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Forest Lakes Minutes 02/06/2024MINUTES February 6, 2024 Forest Lakes MSTU 1/6 FOREST LAKES ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE 8300 Radio Road - Naples, FL 34104 MINUTES FEBRUARY 6, 2024 I. CALL TO ORDER Chair Fanning called the meeting to order at 10:00 A.M. Roll call was taken, and a quorum of four was present. II. ATTENDANCE Advisory Committee Marianne Fanning – Chair Greg Pollock – Vice Chair Patrick Bernal Kathy Thomson -Vacancy- Staff Brian Wells – Director, PTNE (Excused) Dan Schumacher – Project Manager Rosio Garcia – Operations Coordinator (Excused) Contractors Aaron Gross - Ground Zero Landscaping Wendy Warren - Premier Staffing (Transcription) Public Attendees Barbara Bell - Resident Doug Burnham – GM Quail Run Golf Club Paul Carletta - Resident John Guido – Resident Tom McElroy - Resident Jerry Norsic – Resident Rober Wiggins – Resident Stacie Young – Resident III. APPROVAL OF AGENDA Ms. Thomson moved to approve the February 6, 2024, Agenda of the Forest Lakes Roadway and Drainage MSTU. Second by Mr. Bernal. Carried unanimously 4 - 0. IV. APPROVAL OF MINUTES – November 7, 2023, and December 5, 2023 November 7, 2023 Ms. Thomson moved to approve the minutes of the November 7, 2023, Forest Lakes MSTU meeting as presented. Second by Vice Chair Pollock. Carried unanimously 4 - 0. December 5, 2023 Mr. Bernal moved to approve the minutes of the December 5, 2023, Forest Lakes MSTU meeting as presented. Second by Vice Chair Pollock. V. CONTRACTOR REPORTS A. Ground Zero Landscaping – Aaron Gross Mr. Gross reported: • The community landscaping is in good condition. • Flowers are blooming at the front entrance. 18.A.2 Packet Pg. 415 Attachment: Agenda & Bakcup - Forest Lakes 03-05-24 (28735 : Forest Lakes Roadway & Drainage MSTU Advisory Committee - March 5, 2024) MINUTES February 6, 2024 Forest Lakes MSTU 2/6 Noted during discussion: • Ground Zero Landscaping will trim vegetation encroaching a light pole lamp. Mr. Schumacher noted: Grounds Maintenance Multi-Year Contract • The current contract with Ground Zero Landscaping expires on March 22, 2024. • Mr. Gross, Ground Zero Landscaping, has executed an extension to the existing contract to continue service until a new contract is awarded. • An Invitation to Bid (ITB) package for a new Grounds Maintenance contract for the MSTU will be posted by February 9, 2024. • The multi-year contract for three (3) years with a two (2) year renewal option will be awarded to the lowest qualified bid. • The contract is subject to approval of the Board of County Commissioners (BCC). VI. PROJECT MANAGERS REPORT – Dan Schumacher A. Budget Report (The full report is included in the distributed Agenda meeting packet, which is accessible at the link shown at the end of these Minutes). Forest Lakes MSTU Fund 1626 Budget for February 6, 2024, prepared January 30, 2024. Mr. Schumacher provided an overview of the budget highlighting: • Purchase Orders 1. City of Naples – reclaimed irrigation water. 2. FPL – electricity. 3. Ground Zero Landscaping – grounds maintenance a. Incidentals – landscape materials and refurbishment. b. Maintenance – regular landscape, swales & irrigation maintenance. 4. Hart’s Electrical – lamp pole #106 replacement. 5. Mettauer Environmental – lake weed control and aerator maintenance. 6. Mettauer Environmental – lake fountain maintenance. 7. Premier Staffing – transcription services. 8. Shenandoah General Construction – stormwater pipe scoping & cleaning. 9. Simmonds Electrical – lighting & general electrical services. 10. SiteOne Landscape Supply – irrigation parts and pumps. • Budget Summary a. Line 1, Revenue – Millage Collected and Interest budgeted at $1,180,800. b. Line 2, Carry Forward – Unexpended Prior Year (2023) Funds 1,693,412. c. Line 3, Revenue Total – A total of $2,874,212. d. Line 21, Operating Expense – Of $255,412 budgeted, $139,746 is committed to existing Purchase Orders and $45,856 is expended, leaving the remainder of $69,810 available within budget for additional operating expenses as needed. c. Line 26, County Overhead – Of the $104,200 budgeted, $26,008 has been transferred and a balance of $78,399 remains for transfer. (PTNE Staff & support, Property Appraiser & Tax Collector). d. Line 27, Capital Reserves - A balance of $2,114,600 remains for improvement projects. e. Line 28, Capital Reserves – $400,000 of budgeted Capital funds are reserved specifically for roadway paving. 18.A.2 Packet Pg. 416 Attachment: Agenda & Bakcup - Forest Lakes 03-05-24 (28735 : Forest Lakes Roadway & Drainage MSTU Advisory Committee - March 5, 2024) MINUTES February 6, 2024 Forest Lakes MSTU 3/6 f. Capital Reserves total balance is $2,514,600 (the combined total of Lines 27 and 28. g. Line 30, All Expenses – Of the $2,874,212 budgeted, tabulated Commitments to existing Purchase Orders total $139,746, $71,656 has been expended, leaving a remainder of $2,662,809 available for MSTU expenditures. • General a. MSTU Tax Rate: 4.00 Mills (0.4%) to maintain MSTU Roadways and Stormwater Drainage within the taxing district. b. Funds collected by the Forest Lakes MSTU cannot be utilized outside of the MSTU. Mr. Schumacher noted: • The Procurement Division is evaluating the Work Order for Agnoli, Barber & Brundage (ABB). • The funds allocated to Ground Zero Landscaping will be expended until a new landscaping contract is awarded in 2024. • The Purchase Order for Hart’s Electrical will be closed out. • Simmonds Electrical will provide a cost quote to repair lamp outages. • The Lake 15 retaining wall repair will be funded from the Reserves for Capital category. FY-25 Budget Process • The budget planning process for 2025 commences in March and concludes in July. • The initial Asset Management Plan report to estimate life expectancies of MSTU assets and corresponding expenditure projections to fund maintenance, prepared on April 4, 2022, will be reviewed and updated during the planning process. • The millage of 4.0000 per $1,000.00 of Ad Valorem taxable value will be reviewed. • The Fiscal Year 2025 budget is effective October 1, 2024. Noted during discussion: • Investment Interest is included in the total shown in Item 1 of the presented MSTU monthly Budget. • A question was raised about whether County budgets are audited. Mr. Schumacher will investigate and report to the committee. • The Ad Valorem Tax Value increased 14.22% for fiscal year 2024 over 2023 generating $146,628 in additional income. B. Committee Vacancy Mr. Schumacher reported: Mr. Norsic’s application to the Advisory Committee was motioned for recommendation by the Committee at the January 9, 2024, MSTU meeting. The application for appointment, effective until April 2028, is on the Board of County Commissioner’s Consent Agenda for consideration February 13, 2024. VII. ONGOING BUSINESS Mr. Schumacher reported: A. Stormwater 18.A.2 Packet Pg. 417 Attachment: Agenda & Bakcup - Forest Lakes 03-05-24 (28735 : Forest Lakes Roadway & Drainage MSTU Advisory Committee - March 5, 2024) MINUTES February 6, 2024 Forest Lakes MSTU 4/6 Woodshire Lane Pipe Scope and Clean Shenandoah General Construction undertook a video inspection, storm drainpipe cleaning and repairs on Woodshire Lane. • The project commenced on January 7, 2024, and was completed on January 24, 2024. • No material issues were identified with the main stormwater pipe which runs along Woodshire Lane. • The video will be reviewed to determine if any issues are evident in the piping along the roadway which feeds into the culverts. B. Fountain Maintenance and Repairs • A power outage occurred on January 12th at the pump house on Lake 14 disabled both aerators. • The east unit is functioning. • Mettauer Environmental removed the west unit and sent it to the manufacturer for evaluation. The repair cost may be covered by the warranty. • Mettauer is scheduled to perform routine maintenance on the fountains. • The Lake 9 fountain, maintained by a different vendor, is scheduled for service in the next week. C. Drainage Swales Rip-Rap Data and Plats & Easements • Agnoli, Barber & Brundage, Inc.’s proposal to review and incorporate recent survey data of the Forest Lakes MSTU - Quail Run Golf Club swales into the plans prepared in 2022, was approved by the Committee on August 29, 2023. • Rip Rap data will be incorporated into the report. • Easement data collected is informational and no action is required by the MSTU. • A Work Order proposal has been submitted to the Procurement Division. • A Notice to Proceed (NTP) will be issued as soon as the Work Order is received. VIII. NEW BUSINESS Mr. Schumacher reported: A. Lake 15 Wall Breach A Scope of Work (SOW) for bid solicitation for repair of the Lake #15 bulkhead is finalized. • The wall replacement is planned to be an in-kind vertical structure. • The Scope of Work and Request for Quote (RFQ) be issued as a design build project. • Marine contractors consulted for the Lake 9 wall project will be invited to bid. • The project schedule targeted for May – June 2024 and access for equipment will be coordinated with Mr. Burnham, Manager, Quail Run Golf Club. Mr. Schumacher will: • Consult with the Road Maintenance Division to determine availability to perform on-site Construction Engineering Inspection (CEI) services. 18.A.2 Packet Pg. 418 Attachment: Agenda & Bakcup - Forest Lakes 03-05-24 (28735 : Forest Lakes Roadway & Drainage MSTU Advisory Committee - March 5, 2024) MINUTES February 6, 2024 Forest Lakes MSTU 5/6 B. Repaving Assessment Mr. Schumacher reported: • Many Forest Lakes roads in the Forest Lakes community are in the County inventory, though are not maintained by the County. • The Road Maintenance Division toured the perimeter roads, Mr. Schumacher and estimated a segment of Woodshire Lane has a life expectancy of one to two years. • Separately, Road Maintenance is contracting to have County roadways assessed in the coming months, from which condition data for County-inventoried roads within the MSTU would be available. • An Invitation to Bid for the Woodshire Lane paving project is anticipated for late 2024 with work commencing in 2025. • The financial reserve for roadway paving will be evaluated during the FY-25 budget planning process. IX. COMMITTEE MEMBER COMMENTS Mr. Schumacher reported: A. Sidewalks • A bi-annual sidewalk assessment will be conducted, and remedial action determined based on observations made during the walk through. • The sidewalk crack in the vicinity of light pole #102 will be evaluated. B. Roadway Paving Markers Vehicles are encroaching on the northwest corner section of the sidewalk in the vicinity of Daisy Lane. • The Road Maintenance Division evaluated the situation and proposed removing the outer stripe, offsetting it to six (6) inches and installing white Roadway Pavement Markers (RPM’s) with yellow reflective centers. • The Road Maintenance Division submitted a cost quote to remove the stripe, reapply and offset it six (6) inches, and install fifty (50) markers between Eucalyptus and Camelia Lanes. • Mr. Schumacher will schedule the project. C. Lake Riprap • Mr. Burnham provided Mr. Schumacher with the number of yards of riprap required to reinforce the lake banks. • Mr. Schumacher will research feasible options to supply the material to the Golf Club for installation. X. PUBLIC COMMENTS None XI. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned by the Chair at 10:36 A.M. 18.A.2 Packet Pg. 419 Attachment: Agenda & Bakcup - Forest Lakes 03-05-24 (28735 : Forest Lakes Roadway & Drainage MSTU Advisory Committee - March 5, 2024) MINUTES February 6, 2024 Forest Lakes MSTU 6/6 FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE ________________________________ Marianne Fanning, Chair The Minutes were approved by the Committee on ,2024 as presented ____, or as amended ____. https://www.collierptne.com/wp-content/uploads/2020/12/Agenda-Backup-Forest-Lakes-2-06-24- Optimized.pdf NEXT MEETING: MARCH 5, 2024 - 10:00 A.M. FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE NAPLES, FL 34105 (239) 261-5497 18.A.2 Packet Pg. 420 Attachment: Agenda & Bakcup - Forest Lakes 03-05-24 (28735 : Forest Lakes Roadway & Drainage MSTU Advisory Committee - March 5, 2024) Forest Lakes M.S.T.U.Fund 1626March 5, 2024FY-24Vendor Item PO# Budget Commitments Expenditures Available 1MILLAGE COLLECTED & INTEREST MSTU Revenues (1,180,800.00)$ -$ (1,055,130.99)$ (125,669.01)$ 2CARRY FORWARD Unexpended Prior Year Funds (1,693,412.12)$ -$ -$ (1,693,412.12)$ 3 ALL REVENUES(2,874,212.12)$ -$ (1,055,130.99)$ (1,819,081.13)$ Agnoli, Barber & Brundage (ABB) Stormwater Engineering 450022- - - - 25,000.00$ -$ -$ 4ENG. FEES & OTHERS (631400)25,000.00$ -$ -$ 25,000.00$ 5INDIRECT COST REIMBURSE Collier County Indirect Cost Direct Pay 5,700.00$ 2,850.00$ 2,850.00$ -$ Ground Zero Landscaping Landscape Incidentals 4500226908 2,820.12$ 3,179.88$ 6LANDSCAPE INCIDENTALS (634990)10,000.00$ 2,820.12$ 3,179.88$ 4,000.00$ Ground Zero Landscaping Grounds Maintenance 4500226908 37,920.00$ 22,080.00$ 7OTHER CONTRACTUAL (634999)103,700.00$ 37,920.00$ 22,080.00$ 43,700.00$ Mettauer Environmental Aquatic Vegetation Control 4500223616 4,025.00$ 2,875.00$ Mettauer Environmental Lake Fountain Maintenance 4500228515 625.00$ -$ Shenandoah Stormwater Pipe Scope & Clean 4500228430 63,755.00$ -$ P-card Tree Scaping TRX 5911-13 -$ 285.00$ Naples Awards Plaque G Fogg 4500229702 76.50$ -$ 8OTHER CONTRACTUAL (639990)66,900.00$ 68,481.50$ 3,160.00$ (4,741.50)$ 9ELECTRICITY FPL Electricity 4700004874 15,000.00$ 12,741.22$ 5,478.78$ (3,220.00)$ 10WATER & SEWER City of Naples Water - Reclaimed Irrigation 4700004875 1,500.00$ 1,088.23$ 411.77$ -$ 11INSURANCE GENERAL Collier County Insurance Direct Pay 500.00$ 250.00$ 250.00$ -$ 12SPRINKLER SYSTEM SiteOne Irrigation Parts & Pumps 4500227396 1,500.00$ 1,306.06$ 193.94$ 0.00$ 13MULCH1,000.00$ -$ -$ 1,000.00$ Hart's Electrical (FY-23) Electrical Services 4500220484 2,831.80$ 9,580.32$ Simmonds Electrical (FY-24) Electrical Services 4500226938 5,000.00$ -$ 14LIGHTING MAINTENANCE (646451)18,412.12$ 7,831.80$ 9,580.32$ 1,000.00$ 15LICENSE & PERMITS 2,000.00$ -$ -$ 2,000.00$ 16Premier Staffing Transcription 4500227901 2,606.65$ 371.25$ 17OTHER MISCELLANEOUS (649990)3,000.00$ 2,413.60$ 564.30$ 22.10$ 18OFFICE SUPPLIES100.00$ -$ -$ 100.00$ 19COPYING CHARGES J.M. Todd Copier CPC 4500227403 200.00$ 108.40$ 41.60$ 50.00$ 20FERT HERB CHEM600.00$ -$ -$ 600.00$ 21OTHER OPERATING 300.00$ -$ -$ 300.00$ 22 OPERATING EXPENSES255,412.12$ 137,810.93$ 47,790.59$ 69,810.60$ 23PTNE STAFF & DIVISION OVERHEAD-2.4%70,300.00$ -$ -$ 70,300.00$ 24PROPERTY APPRAISER-0.3%9,000.00$ -$ 4,259.36$ 4,740.64$ 25TAX COLLECTOR-0.9%24,900.00$ -$ 22,651.95$ 2,248.05$ 26 COUNTY OVERHEAD3.6%104,200.00$ -$ 26,911.31$ 77,288.69$ 27RESERVES FOR CAPITAL2,114,600.00$ -$ -$ 2,114,600.00$ 28RESERVES FOR ROADWAY REPAVING400,000.00$ -$ -$ 400,000.00$ 29 CAPITAL RESERVES2,514,600.00$ -$ -$ 2,514,600.00$ 30 ALL EXPENSES2,874,212.12$ 137,810.93$ 74,701.90$ 2,661,699.29$ 31 FY-24 BUDGET GRAND TOTAL= ALL REVENUES - ALL EXPENSES-$ 137,810.93$ (980,429.09)$ 842,618.16$ Page 1/218.A.2Packet Pg. 421Attachment: Agenda & Bakcup - Forest Lakes 03-05-24 (28735 : Forest Lakes Roadway & Drainage MSTU Forest Lakes M.S.T.U.Fund 1626March 5, 2024129,715,669 FY 13 Final Taxable Value -2.4%Total Available Balance2,661,699.29$ 129,977,881 FY 14 Final Taxable Value 0.2% Plus Commited And Not Spent137,810.93$ 140,171,072 FY 15 Final Taxable Value 7.8%152,711,783 FY 16 Final Taxable Value 8.9%Estimated Cash2,799,510.22$ 165,722,702 FY 17 Final Taxable Value8.5%190,428,196 FY 18 Final Taxable Value14.9%202,132,375 FY 19 Final Taxable Value6.1%Prepared 02.27.2024ZS210,299,015 FY 20 Final Taxable Value4.0%219,999,549 FY 21 Final Taxable Value4.6%227,701,198 FY 22 Final Taxable Value3.5%257,799,765 FY 23 Final Taxable Value13.2%+6.3% Average$294,456,887 FY 24 Gross Taxable Value14.22% Adjustment FY 23 to FY 24FY 24 Gross MSTU RevenueFY 23Millage4.00004.00004.0 mill capTax Dollars $1,177,828$1,031,199$146,628 IncreasePage 2/218.A.2Packet Pg. 422Attachment: Agenda & Bakcup - Forest Lakes 03-05-24 (28735 : Forest Lakes Roadway & Drainage MSTU Collier County Government Transportation Management Services Department Road, Bridge & Stormwater Maintenance Division 4800 Davis Blvd. Naples, Florida 34104 Contact: Connie Deane Community Liaison 239-252-8365 colliercountyfl.gov twitter.com/CollierPIO facebook.com/CollierGov youtube.com/CollierGov Feb. 29, 2024 FOR IMMEDIATE RELEASE Pavement Evaluation Survey Underway on Collier County Maintained Roadways The Road, Bridge & Stormwater Maintenance Division is conducting a pavement evaluation survey on all Collier County maintained roadways. The data gathered from this project will allow the county to plan and manage the maintenance and rehabilitation of the paved roadway network more effectively. The county contracted with Roadway Asset Services, LLC (RAS) to drive the county’s 1,800 centerline roadway miles with their Roadway Asset Collection (RAC) vehicle to collect video and GPS data in the roadway. The van is equipped with a camera boom on top of the vehicle and a laser array that hangs off the back end. This collection process does not require any lane closures and the RAC vehicle will operate with the flow of traffic during daylight hours (9 a.m. to 5 p.m. Monday - Sunday). (A photo of the RAC vehicle is shown below.) Data collection activities are planned to conclude by the end of April, weather permitting. For additional information, please contact the Collier County Road, Bridge & Stormwater Maintenance Division at RoadMaintenance@CollierCountyFL.gov or (239) 252-8924. ### 18.A.2 Packet Pg. 423 Attachment: Agenda & Bakcup - Forest Lakes 03-05-24 (28735 : Forest Lakes Roadway & Drainage MSTU Advisory Committee - March 5, 2024)