
• A warning letter would be issued to speed violators to dissuade further speeding infractions.
Mr. Schumacher will provide information on the system to Mr. Wells.
Mr. Wells will consult with the Road Maintenance Division for guidance on the installation and use
of the camera.
E. Pending Items
Mr. Schumacher will contact Vite Walls to request a quote to paint the outer bands on the entryway
monuments.
IX. New Business
Landscape Maintenance Contract
• The new three-year contract with two (2) one-year renewal options is expected to be awarded to
A & M Property Management.
Superb Landscape Services (SLS) will continue to service the Lely MSTU until the new contract
takes effect.
X. Committee Member Comments
None
XI. Public Comments
None
XII. Adjournment
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 3:48 P.M.
https://www.collierotne.com/mtsu4ely jeol%estates-beautiTcation-advisory-committee/
LELY GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE
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Tony Branco, Chair
These Minutes were approved by the Committee on 12 to ILI 2023 as presented __vlor
as amended
NEXT MEETING:
OCTOBER 19, 2023
SOUTH REGIONAL LIBRARY
8065 LELY CULTURAL PARKWAY
NAPLES, FL 34113
239.252.7542
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