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03/12/2024 Agenda Cedar Hammock Community Development District 16 I 1 A Board of Supervisors Quentin Greeley,Chairperson Justin Faircloth,District Manager Fred Bally,Vice Chairperson Sam Marshall,District Engineer Don Eliasek,Assistant Secretary Dan Cox,District Counsel John Martino,Assistant Secretary Domiano Passalacqua,Assistant Secretary Meeting Agenda Cedar Hammock Clubhouse 8660 Cedar Hammock Boulevard,Naples, Florida March 12, 2024—2:00 p.m. Call in Meeting Number: 1-646-838-1601, Meeting ID: 951-092-195# 1. Roll Call 2. Approval of Agenda 3. Public Comments on Agenda Items 4. Old Business A. SFWMD ERP Permit Transfer Update B. Club Sidewalk Repairs C. Irrigation Status Update 5. New Business 6. Attorney's Report A. Discussion of Agreement for Drainage/Stormwater Guidelines 7. Engineer's Report A. Erosion Restoration Update 8. Manager's Report A. Approval of the Minutes of the February 13, 2024 Meeting B. Acceptance of the January 2024 Financial Report C. Consideration of Resolution 2024-02, for the 2024 General Election D. Distribution of the Proposed Budget for Fiscal Year 2025 & Consideration of Resolution 2024-03, Approving the Budget& Setting the Public Hearing District Office: Meeting Location: Inframark,Community Management Services Cedar Hammock Clubhouse 210 North University Dive,Suite 702 8660 Cedar Hammock Boulevard Coral Springs,FL.33071 Naples,Florida 34112 (954)603-0033 www.CedarHammockC DD.corn Cedar Hammock CDD 1 61 1 A March 12, 2024 Agenda Page 2 E. Audit Committee Selection Process i. Appointment of Committee Members ii. Establishment of RFP Evaluation Criteria iii. Authorization to Proceed with RFP F. Follow-Up Items i. Lake 14 & 15 Aeration Install Update ii. Bulkhead Pressure Washing Update iii. Roadway Striping Update 9. Supervisors' Requests 10.Audience Comments 11.Adjournment The next meeting is Tuesday,April 9, 2024 at 2:00 p.m. District Office: Meeting Location: Inframark,Community Management Services Cedar Hammock Clubhouse 210 N.University Dive,Suite 702 8660 Cedar Hammock Boulevard Coral Springs,Florida 33071 Naples,Florida 34112 (954)603-0033 www.CedarHammockCDD.com cavil;• Neiu;� 161 1 PART OF THE USA TODAY NETWORK Published Daily Naples, FL 34110 CEDAR HAMMOCK COMMUN ITY 210 N UNIVERSITY DR#702 CORAL SPRINGSf FL 33071-7320 Nda Hcgs r C e Cedar Hammmomock Community Development District The Board of Supervisors of the Cedar Hammock Community Affidavit of Publication Development District will hold their meetings for Fiscal Year STATE OF WISCONSIN 2024 on the 2nd Tuesday of the month at the Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida at COUNTY OF BROWN 2:00 p.m.on the following months: October 10,2023 Before the undersigned authority personally appeared,who November 14,2023 2023 on oath says that he or she is the Legal Coordinator of the December 13,12 024 February 2024 Naples Daily News,published in Collier County, Florida; March 12,2024-Tentative Budget Adoption that the attached copyof advertisement, beinga Public April 9,2024 May 14,2024-Budget Public Hearing Notices,was published on the publicly accessible website The meetings are open to the of Collier and Lee Counties, Florida,or in a news a er b gP public and will be conducted in P P y accordance with the provision of Florida Law for Community print in the issues of,on: Development Districts. Meetings may be continued to a date, time and location to be specified on the record at the meetings. There may be occasions when one or more Supervisors will par- Issue(s)dated:09/11/2023 par- ticipate via telephone. In accordance with the provisions of the Americans with Disabilities Act, any person requiring special ac- commodations at these meetings because of a disability or phys- ical impairment should contact the District Management Corn- Affiant further says that the website or newspaper complies pany, Inframark, LLC at 954.603-0033 at least two (2)calendar with all legal requirements for publication in chapter 50, days prior to the date of the meetings. If you are hearing or speech Statutes. impaired, please contact the Florida Relay Service at 7-1- 1 or(800) 955.8771 (TTY)/(800) 955-8770 (Voice) for aid in con- tacting the District Management Company. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the Subscribed and sworn to before me,bythe legal clerk,who pro- ceedings and accordingly, the person may need to ensure a ver- 9 hatim record of the proceedings is made, including the testimo• is personally Known to me, on September 11,2023: ny and evidence upon which such appeal is to be based. • Justin Faircloth District Manager — AD#5821081 September 11,2023 L-77 Notary, State ,Cot Brown 5/5.a My commission expires NANCY HEYRMAN Notary Public State of Wlsoonsin Publication Cost: $301.00 Ad No:0005821081 Customer No: 1304217 PO#: #of Affidavits 1 This is not an invoice 161 1A CEDAR HAMMOCK Community Development District Financial Report January 31, 2024 Prepared by: ( INFRAMARK INFRASTRUCTURE MANAGEMENTSLRY,CLS CEDAR HAMMOCK 1 `V 1 1 A Community Development District Table of Contents FINANCIAL STATEMENTS Pages Balance Sheet 1 General Fund 2 3 SUPPORTING SCHEDULES Cash and Investment Report 4 Bank Reconciliation 5 Non-Ad Valorem Special Assessment 6 Check Register 7 -8 16114 CEDAR HAMMOCK Community Development District Financial Statements (Unaudited) January 31, 2024 CEDAR HAMMOCK 16114 Community Development District Genera/Fund Balance Sheet January 31, 2024 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 179,149 Investments: Money Market Account 1,110,628 Deposits 1,359 !TOTAL ASSETS $ 1,291,136 I LIABILITIES Accounts Payable $ - Accrued Expenses 61,398 'TOTAL LIABILITIES 61,398 I FUND BALANCES Nonspendable: Deposits 1,359 Assigned to: Operating Reserves 56,511 Reserves-Bridges 29,950 Reserves-Bulkheads 29,950 Reserves-Irrigation System 153,860 Reserves-Lakes 32,700 Reserves- Roadways 185,000 Unassigned: 740,408 TOTAL FUND BALANCES $ 1,229,738 TOTAL LIABILITIES&FUND BALANCES $ 1,291,136 1 CEDAR HAMMOCK 16 I 1 A Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2024 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest-Investments $ 24,577 $ 8,192 $ 20,427 $ 12,235 83.11% Interest-Tax Collector - - 360 360 0.00% Special Assmnts-Tax Collector 446,845 357,476 404,587 47,111 90.54% Special Assmnts-Discounts (17,874) (14,299) (15,864) (1,565) 88.75% Other Miscellaneous Revenues - - 4,590 4,590 0.00% TOTAL REVENUES 453,548 351,369 414,100 62,731 91.30% EXPENDITURES Administration ProfServ-Engineering 5,000 1,667 2,515 (848) 50.30% ProfServ-Legal Services 2,500 833 175 658 7.00% ProfServ-Mgmt Consulting 44,521 14,840 14,840 - 33.33% ProfServ-Property Appraiser 8,103 2,701 1,575 1,126 19.44% ProfServ-Special Assessment 3,411 3,411 3,311 100 97.07% ProfServ-Web Site Maintenance 761 254 860 (606) 113.01% Auditing Services 5,000 - - - 0.00% Postage and Freight 900 300 123 177 13.67% Insurance-General Liability 8,029 8,029 8,303 (274) 103.41% Printing and Binding 600 200 135 65 22.50% Legal Advertising 2,575 858 301 557 11.69% Misc-Bank Charges 100 33 - 33 0.00% Misc-Assessment Collection Cost 8,937 8,937 7,774 1,163 86.99% Office Supplies 100 33 - 33 0.00% Annual District Filing Fee 175 175 175 - 100.00% Total Administration 90,712 42,271 40,087 2,184 44.19% Field ProfServ-Field Management 1,785 595 595 - 33.33% Management Services 2,500 833 - 833 0.00% Contracts-Water Mgmt Services 7,200 2,400 2,400 - 33.33% Utility-Cameras 1,000 333 - 333 0.00% Electricity-Wells 5,000 1,667 3,494 (1,827) 69.88% Electricity-Aerator 4,000 1,333 1,067 266 26.68% R&M-Lake 3,000 1,000 - 1,000 0.00% R&M-Plant Replacement 500 167 - 167 0.00% R&M-Roads 20,000 6,667 8,380 (1,713) 41.90% R&M Bulkheads 5,000 1,667 - 1,667 0.00% R&M-Bridges&Cart Paths 5,000 1,667 - 1,667 0.00% Misc-Contingency 38,745 12,916 27,620 (14,704) 71.29% Capital Outlay 40,000 13,333 - 13,333 0.00% 2 CEDAR HAMMOCK 16 1 1 A Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2024 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD Reserves-Irrigation System 153,272 51,091 - 51,091 0.00% Reserve-Lakes 52,917 17,639 - 17,639 0.00% Reserve-Roadways 22,917 7,639 107,360 (99,721) 468.47% Total Field 362,836 120,947 150,916 (29,969) 41.59% TOTAL EXPENDITURES 453,548 163,218 191,003 (27,785) 42.11% Excess(deficiency)of revenues Over(under)expenditures - 188,151 223,097 34,946 0.00% Net change in fund balance $ - $ 188,151 $ 223,097 $ 34,946 0.00% FUND BALANCE,BEGINNING(OCT 1,2023) 1,006,641 1,006,641 1,006,641 FUND BALANCE,ENDING $ 1.006,641 $ 1,194,792 $ 1,229,738 3 t61 lA CEDAR HAMMOCK Community Development District Supporting Schedules January 31, 2024 CEDAR HAMMOCK i 61 1 A Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2024 HIDE ALLOCATION ALLOCATION Date Net Amount (Discount) Commission Amount Net Amount General Fund Received Received Amount Amount Received Assessments Assessments Assessments Levied For FY 2024 $ 446,849 $ 446,849 Allocation % 100% 100% 10/30/23 $ 2,917 $ 168 $ 60 $ 3,144 $ 2,917 $ 3,144 11/06/23 $ 5,262 $ 224 $ 107 $ 5,593 $ 5,262 $ 5,593 11/16/23 $ 43,671 $ 1,857 $ 891 $ 46,419 $ 43,671 $ 46,419 11/20/23 $ 68,400 $ 2,908 $ 1,396 $ 72,704 $ 68,400 $ 72,704 11/24/23 $ 42,092 $ 1,790 $ 859 $ 44,741 $ 42,092 $ 44,741 12/06/23 $ 155,215 $ 6,599 $ 3,168 $ 164,982 $ 155,215 $ 164,982 12/12/23 $ 33,607 $ 1,378 $ 686 $ 35,671 $ 33,607 $ 35,671 12/22/23 $ 7,489 $ 248 $ 153 $ 7,890 $ 7,489 $ 7,890 01/10/24 $ 22,297 $ 693 $ 455 $ 23,445 $ 22,297 $ 23,445 TOTAL $ 380,949 $ 15,864 $ 7,774 $ 404,587 $ 380,949 $ 404,587 % COLLECTED 90.54% 90.54% TOTAL OUTSTANDING $ 42,262 $ 42,262 4 CEDAR HAMMOCK 16 1 q Community Development District All Funds Cash and Investment Report January 31, 2024 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account- Operating Valley National Bank Gov't Interest Checking n/a 5.38% 179,149 Money Market Account BankUnited Public Funds MMA n/a 5.25% 1,110,628 Total $ 1,289,777 5 Cedar Hammock CDD Bank Reconciliation 1 6 I 1 Bank Account No. 2555 Valley National Bank GF Statement No. 01-24 Statement Date 1/31/2024 G/L Balance(LCY) 179,149.39 Statement Balance 187,051.03 G/L Balance 179,149.39 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 187,051.03 Subtotal 179,149.39 Outstanding Checks 7,901.64 Negative Adjustments 0.00 Differences 0.00 Ending G/L Balance 179,149.39 Ending Balance 179,149.39 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 1/23/2024 Payment 2741 INFRAMARK,LLC 7,571.64 0.00 7,571.64 1/23/2024 Payment 2742 PRISTINE LAKES AND WETLANDS LLC 330.00 0.00 330.00 Total Outstanding Checks 7,901.64 7,901.64 6 161 lA C 0 O _ . 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L' N v U)) M tUn U) 03 61 CV [O O 0- d - O N O) CO N tj C.) CD a U)O MMco NM O o coN r 1- i w In (O to a# a#O #U aU U0 LL < U< < U U 2 < < < Q < < < < < < _ c 0N a to o-, t o(0 CI CO �/ U a r N N (o CV a li '� [n N O) CON (n Q C N N N a ac.i a cv el 01 O co O co O co O O o M W C.) s 0 s o 0 0 m a ra < < < < < < a a a a a a LL LL LL LL LL LL a N a M a a s N a co a N N Na) ce)Na) N N N N N N iC 0 a O a O a O a O a O a ❑ o ❑ o ❑ o ❑ o ❑ o ❑ o # # # # # ik O Y Y Y Y NCY LL o o o o o o Z = = = = = 1 U 0 U U U U RESOLUTION 2024-02 161 1 A A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT CONFIRMING THE DISTRICT'S USE OF THE COLLIER COUNTY SUPERVISOR OF ELECTIONS TO CONTINUE CONDUCTING THE DISTRICT'S ELECTION OF SUPERVISORS IN CONJUNCTION WITH THE GENERAL ELECTION. WHEREAS, the Cedar Hammock Community Development District (hereinafter the "District") is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes,being situated entirely within Collier County, Florida; and WHEREAS, the Board of Supervisors of the Cedar Hammock Community Development District (hereinafter the "Board") seeks to implement Section 190.006(3)(A)(2)(c), Florida Statutes and to instruct the Collier County Supervisor of Elections (the "Supervisor") to conduct the District's General Elections. WREAS, the Supervisor has requested the District adopt a Resolution confirming the District's use of the Supervisor for the purpose of conducting the District's future supervisor elections in conjunction with the General Election; and WHEREAS, the District desires to continue to use the Supervisor for the purpose of conducting the District's supervisor elections in conjunction with the General Election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT: Secs The Board is currently made up of the following individuals: John Martino, on Eliasek, Domiano Passalacqua, Fred Bally and Quentin Greeley. Sectioi 2. The term of office for each member of the Board is as follows. Supervisor Seat Term (Including Expiration Date) John Martino Seat 1 11/2026 Don Eliasek Seat 2 11/2026 Domiano Passalacqua Seat 3 11/2026 Fred Bally Seat 4 11/2024 Quentin Greeley Seat 5 11/2024 Section 3, Seat 4, currently held by Fred Bally, and Seat 5. currently held by Quentin Greeley are scheduled for the General Election in November 2024. Section 4, Pursuant to Section 190.006(8), Florida Statutes, members of the Board shall be entitled to receive for his or her services an amount not to exceed $200 per meeting of the Board, not to exceed$4,800 per year per member. a) >, Q) ',o a o 0 0 1b1 1A - H •� ct cn IaA a) 0 '� cd UO {—I vn = Z et) U.1 cd 0 0 U o rr U U O O •U 0 O O �y N v 2 •A U N C N ��. 0CA cn a) W a) Ca) co) A 4. CA p2.4 ° O , 4_i ;_, a) a) U r-' a, a, Po a, w 0 Q A U •'~ `� O Z O ct N ++ .-..4 :4 r--c .�., �� 'c zi E U cf) 3 w H Z ° Q � cn itl ,,ti � 161 1A Cedar Hammock Community Development District Annual Operating and Debt Service Budget Fiscal Year 2025 Proposed Budget 3/5/2024 Prepared by: ( INFRAMARK 'rIR4S•4_�'Vkl • +•+++.l Nl`. St M+ILIS Cedar Hammock 1 6 ' a Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances 1-2 Exhibit A-Allocation of Fund Balances 3 Budget Narrative 4-7 SUPPORTING BUDGET SCHEDULES Non-Ad Valorem Assessment Summary 8 161 1A Cedar Hammock Community Development District Operating Budget Fiscal Year 2025 161 1A Cedar Hammock Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances ADOPTED ACTUAL PROJECTED TOTAL ANNUAL BUDGET THRU FEB - PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2024 1/31/24 9/30/2024 FY 2024 FY 2025 REVENUES Interest- Investments $ 24,577 $ 20,427 $ 4,150 $ 24,577 $ 24,577 Interest-Tax Collector - 360 - 360 - Special Assmnts-Tax Collector 446,845 404,587 42,258 446,845 526,632 Special Assmnts- Discounts (17,874) (15,864) - (15,864) (21,065) Other Miscellaneous Revenues - 4,590 - 4,590 - TOTAL REVENUES $ 453,548 $ 414,100 $ 46,408 $ 460,508 $ 530,143 EXPENDITURES Administrative ProfServ-Engineering $ 5,000 $ 7,186 $ - $ 7,186 $ 5,000 ProfServ-Legal Services 2,500 175 2,325 2,500 2,500 ProfServ-Mgmt Consulting 44,521 14,840 29,681 44,521 45,856 ProfServ-Property Appraiser 6,103 1,575 4,528 6,103 6,103 ProfServ-Special Assessment 3,411 3,311 100 3,411 3,513 ProfServ-Web Site Maintenance 761 279 482 761 784 Auditing Services 5,000 - 5,000 5,000 5,000 Postage and Freight 900 123 777 900 927 Insurance -General Liability 8,029 8,303 - 8,303 8,270 Printing and Binding 600 135 465 600 618 Legal Advertising 2,575 301 2,274 2,575 2,575 Miscellaneous Services - - - Misc-Bank Charges 100 - 100 100 100 Misc-Assessment Collection Cost 8,937 7,774 1,163 8,937 10,533 Misc-Contingency - - - - (1,874) Misc-Web Hosting 2,000 - 2,000 2,000 2,000 Office Supplies 100 - 100 100 100 Annual District Filing Fee 175 175 - 175 175 Total Administrative $ 90,712 $ 44,177 $ 48,994 $ 93,172 $ 92,180 Annual Operating and Debt Service Budget 1 Cedar Hammock 16 I 1 A Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances ADOPTED ACTUAL PROJECTED TOTAL ANNUAL BUDGET THRU FEB - PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2024 1/31/24 9/30/2024 FY 2024 FY 2025 Field ProfServ-Field Management $ 1,785 $ 595 $ 1,190 $ 1,785 1,839 Management Services 2,500 - 2,500 2,500 2,575 Contracts-Water Mgmt Services 7,200 2,400 4,800 7,200 7,200 Utility-Cameras 1,000 - 1,000 1,000 1,000 Electricity-Wells 5,000 3,494 1,506 5,000 5,000 Electricity-Aerator 4,000 1,067 2,933 4,000 4,000 R&M-Lake 3,000 - 3,000 3,000 3,000 R&M-Roads 20,000 8,380 11,620 20,000 20,000 R&M-Plant Replacement 500 - 500 500 500 R&M Bulkheads 5,000 - 5,000 5,000 5,000 R&M-Bridges&Cart Paths 5,000 - 5,000 5,000 5,000 Misc-Contingency 38,745 28,201 10,544 38,745 38,745 Capital Outlay 40,000 - 40,000 40,000 40,000 153,272 - 153,272 153,272 178,272 Reserves- Irrigation System Reserve-Lakes 52,917 - 52,917 52,917 77,917 22,917 107,360 - 107,360 47,917 Reserve-Roadways Total Field $ 362,836 $ 151,497 $ 295,781 $ 447,278 $ 437,963 TOTAL EXPENDITURES $ 453,547 $ 195,674 $ 344,776 $ 540,450 $ 530,143 Excess(deficiency)of revenues $ 0 $ 218,426 $ (298,368) $ (79,942) $ - Net change in fund balance $ 0 $ 218,426 $ (298,368) $ (79,942) $ - FUND BALANCE, BEGINNING $ 1,006,641 $1,006,641 $ 1,225,067 $ 1,006,641 $ 926,699 FUND BALANCE, ENDING $ 1,006,641 $1,225,067 $ 926,699 $ 926,699 $ 926,699 Annual Operating and Debt Service Budget 2 16 I lA General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2025 $ 926,699 Net Change in Fund Balance-Fiscal Year 2025 Reserves-Fiscal Year 2025 Additions 304,105 Total Funds Available(Estimated) -FY 2025 1,230,803 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 56,510 (1) Reserves-Bridges(Prior Year) 29,950 (2) Reserves-Bulkhead(Prior Year) 29,950 (2) Reserves-Irrigation (Prior Year) 153,860 (2) Reserves-Irrigation FY 2024 153,272 (3) Reserves-Irrigation FY 2025 178,272 485,404 Reserves-Lakes (Prior Year) 40,000 Reserves-Lakes FY 2024 52,917 (3) Reserves-Lakes FY 2025 77,917 170,833 Reserves-Roadways (Prior Year) 185,000 (2) Reserves-Roadways FY 2024 22,917 (3) Reserves-Roadways FY 2025 47,917 255,833 Total Allocation of Available Funds 1,028,479 Total Unassigned(undesignated)Cash $ 202,324 Notes (1)Represents approximately 3 months of operating expenditures. (2)Ties to Motion to assign fund balance as of 09.30.23. (3)Ties to Adopted Budget FY24. 3 CEDAR HAMMOCK i 6 1 1 A Community Development District General Fund Budget Narrative Fiscal Year 2025 REVENUES Interest Investments The District earns interest on the monthly average collected balance for their operating accounts, money market accounts and certificates of deposits. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Prof Service- Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly board meetings, review invoices, etc. Prof Service-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance & preparation for monthly meetings, review operating& maintenance contracts, etc. Prof Service-Management Consulting The District receives Management, Accounting and Administrative services as part of a Management Agreement with Inframark Infrastructure Management Services. These services are further outlined in Exhibit "A" of the Management Agreement. Prof Service-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel,forms, supplies, data processing, computer equipment, postage, and programming. The budget for property appraiser costs was based on 1.5%of gross assessments. Annual Operating Budget Fiscal Year 2025 4 CEDAR HAMMOCK 16 I 1. A Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative(cont'd) Prof Service-Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Prof Service—Web Site Maintenance Inframark Infrastructure Management Services oversees the District's email accounts and provides assistance to Campus Suite regarding the website, as necessary, as well as ADA Compliance Fees. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Postage and Freight Mailing of agenda packages, overnight deliveries, correspondence, etc. Insurance-General Liability The District's General Liability & Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Printing& Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation. Misc-Bank Charges Bank fees that may be incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Annual Operating Budget Fiscal Year 2025 5 CEDAR HAMMOCK 16 ' 1 A Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative(cont'd) Misc—Web Hosting The District incurs expenses to maintain and renew their website domain and email accounts. Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Dept of Economic Opportunity Div. Field Services Prof Service—Field Management Inframark Infrastructure Management Services inspects the District's assets and provides two reports per year. Management Services Project Management Expenses incurred from the field manager for the bulkhead/bridges restoration project. Contracts—Water Mgmt Services Professional services for environmental permit compliance related to the water use permit. Utility—Cameras Costs associated with the District's gate cameras. Electricity-Wells FPL provides electrical services for the District's pumps at the following addresses: • 8684 Cedar Hammock Circle-Well #4 Meter KL35128 • 3639 Cedar Hammock Court—Well#6 Meter ACD4996 Electricity-Aerators FPL provides electrical services for the District's pumps at the following addresses: • 3826 Wax Myrtle Run—Meter ACD4234 • 8892 Cedar Hammock Blvd—Meter ACD4976 • 3766 Buttonwood Way—Meter ACD8387 Annual Operating Budget Fiscal Year 2025 6 CEDAR HAMMOCK 16 I 1 A Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative(cont'd) R&M-Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. R&M—Roads Repair and maintenance expenses related to roads. R&M—Plant Replacement Replace landscape plantings at pumps. R&M—Bulkheads Repair and maintenance expenses related to bulkheads. R&M—Bridges Repair and maintenance expenses related to the bridges. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Capital Outlay Funds set aside for future Capital projects. Reserves: Reserve-Irrigation Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve- Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve-Roadways Funds to be set aside for future roadway expenditures as determined by the BOS. Annual Operating Budget Fiscal Year 2025 7 16I 1A Cedar Hammock Community Development District Supporting Budget Schedules Fiscal Year 2025 Cedar Hammock 16 I 1 A Community Development District General Fund Assessment Summary Fiscal Year 2025 vs. Fiscal Year 2024 ASSESSMENT ALLOCATION General Fund Units FY 2025 FY 2024 Percent Product Change Single Family $ 659.11 $ 559.26 17.85% 65 2 Story $ 659.11 $ 559.26 17.85% 228 4 Story $ 659.11 $ 559.26 17.85°A) 330 Duplex $ 659.11 $ 559.26 17.85% 176 799 Annual Operating and Debt Service Budget 8 RESOLUTION 2024-03 161 1 A A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2025 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS, the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2025; a copy of which is attached hereto, and WHEREAS, the Board of Supervisors has considered said proposed budget and desires to set the required public hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT; 1. The budget proposed by the District Manager for Fiscal Year 2025 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date, hour and place: Date: Tuesday, May 14, 2024 Hour: 2:00 p.m. Place: Cedar Hammock Clubhouse 8660 Cedar Hammock Boulevard Naples, Florida 34112 Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 12h day of March 2024. lautt4;f. / / /. Quentin Greely Chairperson (,Tustin Faircioth ''Secretary 161 lA Cedar Hammock Community Development District Annual Operating and Debt Service Budget Fiscal Year 2025 Approved Tentative Budget (Meeting on 3/12/2024) Prepared by: I N FRAMARK . Ra:'q..�T�KL .+w•a�.:.L'a!'+' YLk.ILIS Cedar Hammock 1 v ' 1 A Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances 1-2 Exhibit A-Allocation of Fund Balances 3 Budget Narrative 4-7 SUPPORTING BUDGET SCHEDULES Non-Ad Valorem Assessment Summary 8 161 1A Cedar Hammock Community Development District Operating Budget Fiscal Year 2025 161 1A Cedar Hammock Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2025 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL BUDGET THRU FEB - PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2024 1/31/24 9/30/2024 FY 2024 FY 2025 REVENUES Interest- Investments $ 24,577 $ 20,427 $ 4,150 $ 24,577 $ 24,577 Interest-Tax Collector - 360 - 360 - Special Assmnts-Tax Collector 446,845 404,587 42,258 446,845 526,632 Special Assmnts- Discounts (17,874) (15,864) - (15,864) (21,065) Other Miscellaneous Revenues - 4,590 - 4,590 - TOTAL REVENUES $ 453,548 $ 414,100 $ 46,408 $ 460,508 $ 530,143 EXPENDITURES Administrative ProfServ-Engineering $ 5,000 $ 7,186 $ - $ 7,186 $ 5,000 ProfServ-Legal Services 2,500 175 2,325 2,500 2,500 ProfServ-Mgmt Consulting 44,521 14,840 29,681 44,521 45,856 ProfServ-Property Appraiser 6,103 1,575 4,528 6,103 6,103 ProfServ-Special Assessment 3,411 3,311 100 3,411 3,513 ProfServ-Web Site Maintenance 761 279 482 761 784 Auditing Services 5,000 - 5,000 5,000 5,000 Postage and Freight 900 123 777 900 927 Insurance -General Liability 8,029 8,303 - 8,303 8,270 Printing and Binding 600 135 465 600 618 Legal Advertising 2,575 301 2,274 2,575 2,575 Miscellaneous Services - - - - - Misc-Bank Charges 100 - 100 100 100 Misc-Assessment Collection Cost 8,937 7,774 1,163 8,937 10,533 Misc-Contingency - - - - (1,874) Misc-Web Hosting 2,000 - 2,000 2,000 2,000 Office Supplies 100 - 100 100 100 Annual District Filing Fee 175 175 - 175 175 Total Administrative $ 90,712 $ 44,177 $ 48,994 $ 93,172 $ 92,180 Annual Operating and Debt Service Budget 1 Cedar Hammock 1 61 1 A Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2025 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL BUDGET THRU FEB - PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2024 1/31/24 9/30/2024 FY 2024 FY 2025 Field ProfServ-Field Management $ 1,785 $ 595 $ 1,190 $ 1,785 1,839 Management Services 2,500 - 2,500 2,500 2,575 Contracts-Water Mgmt Services 7,200 2,400 4,800 7,200 7,200 Utility-Cameras 1,000 - 1,000 1,000 1,000 Electricity-Wells 5,000 3,494 1,506 5,000 5,000 Electricity-Aerator 4,000 1,067 2,933 4,000 4,000 R&M-Lake 3,000 - 3,000 3,000 3,000 R&M-Roads 20,000 8,380 11,620 20,000 20,000 R&M-Plant Replacement 500 - 500 500 500 R&M Bulkheads 5,000 - 5,000 5,000 5,000 R&M-Bridges&Cart Paths 5,000 - 5,000 5,000 5,000 Misc-Contingency 38,745 28,201 10,544 38,745 38,745 Capital Outlay 40,000 - 40,000 40,000 40,000 Reserves Irrigation System 153,272 - 153,272 153,272 178,272 Reserve-Lakes 52,917 - 52,917 52,917 77,917 Reserve Roadways 22,917 107,360 - 107,360 47,917 Total Field $ 362,836 $ 151,497 $ 295,781 $ 447,278 $ 437,963 TOTAL EXPENDITURES $ 453,547 $ 195,674 $ 344,776 $ 540,450 $ 530,143 Excess (deficiency)of revenues $ 0 $ 218,426 $ (298,368) $ (79,942) $ - Net change in fund balance $ 0 $ 218,426 $ (298,368) $ (79,942) $ - FUND BALANCE, BEGINNING $ 1,006,641 $1,006,641 $ 1,225,067 $ 1,006,641 $ 926,699 FUND BALANCE, ENDING $ 1,006,641 $1,225,067 $ 926,699 $ 926,699 $ 926,699 Annual Operating and Debt Service Budget 2 16114 General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2025 $ 926,699 Net Change in Fund Balance-Fiscal Year 2025 - Reserves-Fiscal Year 2025 Additions 304,105 Total Funds Available(Estimated) -FY 2025 1,230,803 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 56,510 (1) Reserves-Bridges(Prior Year) 29,950 (2) Reserves-Bulkhead(Prior Year) 29,950 (2) Reserves- Irrigation(Prior Year) 153,860 (2) Reserves-Irrigation FY 2024 153,272 (3) Reserves- Irrigation FY 2025 178,272 485,404 Reserves-Lakes (Prior Year) 40,000 Reserves-Lakes FY 2024 52,917 (3) Reserves-Lakes FY 2025 77,917 170,833 Reserves-Roadways(Prior Year) 185,000 (2) Reserves-Roadways FY 2024 22,917 (3) Reserves-Roadways FY 2025 47,917 255,833 Total Allocation of Available Funds 1,028,479 Total Unassigned(undesignated)Cash $ 202,324 Notes (1)Represents approximately 3 months of operating expenditures. (2)Ties to Motion to assign fund balance as of 09.30.23. (3)Ties to Adopted Budget FY24. 3 CEDAR HAMMOCK 1 6 ( 1 A Community Development District General Fund Budget Narrative Fiscal Year 2025 REVENUES Interest Investments The District earns interest on the monthly average collected balance for their operating accounts, money market accounts and certificates of deposits. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Prof Service-Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly board meetings, review invoices, etc. Prof Service-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance & preparation for monthly meetings, review operating& maintenance contracts,etc. Prof Service-Management Consulting The District receives Management, Accounting and Administrative services as part of a Management Agreement with Inframark Infrastructure Management Services. These services are further outlined in Exhibit"A" of the Management Agreement. Prof Service-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel,forms, supplies, data processing, computer equipment, postage, and programming. The budget for property appraiser costs was based on 1.5%of gross assessments. Annual Operating Budget Fiscal Year 2025 4 CEDAR HAMMOCK 1 6 1 1 A Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative(cont'd) Prof Service-Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Prof Service—Web Site Maintenance Inframark Infrastructure Management Services oversees the District's email accounts and provides assistance to Campus Suite regarding the website, as necessary, as well as ADA Compliance Fees. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Postage and Freight Mailing of agenda packages, overnight deliveries, correspondence, etc. Insurance-General Liability The District's General Liability & Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Printing& Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation. Misc-Bank Charges Bank fees that may be incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Annual Operating Budget Fiscal Year 2025 5 161 lA CEDAR HAMMOCK Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative(coned) Misc—Web Hosting The District incurs expenses to maintain and renew their website domain and email accounts. Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Dept of Economic Opportunity Div. Field Services Prof Service—Field Management Inframark Infrastructure Management Services inspects the District's assets and provides two reports per year. Management Services Project Management Expenses incurred from the field manager for the bulkhead/bridges restoration project. Contracts—Water Mgmt Services Professional services for environmental permit compliance related to the water use permit. Utility—Cameras Costs associated with the District's gate cameras. Electricity-Wells FPL provides electrical services for the District's pumps at the following addresses: • 8684 Cedar Hammock Circle -Well#4 Meter KL35128 • 3639 Cedar Hammock Court—Well#6 Meter ACD4996 Electricity-Aerators FPL provides electrical services for the District's pumps at the following addresses: • 3826 Wax Myrtle Run—Meter ACD4234 • 8892 Cedar Hammock Blvd— Meter ACD4976 • 3766 Buttonwood Way—Meter ACD8387 Annual Operating Budget Fiscal Year 2025 6 CEDAR HAMMOCK 1 6 1 t o Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative(coned) R&M-Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. R&M—Roads Repair and maintenance expenses related to roads. R&M—Plant Replacement Replace landscape plantings at pumps. R&M—Bulkheads Repair and maintenance expenses related to bulkheads. R&M—Bridges Repair and maintenance expenses related to the bridges. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Capital Outlay Funds set aside for future Capital projects. Reserves: Reserve-Irrigation Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve-Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve-Roadways Funds to be set aside for future roadway expenditures as determined by the BOS. Annual Operating Budget Fiscal Year 2025 7 161 lA Cedar Hammock Community Development District Supporting Budget Schedules Fiscal Year 2025 Cedar Hammock 1 61 1 A Community Development District General Fund Assessment Summary Fiscal Year 2025 vs. Fiscal Year 2024 ASSESSMENT ALLOCATION General Fund Units FY 2025 FY 2024 Percent Product Change Single Family $ 659.11 $ 559.26 17.85% 65 2 Story $ 659.11 $ 559.26 17.85% 228 4 Story $ 659.11 $ 559.26 17.85% 330 Duplex $ 659.11 $ 559.26 17.85% 176 799 Annual Operating and Debt Service Budget 8 161 1A AUDITOR SELECTION EVALUATION CRITERIA 1. Ability of Personnel. (20 Points) (E.g., geographic locations of the firm's headquarters or permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing workload; proposed staffing levels, etc.) 2. Proposer's Experience. (20 Points) (E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation, of respondent, etc.) 3. Understanding of Scope of Work (20 Points) Extent to which the proposal demonstrates an understanding of the District's needs for the services requested. 4. Ability to Furnish the Required Services. (20 Points) Extent to which the proposal demonstrates the adequacy of Proposer's financial resources and stability as a business entity necessary to complete the services required (E.g., the existence of any natural disaster plan for business operations). 5 Price. (20 Points) Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services. 161 1A CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS District Auditing Services for Fiscal Year 2024 with Four Optional One-Year Renewals Collier County, Florida INSTRUCTIONS TO PROPOSERS SECTION 1. DUE DATE. Electronic proposals must be received no later than 11:00 a.m. on Thursday, May 2, 2024 by the Offices of the District Manager, Inframark, Attention: Nadine Blake at Nadine.Blake@Inframark.com. SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is assumed to be familiar with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations. SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District. SECTION 4. SUBMISSION OF ONLY ONE PROPOSAL. Proposers shall be disqualified, and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization. SECTION 5. SUBMISSION OF PROPOSAL. Submit an electronic version of the Proposal Documents, and other requested attachments at the time and to the email address indicated herein. The email should be titled "Auditing Services — Cedar Hammock Community Development District" on the subject line. SECTION 6. MODIFICATION AND WITHDRAWAL. Proposals may be modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. No proposal may be withdrawn after opening for a period of ninety(90) days. SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the "Proposal Documents"). SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith. 1 161 1A SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District. SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter)with the District. SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District's limited waiver of liability contained in Section 768.28, Florida Statutes, or any other statute or law. SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents. A. List position or title of all personnel to perform work on the District audit. Include resumes for each person listed; list years of experience in present position for each party listed and years of related experience. B. Describe proposed staffing levels, including resumes with applicable certifications. C. Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person. D. The lump sum cost of the provision of the services under the proposal E. Must perform the audit fieldwork at the office where the District records are maintained. SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the Offices of the District Manager, within seventy-two (72) hours after the receipt of the proposed contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to aforesaid contract award. SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation of proposals are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents. 2