12/07/2023 Agenda 161
BOARD OF COUNTY COMMISSIONERS
MISCELLANEOUS CORRESPONDENCE
April 23, 2024
1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS
DIRECTED:
A. DISTRICTS:
1) Heritage Bay Community Development District:
12/07/2023 Agency Memo, Signed Minutes & Agency Mailing
2) Naples Heritage Community Development District:
03/05/2024 Agency Memo, Signed Minutes & Agency Mailing
3) Greater Naples Fire Rescue District:
04/05/2024 Intergovernmental Cooperative Agreement
4) Immokalee Fire Control District:
09/30/2023 FY 22/23 Annual Audit Report
5) Quarry Community Development District:
03/11/2024 Agency Memo, Signed Minutes & Agency Mailing
B. OTHER:
1) Housing Finance Authority:
03/27/2024 Oath of Office—Richard Annis
Agenda Page#2
161 Ai
Heritage Bay Community Development District
Board of Supervisors
❑ Edwin Hubbard,Chairman
❑ F.Jack Arcurie,Vice Chairman o Justin Faircloth,District Manager
• Vacant ❑Gregory Urbancic,District Counsel
❑ Rick Phelps,Assistant Secretary o Albert Lopez,District Engineer
❑ Allen Soucie,Assistant Secretary
Regular Meeting Agenda
December 7,2023 —9:00 a.m.
Call-in Number: 1-646-838-1601 Meeting ID: 95 1 092 1 95#
1. Roll Call
2. Approval of Agenda
3. Public Comments on Agenda Items
4. Engineer's Report
A. Water Testing Update—September 2023
i. Discussion of Open Items and Potential Concerns with pH Levels — Mr.
Soucie
5. SOLitude
A. Monthly Inspections and Service Reports
B. Discussion of Any Items Identified in the November Field Manager's Quarterly
Report
6. Attorney's Report
7. Old Business
A. Project Planning 2024
i. Veranda IV: Request for Gutter Installations & Drainage Requirements —
Association Acceptance
ii. Copeland Southern Communications Regarding Approved Contracts &
Potential Timing of Work
a. Request Copeland to Quote on Lake 4/SE Corner Rip Rap Removal
iii. Joint CDD and Club Projects for Summer 2024
B. Performance Review&Update—Inframark
8. New Business
A. CDD Property Parcels Discussion
9. Manager's Report
A. Approval of the Minutes of the November 2, 2023 Audit Committee and
Regular Meeting
B. Acceptance of the Financials—October 2023
i. Resolution of Concerns Raised—Year End September 2023 Financials
C. Field Manager & Supervisors' Quarterly Report Update — Tour Conducted
November 7
D. Review and Discussion of Actions Items on DM's November 2 "Open Items"
Report
10. Supervisors' Reports, Requests, and Comments
11. Chairman's Comments
District Office: Meeting Location:
210 N.University Drive,Suite 702 Heritage Bay Clubhouse
Coral Springs,FL 33071 10154 Heritage Bay Blvd.
954-603-0033 Naples,Florida
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December 7, 2023 Agenda Agenda Page#3
Page 2
Heritage Bay CDD
12. Audience Comments
13. Adjournment
The next meeting is March 21,2024 at 9:00 a.m.
PLEASE NOTE: To be held in small dining room with no phone hook-up
District Office:
210 N.University Drive,Suite 702 Meeting Location:
Coral Springs,FL 33071 Heritage Bay Clubhouse.
954-603-0033 10154 Heritage Bay Blvd.
Naples,Florida
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Napleii EllatIB ? wEi
PART OF THE USA TODAY NETWORK
Published Daily
Naples, FL 34110
HERITAGE BAY COMMUNI TY
210 N UNIVERSITY DR#702
NOTICE OF REGULAR MEETING SCHEDULE
CORAL SPRINGS, FL 33071-7320 HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The Board of Supervisors of the Heritage Bay Community Dcvcl
Affidavit of Publication opment District will hold their regular meetings for Fiscal YC<rr
2023/2024 in the Heritage Bay Clubhouse, 10154 Heritage Rare
STATE OF WISCONSIN Boulevard,Naples Florida,at 9:00 a.m.as follows:
COUNTY OF BROWN October 5,2023
November 2,2023(Regular Meeting and
Before the undersigned authority personally appeared,who Audit Committee)
December 7,2023
on oath says that he or she is the Legal Coordinator of the January 4,2024
Naples Daily News,published in Collier County, Florida; February 1,2024
March 7,2024
that the attached copy of advertisement, being a Public April 4,2024
Notices,was published on the publicly accessible website May 2,2024
June 6,2024-Tentative Budget Adoption
of Collier and Lee Counties, Florida, or in a newspaper by July 11,2024(Second Thursday)
print in the issues of,on: August 1,2024
September 5,2024—Budget Public Hearing
The meetings are open to the p.::,lic and will be conducted in
accordance with the provision of rlarida law for community de-
Issue(s)dated:09/21/2023 velopment districts.
There may be occasions when on,. ,,r more Supervisors will par-
ticipate by telephone, Any meeting may be continued In prog-
Affiant further says that the website or newspaper complies ress to a time, date, and location stated on the record without
with all legal requirements for publication in chapter 50, additional publication of notice.
A copy of the agenda for these meetings may be obtained from
Florida Statutes. the District Manager's Office, 210 N.University Drive, Suite 702,
Coral Springs, FL 33071, (954) 603 0033, or by visiting the Dis
trict's website at http5//www.heritagebaycdd.com. Additional-
ly, interested parties may refer to the District's website for the
latest District information.
Pursuant to provisions of the Americans with Disabilities Act,
Subscribed and sworn to before me, by the legal clerk,who any person requiring special accommodations at these meetings
is personally Known to me, on September 21, 2023: because of a disability or physical impairment should contact
the District Manager's Office at least forty-eight.(48)hours prior
to the meeting. If you are hearing or speech impaired, please
contact the Florida Relay Service by dialing 7.1-1, or 1.800.955-
8771 (TTY) / 1-800-95S-8770 (Voice), for aid in contacting the
District Manager's Office.
Each person who decides to appeal any action taken at these
meetings is advised that person will need a record of the pro-
Notary, State of WI, County of Brown ceedings and that accordingly, the person may need to ensure
that a verbatim record of the proceedings is made, including
/161 „ J� the testimony and evidence upon which such appeal is to be
/VJ) based.
Justin Faircloth
District Manager
My commission expires Sept 21,2023 #5827104
rVICKY FELTY
Notary PublicI
State of Wisconsin
Publication Cost: $371.00
Ad No:0005827104
Customer No: 1305454
PO#: Meeting Schedule
#of Affidavits 1
This is not an invoice
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Agenda Page#10 6 I " ' 1
Slaughter, Mona
From: Slaughter, Mona
Sent: Monday, November 27, 2023 8:06 AM
To: Slaughter, Mona
Subject: FW: HBCDD Quarterly Waterway Inspection November 2023
Subject: Fwd: HBCDD Quarterly Waterway Inspection November 2023
WARNING:This email originated outside of Inframark.Take caution when clicking on links and opening attachments.
Hi Mona,
This month was a little different for the inspection.The summary in the email below will replace the usual report for November.
Please include this in the upcoming agenda packet.
Thank you,
Bailey Hill
Account Manager
P: 888.480.5253
C: 757.918.0178
solitudelakemanagement.com
Link to our customer portal
http://ow.ly/uytB50NY2g3
Forwarded message
From: Bailey Hill<bailey.hill@solitudelake.com>
Date: Mon, 13 Nov 2023 at 11:55
Subject: HBCDD Quarterly Waterway Inspection November 2023
To:Justin<justin.faircloth@inframark.com>,Whitlock,Jacob<Jacob.Whitlock@inframark.com>
Hello,
Please review my summary from our inspection. If I missed anything, let me know.
Overall,the lake system is in good condition. Bank weeds were minimal across all lakes,with the exception of lake 22.Treatment for
torpedograss,alligatorweed,and sedge along the bank is scheduled for 11/20.
1
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Agenda Page#11
Trimming along Heritage Bay Blvd.and underneath the bridge was successful.The flow way to the canal is clear. Next month's
trimming will focus on 30A.
Submersed vegetation was noted at several sites.The majority of the plant species observed were native(Illinois pondweed,
bladderwort,and chara). New traces of hydrilla were observed in lake 5.Growth will be monitored and treated as needed.
We briefly went over the possibility of adding grass carp. Lake 19 seemed to be a good starting point. It was brought up that in the
past this lake was a candidate,however,the cost of installing barriers was too high. Lake 20 was brought up as well. Unfortunately,
with the new plantings,we determined that this lake was not a good candidate since grass carp have a tendency to eat juvenile
plants. It was suggested that we wait until the new plants are well established to even consider adding carp.
Turbidity was a topic of concern,especially in lake 4.Chara was treated recently and is likely contributing to the lack of clarity.The
organic matter is still breaking down in the water column,which will settle over time.There was some uncertainty on why other
lakes could be turbid. Here are some additional factors that could increase turbidity in your lakes:
-runoff
-wind storms or rain events that disrupt bottom sediments
-bottom-feeding animals that move sediments around
-presence of microscopic algae such as phytoplankton
It was mentioned that the gulf spikerush did not appear healthy in lake 5 as the bottom portion of the plant appeared white. It was
stated that this has been observed in several lakes around the community. I had suggested that this could potentially be a result of
treatment, however,after further discussing this with my colleagues, it appears that it is a natural phenomenon.The white is
decaying algae that was likely floating on the water's surface at some point.When the water recedes,the algae gets caught on the
stems. I went back and pulled some out to get a closer look at it. In the picture you can see the algae scraped off, revealing a nice
green stem.
2
161 Al
Asenda Paie#12
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Agenda Page#13
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Agenda Page#14
Thanks,
Bailey Hill
Account Manager
P: 888.480.5253
C: 757.918.0178
solitudelakemanagement.com
Link to our customer portal
http://ow.ly/uvtB50NY2g3.
Please consider the environment before printing this e-mail.
Information in this message is confidential and is intended solely for the persons to whom it is addressed. If you are not
the intended recipient please notify the sender and immediately delete this message from your computer.
This system may be monitored or recorded to secure the effective operation of the system and for other lawful
purposes. Please check out the Privacy Notice on our website for details.
6
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Service Report '
Agenda Page#15
SGLITUDE
LAKE MANAGEMENT
Account Heritage Bay CDD
Work Order Contact Justin Faircloth
Work Order 00378580 Address 10154 Heritage Bay Blvd.
Number Naples,FL 34120
Created Date 10/31/2023
Work Details
Specialist Prepared By Collin Brown
Comments to
Customer
Specialist State
License Number
Work Order Assets
Asset Status Product Work Type
Heritage Bay CDD-Wetland-All Included
Service Parameters
Asset Product Work Type Specialist Comments to Customer
Heritage Bay CDD-Wetland-All INVASIVES CONTROL
Heritage Bay CDD-Wetland-AII TRASH/DEBRIS COLLECTION(IN HOUSE)
Heritage Bay CDD-Wetland-All SHORELINE WEED CONTROL
Heritage Bay CDD-Wetland-AII
Service Report Al
Agenda Page#16
SQLITUDE
LAKE MANAGEMENT
Account Heritage Bay CDD
Work Order Contact Justin Faircloth
Work Order 00395780 Address 10154 Heritage Bay Blvd.
Number Naples,FL 34120
Created Date 11/3/2023
Work Details
Specialist Lakes#5,9& 11 treated for algae&chara. Prepared By Ayres Ernesto
Comments to
Customer
Work Order Assets
Asset Status Product Work Type
Heritage Bay CDD-Wetland-All Treated
Service Parameters
Asset Product Work Type Specialist Comments to Customer
Heritage Bay CDD-Wetland-All INVASIVES CONTROL
Heritage Bay CDD-Wetland-All TRASH/DEBRIS COLLECTION(IN HOUSE)
Heritage Bay CDD-Wetland-AII SHORELINE WEED CONTROL
Heritage Bay CDD-Wetland-All Lakes#1,2,3,4&5 were trated for grasses&spatterdock.
Service Report 6 ' Al
Agenda Page
SGLITUDE
LAKE MANAGEMENT
Account Heritage Bay CDD
Work Order Contact Justin Faircloth
Work Order 00405671 Address 10154 Heritage Bay Blvd.
Number Naples,FL 34120
Created Date 11/29/2023
Work Details
Specialist Treated. Prepared By HUGO PAIZ
Comments to
Customer
Work Order Assets
Asset Status Product Work Type
Heritage Bay CDD-Wetland-All Treated
Service Parameters
Asset Product Work Type Specialist Comments to Customer
Heritage Bay INVASIVES CONTROL
CDD-Wetland-All
Heritage Bay TRASH/DEBRIS COLLECTION(IN
CDD-Wetland-AII HOUSE)
Heritage Bay SHORELINE WEED CONTROL
CDD-Wetland-All
Heritage Bay Treated littorals 13-23,30A and 30b for torpedograss,vines and
CDD-Wetland-All sedge,cattails.
1 6 I A 1.
#170
FIRST AMENDMENT TO THE MANAGEMENT SERVICES MASTER AGREEMENT
BETWEEN HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT AND
INFRAMARK,LLC
THIS AMENDMENT is entered into and executed on the date hereinafter set forth by
and between Heritage Bay Community Development District(the"District")and Inframark,
LLC (the"Service Company").
WHEREAS,the Service Company and District entered into a Management Services
Master Agreement on October 1, 2020 (the"Agreement"), where Service Company would
provide management services to the District, and
WHEREAS, the Service Company and District now wish to amend the Agreement
effective October 1,2023; and
NOW,THEREFORE, in consideration of the mutual covenants contained herein,and
other good and valuable consideration,the receipt and sufficiency of which is hereby
acknowledged,the parties hereto agree to amend Agreement as follows:
1. Schedule A of the Agreement, Section D.1, Section D.3(b), D.3(f) and D.3(n) shall be
amended to reflect quarterly inspections and reports are to be performed by the
Service Company instead of monthly inspections and reports.
2. Schedule B of the Agreement, Section I. Annual Base Fee, shall be amended as
below.
Schedule B
Rate Schedule
I. ANNUAL BASE FEE
District Management Fee $52,078
Dissemination Agent Fee $ 1,500
Special Assessment Services $ 7,428
Website Services $ 1,238
Field Management Services $ 4,800
Total Annual Fees $ 67,044
3. Except as provided in this First Amendment,the other terms and conditions of the
Agreement shall remain in full force and effect. In the event of a conflict between the
terms of this First Amendment and terms of the Agreement,the terms of this First
Amendment shall prevail.
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#170
4. This First Amendment is binding upon the parties hereto and their respective legal
representatives,successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have duly executed this First Amendment
as of this (S day of pT'cefB ,2023.
Inframark, LLC Heritage Bay Community
Development
By: — By:
Name: Chris Tarase Name:
Title: President Title: Chairperson
161A1
Agenda Page#24
Slaughter, Mona
From: Slaughter, Mona
Sent: Wednesday, November 29, 2023 1:27 PM
To: Slaughter, Mona
Subject: FW: CDD Ability to sell, lease, dispose of or encumber CDD Property Parcels
From: Edwin Hubbard<ehubbard@heritagebaycdd.com>
Sent:Tuesday, November 7, 2023 7:57 PM
To:Jack Arcurie<jarcurie@heritagebaycdd.com>;Allen Soucie<asoucie@heritagebaycdd.comn>; Rick Phelps
<rphelps@heritagebaycdd.com>; Faircloth,Justin<Justin.Faircloth@inframark.corn>
Cc: Edwin Hubbard<ehubbard@heritagebaycdd.com>
Subject: Re:CDD Ability to sell, lease, dispose of or encumber CDD Property Parcels
ffWARNING:This email originated outside of Inframark.Take caution when clicking on links and opening attachments.
Just to provide more clarity,the section of the Master Trust Indenture from the bond issuance is what Greg
identified as the document which states "the District covenants that, until such time as there are no bonds of a
Series Outstanding, it will not sell, lease, or otherwise dispose of or encumber the related Series Project or any
other part thereof other as prescribed herein".
More specific info will be provided for the December 7 meeting.
Ed
Get Outlook for iOS
From: Edwin Hubbard<ehubbard@heritagebaycdd.com>
Sent:Tuesday, November 7, 2023 3:32 PM
To:Jack Arcurie<jarcurie@heritagebaycdd.com>;Allen Soucie<asoucie@heritagebaycdd.com>; Rick Phelps
<rphelps@heritagebaycdd.com>;Justin Faircloth <Justin.Faircloth@inframark.com>
Subject: Fwd:CDD Ability to sell, lease, dispose of or encumber CDD Property Parcels
Supervisors,
Well, I have been busy trying to understand the limitations of the club utilizing CDD properties for amenities and I
reached out to Greg Urbancic yesterday to get his professional opinion.
Greg's opinion, based on a section of the Florida statutes, and my position on behalf of the CDD, is stated in the email
attached which I sent to Doug Brown yesterday. Our position is clear;we will no longer entertain any requests for use of
CDD properties.
Doug plans to basically utilize my note to him in communicating to HB homeowners the position of the CDD and as you
will likely see, he views the discussion of homeowners trying to place pickle ball, or any other amenities,on CDD
properties as a dead issue.
1
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Agenda Page#25
Of particular interest, and to be included in his notice to homeowners, is the fact that the club engineer concurrently,
after sufficient investigation, also determined that the placement of club amenities,within the scope of the original
PUD, is prohibited.
So,this issue is being addressed and sufficiently killed and we should not be in a position to have to answer homeowners
who believe our properties are"fair game".
I had planned to bring this whole discussion with Greg Urbancic to our December meeting, and I still will, but as the
saying goes, "the cat is already out of the bag".
As always, any communication amongst us as well as any replies should not occur.
Take care, Ed
Get Outlook for iOS
From: Edwin Hubbard<ehubbard@heritagebaycdd.com>
Sent: Monday, November 6, 2023 3:57 PM
To: Doug Brown<DougB@golfheritagebay.com>
Cc: Edwin Hubbard <ehubbard@heritagebaycdd.com>
Subject:CDD Ability to sell, lease,dispose of or encumber CDD Property Parcels
Doug,
I have always been one to try to exhaust all avenues of research to achieve total understanding of the
importance of bringing closure to something which, in the case of the CDD, seems to be a
recurring theme and issue.
Having said this, and contrary to your advice, I did have a very meaningful conversation with our CDD
attorney and I offer the following. This, in my opinion, and that of our attorney, does bring
closure. And we don't need to have the board of supervisors sign off on any resolution to preclude the
use of CDD properties.
Our attorney has identified a section of Florida statutes which states unequivocally that"the District
covenants that, until such time as there are no bonds of a Series Outstanding, it will not sell, lease or
otherwise dispose of or encumber the related Series Project or any part thereof other than as provided
herein."
• we are assuming for argument's sake that the subject properties being bantered about by pickle
ball proponents were in fact a key part of the original community project,were included in the
original Series Outstanding, and are therefore precluded from any sale, lease or otherwise
disposal until the Series Outstanding(in our case the Series 2018 bonds) are in fact completely
satisfied.
• Doug,without going through all kinds of legal challenges and attempts to subvert the intent of this
document, I would state that the CDD will not be in a position to consider the use of the parking
lot and adjoining property as well as the parcel just west of the gate house unless and until our
Series 2018 bond commitments are satisfied.
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Doug, I hope this one last piece of information helps in our endeavor to finall Agenda Page#26
y put a stop to the
assumption that the CDD properties are fair game and can be utilized for club amenities. And, this also
supports the investigation and position which the club engineer attained in his investigation.
Take care, Ed
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Agenda Page#27
November 7, 2023
Part of GM/COO's monthly report to the Board of Directors
Due to the ongoing push by a few members to consider using CDD property as an option
for additional pickleball courts, I requested that our engineer provide an opinion on this
possible use.
After reviewing the Heritage Bay PUD and permitted uses of that CDD property, the
engineer's professional opinion is that pickleball and any amenities of that nature would not
be permitted. He even requested from the County their translation of Section 2.14.A.8 -
Community and neighborhood parks, boardwalks, trails, and recreational facilities and how they
define `recreational facilities'. The answer is the County's interpretation is passive park and
recreational uses are permitted throughout, but active uses such as tennis/pickleball, golf,
and fitness centers are permitted only where specifically listed in the PUD.
I also asked the Heritage Bay CDD Board to review their documents and the CDD attorney
found the Master Trust Indenture from the original CDD bond issuance states
unequivocally that "the District covenants that,until such time as there are no bonds of a
Series Outstanding, it will not sell,lease or otherwise dispose of or encumber the related
Series Project or any part thereof other than as provided herein."
The CDD properties on the east and west sides of the gatehouse are key parts of the original
community project,were included in the original Series Outstanding, and are therefore
precluded from any sale, lease or otherwise disposal until the Series Outstanding (in our case
the Series 2018 bonds) are in fact completely satisfied.
Therefore,it is the CDD Board's stance that they will not be in a position to consider the
use of the parking lot and adjoining property, or the parcel just west of the gatehouse,unless
and until our Series 2018 bond commitments are satisfied.
Based on the above information, I consider the use of the CDD property for future
pickleball courts not a feasible option.
161 Al
Agenda Page#28
Slaughter, Mona
From: Slaughter, Mona
Sent: Wednesday, November 29, 2023 1:31 PM
To: Slaughter, Mona
Subject: FW: Hubbard Heritage Bay CDD request
From:Greg Urbancic<gurbancic@cyklawfirm.com>
Sent: Monday, November 6, 2023 10:54:40 AM
To: Edwin Hubbard<ehubbard@heritagebaycdd.com>
Subject: RE: Hubbard Heritage Bay CDD request
Yes,3:00 works. Do you want to call me at that time?
Gregory L. Urbancic
Attorney at Law
Coleman, Yovanovich & Koester, P.A.
The Northern Trust Building
4001 Tamiami Trail North, Suite 300 CYK
Naples, Florida 34103
P: 239.435.3535 I F. 239.435.1218
qurbancic(Vcvklawfirm.com COlEMAN I YOVANOVICH ( KOESTER
Visit cvklawfirm.com to learn more about us.
Both Gregory L. Urbancic and Coleman,Yovanovich&Koester, P.A. intend that this message be used exclusively by the addressee(s). This message
may contain information that is privileged,confidential and exempt from disclosure under applicable law. Unauthorized disclosure or use of this information
is strictly prohibited. If you have received this communication in error,please permanently dispose of the original message and notify Gregory L.Urbancic
immediately at qurbancica,cvklawfirm.com or(239)435-3535. Thank you.
FRAUD ALERT ---- PLEASE DO NOT WIRE ANY FUNDS TO OUR FIRM UNLESS YOU OR THE
SENDING BANK HAVE VERIFIED THE WIRING INSTRUCTIONS DIRECTLY WITH OUR FIRM VIA
TELEPHONE.
From: Edwin Hubbard <ehubbard@heritagebaycdd.com>
Sent: Monday, November 6, 2023 10:54 AM
To:Greg Urbancic<gurbancic@cyklawfirm.com>
Subject: Re: Hubbard Heritage Bay CDD request
How about 3?
Your attachment Section 806 has piqued my interest so it would be advisable to speak.
Thanks as always, Ed
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From:Greg Urbancic<gurbancic@cyklawfirm.com>
Sent: Monday, November 6, 2023 10:49:41 AM
To: Edwin Hubbard <ehubbard@heritagebaycdd.com>
Subject: RE: Hubbard Heritage Bay CDD request
Ed- No problem. Would 3 or 3:30 work for you?
1
161 Al
Agenda Page#29
Gregory L. Urbancic
Attorney at Law
Coleman, Yovanovich & Koester, P.A. CYK
The Northern Trust Building
4001 Tamiami Trail North, Suite 300
Naples Florida 34103
r 'I5.1218
qurbancicCa.cyklawfirm.com C O L E M A N ( Y O Y A n, n V I C H K ^c S T E R
Visit cyklawfirm.com to learn more about us.
Both Gregory L. Urbancic and Coleman,Yovanovich&Koester, P.A. intend that this message be used exclusively by the addressee(s). This message
may contain information that is privileged,confidential and exempt from disclosure under applicable law. Unauthorized disclosure or use of this information
is strictly prohibited. If you have received this communication in error,please permanently dispose of the original message and notify Gregory L.Urbancic
immediately at qurbancic(c�cvklawfirm.com or(239)435-3535. Thank you.
FRAUD ALERT ---- PLEASE DO NOT WIRE ANY FUNDS TO OUR FIRM UNLESS YOU OR THE
SENDING BANK HAVE VERIFIED THE WIRING INSTRUCTIONS DIRECTLY WITH OUR FIRM VIA
TELEPHONE.
From: Edwin Hubbard <ehubbard@heritagebaycdd.com>
Sent: Monday, November 6, 2023 10:48 AM
To: Greg Urbancic<gurbancic@cyklawfirm.com>
Subject: Re: Hubbard Heritage Bay CDD request
Greg,
What does your schedule look like today? I'm available almost any time.
I would like to discuss at least and likely not pursue any resolution, etc. Ed
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From: Greg Urbancic<gurbancic@cyklawfirm.com>
Sent: Monday, November 6, 2023 10:38:21 AM
To: Edwin Hubbard<ehubbard@heritagebaycdd.com>
Subject: RE: Hubbard Heritage Bay CDD request
Ed-
It is great to hear from you and I hope all is going well. Let me know if you want to jump on a call to discuss. I am not
sure that this will fit neatly in a resolution necessarily, but let me outline the general considerations and we can
discuss. Some of the question will be which property and what is the property's role. I recall when we tried to do the
lease and we tried to really thread the needle on trying to find a defensible, limited justification and method for allowing
the use by the HOA of the property. The same general considerations apply.
In general under Florida law, a district cannot just outright transfer public property to a private entity. That is the
conversion of a public asset to a private asset.
If property of the District is no longer necessary for District business,then the District can dispose of the
property. However,we would likely have to go through a surplus property process.
At the same time,we have to be cognizant of the master trust indenture relating to the outstanding bonds. Below I
have cut and pasted the operative provision. If this property was part of the original project of the district financed by
the bonds,the provision of the indenture may apply and either prohibit or limit the ability to transfer.
2
1 6 I A 1
Agenda Page#30
Section 806. Sale of Series Projects. The District
covenants that, until such time as there are no Bonds of a Series
Outstanding, it will not sell, lease or otherwise dispose of or encumber
the related Series Project or any part thereof other than as provided
herein. The District may, however, from time to time, sell any
machinery, fixtures, apparatus, tools, instruments, or other movable
property acquired by the District in connection with a Series Project, or
any materials used in connection therewith, if the District shall
determine that such articles are no longer needed or are no longer
useful in connection with the acquisition, construction, operation or
maintenance of a Series Project, and the proceeds thereof may be
applied to the replacement of the properties so sold or disposed of and,
if not so applied, shall be deposited to the credit of the related Series
Acquisition and Construction Account or, after the Date of Completion
of the Series Project, shall be deposited to the credit of the related
Series Principal Account. The District may from time to time sell or
lease such other property forming part of a Series Project which it may
determine is not needed or serves no useful purpose in connection with
the maintenance and operation of such Series Project, if the Consulting
Engineers shall in writing approve such sale or lease: the proceeds of
any such wile shall be disposed of as hereinabove provided for the
proceeds of the sale or disposal of movable property. The proceeds of
any lease as described above shall be deposited to the credit of the
related Series Principal Account or Redemption Account.
Let me know if you want to get on a call to discuss.
Greg
Gregory L. Urbancic
Attorney at Law
Coleman, Yovanovich & Koester. P.A.
The Northern Trust Building
4001 Tamiami Trail North. Suite 300 CYK
Naples, Florida 34103
P: 239.435.3535 I F: 239.435.1218
gurbancicCalcvklawfirm.com COlEMAN I YOVANOVICH I KOESTER
Visit cvklawfirm.com to learn more about us.
Both Gregory L. Urbancic and Coleman,Yovanovich&Koester, P.A. intend that this message be used exclusively by the addressee(s). This message
may contain information that is privileged,confidential and exempt from disclosure under applicable law. Unauthorized disclosure or use of this information
is strictly prohibited. If you have received this communication in error,please permanently dispose of the original message and notify Gregory L.Urbancic
immediately at QurbancicAcvklawfirm.com or(239)435-3535. Thank you.
FRAUD ALERT ---- PLEASE DO NOT WIRE ANY FUNDS TO OUR FIRM UNLESS YOU OR THE
SENDING BANK HAVE VERIFIED THE WIRING INSTRUCTIONS DIRECTLY WITH OUR FIRM VIA
TELEPHONE.
From: Edwin Hubbard<ehubbard@heritagebaycdd.com>
Sent:Sunday, November 5, 2023 8:35 AM
To: Greg Urbancic<gurbancic@cyklawfirm.com>
Cc: Edwin Hubbard<ehubbardc heritagebaycdd.com>
Subject: Hubbard Heritage Bay CDD request
Hi Greg,
3
161 Al
Agenda Page#31
Been ages since we have spoken. Hope you and your family are doing well.
I am wondering if you will have some time on Monday the 6th. My question is simple. Can the CDD Supervisors
consider and pass a resolution (developed by you)which will state that property parcels owned by the CDD cannot be
considered for sale,transfer or lease/rental to the Heritage Bay Golf and Country Club?
A brief history; in 2015 we did create a lease/rental agreement for the club to build pickle ball courts on CDD property
which ultimately got defeated by the HB BOD on 12/4/15,with strong support to do so from the CDD.
Now this issue is again being raised with homeowners/pickle ball proponents wanting to take over CDD properties(2)
and which Club management opposes.These two properties, in particular, have strategic value to the CDD.
If we can pass such a resolution, it will serve two purposes:supporting the Club and the continued barrage of inquiries
from homeowners and protecting the CDD from future discussions.
Looking forward to your thoughts. I am hoping for a very simple, and short, document. Our next scheduled CDD
meeting is 12/7 at which time I would like to include this in the agenda packet for Supervisor's consideration.
Take care, Ed
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4
16141
Agenda Page#46
Heritage Bay
Community Development District
Financial Report
October 31, 2023
Prepared by
�INFRAMARK
Af+'A;Iri VC'JC ':{yt VCli 'tics
161 Al
Agenda Page#47
HERITAGE BAY
Community Development District
Table of Contents
Page#
FINANCIAL STATEMENTS
Balance Sheet -All Funds .................................................................................... 1
Statement of Revenues, Expenditures and Changes in Fund Balance
GeneralFund .................................................................................... 2-3
DebtService Fund .................................................................................... 4
SUPPORTING SCHEDULES
TrendReport .................................................................................... 5-6
Non-Ad Valorem Special Assessments ..................................................................... 7
Cash and Investment Report .................................................................................... 8
BankReconciliation .................................................................................... 9
CheckRegister .................................................................................... 10-11
Invoice .................................................................................... 12-16
161 Al
Agenda Page#48
Heritage Bay
Community Development District
Financial Statements
(Unaudited)
October 31, 2023
161 Al
HERITAGE BAY Agenda Page#49
Community Development District Governmental Funds
Balance Sheet
October 31, 2023
SERIES 2018
DEBT
GENERAL SERVICE
ACCOUNT DESCRIPTION FUND FUND TOTAL
ASSETS
Cash-Checking Account $ 173,184 $ - $ 173,184
Due From Other Funds - 28,477 28,477
Investments:
Money Market Account 686,341 - 686,341
Prepayment Account - 9,525 9,525
Reserve Fund - 388,966 388,966
Revenue Fund - 621,518 621,518
TOTAL ASSETS $ 859,525 $ 1,048,486 $ 1,908,011
LIABILITIES
Accrued Expenses 5,736 - 5,736
Due To Other Funds 28,477 - 28,477
TOTAL LIABILITIES 34,213 - 34,213
FUND BALANCES
Restricted for:
Debt Service - 1,048,486 1,048,486
Assigned to:
Operating Reserves 95,566 - 95,566
Reserves-Erosion Control 14,687 - 14,687
Reserves-Lakes 221,725 - 221,725
Reserves-Stormwater System 77,130 - 77,130
Unassigned: 416,204 - 416,204
TOTAL FUND BALANCES $ 825,312 $ 1,048,486 $ 1,873,798
TOTAL LIABILITIES& FUND BALANCES $ 859,525 $ 1,048,486 $ 1,908,011
1
161A1
HERITAGE BAY Agenda Page#50
Community Development District General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending October 31, 2023
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
REVENUES
Interest- Investments $ 51,001 $ 4,250 $ 478 $ (3,772)
Special Assmnts-Tax Collector 505,604 3,263 3,263 -
Special Assmnts- Reserves 31,250 202 202 -
Special Assmnts- Discounts (21,474) (176) (176) -
TOTAL REVENUES 566,382 7,539 3,767 (3,772)
EXPENDITURES
Administration
P/R-Board of Supervisors 9,000 750 - 750
FICA Taxes 689 57 - 57
ProfServ-Arbitrage Rebate 600 - - -
ProfServ-Dissemination Agent 1,500 - - -
ProfServ-Engineering 12,000 1,000 - 1,000
ProfServ-Legal Services 11,500 958 - 958
ProfServ-Mgmt Consulting 52,078 4,340 4,340 -
ProfServ-Property Appraiser 8,053 8,053 8,271 (218)
ProfServ-Special Assessment 7,428 - - -
ProfServ-Trustee Fees 8,468 8,468 2,846 5,622
ProfServ-Web Site Maintenance 1,238 103 103 -
Auditing Services 5,000 - - -
Website Compliance 1,553 129 - 129
Postage and Freight 1,000 83 - 83
Insurance-General Liability 9,419 9,419 8,936 483
Printing and Binding 1,800 150 90 60
Legal Advertising 2,000 167 - 167
Misc-Bank Charges 100 8 15 (7)
Misc-Assessment Collection Cost 10,737 66 66 -
Misc-Web Hosting 1,500 125 - 125
Office Supplies 100 8 - 8
Annual District Filing Fee 175 175 175 -
Total Administration 145,938 34,059 24,842 9,217
2
161A1
HERITAGE BAY Agenda Page#51
Community Development District General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending October 31, 2023
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
Field
ProfServ-Field Management 14,440 1,203 1,203 -
R&M-Contingency 100 - - -
Total Field 14,540 1,203 1,203 -
Lakes and Ponds
Contracts-Lake and Wetland 71,200 5,933 5,600 333
Contracts-Water Analysis 9,861 822 - 822
Contracts-Water Quality 20,905 1,742 - 1,742
Contracts-Lakes 30A&30B 24,000 2,000 2,000 -
Contract-Sediment Testing 5,483 457 - 457
R&M-Aquascaping 4,175 348 - 348
R&M-Roads&Alleyways 4,000 333 - 333
R&M-Lake Erosion 100,000 8,333 - 8,333
R&M-Contingency 7,825 652 - 652
Reserve- Lakes 140,000 140,000 - 140,000
Reserve-Stormwater System 18,455 18,455 - 18,455
Total Lakes and Ponds 405,904 179,075 7,600 171,475
TOTAL EXPENDITURES 566,382 214,337 33,645 180,692
Excess (deficiency) of revenues
Over(under) expenditures - (206,798) (29,878) 176,920
OTHER FINANCING SOURCES(USES)
Contribution to(Use of) Fund Balance - - - -
TOTAL FINANCING SOURCES(USES) - - - -
Net change in fund balance $ - $ (206,798) $ (29,878) $ 176,920
FUND BALANCE, BEGINNING (OCT 1, 2023) 855,190 855,190 855,190
FUND BALANCE, ENDING $ 855,190 $ 648,392 $ 825,312
3
161 Al
HERITAGE BAY Agenda Page#52
Community Development District Series 2018 Debt Service Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending October 31, 2023
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
REVENUES
Interest- Investments $ 1,000 $ 83 $ 4,090 $ 4,007
Special Assmnts-Tax Collector 1,689,155 10,901 10,901 -
Special Assmnts- Discounts (67,566) (554) (554) -
TOTAL REVENUES 1,622,589 10,430 14,437 4,007
EXPENDITURES
Administration
ProfServ-Property Appraiser 25,337 25,337 - 25,337
Misc-Assessment Collection Cost 33,783 207 207 -
Total Administration 59,120 25,544 207 25,337
Debt Service
Principal Debt Retirement 1,115,000 - - -
Interest Expense 456,150 - - -
Total Debt Service 1,571,150 - - -
TOTAL EXPENDITURES 1,630,270 25,544 207 25,337
Excess(deficiency) of revenues
Over(under) expenditures (7,681) (15,114) 14,230 29,344
OTHER FINANCING SOURCES(USES)
Contribution to(Use of) Fund Balance (7,681) - - -
TOTAL FINANCING SOURCES(USES) (7,681) - - -
Net change in fund balance $ (7,681) $ (15,114) $ 14,230 $ 29,344
FUND BALANCE, BEGINNING (OCT 1, 2023) 1,034,256 1,034,256 1,034,256
FUND BALANCE, ENDING $ 1,026,575 $ 1,019,142 $ 1,048,486
4
161 Al
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Agenda Page#551 61 A 1
Heritage Bay
Community Development District
Supporting Schedules
October 31, 2023
161 Al
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Agenda Page#57
HERITAGE BAY 1 6 1 A 1
Community Development District
Cash & Investment Report
October 31, 2023
ACCOUNT NAME BANK NAME YIELD BALANCE
OPERATING FUND
Operating Checking Valley National Bank 5.25% $173,184
Money Market Account BankUnited 5.45% 686,341
Subtotal $859,525
DEBT SERVICE AND CAPITAL PROJECT FUNDS
Series 2018 Prepayment Account Fund U.S. Bank 4.96% 9,525
Series 2018 Reserve Fund U.S. Bank 4.96% 388,966
Series 2018 Revenue Fund U.S. Bank 4.96% 621,518
Subtotal 1,020,010
Total $1,879,535
8
161A1
Heritage Bay CDD Agenda Page#58
Bank Reconciliation
Bank Account No. 9050 Valley National Bank GF(NEW)
Statement No. 10-23 A
Statement Date 10/31/2023
G/L Balance(LCY) 173,184.23 Statement Balance 203,209.11
G/L Balance 173,184.23 Outstanding Deposits 0.00
Positive Adjustments 0.00
Subtotal 203,209.11
Subtotal 173,184.23 Outstanding Checks 30,024.88
Negative Adjustments 0.00 Differences 0.00
Ending G/L Balance 173,184.23 Ending Balance 173,184.23
Difference 0.00
Posting Document Document Cleared
Date Type No. Description Amount Amount Difference
Outstanding Checks
10/26/2023 Payment 4216 DEPT OF ECONOMIC OPPORTUNITY 175.00 0.00 175.00
10/26/2023 Payment 4217 INFRAMARK,LLC 5,696.84 0.00 5,696.84
10/26/2023 Payment 4218 MJS GRASSING,LLC 15,508.00 0.00 15,508.00
10/31/2023 Payment 4219 CPH,INC 210.00 0.00 210.00
10/31/2023 Payment 4220 INFRAMARK,LLC 5,698.04 0.00 5,698.04
10/31/2023 Payment 4221 NAPLES DAILY NEWS 2,737.00 0.00 2,737.00
Total Outstanding Checks 30,024.88 30,024.88
9
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Agenda Page616 I A 1
Invoice
@pilD
500 West Fulton Street
Sanford,FL 32771
407-322-6841
Justin Faircloth September 29,2023
Heritage Bay Community Development District Project No: 201.0H13610.300
C/O INFRAMARK Invoice No: 151418
210 N. University Drive
Suite 702
Coral Springs, FL 33071
Heritage Bay CDD-September 2023 and March 2024 Water Quality Monitoring
September 2023 Water Quality Monitoring
Conducted field sampling on 9/12/23 and 9/13/23. Conduct data management, photographic exhibits and preparation of interim
report.Coordinate with Lab for sample delivery and sampling results.
Professional Services through September 29.2023
Fee
Percent Previous Fee Current Fee
Billing Phase Fee Complete Billing Billing
9/2023 Water Quality 9,400.00 70.00 940.00 5,640.00
Monitoring
3/2024 Water Quality 10,550.00 0.00 0.00 0.00
Monitoring
Total Fee 19,950.00 940.00 5,640.00
Total Fee 5,640.00
Total this Invoice $5,640.00
Outstanding Invoices
Number Date Balance
150567 8/25/2023 940.00
Total 940.00
12
1 6 I A l
Agenda Page#62
Invoice
cph
500 West Fulton Street
Sanford.FL 32771
407-322-6841
Justin Faircloth August 25, 2023
Heritage Bay Community Development District Project No: 201.0H13610.300
C/O INFRAMARK Invoice No: 150567
210 N. University Drive
Suite 702
Coral Springs, FL 33071
Heritage Bay CDD-September 2023 and March 2024 Water Quality Monitoring
September 2023 Water Quality Monitoring
Prepare for field sampling. Coordinate with lab.
Professional Services through August 25,2023
Fee
Percent Previous Fee Current Fee
Billing Phase Fee Complete Billing Billing
9/2023 Water Quality 9,400.00 10.00 0.00 940.00
Monitoring
3/2024 Water Quality 10,550.00 0.00 0.00 0.00
Monitoring
Total Fee 19,950.00 0.00 940.00
Total Fee 940.00
Total this Invoice $940.00
13
Coleman, Yovanovich & Koester, P.A. 1 6 I A 1
Northern Trust Bank Building Agenda Page#63
4001 Tamiami Trail North, Suite 300
Naples, Florida 34103-3556
Telephone: (239)435-3535
Fax: (239)435-1218
Page: 1
Heritage Bay CDD September 19, 2023
c/o Inframark File No: 6176-001 M
210 N. University Dr. Suite 702 Statement No: 99
Coral Springs FL 33071
Attn: Justin Faircloth
Gen Rep
SENT VIA EMAIL TO: inframark@avidbill.com
Previous Balance $595.00
Fees
Hours
08/31/2023 GLU Review email correspondence from Justin Faircloth on meeting summary;
Review meeting summary 0.10 35.00
Professional Fees through 09/19/2023 0.10 35.00
Total Current Work 35.00
Balance Due (includes previous balance, if any) $630.00
14
16IAl
Agenda Page#64
Invoice
@pllp
500 West Fulton Street
Sanford.FL 32771
407-322-6841
Justin Faircloth August 25,2023
Heritage Bay Community Development District Project No: 201.0S28902.000
C/O INFRAMARK Invoice No: 151063
210 N. University Drive
Suite 702
Coral Springs, FL 33071
Meetings&Miscellaneous Services at 10154 Heritage Bay Blvd.Naples, FL-Collier County
Professional Services through August 25,2023
Professional Personnel
Hours Rate Amount
Clerical II .50 60.00 30.00
Sr. Project Manager 1.00 180.00 180.00
1.50 210.00
Total Labor 210.00
Total this Invoice $210.00
Billings to Date
Current Prior Total
Labor 210.00 62,103.75 62,313.75
Expense 0.00 331.57 331.57
Unit 0.00 1,767.40 1,767.40
Totals 210.00 64,202.72 64,412.72
15
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Agenda Page#6� I
Project 201.0S28902.000 INFRAMARK/Heritage Bay; Meeting&Misc Invoice 151063
Billing Backup Thursday,August 31,2023
CPH Consulting, LLC Invoice 151063 Dated 8/25/2023 12:28:53 PM
Professional Personnel
Hours Rate Amount
Clerical II
Moore,Andrea 7/7/2023 .25 60.00 15.00
Administrative Support
Moore,Andrea 8/3/2023 .25 60.00 15.00
Administrative Support
Sr.Project Manager
Lopez,Albert 8/17/2023 1.00 180.00 180.00
CDD board meeting
1.50 210.00
Total Labor 210.00
Total this Project $210.00
Total this Report $210.00
16
16IA1
Agenda Page#67
6 INFRAMARK
INFRASTRUCTURE MANAGEMENT SERVICES
Heritage Bay CDD
November 7th , 2023 — Field Management Report
(Quarterly Review with Solitude)
www.inframarkims.com
Inspected by. Jacob Whitlock&Allen Soucie
1) Review of SOLitude Lake Management/Contract Compliance
Bailey Hill was on-site to tour with Supervisor Soucie and Inframark staff to provide a review
and report summary. Supervisor Soucie seemed satisfied with the current explanations and
treatment plans provided by SOLitude.
2) Lake Bank Erosion / Drainage Installation
a) Terraces
No issues noted.
b) Verandas
Lake 5, between Veranda 6 and the Terraces there is bank erosion. Unclear as to cause.
Possible irrigation issue. (Yellow)
,%;'--
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,$.41)101ht
�iCJ�,�a. 't y'6.
c) Single-Family Homes
Agendapa6#18 A 1
Lake 10 Near the 3rd hole tee box.There is a drainage grate that has sunken down to create
a hole in the ground. Supervisor Soucie saw this as a safety concern and recommend this
item be placed in the yellow category. (Yellow)
4
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•
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d) Numbered lakes.
Southeast corner of Lake 3 showing signs of erosion between rocks. (Yellow)
3) Identification and Monitoring of Lake Bank Damage
See section 2.
4) Rip Rap assessment
There are grasses present on larger lakes, 20, 30. SOLitude has treatment plan in place.
5) Control Structure review
No issues observed.
Inframark Monthly Management Report 1
161 Al
Agenda Page#69
6) Lake Interconnects
No issues observed.
7) Watch List:
a) Golf cart path "Flumes" behind clubhouse. Bank erosion is beginning to occur. (Yellow)
8) Homeowner issues/Invasive Plants
No issues observed.
9) Residential Complaints/Concerns
No issues observed or reported.
10) Non-CDD Issues:
No issues observed or reported.
11) Report Tracking: Reports are due February,April, and November.
a) Next Scheduled report: TBD February 2024.
b) Next Scheduled report review with SOLitude:
TBD February 2024.
Inframark Monthly Management Report 2
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