Minutes 11/14/2023 16I
1 MINUTES OF MEETING
2 CEDAR HAMMOCK
3 COMMUNITY DEVELOPMENT DISTRICT
4
5
6 The regular meeting of the Board of Supervisors of the Cedar Hammock Community
7 Development District was held Tuesday,November 14, 2023 and called to order at 2:02 p.m. at the
8 Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples, FL 34112.
9
10 Present and constituting a quorum were:
11
12 Quentin Greeley Chairperson
13 Fred Bally Vice Chairperson
14 Don Eliasek Assistant Secretary
15 John Martino Assistant Secretary
16 Domiano Passalacqua Assistant Secretary
17 Also present were:
18 Justin Faircloth District Manager
19 Jacob Whitlock Assistant District Manager(via Phone)
20 Dan Cox District Counsel (via Phone)
21 Residents
22 Members of Cedar Hammock Golf and Country Club
23
24
25 The following is a summary of the discussions and actions taken.
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27
28 FIRST ORDER OF BUSINESS Roll Call
29 Mr. Faircloth called the meeting to order and called the roll. A quorum was established.
30 Mr. Faircloth informed the Board of the absence of the District Engineer, Mr. Marshall, as his
31 family had a medical emergency.
32
33 SECOND ORDER OF BUSINESS Approval of Agenda
34 Mr. Faircloth requested any corrections, deletions or amendments to the agenda, as
35 presented.
36 There being none,
37
On MOTION by Mr. Greeley seconded by Mr. Martino with all
in favor, the agenda was approved as presented. 5-0
November 14, 2023 Meeting Cedar Hammock CDD 16 1
38 THIRD ORDER OF BUSINESS Public Comments on Agenda Items
39 - A resident commented on the Thalia overgrowing in Lake#9.
40 - Mr. Legan stated it is up to the District to remove/trim the Thalia. He further stated
41 the problem with any type of aquatics is that it is beneficial to the ecosystem, and that
42 it is a deep-water plant. When they removed the Thalia from Lake#5,the habitat also
43 disappeared.
44 - Mr. Legan stated the Board can either have SOLitude or Superior trim or remove the
45 Thalia.
46 - Mr. Legan suggested cutting the Thalia on the east side of Lake #8,west side of Lake
47 #5, and Lake #11.
48 - The Board requested Mr. Legan obtain estimates for the next meeting.
49
50 On MOTION by Mr. Martino seconded by Mr. Eliasek with all
51 in favor,a proposal not to exceed$2,000 for the trimming of Thalia
52 on the east side of Lake#8,west side of Lake#5,and Lake#11 was
53 approved. 5-0
54
55
56 FOURTH ORDER OF BUSINESS Old Business
57 There being no old business, the next order of business followed.
58
59 FIFTH ORDER OF BUSINESS New Business
60 A. Sidewalk Repairs
61 - Mr. Legan stated majority of the sidewalks have been ground, yet there are
62 approximately 10 sections remaining to be grounded because they are chipped or
63 broken.
64 - He has a list with the addresses to obtain estimates for repairs to present to the Board
65 for the next meeting.
66 - Mr. Faircloth noted this is a Board decision, and the funds must be available.
67 - Mr. Greeley stated if it is a safety issue the Board should repair them.
68 - The Board agreed with Mr. Legan on obtaining an estimate.
69
70 SIXTH ORDER OF BUSINESS Attorney's Report
71 A. Stormwater Rules and Guidelines
72 - Mr. Faircloth noted he and Mr. Marshall have discussed proceeding with stormwater
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November 14, 2023 Meeting Cedar Hammock CDD 1 6 I
73 rules and guidelines for the District.
74 - Mr. Faircloth asked Mr. Cox for an update on the sample guidelines provided to him
75 by the Board as they are looking to proceed.
76 - Mr. Cox commented the information the Board is looking for can be found within the
77 permit from SFWMD. Mr. Cox explained the permit is to govern the connection
78 methods and maintenance, and that everything is pertinent to the operational systems
79 found through SFWMD.
80 - Mr. Faircloth stated the permit does not address drainage into the lakes from
81 homeowners. He expressed this is an area of concern, as the District is experiencing
82 erosion between homes on the single-family lots and condos.
83 - Mr. Faircloth stated the goal is to mitigate this issue and minimize future lake bank
84 erosion issues and encourage compliance by homeowners. He further explained the
85 Board wants to have a document encompassing this information.
86 - Mr. Cox stated that would be an issue as the District does not have any enforcement.
87 If they use the guidelines and rules from the permit,they cannot create and enforce a
88 rule.
89 - Mr.Faircloth commented the drafts sent to Mr. Cox would be working with the Master
90 Association as an enforcement entity, as they have fining authority.
91 - Mr. Faircloth stated the other idea is that the District does not receive any notifications
92 regarding homeowners who want to modify the drainage on their homes. It typically
93 goes through the ARC. Mr. Faircloth commented the Board wants to make the
94 Association aware that when changes are implemented on a particular home or
95 condominium, anything regarding irrigation would need to be presented to the CDD
96 Board for approval.
97 - Mr. Greeley suggested the Board make the changes the engineer recommended in
98 efforts to control the lake bank erosion.
99 - Mr. Faircloth stated all parties need to be in agreement before presenting guidelines
100 and/or an agreement to the Master Association.
101 - Mr. Faircloth expressed to Mr. Cox the Board is looking for feedback, as they would
102 like to proceed with a drainage plan. He asked Mr. Cox to prepare a draft agreement
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November 14, 2023 Meeting Cedar Hammock CDD 16
103 for the next meeting.
104
105 SEVENTH ORDER OF BUSINESS Engineer's Report
106 A. Cardno,3rd Quarter 2023 Water Use Permit Compliance Report
107 i. Metro PSI Calibration Update
108 - Mr. Faircloth stated the compliance report was positive, but calibration is needed for
109 the wells. Frequent calibration is required by SFWMD.
110 - Mr. Faircloth informed the Board that Mr. Legan is working with Metro PSI to
111 complete calibration of the flow meters, which will take approximately four to six
112 weeks.
113 - Mr.Faircloth stated the District is required to report usage and cannot exceed a certain
114 usage per quarter.
115 - Mr. Legan informed the Board the usage is approximately 27-29 million gallons per
116 month,and if this is exceeded,the District will be fined. He mentioned possibly going
117 into water restrictions this year.
118 - Mr. Martino asked if it is possible to install a gate to separate water lines. Mr. Legan
119 noted it is one main line.
120 - Mr. Greeley asked about the negative impact to the Association if water usage
121 continues at the same rate. Mr. Legan responded that the negative effect would be
122 over 20 inches low on water, which he stated is the reason water restrictions may be
123 mandated. If the County enforces water restrictions, it would be at three days per
124 week.
125 - Mr. Faircloth asked Mr. Legan about usage in the community. Mr. Legan responded
126 it may possibly be one-third, but he can give a more definitive answer once he
127 conducts research.
128 - Mr. Legan stated he will outsource for a pump with Collier Pump, a company he is
129 familiar with, that will pump enough water in as it pumps water out. The goal is to
130 trick the sensor. If the pump shuts down and it is pumping water, it will pump back
131 out into the lake, which is positive.
132 B. FY 2024 Erosion Restoration Recommendations
133 - The Board tabled this discussion to the next meeting.
134
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November 14, 2023 Meeting Cedar Hammock CDD
135 EIGHTH ORDER OF BUSINESS Manager's Report
136 A. Approval of the Minutes of the October 10,2023 Meeting
137 - Mr. Faircloth stated the motion on Page 15, under item 5C needs to be corrected from
138 $22,161 to $10,701.
139
140 On MOTION by Mr. Martino seconded by Mr. Bally with all in
141 favor,the Minutes of the October 10, 2023 Meeting were approved,
142 as amended. 5-0
143
144 B. Acceptance of the September 2023 Financial Report
145
146 On MOTION by Mr. Bally seconded by Mr. Eliasek with all in
147 favor, the September 2023 Financial Report was accepted. 5-0
148
149 C. Motion to Assign Fund Balance as of September 30,2023
150
151 On MOTION by Mr. Martino seconded by Mr. Greeley with all
152 in favor, the Motion to Assign the Fund Balance as of September
153 30, 2023 was approved. 5-0
154
155 D. Capital Expense Plan Discussion
156 Mr. Faircloth presented the capital expense plan and discussion ensued.
157 - Mr. Greeley suggested the Board review the Capital Expense Plan, and in the next
158 meeting decide which items/projects should be transferred,and whether to increase or
159 decrease Reserves.
160 - Mr. Faircloth asked Mr. Legan to invite Mr. David Raegan to the next meeting to
161 discuss irrigation plans.
162 E. Field Management Report
163 Mr. Whitlock presented the Field Management Report for discussion.
164 - Mr. Whitlock stated the water levels are lower than expected. There were a few
165 moderate algae concerns, most of which have to do with the lack of water movement.
166 He informed the Board of a couple of noted areas in which he is noticing lake bank
167 erosion becoming more evident, requiring closer attention.
168 F. Follow-Up Items
169 i. Timo Brothers Paver Sealing Proposal
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November 14, 2023 Meeting Cedar Hammock CDD
170 - Mr. Faircloth informed the Board he spoke to Mr. Timo to negotiate the proposal. Mr.
171 Timo indicated he discounted the quoted price.
172 - Mr. Faircloth reminded Mr. Timo the original quote presented at the meeting was for
173 $7,650 for 151 square feet.Mr. Faircloth made a counteroffer of$6000,and Mr.Timo
174 agreed to $7,000, as the Board previously agreed to an amount not to exceed $7,000.
175 - Mr.Timo indicated he would do the project for$7,500,as they use superior materials,
176 and if anyone touches their work it affects the warranty. Mr. Faircloth tried to
177 negotiate for $6,500, and Mr. Timo requested it in writing, and Mr. Faircloth further
178 negotiated via email, in which Mr. Timo proceeded to renegotiate to $7,500.
179 - Mr. Legan asked Mr. Faircloth about the sealing installation date.
180 - Mr. Faircloth responded that work is to start the week of November 27, 2023 and
181 would take three full work weeks to complete.
182 - Mr. Faircloth stated the company submitted an invoice for a deposit, and as of last
183 week the CDD was awaiting an Insurance Certificate to be listed as an additional
184 insured.
185 - Mr. Faircloth requested the Board proceed with paying the deposit.
186
187 On MOTION by Mr. Greeley seconded by Mr. Bally with all in
188 favor, to approve Timo Brothers to seal the new pavers
189 f o r $ 7 , 5 0 0 and to make the appropriate deposit. 5-0
190
191 G. Supervisor's Email
192 - Mr. Faircloth indicated that Mr. Passalacqua will need an email account set up.
193 - The data from the previous CDD account, which is no longer in use, needs to be
194 transferred to a new email account for Mr. Passalacqua. The typical cost to migrate
195 the data is $300.
196 - Mr. Faircloth stated Mr. Whitlock will take care of the migration of data and new
197 email account for Mr. Passalacqua and notify him when it is set up.
198
199 NINTH ORDER OF BUSINESS Supervisors' Requests
200 - Mr. Bally requested cleaning of the stone walls on Lake#5 and#16.
201 - Mr. Faircloth reminded the Board of the ethics course they must complete by July 1,
202 2024.
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203 TENTH ORDER OF BUSINESS Audience Comments
204 There being no audience comments, the next order of business followed. 1 6
205
206 ELEVENTH ORDER OF BUSINESS Adjournment
207 There being no further business,
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209
210 On MOTION by Mr. Eliasek seconded by Mr. Bally with all in
211 favor the meeting was adjourned at 4:00 p.m. 5-0
212
213 •
214
215 Q ntin Greeley
216 Chairperson