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VB MSTU Agenda 09/07/202340.A.2 VaNd¢r6iei BeacA M.S.T.11. Advisory Committee 8300 Radio Road Naples, FL 34104 SEPTEMBER 7, 2023, 2:00 PM Committee Members and Project Manager will meet at Admin Center Classroom at St. John's Church 625 111TH Ave., Naples, FL All others are encouraged to attend via Zoom video conference AGENDA I. Call to order and Pledge of Allegiance II. Attendance Advisory Committee Bruce Forman - Chairman (11/13/2023) Bill Sjostrom - Vice Chairman (11/13/2024) Mark Weber (11/15/2025) Gabriella R. Miyamoto (11/13/2023) William Harris (11/13/2024) Aaron Gross, Ground Zero Landscaping Staff Judy Sizensky— Project Manager Rosio Garcia — Operations Coordinator Wendy Warren, Transcriptionist III. Approval of the agenda IV. Approval of the Minutes —July 13, 2023 V. Landscape Maintenance Report - Aaron Gross, Ground Zero Landscape VI. Vanderbilt Drive Refurbishment — Judy Sizensky A. Regatta Corner of VB Dr and VB Beach Rd -update on bid documents B. Crosswalks (6) along VB Dr C. Vanderbilt Dr Landscape- Vanderbilt Beach Rd to Bluebill VII. Project Manager Report Judy Sizensky A. Budget FY 23 September 2023 B. Phase IV Utility Burial Status -Complete. C. Greenway Multi -use Bike Path -Vanderbilt Drive -Requested survey and cost estimate. Vill. Old Business A. Potential Future Proiects IX. New Business X. Public Comment XI. Adjourn NEXT MEETING DATE OCTOBER 5, 2023 ADMIN CENTER CLASSROOM ST. JOHN'S CHURCH Packet Pg. 740 40.A.2 Vandardf@t BeacA M.3.711 Advisory Conintiff" 8300 Radio Road Naples, FL 34104 DULY 13, 2023 I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Forman called the meeting to order at 2:15 P.M. Roll call was taken, and a quorum of four was established. The Pledge of Allegiance was not recited. II. ATTENDANCE Advisory Committee: Bruce Forman — Chairman William Sjostrom — Vice Chair Mark Weber (ZOOM) Gabriella R. Miyamoto (Excused) William Arell Harris Staff: Judy Sizensky - Project Manager Rosio Garcia — Operations Coordinator Others: Aaron Gross — Ground Zero Landscaping (Excused) Wendy Warren - Transcriptionist III. APPROVAL OF AGENDA Vice Chair Sjostrom moved to approve the Agenda of the Vanderbilt Beach MSTUAdvisory Committee. Second by Mr. Harris. Carried unanimously 3 - 0. Member Participation via ZOOM Mr. Harris motioned to allow Mr. Weber to participate in the meeting via ZOOM remote access due to an extraordinary circumstance. Second by Chair Forman. Carried unanimously 3-0. Mr. Weber joined the meeting. A quorum of four was present at 2:19 P.M. IV. APPROVAL OF MINUTES Mr. Harris moved to approve the minutes of the April 6, 2023, and May 4, 2023 Vanderbilt Beach MSTU meetings as presented. Second by Vice Chair Sjostrom. Carried unanimously 4-0. V. LANDSCAPE MAINTENANCE REPORT — Aaron Gross, Ground Zero Landscaping Ms. Sizensky reported: • Landscaping is in good condition. • A Cocoplum hedge and mulch was installed between the county parking area and the north side of Bluebill Avenue by the parking lot on Bluebill Avenue. 1 Packet Pg. 741 40.A.2 VI. VANDERBILT DRIVE REFURBISHMENT - Mike McGee, McGee & Associates A. Regatta Corner of Vanderbilt Beach Drive and Vanderbilt Beach Road • McGee & Associates submitted the final subcontractor drawings for the renovation project at the NW corner of Vanderbilt Beach Road and Vanderbilt Drive at The Regatta Vanderbilt Beach. • A Request for Quote (RFQ) was distributed to all contractors on the Collier County General Contractors Contract # 19-7525. • The single bid submitted by Capital Construction was significantly higher than the Opinion of Cost provided by the projects Architect and Engineer. • A Scope of Work (SOW) for the project will be posted on Bid -Sync for quotes from General Contractors. • The contract will be awarded to the lowest qualified bidder. B. Vanderbilt Dr Landscape - Vanderbilt Beach Road to Bluebill Avenue Landscape West Side Vanderbilt Drive • The environmentally conscious design, from Palm Court to Bluebill Avenue, includes Christmas Palm trees at the intersections, ground covers and a storm water Rain Garden in the west Right of Way (ROW). Drawings include a Landscape Planting Plan, an Irrigation Plan, and a Plant Schedule for reference. Conformance to the twenty-four (24) inch high sightline standard at intersections will be ensured. • A drip line irrigation system will be installed to ensure adequate water flow to the landscaping. • McGee and Associates will submit an Opinion of Cost on completion of final construction drawings. • The Collier County General Contractors Contract #19-7525 will be utilized. • Once the Scope of Work and McGee & Associates plans are completed, an Invitation to Bid will be sent to all contractors on the Contract. • The lowest qualified bidder will be awarded the contract. • The Road Maintenance Division will review and endorse the plans with consideration for impact on utilities on the roadway. McGee & Associates will present a final updated version of the Vanderbilt Drive Landscape renovation construction drawings presented at the February 2, 2023, meeting for Committee consideration at the September 7, 2023 meeting. C. Crosswalks (6) Along Vanderbilt Beach Drive • Trebilcock Consulting Solutions and McGee & Associates completed engineering and construction plans for six (6) ADA compliant paver crosswalks on Vanderbilt Drive. • Three (3) of the crosswalks will be installed at The Anchorage, The Dunes of Naples, and Marina Bay on completion of Phase IV construction. • A Request for Quote (RFQ) was distributed to the vendor(s) on Collier County General Contractors Contract #19-7525. • The bids received exceeded original cost estimates. • An Invitation to Bid will be posted on Bid -Sync. • The Road Maintenance Division will be consulted to determine if alternative contract options are available for vendor sourcing. 0 Packet Pg. 742 40.A.2 • Consideration will be given to coordinating the work required for the landscape projects at Vanderbilt Drive and The Regatta Vanderbilt Beach with the crosswalk project. The Anchorage Refurbishment of landscape for property damaged by Phase IV construction is complete. The Dunes of Naples and Marina Bay Landscapes Landscape planting to replace material damaged during Phase IV construction will be undertaken upon completion of light pole removal by Florida Power & Light (FPL). A paver crosswalk will be ADA compliant abutting curbs, installed to eliminate water puddling. Enhancement of landscaping along the narrow strip of roadway will be scheduled for Fall 2023 Swales and gutters may be conducive to a simulated Japanese waterway. Design plans will be prepared, and Homeowner Association approval secured, for Marina Bay and The Dunes of Naples. Bench Installation The Dunes of Naples • Solid Pave submitted quote #23-0125, in the amount of $2,973.26, to install a paver pad and Madison style bench, with plaque commemorating Charlie Arthur, at The Dunes of Naples. A Notice -to- Proceed will be issued. Moraya Bay • A commemorative bench pad at the Moraya Bay Beach Tower will be constructed at a higher elevation, surfaced with pavers and a Madison style bench installed. • The area will be surveyed to ensure Right of Way (ROW) compliance and provision for ADA access. • Irrigation will be modified, and sod replaced. Le Dauphin • A Madison style bench will be re -installed in the vicinity of Le Dauphin Condominiums on the west side of Vanderbilt Drive. • The existing bench pad will be evaluated for safety, replaced if necessary, and surfaced with pavers. VII. PROJECT MANAGER REPORT — Judy Sizensky A. FY-23 Budget for May Vanderbilt Beach MSTU Fund Budget 143 dated July 13, 2023 • Current Ad Valorem tax, Line 1, is $1,702,200.00, an increase of 14.3% over FY-22. • Transfers and Contributions, Line 13, in the amount of $4,439,041.27, is a carry-over of unexpended FY-22 funds (minus a 5% reserve of $86,700). • Total Revenue, Line 14, is $6,169,241.27, including investment interest, transfers, and contributions. • Purchase Orders Active: (Contractors) ➢ Century Link — Engineering Design & Supervision, Phase IV Utility Project. ➢ Ground Zero Landscaping — o Incidentals are for landscape refurbishment and miscellaneous. Packet Pg. 743 40.A.2 o Ground Maintenance includes Conner Park and irrigation repairs. i MasTec North America — Contract for burial of conduit and placing of equipment for Florida Power & Light, Comcast cable and Century Link for Phase IV. ➢ McGee & Associates — Landscape Architecture — Refurbishment of Vanderbilt Drive and Regatta Landscaping and miscellaneous projects. ➢ Premier Staffing — Transcription Services. ➢ Stantec Consulting — CEI Professional Services, Phase IV Utility Project. ➢ Site One Landscape Supply — Irrigation Parts & Pumps. • Operating Expense, Line 36, is budgeted at $5,305,541.27 with current Commitments of $1,226,133.23, Expenditures of $269,316.23, and a Budget Remainder (unspent operating funds) of $3,810,091.81. • Capital Outlay, Line 38, budgeted at $650,000.00, is for the current fiscal year long term projects, consistent with the MSTU ordinance and upon a motion from the Advisory Committee. • Transfer to Fund 111, Line 39, in the amount of $91,000.00, is for MSTU. Staff salaries and accrued County overhead related to M.S.T.U. operations. • Transfer to the Property Appraiser, Line 41, in the amount of $13,500.00 is for computation of MSTU Ad Valorem data for the tax rolls. • Transfer to the Tax Collector, Line 42, in the amount of $34,200.00 is for collection of MSTU millage as part of the annual County tax bill, currently 0.5000 mills. • Reserves for Capital, Line 44, in the amount of $75,000.00, is for anticipated Maintenance and Capital projects in future fiscal years as identified in the Asset Management Plan. • Total Budget, Line 46, lists FY-23 M.S.T.U. budgeted funds at $6,169,241.27; with tabulated Commitments of $1,226,133.23, Expenditures of $401,449.01, and a Budget Remainder (total unspent funds) of $4,541,659.03. The budget amount of $6,169,241.27 does not change during the fiscal year. Notes: • FY-23 millage rate of 0.5000 will fund future projects, as well as the existing MSTU assets identified in the Capital Asset Management Plan, updated annually. • MasTec has an outstanding financial commitment of $1,038,882.77 for Phase IV construction. • Available funds are sufficient to complete Phase IV construction, landscaping at the Regatta of Naples at Vanderbilt Beach Road and Vanderbilt Drive and the Vanderbilt Drive landscape renovation project and the crosswalks. • Salt deposited on landscaping by Hurricane Ian flooding necessitated an increase in irrigation frequency. The irrigation schedule was reduced by 50% to reduce expenses. B. Phase IV Utility Burial Status • The Phase IV Utility Burial Project is completed. • MasTec removed the overhead cable and the two (2) utility poles on either side of the bridge. • Florida Power & Light (FPL) is responsible for removal of the utility poles on the north section of Vanderbilt Drive. al Packet Pg. 744 40.A.2 C. Greenway Multi -Use Bike Path — Vanderbilt Drive North of Blue Bill A ten (10) foot bike and pedestrian north of the Dunes of Naples entrance cannot be navigated at high tide or during extreme rain events. RWA Engineering surveyed the area to determine the feasibility of installing an asphalt surface and curb. The survey will be presented at the September meeting. D. Reclaim Water Connection Ms. Sizensky met with the Division Manager for Reuse Water Management to propose a reuse water line installation from US 41 to Conner Park to supply water to Connor Park and Vanderbilt Drive. He noted the County and Environmental Protection Agencies are very cautious about placement of reclaimed water lines and do not want to place them close to wastewater service. As a result, the project is not of interest currently. Ms. Sizensky will continue to research options. E. Quote for Connor Park Plant Replacements Ground Zero Landscaping's proposal #E636 in the amount of $10,503.48 to replace plants and mulch the berms at Connor Park was presented to the Committee. Vice Chair Sjostrom motioned to approve Ground Zero Landscaping, Inc.'s proposal #636, dated July 13, 2023, in the amount of $10,503.48, to replace plants in Connor Park damaged by Hurricane Ian. Second by Mr. Harris. Carried unanimously 4 — 0. VIII. OLD BUSINESS A. Potential Future Projects 1. Refurbish Bridge of Channel on Bluebill The Committee suggested cleaning the waterway bridge and/or researching the application of a veneer stone. The Project Manager will meet with the Road Maintenance Division to discuss the project. 2. Install Sidewalks East and West Side of Gulf Shore Drive The Road Maintenance Division is considering sidewalk installation on the east side of Gulf Shore Drive for 2025. Design and fund allocation are required; sidewalks must conform to the County code and be ADA compliant. A bike path should be incorporated into the project design. Drainage would have to be redesigned to accommodate the installation. Project timeline depends on coordination with Road Maintenance and Capital Planning. The Project Manager will meet with the Road Maintenance Division to discuss the project. 3. Install 81' reuse water line from US41 to Conner Park. Vanderbilt Drive's current annual water bill is approximately $35,000 and Conner Park's approximately $30,000 per year. This is an investigation to determine if underwriting the cost of a reuse water line installation from US 41 to Conner Park is financially beneficial. One potential quote placed the cost at $550,000 for the conversion which would supply water to 5 Packet Pg. 745 40.A.2 Connor Park and Vanderbilt Drive. Reuse Water management has not approved the project at this point. The agreement to undertake the project will be sought from the Director of Parks and Recreation and pursued with Reuse Water management. 4. Pedestrian Lighting Varying Places Lighting options for pedestrian safety and visual enhancement in areas as necessary will be researched. IX. NEW BUSINESS None X. PUBLIC AND COMMITTEE COMMENTS None /04 ! 1 13 0111 k9k, There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 3:15 P.M. VANDERBILT BEACH M.S.T.U. ADVISORY COMMITTEE Bruce Forman, Chair The minutes approved by the Board/Committee on ,2023 "as submitted' [ ] or "as amended" rl. NEXT MEETING DATE: SEPTEMBER 7, 2023 - 3:00 P.M. 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PM will meet with new Road Maintenance Management as soon as possible. 2. Install Sidewalks east and west side of Gulf Shore Drive The Road Maintenance Division is considering sidewalk installation on the east side of Gulf Shore Drive for 2025. Design and fund allocation are required; sidewalks must conform to County code and be ADA compliant. A bike path should be incorporated into the project design. Drainage would have to be redesigned to accommodate the installation. Project timeline depends on coordination with Road Maintenance and Capital Planning. PM will discuss with Road Maintenance during planned meeting. 3. Install 8" reuse water line from US41 to Conner Park. Vanderbilt Drive has currently annual water bills of around $35,000 and Conner Park has current water bills of around $30,000 per year. This is an investigation to see if it makes financial sense to underwrite the cost of the actual water line. One potential quote placed the cost at $550,000 for the conversion which would supply water to Conner Park and Vanderbilt Drive. Reuse Water management hasn't agreed to allow this as of this writing. 4. Pedestrian Lighting varying places Packet Pg. 749