Loading...
03/12/2024 Minutes Cedar Hammock Community Development District 161 1 A Inframark, Community Management Services 210 North University Drive, Coral Springs, Florida 33071 Tel: 954-603-0033; Fax: 954-345-1292 DATE: April 19, 2024 To: Jim Kurtzeborn Cedar Hammock Golf and Country Club VIA EMAIL TO: GM@cedarhammockcc.com RE: Cedar Hammock CDD Minutes of March 12,2024 Meeting as Approved at the April 9, 2024 Meeting Enclosed for your records is a copy of the above-referenced minutes and corresponding attachments from the Cedar Hammock Community Development District, which are to be kept on file for public access. FOR INFORMATIONAL PURPOSES ONLY: Crystal Kinzel, Director Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek.johnssenga,collierclerk.com Berger, Toombs, Elam, Gaines & Frank Via email to: auditAbtef-cpas.com Justin Faircloth,justin.fairclothna,inframark.com 161 1A MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held Tuesday, March 12, 2024 at 2:00 p.m. at the Cedar Hammock Clubhouse, located at 8660 Cedar Hammock Boulevard,Naples, Florida 34112. Present and constituting a quorum were: Quentin Greeley Chairperson Fred Bally Vice Chairperson Don Eliasek Assistant Secretary John Martino Assistant Secretary Domiano Passalacqua Assistant Secretary Also present were: Timothy Day District Manager, Inframark Sam Marshall District Engineer Jacob Whitlock Assistant District Manager, Inframark Todd Legan Cedar Hammock Golf& Country Club Steve Shaw Cedar Hammock Golf& Country Club Residents Following is a summary of the discussion and actions taken. FIRST ORDER OF BUSINESS Roll Call Mr. Day called the meeting to order and called the roll. A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda There being no additions, corrections or deletions, On MOTION by Mr. Greeley, seconded by Mr. Bally, with all in favor, the agenda was approved as presented. (5-0) 161 1A March 12, 2024 Meeting Cedar Hammock CDD THIRD ORDER OF BUSINESS Public Comments on Agenda Items Hearing no comments from the public, the next order of business followed. FOURTH ORDER OF BUSINESS Old Business A. SFWMD ERP Permit Transfer Update • Mr. Marshall's permits transfer to SFWMD have been submitted. B. Club Sidewalk Repairs • Club sidewalk repairs are scheduled for Monday, May 20, 2024. C. Irrigation Status Update [On MOTION by Mr. Bally, seconded by Mr. Eliasek, with all in favor, the Proposal from Regan Technical Solutions, Inc. in the amount of $8,800 to perform aerial survey acquisition, editing, mainline tracking and ground penetrating radar for the irrigation system was approved(5-0) Mr. Martino and Mr. Passalacqua noted the phone connection was poor. Staff attempted various phones to reestablish a good connection for those attending remotely. The record shall reflect Mr. Martino exited the meeting for a short period, and re-joined the meeting. B. Club Sidewalk Repairs (Continued) Discussion resumed. On MOTION by Mr. Greeley, seconded by Mr. Eliasek, with all in favor, sidewalk repairs by the Club were approved in an amount not to exceed$6,000. (5-0) FIFTH ORDER OF BUSINESS New Business There being no new business, the next order of business followed. SIXTH ORDER OF BUSINESS Attorney's Report A. Discussion of Agreement for Drainage/Stormwater Guidelines • Mr. Day discussed the attorney, Mr. David Jackson, of Persson, Cohen, Mooney, Fernandez and Jackson. Mr. Jackson's rate would be $325 per hour, and his credentials were disseminated to the members. 2 161 ! A March 12, 2024 Meeting Cedar Hammock CDD • Chairperson Greeley noted he had a conversation with Mr. Faircloth, and believed another attorney was going to follow up. He also noted he wanted more details regarding the services the attorney would be providing. • No decision was made relative to Mr. Jackson. SEVENTH ORDER OF BUSINESS Engineer's Report A. Erosion Restoration Update • The proposal from Glase Golf will be by area itemization for restoration, as sod will need to be repaired adjacent to the homes. Mr. Marshall was contacted one week ago, and will follow up with them this week. • They are familiar with our site and proposal process. • Soil will be utilized, as opposed to riprap. The Board was pleased to hear this. EIGHTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the February 13, 2024 Meeting Mr. Day requested any additions, corrections or deletions to the Minutes of the February 13, 2024 Meeting. There being none, On MOTION by Mr. Greeley, seconded by Mr. Bally, with all in favor,the Minutes of the February 13, 2024 Meeting were approved as presented. (5-0) B. Acceptance of the January 2024 Financial Report There being no comments or questions, ' On MOTION by Mr. Greeley. Seconded by Mr. Martino,with all in favor, the January 2024 Financial Report was accepted. (5-0) C. Consideration of Resolution 2024-02, for the 2024 General Election On MOTION by Mr. Greeley, seconded by Mr. Martino, with all in favor, Resolution 2024-02, Confirming the District's Use of the Collier County Supervisor of Elections to Continue Conducting the District's Election of Supervisors in Conjunction with the General Election, was adopted. (5-0) 3 161 1A March 12, 2024 Meeting Cedar Hammock CDD D. Distribution of the Proposed Budget for Fiscal Year 2025 & Consideration of Resolution 2024-03,Approving the Budget & Setting the Public Hearing • Several Board members requested information regarding the costs of the irrigation expenses before approving an additional $100 assessment. On MOTION by Mr. Martino, seconded by Mr. Eliasek, with all in favor, Resolution 2024-03, Approving the Budget for Fiscal Year 2025 and Setting a Public Hearing Thereon Pursuant to Florida Law, to be held Tuesday, May 14, 2024 at 2:00 p.m. at the Cedar Hammock Clubhouse, located at 8660 Cedar Hammock Boulevard, Naples, Florida 34112, was adopted. (5-0) E. Audit Committee Selection Process i. Appointment of Committee Members On MOTION by Mr. Greeley, seconded by Mr. Martino, with all in favor, appointment of the Board of Supervisors to serve as Committee Members for the Audit Selection Process,was approved. (5-0) ii. Establishment of RFP Evaluation Criteria • Mr. Greeley noted this is a statutory requirement, and he expressed he was in favor of the RFP Evaluation Criteria. On MOTION by Mr. Greeley, seconded by Mr. Martino,with all in favor, the Audit RFP Evaluation Criteria was approved, as presented. (5-0) iii. Authorization to Proceed with RFP On MOTION by Mr. Greeley, seconded by Mr. Bally, with all in favor, staff was authorized to proceed with the RFP for Auditing Services (5-0) F. Follow-Up Items i. Lake 14 & 15 Aeration Install Update • The install was based on FP&L activation of the meter, which was completed. 4 161 1A March 12, 2024 Meeting Cedar Hammock CDD ii. Bulkhead Pressure Washing Update • Bulkhead pressure washing was completed. iii. Roadway Striping Update • Mr. Whitlock commented he is working with the contractor regarding unfinished work. They were asking for $2,400, but he has been working with them, and they have not been paid to date. • Some vehicles which went through the paint were damaged by the paint due to the fact that cones were not installed,per the contract. • It was brought up to the Supervisor that employees drove the vehicles over the freshly painted lines on the road. • Mobile detailing will not work to repair the paint on the vehicles. The Timo Brothers invoice for gatehouse infrastructure damage was discussed. • There is a proposed shorted invoice in the amount of$4,985.27 for damage to the gatehouse infrastructure. • The President of Timo Brothers sent an email to Mr. Faircloth stating this was not acceptable, and if this is done he will contact his attorney. • Discussion ensued. Mr. Greeley MOVED to send the final payment to Timo Brothers, and not hold back any funds, and Mr. Bally seconded the motion. There being no further Board support, the motion failed. • The Board requested that staff try to negotiate something to end the situation. NINTH ORDER OF BUSINESS Supervisors' Requests Hearing no requests from Supervisors, the next order of business followed. TENTH ORDER OF BUSINESS Audience Comments Hearing no comments from the audience, the next order of business followed. 5 161 1A March 12, 2024 Meeting Cedar Hammock CDD ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Eliasek, seconded by Mr. Martino, with all in favor, the meeting was adjourned. (5-0) Quentin Greeley Chairperson 6