VB MSTU Minutes 07/13/202340.A.3
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,Advisory Gommoiff"
8300 Radio Road
Naples, FL 34104
DULY 13, 2023
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Forman called the meeting to order at 2:15 P.M. Roll call was taken, and a quorum of four
was established. The Pledge of Allegiance was not recited.
II. ATTENDANCE
Advisory Committee
Staff:
Others:
III. APPROVAL OF AGENDA
Bruce Forman — Chairman
William Sjostrom —Vice Chair
Mark Weber (ZOOM)
Gabriella R. Miyamoto (Excused)
William Arell Harris
Judy Sizensky - Project Manager
Rosio Garcia — Operations Coordinator
Aaron Gross --- Ground Zero Landscaping (Excused)
Wendy Warren - Transcriptionist
Vice Chair Sjostrom moved to approve the Agenda of the Vanderbilt Beach MSTUAdvisofy
Committee. Second by Mr. Harris. Carried unanimously 3 - 0.
Member Participation via ZOOM
Mr. Harris motioned to allow Mr. Weber to participate in the meeting via ZOOM remote access
due to an extraordinary circumstance. Second by Chair Forman. Carried unanimously
3-0.
Mr. Weber joined the meeting. A gatorum offour was present at 2:19 P.M.
IV. APPROVAL OF MINUTES
Mr. Harris moved to approve the minutes of the April 6, 2023, and May 4, 2023 Vanderbilt
Beach MSTU meetings as presenter. Second by Vice Chair Sjostrom. Carried unanimously
4-0.
V. LANDSCAPE MAINTENANCE REPORT —Aaron Gross, Ground Zero Landscaping
Ms. Sizensky reported:
Landscaping is in good condition.
A Cocoplum hedge and mulch was installed between the county parking area and the north
side of Bluebill Avenue by the parking lot on Bluebill Avenue.
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VI. VANDERBILT DRIVE REFURBISHMENT —Mike McGee, McGee & Associates
A. Regatta Corner of Vanderbilt Beach Drive and Vanderbilt Beach Road
• McGee & Associates submitted the final subcontractor drawings for the renovation
project at the NW corner of Vanderbilt Beach Road and Vanderbilt Drive at The Regatta
Vanderbilt Beach.
• A Request for Quote (RFQ) was distributed to all contractors on the Collier County
General Contractors Contract #19-7525.
• The single bid submitted by Capital Construction was significantly higher than the
Opinion of Cost provided by the projects Architect and Engineer.
• A Scope of Work (SOW) for the project will be posted on Bid -Sync for quotes from
General Contractors.
• The contract will be awarded to the lowest qualified bidder.
B. Vanderbilt Dr Landscape ---- Vanderbilt Beach Road to Bluebill Avenue Landscape West
Side Vanderbilt Drive
• The environmentally conscious design, from Pahn Court to Bluebill Avenue, includes
Christmas Palm trees at the intersections, ground covers and a storm water Rain Garden
in the west Right of Way (ROW). Drawings include a I..,andscape Planting Plan, an
Irrigation Plan, and a Plant Schedule for reference. Conformance to the twenty-four (24)
inch high sightline standard at intersections will be ensured.
• A drip line irrigation system will be installed to ensure adequate water flow to the
landscaping.
• McGee and Associates will submit an Opinion of Cost on completion of final
construction drawings.
• The Collier County General Contractors Contract 419-7525 will be utilized.
• Once the Scope of Work and McGee & Associates plans are completed, an Invitation to
Bid will be sent to all contractors on the Contract.
• The lowest qualified bidder will be awarded the contract.
• The Road Maintenance Division will review and endorse the plans with consideration for
impact on utilities on the roadway.
McGee & Associates will present a final updated version of the Vanderbilt Drive Landscape
renovation construction drawings presented at the February 2, 2023, meetingJor Committee
consideration at the September 7, 2023 meeting.
C. Crosswalks (6) Along Vanderbilt Beach Drive
• Trebilcock Consulting Solutions and McGee & Associates completed engineering and
construction plans for six (6) ADA compliant paver crosswalks on Vanderbilt Drive.
• Three (3) of the crosswalks will be installed at The Anchorage, The Dunes of Naples, and
Marina Bay on completion of Phase IV construction.
• A Request for Quote (RFQ) was distributed to the vendor(s) on Collier County General
Contractors Contract #19-7525.
• The bids received exceeded original cost estimates.
• An Invitation to Bid will be posted on Bid -Sync.
• The Road Maintenance Division will be consulted to determine if alternative contract
options are available for vendor sourcing.
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® Consideration will be given to coordinating the work required for the landscape projects at
Vanderbilt Drive and The Regatta Vanderbilt Beach with the crosswalk project.
The Anchorage
Refurbishment of landscape for property damaged by Phase IV construction is complete.
The Dunes of Naples and Marina Bay Landscaping
Landscape planting to replace material damaged during Phase IV construction will be undertaken
upon completion of light pole removal by Florida Power & Light (FPL). A paver crosswalk will
be ADA compliant abutting curbs, installed to eliminate water puddling.
Enhancement of landscaping along the narrow strip of roadway will be scheduled for Fall 2023.
Swales and gutters may be conducive to a simulated Japanese waterway.
Design plans tivrll be prepared, and Hotneoivner" Assoeiatron approval secured, for Marina Bay
and The Dunes of Naples.
Bench Installation
The Durres of Naples
• Solid Pave submitted quote #23-0125, in the amount of $2,973.26, to install a paver pad
and Madison style bench, with plaque commemorating Charlie Arthur, at The Dunes of
Naples. A Notice -to- Proceed will be issued.
Moraya Bay
• A commemorative bench pad at the Moraya Bay Beach Tower will be constructed at a
higher elevation, surfaced with pavers and a Madison style bench installed.
• The area will be surveyed to ensure Right of Way (ROW) compliance and provision for
ADA access.
• Irrigation will be modified, and sod replaced.
Le Dauphin
• A Madison style bench will be re -installed in the vicinity of Le Dauphin Condominiums
on the west side of Vanderbilt Drive.
• The existing bench pad will be evaluated for safety, replaced if necessary, and surfaced
with pavers.
V11. PROJECT MANAGER REPORT — Judy Sizensky
A. FY-23 Budget for May
Vanderbilt Beach MSTU Fund Budget 143 dated July 13, 2023
• Current Ad Valorem tax, Line 1, is $1,702,200.00, an increase of 14.3% over FY-22.
• Transfers and Contributions, Line 13, in the amount of $4,439,041.27, is a carry-over of
unexpended FY-22 funds (minus a 5% reserve of $86,700).
• Total Revenue, Line 14, is $6,169,241.27, including investment interest, transfers, and
contributions.
• Purchase Orders Active: (Contractors)
➢ Century Link— Engineering Design & Supervision, Phase IV Utility Project.
➢ Ground Zero Landscaping --
o Incidentals are for landscape refurbishment and miscellaneous.
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o Ground Maintenance includes Conner Park and irrigation repairs.
MasTec North America -- Contract for burial of conduit and placing of equipment for
Florida Power & Light, Comcast cable and Century Link for Phase IV.
➢ McGee & Associates — Landscape Architecture — Refurbishment of Vanderbilt Drive
and Regatta Landscaping and miscellaneous projects.
➢ Premier Staffing — Transcription Services.
➢ Stantec Consulting — CEI Professional Services, Phase IV Utility Project.
➢ Site One Landscape Supply — Irrigation Parts & Pumps.
• Operating Expense, Line 36, is budgeted at $5,305,541.27 with current Commitments of
$1,226,133.23, Expenditures of $269,316,23, and a Budget Remainder (unspent operating
funds) of $3,810,091.81.
• Capital Outlay, Line 38, budgeted at $650,000.00, is for the current fiscal year long term
projects, consistent with the MSTU ordinance and upon a motion from the Advisory
Committee.
• Transfer to Fund 111, Line 39, in the amount of $91,000.00, is for MSTU. Staff salaries
and accrued County overhead related to M.S.T.U. operations.
• Transfer to the Property Appraiser, Line 41, in the amount of $13,500.00 is for
computation of MSTU Ad Valorem data for the tax rolls.
• Transfer to the Tax Collector, Line 42, in the amount of $34,200.00 is for collection of
MSTU millage as part of the annual County tax bill, currently 0.5000 mills.
• Reserves for Capital, Line 44, in the amount of $75,000.00, is for anticipated
Maintenance and Capital projects in future fiscal years as identified in the Asset
Management Plan.
• Total Budget, Line 46, lists FY-23 M.S.T.U. budgeted funds at $6,169,241.27; with
tabulated Commitments of $1,226,133,23, Expenditures of $401,449.01, and a Budget
Remainder (total unspent funds) of $4,541,659.03. The budget amount of $6,169,241.27
does not change during the fiscal year.
Notes:
• FY-23 millage rate of 0.5000 will fund future projects, as well as the existing MSTU
assets identified in the Capital Asset Management Plan, updated annually.
• MasTec has an outstanding financial commitment of $1,038,882.77 for Phase IV
construction.
• Available funds are sufficient to complete Phase IV construction, landscaping at the
Regatta of Naples at Vanderbilt Beach Road and Vanderbilt Drive and the Vanderbilt
Drive landscape renovation project and the crosswalks.
• Salt deposited on landscaping by Hurricane Ian flooding necessitated an increase in
irrigation frequency. The irrigation schedule was reduced by 50% to reduce expenses.
B. Phase IV Utility Burial Status
• The Phase IV Utility Burial Project is completed.
• MasTec removed the overhead cable and the two (2) utility poles on either side of the
bridge.
Florida Power & Light (FPL) is responsible for removal of the utility poles on the north
section of Vanderbilt Drive.
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C. Greenway Multi -Use Bike Path — Vanderbilt Drive North of Blue Bill
A ten (10) foot bike and pedestrian north of the Dunes of Naples entrance cannot be navigated at
high tide or during extreme rain events.
RWA Engineering surveyed the area to determine the feasibility of installing an asphalt surface
and curb. The survey will be presented at the September meeting.
D. Reclaim Water Connection
Ms, Sizensky met with the Division Manager for Reuse Water Management to propose a reuse
water line installation from US 41 to Conner Park to supply water to Connor Park and
Vanderbilt Drive.
He noted the County and Environmental Protection Agencies are very cautious about placement
of reclaimed water lines and do not want to place them close to wastewater service. As a result,
the project is not of interest currently.
Ms. Sizensky,, iidll continue to research options.
E. Quote for Connor Park Plant Replacements
Ground Zero Landscaping's proposal #E636 in the amount of $10,503.48 to replace plants and
mulch the berms at Connor Park was presented to the Committee.
Vice Chair Sjostrom motioned to approve Ground Zero Landscaping, Inc. '.s proposal 4636,
dated July 13, 2023, in the amount of $10,503.48, to replace plants in Connor Park damaged
by Hurricane Ian. Second by Mr. Harris. Carried unanimously 4 — 0.
VIII. OLD BUSINESS
A. Potential Future Projects
1. Refurbish Bridge of Channel on Bluebill
The Committee suggested cleaning the waterway bridge and/or researching the application of
a veneer stone.
The Project Manager will rrreet with the Road Maintenance Division to discuss the project,
2. Install Sidewalks East and West Side of Gulf Shore Drive
The Road Maintenance Division is considering sidewalk installation on the east side of Gulf
Shore Drive for 2025. Design and find allocation are required; sidewalks must conform to the
County code and be ADA compliant. A bike path should be incorporated into the project
design. Drainage would have to be redesigned to accommodate the installation. Project
timeline depends on coordination with Road Maintenance and Capital Planning.
The Project Allanager will meet with the Road Maintenance Division to discuss the project.
3. Install 8" reuse water line from US41 to Conner Park.
Vanderbilt Drive's current annual water bill is approximately $35,000 and Conner Park's
approximately $30,000 per year. This is an investigation to determine if underwriting the cost
of a reuse water line installation from US 41 to Conner Park is financially beneficial. One
potential quote placed the cost at $550,000 for the conversion which would supply water to
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Connor Parlc and Vanderbilt Drive, Reuse Water management has not approved the project at
this point.
The agreement to undertake the project will be sought from the Director of Parks and
Recreation and pursued with Reuse Water management.
4. Pedestrian Lighting Varying Places
Lighting options for pedestrian safety and visual enhancement in areas as necessary will be
researched.
IX. NEW BUSINESS
None
X. PUBLIC AND COMMITTEE, COMMENTS
None
XI. ADJOURN
There being no further business for the good of the County, the meeting was adjourned by order
of the Chair at 3:15 P.M.
VANDERBIL,T BEACH M.S.T.U. ADVISORY COMMITTEE
Bruce Forman, Chair
roved b the Board/Committee on q h 2023 "cis subinitted" J
or "as
The minutes approved y [�
amended' _j.
NEXT MEETING DATE;
SEPTEMBER 7, 2023 - 3:00 P.M.
Claussen Family Center at St. John's Church
625 111 "'Avenue
Naples, FL 34108
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