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Backup Documents 04/23/2024 Item #16D 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 O 6 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 04.23.24 BCC MTG THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Carolyn Noble Community and Human CN 4.23.24 Services 2. County Attorney Office— County Attorney Office en° y!l r Si 2-1( 3. BCC Office Board of County Commissioners a "71166/ /z/H 4. Minutes and Records Clerk of Courts Office0(L" 1 ` Court's PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees ---------above may-need-to contact-staff-for additional or-missing-information. ----------------_________ Name of Primary Staff Carolyn Noble Phone Number 239-450-5186 Contact/ Department Agenda Date Item was 4.23.24 BCC Mfg Agenda Item Number 16.D.6 Approved by the BCC Type of Document 2 AMENDMENTS(CCSO AND DLC) Number of Original 6 originals(3 originals Attached Documents Attached of each amendment) PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST - Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes -. _. N/A-(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK CN - 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A document or the fmal negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's YES signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on above date and all changes made during N/A is not the meeting have been incorporated in the attached document. The County pa an option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the p N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the an option for Chairman's signature. this line. 1606 Award Date 06/02/2021 State Award Agency Florida Department of Children and Families CSFA# 60.115 Total Amount of $815,280.00 Funds Awarded 949,008.60 Subrecipient Name Collier County Sheriff s Office DUNS#UEI# 18 7217526 JDQEQ2KWN966 FEIN# 59-6000561 Period of 10/1/2021 - 9/30/2024 Performance Fiscal Year End 9/30 Monitor End Date 12/2024 FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND COLLIER COUNTY SHERIFF'S OFFICE (CCSO) Criminal Justice,Mental Health, Substance Abuse Reinvestment Grant(CJMHSA) 61 This Amendment,is made and entered into this 2 3 day of P(z 2024,by and between Collier County,a political subdivision of the State of Florida, ("COUNTY") having it's principal address as 3339 Tamiami Trail East, Naples, FL 34112, and the Collier County Sheriff's Office ("SUBRECIPIENT"), authorized to do business under the laws of the State of Florida, having its principal office at 3319 Tamiami Trail East, Naples, FL 34112. WHEREAS, On March 23, 2021, Agenda Item #16.D.10, the Board of County Commissioners, (Board) approved the submittal of an "After - the Fact" grant application to the Department of Children and Families (DCF) for a 3-year Criminal Justice, Mental Health, and Substance Abuse Reinvestment grant to implement a comprehensive Medication Assisted Treatment (MAT)program for individuals in the Collier County jail system; and WHEREAS, On June 22, 2021, Agenda Item #16.D.16, the Board accepted the notification of award from DCF in the amount of$1,200,000 and authorized the County Manager to sign the agreement upon arrival; and WHEREAS,the COUNTY and SUBRECIPIENT desire to provide the activities specified in this Agreement; and WHEREAS, the COUNTY desires to engage the SUBRECIPIENT to implement such undertakings of the CJMHSA Program as a valid and worthwhile COUNTY purpose. 1 Collier County Sheriffs Office Criminal Justice MAT Program Amendment#1 Q. CJMHSA21-02 1606 RECITALS WHEREAS, on October 12, 2021, Agenda Item #16.D.1, the COUNTY and SUBRECIPIENT entered into an agreement for SUBRECIPIENT to implement Medication- Assisted Treatment (MAT) in jails in the amount of$845,280.00; and WHEREAS, the Parties desire to amend the Agreement to modify the number of FTE's for Advanced Registered Nurse and Registered Nurse, increase the total award amount,reduce the funding amount of Component One, increase the funding amount of Component Two, Increase the amount of match of Component One, and clarify language. NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable consideration,the receipt and sufficiency of which is hereby mutually acknowledged,the Parties agree to modify the Agreement as follows: Words Struck T r-o-u h are deleted; Words Underlined are added. * * * PART I SCOPE OF WORK Project Component One: Subcontracted personnel costs, including one (04 1.0) FTE}-Advanced Registered Nurse Practitioner(ARNP) and one (04 1.0)FTE)Registered Nurse (RN). Singular or multiple personnel may be utilized to meet the total FTE. 1.2 PROJECT DETAILS A. Project Description/Budget Activity DCF Approved CCSO Match Budget Amount Liability Project Component One: Subcontracted $360764841 $929,398.89 Personnel 300,718.03 1,029,961.85 Project Component Two: Medications $181,632.00 $0.00 648,290.57 Grand Totals: $1,771,678.89 $929,398.89 $949,008.60 $1,029,961.85* *Match does not need to commensurate with pay request amount and match may be transferred to David Lawrence Mental Health Center(DLC)or the County via a budget amendment approved by CHS fiscal and Department of Children and Families (DCF) subject to submitting a formal request. 2 Collier County Sheriffs Office Criminal Justice MAT Program Amendment#1 Q. CJMHSA21-02 16D6 The SUBRECIPIENT will accomplish the following project tasks: Project Tasks (Refer to Exhibit C for more detail regarding Project Tasks.) • Appoint and train necessary staff for program implementation M Provide Medication-Assisted Treatment and other supportive services to program participants M Submit Quarterly Program Services Reports to CHS N Submit Annual Financial Reports to CHS N Ensure participation by necessary staff in Public Safety Coordinating Council meetings, annually at minimum • Ensure attendance by representatives from treatment and executive management at scheduled partnership meetings, as requested by CHS M Participate in annual evaluations conducted by contracted evaluators from Florida Gulf Coast University • Ensure project sites are Section 504/ADA accessible N Required attendance and participation on Bi-monthly collaborative calls with Grant Coordinator, BJA Policy Advisors, CDC Staff members, and the IIR Project Manager. N Maintain beneficiary documentation, and provide to the COUNTY as requested C. Performance Deliverables The Following Table Details the Project Deliverables Report/Deliverable Name Supporting Document Due Date Monthly Payment Request As detailed in Exhibit F and G Monthly submission: Pay requests for the month shall be submitted no later than 15 days after the month end Match Match Documentation, Monthly submission: Pay Exhibit G-1 requests for the month shall be submitted no later than 15 days after the month end Quarterly Program Services Quarterly Program Service 10th day following the end of Report Report, as referenced in the quarter Exhibit C, Task List Annual Financial Report Annual Financial Report, as 30 days following the end of referenced in Exhibit C, Task each program year List 3 Collier County Sheriffs Office �\ Criminal Justice MAT Program Amendment#1 Q, CJMHSA21-02 V 1 6 D 6 Final Program Report Final Program Reporter 30 days following the ending Referenced in Exhibit C, Task date of the Agreement List Incident Report Incident Report Per Occurrence Employment Screening Certification for each October 31, 2021 and per Certification employee working on Grant occurrence for each new hire Security Awareness Training Certificate for those staff At Agreement execution and entering data into the State annually thereafter System Insurance Insurance Certificate/ At Agreement execution and Declaration, Exhibit A within 30 days of expiration Favorable Conditions Attestation Forms October 31 and annually thereafter Annual Audit Monitoring Exhibit H Annually within 60 days after Report end of fiscal year_ Financial and Compliance Audit, Management Letter, Annually 9 months after FY end Audit and Supporting for Single Audit OR 180 days Documentation after FY end Disaster Plan Plan Within 30 days of Agreement execution and within 30 days of any changes to plan Deaf and Hard-of-Hearing Single Point-of-Contact and -1-€0 5ch day of the month ADA Report following the end of the quarter month Conflict of Interest CHS Conflict of Interest-Form Within 30 days of hire for each new employee working on grant Civil Rights Checklist Civil Rights Checklist Annually Annual Inventory and Inventory and Scrutinized Annually Scrutinized Company Company Affidavit Affidavit D. Payment Deliverables Payment Deliverable Payment Supporting Submission Schedule Documentation Project Component One: Submission of monthly invoices Monthly submission; Pay Funding costs include but are and backup as evidenced by a requests due by 15th of not limited to: Subcontracted subcontract agreement(first pay each month for previous personnel costs, including request), invoices,payroll time months one (9-5 1.0) FTEE Advanced detail report,proof of payment, expenditures/service. for Registered Nurse Practitioner credit card statements if the third month of each and one (94 1.0) FTE) applicable, bank statements, and quarter shall be submitted Registered Nurse any other additional no later than 15 days after documentation as requested. the month end 4 Collier County Sheriffs Office O Criminal Justice MAT Program Amendment#1 Q, CJMHSA21-02 G 1606 Project Component Two: Submission of monthly invoices Monthly submission; Pay Funding costs include but are and supporting documents, as requests due by 15th of not limited to: Medications evidenced by vendor contract each month for previous for Medication-Assisted (first pay request), invoices, months Treatment payroll time detail report,proof expenditures/service and of payment, check stubs or bank does not need to be statements, and any other commensurate to pay additional documentation as request amount. for the requested. third month of each quarter shall be submitted no later than 15 days after the month end 1.4 AGREEMENT AMOUNT The COUNTY agrees to make available EIGHT HUNDRED AND FORTY FIVE THOUSAND, TWO HUNDRED AND EIGHTY DOLLARS ($815,280.00) NINE HUNDRED FORTY NINE THOUSAND EIGHT DOLLARS AND SIXTY CENTS ($949,008.60) for use by the SUBRECIPIENT, during the Term of the Agreement (hereinafter, shall be referred to as the "Funds"). Modifications to the"Budget and Scope"may only be made if approved in advance,by the COUNTY. Budgeted fund shifts between cost categories and activities shall not be more than 10 percent of the total funding amount and no amount to a change in scope. Fund shifts that exceed 10 percent between project components shall only be made with Collier County Board of Commissioners (Board) approval. Match is required for CJMHSA funds. SUBRECIPIENT is required to provide match funds throughout a fiscal year. Contributions that have or will be counted as satisfying a matching requirement of another grant or award may not count as satisfying the matching contribution for this Program. The COUNTY shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by CHS. SUBRECIPIENT may not request disbursement of CJMHSA funds until funds are needed for the payment of eligible costs,and all disbursement requests must be limited to the amount needed at the time of the request. However, invoices for work performed are required every month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this Agreement. If no work has been performed during a month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice is required. Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses, but not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement. 5 Collier County Sheriffs Office Criminal Justice MAT Program Amendment#1 Q, CJMHSA21-02 G 1606 Final invoices are due no later than 30 days after the end of the Agreement. Work performed during the term of the program but not invoiced within 30 days without written authorization from the Grant Coordinator will not be reimbursed. The County Manager or designee may extend the term of this Agreement for a period of up to 180 days. The extension must be authorized prior to the expiration of the Agreement. The extension must be authorized in writing by formal letter to the SUBRECIPIENT.No payment will be made until approved by CHS for grant compliance and adherence to any and all applicable local, state, or Federal requirements. Except where disputed for noncompliance,payment will be made upon receipt of a properly completed invoice and supporting documentation in compliance with Ch. 218, Part VII, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." 1.6 NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. COLLIER ATTENTION: Catherine Sherman Carolyn Noble, Grant COUNTY Coordinator Collier County Government Community and Human Services Division 3339 E Tamiami Trail, Suite 211 Naples, Florida 34112 Email:Catherinc.Sherman@colliercountyfl.gov Carolyn.Noble(al colliercountyfl.gov Telephone: (239)450-5186 SUBRECIPIENT ATTENTION: Marien Ruiz, General Accounting Manager Collier County Sheriff's Office 3319 Tamiami Trail E. Building J Naples, Florida 34112 Email: Marien.Ruiz@colliersheriff.org Telephone: (239) 252-0852 PART II 2.2 RECORDS AND DOCUMENTATION D. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to CHS if requested. In any event, the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily accessible, permanent, and secured location for six 6 Collier County Sheriffs Office Criminal Justice MAT Program Amendment#1 CJMHSA21-02 G 1606 (6) years after the date of submission of the annual performance and evaluation report,with the following exception: if any litigation, claim, or audit is started before the expiration date of the six (6) year period, the records will be maintained until all litigation, claim, or audit findings involving these records are resolved. If the SUBRECIPIENT ceases to exist after the closeout of this Agreement, it will notify the COUNTY, in writing, of the address where the records are to be kept. SUBRECIPIENT shall meet all requirements for retaining public records and transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT upon termination of the Agreement and destroy any duplicate public records that are exempt or confidential and released from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the COUNTY's information technology systems. IF SUBRECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE SUBRECIPIENT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239 252 6832, , 239-252-2679, Michael.brownlee(a,colliercountvfl.2ov, 3299 Tamiami Trail E, Naples FL 34112. PART III 3.3 EMPLOYMENT SCREENING AND E-VERIFY SUBRECIPIENT shall ensure that all its staff and subcontractors that are required by Florida law to be screened in accordance with Chapter 435, Florida Statute are of good moral character and meet the Level 2 Employment Screening standards specified by Sections 435.04, 110.1127, and subsection 39.001(2)), Florida Statutes, as a condition of initial and continued employment that shall include but not limited to: A. Employment history checks B. Fingerprinting for all criminal record checks C. Statewide criminal and juvenile delinquency records checks through the Florida County of Law Enforcement(FDLE) D. Federal criminal records from the Federal Bureau of Investigation via the Florida County of Law Enforcement and 7 Collier County Sheriffs Office Criminal Justice MAT Program Amendment#1 CJMHSA21-02 EZP 1606 E. Security background investigation, which may include local criminal record checks through local law enforcement agencies. Attestation by each employee, subject to penalty of perjury, to meeting the requirements for qualifying for employment pursuant to Chapter 435,Florida Statutes, and agreeing to inform the employer immediately if arrested for any of the disqualifying offenses while employed by the employer. SUBRECIPIENT shall sign an affidavit each State fiscal year for the term of the contract stating that all required staff have been screened or the SUBRECIPIENT is awaiting results of screening. F. Florida Statutes section 448.095 Employment Eligibility. Per Florida Statute 448.095(3), all Florida private employers are required to verify employment eligibility for all new hires beginning January 1, 2021. Eligibility determination is not required for continuing employees hired prior to January 1, 2021. http://www.leg.state.fl.us/statutes/index.cfm?App mode=Display Statute&URL=0400- 0499/0448/0448.html For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the SUBRECIPIENT shall participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a"Tentative Non-confirmation" or a"Final Non-confirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded(in whole or in part)with award funds. Questions about E-Verify should be directed to DHS. For more information about E- Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E- Verify@,dhs.gov. E-Verify employer agents can email E-Verify at E- VerifyEmployerAgenta,dhs.goy. BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK 8 Collier County Sheriffs Office Criminal Justice MAT Program Amendment#1 Q. CJMHSA21-02 1606 EXHIBIT C TASK LIST SUBRECIPIENT shall perform all functions necessary for the proper delivery of services, including but not limited to, the following: 1 Service Tasks A. To support the Major Objectives in Exhibit B, the SUBRECIPIENT shall complete the following within 90 days of agreement execution: i. Appoint and train necessary staff for program implementation, as referenced in Section 2.A. ii. Enter into necessary contracts with participating agencies, as outlined in the COUNTY's Application and according to procedures referenced in Section 2.C. iii. With participating agencies, cooperatively develop policies and procedures, and implement a system of participant Data Collection. Information to be tracked includes, but is not limited to, dates of program enrollment, release from jail, program discharge; client's identification number; information regarding arrests, and application for benefits. iv. Initiate delivery of program services, as outlined in Exhibit B. B. To support the Major Objectives in Exhibit B and create collaboration among key stakeholders, the SUBRECIPIENT shall: i. Participate in quarterly Program Team meetings, Partnership meetings, and any additional strategic planning meetings, as evidenced by sign-in sheets, agendas and minutes. ii. Attend Public Safety Coordinating Council meetings, annually at a minimum. iii. Participate in annual evaluations, conducted by a contracted evaluator from the Florida Gulf Coast University. iv. Report FGCU evaluation findings to the Public Safety Coordinating Council on an annual basis, at minimum, and incorporate Council feedback and guidance into the program. v. Participate in all technical assistance assessments and trainings, as required by the Technical Assistance Center (TAC). 9 Collier County Sheriffs Office Criminal Justice MAT Program Amendment#1 Q• CJMHSA21-02 1606 2 Administrative Tasks A. Staffing SUBRECIPIENT shall assign and maintain the following staff,utilizing a singular or multiple personnel, as detailed in the COUNTY's Application and supported by this Grant Agreement, as evidenced by Payroll Summary identifying staff, title, job description, and subcontract for contracted personnel (submission required upon hiring and at agreement execution). 0.50 1.0 FTE Advanced Registered Nurse Practitioner 0 0 1_0 FTE Registered Nurse 1.00 FTE Discharge Planner 0.25 FTE Director of Nursing 0.25 FTE Health Services Administrator 0.15 FTE General Accounting Manager 0.15 FTE Grants Fiscal Clerk 0.35 FTE Reintegration Manager 0.50 FTE Reintegration Program Supervisor 0.50 FTE Corrections Support Division Director 0.25 FTE Jail Administration Clerk 0.25 FTE Jail Crime Analyst B. Professional Qualifications SUBRECIPIENT shall ensure Program staff assigned, maintain all applicable minimum licensing, accreditation, training, and continuing education required by State and Federal laws or regulations for their assigned duties and responsibilities. C. Subcontracting i. Without express written advance authorization by the COUNTY, SUBRECIPIENT shall not award subcontracts or subgrants to any other individuals or organizations; nor shall it transfer, reassign, or otherwise give responsibility for the implementation of any services funded by this Agreement. ii. SUBRECIPIENT shall require all subcontractors or sub-Subrecipients at any tier level to comply with the E-verify clause subject to the same requirement as the SUBRECIPIENT. iii. SUBRECIPIENT shall be responsible for coordinating expenditures made by subcontractors and sub-Subrecipients. The SUBRECIPIENT shall ensure funds dispersed to subcontractors and sub-Subrecipients are expended for the purposed intended and that a full accounting for these grant funds is made. iv. SUBRECIPIENT shall be responsible for service delivery, monitoring, and quality assurance of all subcontracts or subgrants entered into by SUBRECIPIENT under this Agreement. v. SUBRECIPIENT shall include in all subcontract or sub-Contracts: a detailed scope of work, clear and specific deliverables, performance standards, sanctions for nonperformance,programmatic monitoring requirements, fiscal 10 Collier County Sheriff's Office Criminal Justice MAT Program Amendment#1 (%-,19 CJMHSA21-02 16Db monitoring requirements, detailed documentation requirements, and the substance of all clauses in the Agreement that mention or describe subcontract compliance. D. Records and Documentation i. SUBRECIPIENT shall retain all financial records, supporting documents, statistical records, and any other documents, whether kept by electronic storage media or otherwise, for a period of not less than six (6)years after the starting date of this Agreement. If audit findings have not been resolved at the end of the six-year period, the records shall be retained until resolution of the audit findings. State auditors and any persons authorized by the COUNTY shall have full access to, and the right to examine, any materials at any time during regular business hours. ii. SUBRECIPIENT shall provide data and other information request by the CJMHSA Grant Technical Assistance Center (TAC) at the Louis de la Parte Mental Health Institute of the University of South Florida, to enable TAC to perform statutory duties established in the authorizing legislation. iii. SUBRECIPIENT shall protect confidential records from disclosure and protect participants' confidentiality in accordance with Section 397.501(7), Florida Statutes. iv. Unless otherwise specified, all correspondence, reports, records, and documentation may be maintained and provided to the COUNTY electronically. v. SUBRECIPIENT shall maintain, and shall ensure all subcontractors and subgrantees maintain, records and documentation, including but not limited to, the following: • Draft reports, final reports, meeting notes, telephone logs • Executed subcontract or subgrant agreements and any amendments, invoices and supporting documentation, expenditure reports, and deliverables. • Employment screening results for each staff who meets the requirements to be screened for employment. vi. All records and documentation pertaining to this Agreement shall be sent to the COUNTY upon request and shall available to the COUNTY for inspection at any time. 3 Reports A. All tasks and activities under this Agreement shall be documented in the following reports: i. Quarterly Program Status Report. A detailed report of the services and activities performed in the previous three months and the progress of the program in meeting the performance measures, goals, objectives, and tasks described in the COUNTY's Application and specified in Exhibit D and E of this Agreement. The COUNTY will provide the template needed to file this report. 11 Collier County Sheriffs Office Criminal Justice MAT Program Amendment#1 Q, CJMHSA21-02 CJ 16D6 ii. Final Program Status Report. A detailed report of the services and activities performed for the entire term of the Agreement and the status of meeting the performance measures, goals, objectives, and tasks described in the Application and terms of this Agreement. B. Reporting Schedule SUBRECIPIENT shall submit reports in accordance with the reporting schedule in Section 1.2 C Deliverables Table. Table 1 —Reporting Schedule Report Title Report Due Date(s) Quarterly Program Status Report 10th day of the quarter following the quarter of program services or activities Final Program Status Report No later than 30 days following the ending date of the Agreement. Annual Financial Report No later than 30 days following the ending date of each Program Year. All reports shall be submitted to: Attention: Catherine Sherman Carolyn Noble, Grant Coordinator Collier County Community& Human Services Division 3339 East Tamiami Trail, Suite 211 Naples, FL 34101 C. Additional Reporting Requirements. SUBRECIPIENT shall provide additional reporting pertaining to the services and activities rendered should the COUNTY determine this to be necessary. D. Standard Contract Requirements. SUBRECIPIENT will perform all acts required by the Agreement E. Emergency Preparedness Plan. If the tasks to be performed pursuant to this Agreement include the physical care or supervision of clients, SUBRECIPIENT shall, within 30 days of execution of this Agreement, submit an emergency preparedness plan, which shall include provisions for records protection, alternative accommodations for clients in substitute care, supplies, and a recovery plan that will allow the SUBRECIPIENT and its subcontractors to continue functioning in compliance with the executed Agreement, in the event of an emergency. 12 Collier County Sheriffs Office Criminal Justice MAT Program Amendment#1 Q, CJMHSA21-02 C) 16D6 EXHIBIT F METHOD OF PAYMENT 1. Payment Methodology A. The COUNTY will pay SUBRECIPIENT on a cost-reimbursement basis, for the delivery of tasks, deliverables, and outcomes provided in accordance with the terms of this Agreement, subject to availability of funds. B. SUBRECIPIENT shall request payment by submission of a properly completed pay request and all supporting documentation, as outlined in Exhibits C, D, and E. ie 1 th t1, f-ft t1, (1 5) d y fter-the end of each m rth C. The COUNTY shall approve payment requests following receipt of compliance with Exhibit C, Exhibit D, and Exhibit E. D. The COUNTY shall withhold 5 percent from each reimbursement request and upon satisfactory completion of SUBREIPIENT's program lifetime performance targets and completion of the COUNTY closeout monitoring,the COUNTY shall release the remaining funds held throughout the term of the Agreement less any funds returned to DCF for failure to achieve a performance target. In the event that SUBRECIPIENT terminates the Agreement prior to the end of the Grant Agreement, it shall be at the discretion of the COUNTY to release the retainage prior to the end of the Department of Children and Families grant agreement with Collier County. E. SUBRECIPIENT shall submit a final invoice for payment no later than 30 days after the expiration of this Agreement or after the Agreement is terminated. Failure to do so will result in a forfeiture or all rights to payment,and the COUNTY shall not honor any requests submitted after the aforesaid time period. Any retainage payment (5 percent) due under the terms of this Agreement will be withheld until the Final Program Status Report are submitted, and the Closeout Monitoring is completed and approved by the COUNTY 2. Program Closeout SUBRECIPIENT shall submit a final invoice for payment no later than 30 days after the expiration of this Agreement or after this Agreement is terminated.Failure to do so will result in a forfeiture of all rights to payment and the COUNTY shall not honor any requests submitted after the aforesaid time period. Any retainage payment (5 percent) due under the terms of this Agreement will be withheld until the Final Program Status Report is submitted and the Closeout Monitoring is completed and approved by the COUNTY. 13 Collier County Sheriffs Office Criminal Justice MAT Program Amendment#1 Q, CJMHSA21-02 G 1606 3. Match Funds SUBRECIPIENT shall provide match funds in accordance with the schedule in the Table below. Program Year 1 $307,159.61 $235,874.91 Program Year 2 $309,777.92 $342,060.53 Program Year 3 $312,161.33 $452,026.41 Total Match Required $929,398.89 $1,029,961.85 SUBRECIPIENT shall submit match with the monthly pay request. The amount of the match submission is not required to be commensurate with the payment/invoice amount. SUBRECIPIENT shall meet the entire program year match obligation at the end of the program year. If SUBRECIPIENT has not satisfied its entire match obligation by the third quarter of program year three, payment will be withheld until such time as the obligation is met. The subrecipient may share excess match with David Lawrence Mental Health Center (DLC) or Collier County subject to a formal request due to a shortfall. 4. Payment The COUNTY shall remit payment to SUBRECIPIENT for the performance of this Agreement upon completion of the work tasks as accepted and approved by CHS. Payments shall be made to SUBRECIPIENT when requested as work progresses, but not more - frequently than once per month. Payment will not occur if SUBRECIPIENT fails to perform at the minimum level of service required by this Agreement. No payment will be made until approved by CHS for grant compliance and adherence to any and all applicable local, state, or federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with Section 218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." SIGNATURE PAGE TO FOLLOW 14 Collier County Sheriffs Office Criminal Justice MAT Program Amendment#1 Q' CJMHSA21-02 G 1606 IN WITNESS WHEREOF,the SUBRECIPIENT and the COUNTY,have each,respectively,by an authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: AS TO COUNTY: CRYSTAL K. KINZEL, CLERK BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA AAtest as t`8 Chairr aVuty Clerk :yignature only By: CHR A L, CHA ET: N • `Jad., oaf a to .30.1-11 -0' (SE L) Date: y 2 3/ Z I 1 s� ti<< .1‘, l/ AS TO SUBRECIPIENT: WITidESSTS: COLLIER COUNTY SHERIFF'S OFFICE lgnature By: KEV 0 , SHERIFF me Date: r� ✓� 1 ness itm e [Please provide evidence of signing authority] iness #2 Printed Name App ved as to form and legality: bi Derek D. Perry Assistant County Attorney Date: 2 S/ 2.1 15 Collier County Sheriffs Office Criminal Justice MAT Program Amendment#1 Q* CJMHSA21-02 1 6 D 6 Award Date 06/02/2021 State Award Agency Florida Department of Children and Families CSFA # 60.115 Total Amount of $261,166.60 Funds Awarded 159,738.00 Subrecipient Name David Lawrence Mental Health Center, Inc. DUNS#UEI# 096580782 PBE3LMA8J4YI FEIN# 59-2206025 Period of 10/1/2021 - 9/30/2024 Performance Fiscal Year End 6/30 Monitor End Date 12/2024 FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND DAVID LAWRENCE MENTAL HEALTH CENTER, INC. (DLC) Criminal Justice, Mental Health, Substance Abuse Reinvestment Grant(CJMHSA) 9 This Amendment,is made and entered into this 2 3 2 day of k , 2024,by and between Collier County,a political subdivision of the State of Florida, ("COUNTY") having its principal address as 3339 Tamiami Trail East, Naples, FL 34112, and the David Lawrence Mental Health Center, Inc. ("SUBRECIPIENT"), authorized to do business under the laws of the State of Florida, having its principal office at 6075 Bathey Lane,Naples, FL 34116. WHEREAS, On March 23, 2021, Agenda Item #16.D.10, the Board of County Commissioners, (Board) approved the submittal of an "After - the Fact" grant application to the Department of Children and Families (DCF) for a 3-year Criminal Justice, Mental Health, and Substance Abuse Reinvestment grant to implement a comprehensive Medication Assisted Treatment(MAT)program for individuals in the Collier County jail system; and WHEREAS, On June 22, 2021, Agenda Item #16.D.16, the Board accepted the notification of award from DCF in the amount of$1,200,000 and authorized the County Manager to sign the agreement upon arrival; and WHEREAS,the COUNTY and SUBRECIPIENT desire to provide the activities specified in this Agreement; and WHEREAS, the COUNTY desires to engage the SUBRECIPIENT to implement such undertakings of the CJMHSA Program as a valid and worthwhile COUNTY purpose. 1 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-0 1 QO 16D6 RECITALS WHEREAS, on October 12, 2021, Agenda Item #16.D.1, the COUNTY and SUBRECIPIENT entered into an agreement for SUBRECIPIENT to implement Medication- Assisted Treatment (MAT) in jails in the amount of$261,466.60; and WHEREAS,the Parties desire to amend the Agreement to reduce the total award amount, reducing funding amounts for Components One,Two,Four and match, as well as clarify language. NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable consideration,the receipt and sufficiency of which is hereby mutually acknowledged,the Parties agree to modify the Agreement as follows: Words Sly-'dough are deleted; Words Underlined are added. * * * PART I SCOPE OF WORK 1.2 PROJECT DETAILS A. Project Description/Budget Activity DCF Approved David Lawrence Budget Amount Center Match Liability Project Component One: Salaries $151,568.60 $259 00 130,438.88 159,738.00 Project Component Two: Equipment $ 47000 00 950.00 $0.00 Project Component Three: Project Evaluation $ 12,500.00 $0.00 Project Component Four: Other $ 93,398.00 $0.00 15,849.12 $259,738.00 Subrecipient Required Match Grand Totals: $521,204.60 $259,738.00 $159,738.00 $159,738.00* *Match is not required to commensurate to the pay request amount and may be met through match contributed by David Lawrence Mental Health Center (DLC) via a budget amendment approved by CHS fiscal and the Department of Children and Families (DCF) subject to submitting a formal request. 2 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-01 QO V 1606 The SUBRECIPIENT will accomplish the following project tasks: Project Tasks (Refer to Exhibit C for more detail regarding Project Tasks.) VI Appoint and train necessary staff for program implementation [Xf Provide Medication-Assisted Treatment and other supportive services to program participants V] Submit Quarterly Program Services Reports to CHS IX Submit Annual Financial Reports to CHS VI Ensure participation by necessary staff in Public Safety Coordinating Council meetings, annually at minimum ® Ensure attendance by representatives from treatment and executive management at scheduled partnership meetings, as requested by CHS VI Participate in annual evaluations conducted by contracted evaluators from Florida Gulf Coast University ® Ensure project sites are Section 504/ADA accessible VI Required attendance and participation on Bi-monthly collaborative calls with Grant Coordinator, BJA Policy Advisors, CDC Staff members, and the IIR Project Manager. VI Maintain beneficiary documentation, and provide to the COUNTY as requested C. Performance Deliverables The Following Table Details the Project Deliverables Report/Deliverable Name Supporting Document Due Date Monthly Payment Request As detailed in Exhibit F and Monthly submission; Pay G requests for the month shall be submitted no later than 25 days after the month end Match Match Documentation, Monthly submission; Pay Exhibit G-1 requests for the month shall be submitted no later than 25 days after the month end Quarterly Program Services Quarterly Service Report, as 10th day following the end of Report referenced in Exhibit C, Task the quarter List Annual Financial Report Annual Financial Reporter 30 days following the end of referenced in Exhibit C, Task each Program Year List 3 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-01 0 1bn6 Final Program Report Final Program Report 30 days following the ending Template, as referenced in date of the Agreement Exhibit C, Task List Incident Report Incident Report Per Occurrence Employment Screening Certification for each October 31 and per Certification employee working on Grant occurrence for each new hire Security Awareness Training Certificate for those staff At Agreement execution and entering data into the State annually thereafter System Insurance Insurance Certificate/ At Agreement execution and Declaration, Exhibit A within 30 days of expiration Favorable Conditions Attestation Forms October 31 and annually thereafter Annual Audit Monitoring Exhibit H Annually within 60 days after Report end of fiscal year Financial and Compliance Audit, Management Letter, Annually 9 months after FY Audit and Supporting end for Single Audit OR 180 Documentation days after FY end Disaster Plan Plan Within 30 days of Agreement execution and within 30 days of any changes to plan Deaf and Hard-of-Hearing Single Point-of-Contact and 4-044 5th day following the end ADA Report of the quarter month Conflict of Interest CHS Conflict of Interest Within 30 days of hire for Form each new employee working on grant Civil Rights Compliance Civil Rights Compliance Annually Checklist Checklist Inventory and Scrutinized Inventory and Scrutinized Annually Company Affidavit Company Affidavit 1.4 AGREEMENT AMOUNT The COUNTY agrees to make available TWO HUNDRED AND SIXTY ONE T TOUC A NTI FOUR HT TNDD ED AND SLX SI XD OLT ADC' to ND SIXTY CENTS ONE HUNDRED FIFTY-NINE THOUSAND SEVEN HUNDRED THIRTY-EIGHT DOLLARS AND ZERO CENTS ($261,166.60$159,738.00) for use by the SUBRECIPIENT, during the Term of the Agreement (hereinafter, shall be referred to as the "Funds"). Modifications to the"Budget and Scope"may only be made if approved in advance,by the COUNTY. Budgeted fund shifts between cost categories and activities shall not be more than 10 percent of the total funding amount and no amount to a change in scope. Fund 4 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-O 1 P0 shifts that exceed 10 percent between project components shall only be made with Collier County Board of Commissioners (Board) approval. Match is required for CJMHSA funds. SUBRECIPIENT is required to provide match funds throughout a fiscal year. Contributions that have or will be counted as satisfying a matching requirement of another grant or award may not count as satisfying the matching contribution for this Program. The COUNTY shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by CHS. SUBRECIPIENT may not request disbursement of CJMHSA funds until funds are needed for the payment of eligible costs, and all disbursement requests must be limited to the amount needed at the time of the request. However, invoices for work performed are required every month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this Agreement. If no work has been performed during a month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice is required. Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses, but not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement. Final invoices are due no later than 30 days after the end of the Agreement. Work performed during the term of the program but not invoiced within 30 days without written authorization from the Grant Coordinator will not be reimbursed. The County Manager or designee may extend the term of this Agreement for a period of up to 180 days. The extension must be authorized prior to the expiration of the Agreement. The extension must be authorized in writing by formal letter to the SUBRECIPIENT.No payment will be made until approved by CHS for grant compliance and adherence to any and all applicable local, state, or Federal requirements. Except where disputed for noncompliance,payment will be made upon receipt of a properly completed invoice and supporting documentation in compliance with Ch. 218, Part VII, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." 1.5 NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. COLLIER ATTENTION: Catherine Sherman Carolyn Noble, Grant COUNTY Coordinator 5 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-01 PO 1606 � � Collier County Government Community and Human Services Division 3339 E Tamiami Trail, Suite 211 Naples, Florida 34112 Email:Catherine.Sherman@col liercountyfl.gov Carolyn.Noble@colliercountvfl.gov Telephone: (239)450-5186 SUBRECIPIENT ATTENTION: Scott Burgess, President and CEO David Lawrence Mental Health Center, Inc. 6075 Bathey Lane Naples, Florida 34116 Email: scottb@DLCenters.org Phone: 239-354-1424 2.2 RECORDS AND DOCUMENTATION D. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to CHS if requested. In any event, the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily accessible, permanent, and secured location for six (6) years after the date of submission of the annual performance and evaluation report,with the following exception: if any litigation, claim, or audit is started before the expiration date of the six (6)year period, the records will be maintained until all litigation, claim, or audit findings involving these records are resolved. If the SUBRECIPIENT ceases to exist after the closeout of this Agreement, it will notify the COUNTY, in writing, of the address where the records are to be kept. SUBRECIPIENT shall meet all requirements for retaining public records and transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT upon termination of the Agreement and destroy any duplicate public records that are exempt or confidential and released from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the COUNTY's information technology systems. IF SUBRECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE SUBRECIPIENT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239 252 6832, M•„hac1 Cox( conicrco,,ntyflgov 239-252-2679, Michael.brownlee(a colliercountvfl.2ov, 3299 Tamiami Trail E, Naples FL 34112. 6 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-01 QO 16D6 PART III 3.3 EMPLOYMENT SCREENING AND E-VERIFY SUBRECIPIENT shall ensure that all its staff and subcontractors that are required by Florida law to be screened in accordance with Chapter 435, Florida Statute are of good moral character and meet the Level 2 Employment Screening standards specified by Sections 435.04, 110.1127, and subsection 39.001(2)), Florida Statutes, as a condition of initial and continued employment that shall include but not limited to: A. Employment history checks B. Fingerprinting for all criminal record checks C. Statewide criminal and juvenile delinquency records checks through the Florida County of Law Enforcement (FDLE) D. Federal criminal records from the Federal Bureau of Investigation via the Florida County of Law Enforcement and E. Security background investigation, which may include local criminal record checks through local law enforcement agencies. Attestation by each employee, subject to penalty of perjury, to meeting the requirements for qualifying for employment pursuant to Chapter 435,Florida Statutes, and agreeing to inform the employer immediately if arrested for any of the disqualifying offenses while employed by the employer. SUBRECIPIENT shall sign an affidavit each State fiscal year for the term of the contract stating that all required staff have been screened or the SUBRECIPIENT is awaiting results of screening. F. Florida Statutes section 448.095 Employment Eligibility. Per Florida Statute 448.095(3), all Florida private employers are required to verify employment eligibility for all new hires beginning January 1, 2021. Eligibility determination is not required for continuing employees hired prior to January 1, 2021. http://www.leg.state.fl.us/statutes/index.cfm?App mode=Display Statute&URL=040 0-0499/0448/0448.html For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the SUBRECIPIENT shall participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient)uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Non-confirmation" or a "Final Non- confirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded(in whole or in part) with award funds. Questions about E-Verify should be directed to DHS. For more information about E- Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E- 7 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-01 GQO 1bp6 Verifyadhs.gov. E-Verify employer agents can email E-Verify at E- VerifyEmployerAgent@dhs.gov. 8 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-01 QO G I 6 0 6 EXHIBIT C TASK LIST SUBRECIPIENT shall perform all functions necessary for the proper delivery of services, including but not limited to, the following: 1 Service Tasks A. To support the Major Objectives in Exhibit B, the SUBRECIPIENT shall complete the following within 90 days of agreement execution: i. Appoint and train necessary staff for program implementation, as referenced in Section 2.A. ii. Enter into necessary contracts with participating agencies, as outlined in the COUNTY's Application and according to procedures referenced in Section 2.C. iii. With participating agencies, cooperatively develop policies and procedures, and implement a system of participant Data Collection. Information to be tracked includes, but is not limited to, dates of program enrollment, release from jail, program discharge; client's identification number; information regarding arrests, and application for benefits iv. Initiate delivery of program services, as outlined in Exhibit B. B. To support the Major Objectives in Exhibit B and create collaboration among key stakeholders, the SUBRECIPIENT shall: i. Participate in quarterly Program Team meetings, Partnership meetings, and any additional strategic planning meetings, as evidenced by sign-in sheets, agendas, and minutes. ii. Attend Public Safety Coordinating Council meetings,annually at a minimum. iii. Participate in annual evaluations, conducted by a contracted evaluator from the Florida Gulf Coast University. iv. Report FGCU evaluation findings to the Public Safety Coordinating Council on an annual basis, at minimum, and incorporate Council feedback and guidance into the program. v. Participate in all technical assistance assessments and trainings, as required by the Technical Assistance Center(TAC). 9 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-01 0 C) ft6 2 Administrative Tasks A. Staffing SUBRECIPIENT shall assign and maintain the following staff, as detailed in the COUNTY's Application, and supported by this Grant Agreement, as evidenced by Payroll Summary identifying staff and title and job description (submission required upon hiring and at agreement execution). 1.0 FTE Care Coordinator 0.50 FTE Peer Specialist 0.10 FTE Program Director 0.25 FTE Case Manager Supervisor 0.20 FTE Program Support Specialist 0.15 FTE Practice Manager 0.25 FTE Nursing Coordinator 0.10 FTE QI/Compliance/Data Manager 0.25 FTE Accounting Specialist 0.10 FTE Accounting Supervisor B. Professional Qualifications SUBRECIPIENT shall ensure Program staff assigned, maintain all applicable minimum licensing, accreditation, training, and continuing education required by State and Federal laws or regulations for their assigned duties and responsibilities. C. Subcontracting i. Without express written advance authorization by the COUNTY, SUBRECIPIENT shall not award subcontracts or subgrants to any other individuals or organizations; nor shall it transfer, reassign, or otherwise give responsibility for the implementation of any services funded by this Agreement. ii. SUBRECIPIENT shall require all subcontractors or sub-Subrecipients at any tier level to comply with the E-verify clause subject to the same requirement as the SUBRECIPIENT. iii. SUBRECIPIENT shall be responsible for coordinating expenditures made by subcontractors and sub-Subrecipients. The SUBRECIPIENT shall ensure funds dispersed to subcontractors and sub-Subrecipients are expended for the purposed intended and that a full accounting for these grant funds is made. iv. SUBRECIPIENT shall be responsible for service delivery, monitoring, and quality assurance of all subcontracts or subgrants entered by SUBRECIPIENT under this Agreement. v. SUBRECIPIENT shall include in all subcontract or sub-Contracts: a detailed scope of work, clear and specific deliverables, performance standards, sanctions for nonperformance,programmatic monitoring requirements, fiscal monitoring requirements, detailed documentation requirements, and the 10 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-01 GQO 16II6 substance of all clauses in the Agreement that mention or describe subcontract compliance. D. Records and Documentation i. SUBRECIPIENT shall retain all financial records, supporting documents, statistical records, and any other documents, whether kept by electronic storage media or otherwise, for a period of not less than six (6)years after the starting date of this Agreement. If audit findings have not been resolved at the end of the six-year period, the records shall be retained until resolution of the audit findings. State auditors and any persons authorized by the COUNTY shall have full access to, and the right to examine, any materials at any time during regular business hours. ii. SUBRECIPIENT shall provide data and other information request by the CJMHSA Grant Technical Assistance Center (TAC) at the Louis de la Parte Mental Health Institute of the University of South Florida, to enable TAC to perform statutory duties established in the authorizing legislation. iii. SUBRECIPIENT shall protect confidential records from disclosure and protect participants' confidentiality in accordance with Section 397.501(7), Florida Statutes. iv. Unless otherwise specified, all correspondence, reports, records, and documentation may be maintained and provided to the COUNTY electronically. v. SUBRECIPIENT shall maintain, and shall ensure all subcontractors and subgrantees maintain, records and documentation, including but not limited to, the following: • Draft reports, final reports, meeting notes, telephone logs • Executed subcontract or subgrant agreements and any amendments, invoices and supporting documentation, expenditure reports, and deliverables. • Employment screening results for each staff who meets the requirements to be screened for employment. vi. All records and documentation pertaining to this Agreement shall be sent to the COUNTY upon request and shall be available to the COUNTY for inspection at any time. 3 Reports A. All tasks and activities under this Agreement shall be documented in the following reports: i. Quarterly Program Status Report. A detailed report of the services and activities performed in the previous three months and the progress of the program in meeting the performance measures, goals, objectives, and tasks described in the COUNTY's Application and specified in Exhibit D and E of this Agreement. The COUNTY will provide the template needed to file this report. 11 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-01 QO 16 f 6 ii. Final Program Status Report. A detailed report of the services and activities performed for the entire term of the Agreement and the status of meeting the performance measures, goals, objectives, and tasks described in the Application and terms of this Agreement. B. Reporting Schedule SUBRECIPIENT shall submit reports in accordance with the reporting schedule in Section 1.2 C Deliverables Table. Table 1 —Reporting Schedule Report Title Report Due Date(s) Quarterly Program Status Report 10th day of the quarter following the quarter of program services or activities Final Program Status Report No later than 30 days following the ending date of the Agreement. Annual Financial Report No later than 30 days following the ending date of each Program Year. All reports shall be submitted to: Attention: Catherine Sherman, Carolyn Noble, Grant Coordinator Collier County Community& Human Services Division 3339 East Tamiami Trail, Suite 211 Naples, FL 34101 C. Additional Reporting Requirements. SUBRECIPIENT shall provide additional reporting pertaining to the services and activities rendered should the COUNTY determine this to be necessary. D. Standard Contract Requirements. SUBRECIPIENT will perform all acts required by the Agreement E. Emergency Preparedness Plan. If the tasks to be performed pursuant to this Agreement include the physical care or supervision of clients, SUBRECIPIENT shall, within 30 days of execution of this Agreement, submit an emergency preparedness plan, which shall include provisions for records protection, alternative accommodations for clients in substitute care, supplies, and a recovery plan that will allow the SUBRECIPIENT and its subcontractors to continue functioning in compliance with the executed Agreement, in the event of an emergency. 12 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-0 1 O GP 1606 EXHIBIT F METHOD OF PAYMENT 1. Payment Methodology A. The COUNTY will pay SUBRECIPIENT on a cost-reimbursement basis, for the delivery of tasks, deliverables, and outcomes provided in accordance with the terms of this Agreement, subject to availability of funds. B. SUBRECIPIENT shall request payment by submission of a properly completed pay request and all supporting documentation, as outlined in Exhibits C, D, and E.-ne later than the twenty fifth (25)day after the end of each month. C. The COUNTY shall approve payment requests following receipt of compliance with Exhibit C, Exhibit D, and Exhibit E. The COUNTY shall withhold 5 percent from each reimbursement request and upon satisfactory completion of SUBREIPIENT's program lifetime performance targets and completion of the COUNTY closeout monitoring,the COUNTY shall release the remaining funds held throughout the term of the Agreement less any funds returned to DCF for failure to achieve a performance target. In the event that SUBRECIPIENT terminates the Agreement prior to the end of the Grant Agreement, it shall be at the discretion of the COUNTY to release the retainage prior to the end of the Department of Children and Families grant agreement with Collier County. SUBRECIPIENT shall submit a final invoice for payment no later than 30 days after the expiration of this Agreement or after the Agreement is terminated. Failure to do so will result in a forfeiture or all rights to payment,and the COUNTY shall not honor any requests submitted after the aforesaid time period. Any retainage payment (5 percent) due under the terms of this Agreement will be withheld until the Final Program Status Report are submitted, and the Closeout Monitoring is completed and approved by the COUNTY 2. Program Closeout SUBRECIPIENT shall submit a final invoice for payment no later than 30 days after the expiration of this Agreement or after this Agreement is terminated.Failure to do so will result in a forfeiture of all rights to payment and the COUNTY shall not honor any requests submitted after the aforesaid time period. Any retainage payment (5 percent) due under the terms of this Agreement will be withheld until the Final Program Status Report is submitted and the Closeout Monitoring is completed and approved by the COUNTY. 13 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-01 QO 16D6 3. Match Funds SUBRECIPIENT shall provide match funds in accordance with the schedule in the Table below. Program Year 1 $84,161.84 $60,069.64 Program Year 2 $86,918.12 $44,388.25 Program Year 3 $88,657.71 $55,280.12 Total Match Required $259,738.00 $159,738.00 SUBRECIPIENT shall submit match with the monthly pay request. The amount of the match submission is not required to be commensurate with the payment/invoice amount. SUBRECIPIENT shall meet the entire program year match obligation at the end of the program year. If SUBRECIPIENT has not satisfied its entire match obligation by the third quarter of program year three, payment will be withheld until such time as the obligation is met. 4. Payment The COUNTY shall remit payment to SUBRECIPIENT for the performance of this Agreement upon completion of the work tasks as accepted and approved by CHS. Payments shall be made to SUBRECIPIENT when requested as work progresses, but not more frequently than once per month. Payment will not occur if SUBRECIPIENT fails to perform at the minimum level of service required by this Agreement. No payment will be made until approved by CHS for grant compliance and adherence to any and all applicable local, state, or federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with Section 218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." SIGNATURE PAGE TO FOLLOW 14 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-01 O GP 16136 IN WITNESS WHEREOF,the SUBRECIPIENT and the COUNTY,have each,respectively,by an authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: AS TO COUNTY: CRYSTAL K. KINZEL, CLERK BOARD OF COUNTY COMMISSIONERS OF $-4--W-6 COLLIER COUNTY, FLORIDA -, P4' • Deputy Clerk %test as to Chairm��+s `, By: ,,w CH LL, CHAIRPER N + ')%, ,T )(SEAL Date: &I I 23 24 AS TO SUBRECIPIENT: NHS: DAVID LAWRENCE MENTAL HEALTH CENTER, INC. atmani._#1 Signatn e -'' By: �G Witness - Printcd Name SC T URG SS, RAP ESIDENT AND CEO -- --- / Date: l L 'm e [Please provide evidence of signing authority] . ved+ as to form and ality: ' 1 161 /�•;�► Derek D. Perry �.. ,\1o) i Assistant County Attorney p\ Date: 1 / 2-51zf 15 David Lawrence Mental Health Center,Inc. Amendment#1 Criminal Justice MAT Program CJMHSA21-01 GPO