Agenda 04/23/2024 Item #16A15 (Award Invitation to Bid for Contract #23-8185 for Nuisance Abatement Mowing and Debris Removal to Collier Property Specialist, LLC as Primary and Earth Shapes, LLC as Secondary)04/23/2024
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (“ITB”) No. 23-8185, “Nuisance Abatement Mowing and Debris
Removal” to Collier Property Specialist, LLC, as Primary Vendor and Earth Shapes LLC, as Secondary
Vendor, and authorize the Chairman to sign the attached Construction Services Agreements.
OBJECTIVE: To provide nuisance abatement mowing and debris removal services in accordance with the Collier
County Code of Laws and Ordinances, Chapter 54, Article VI, Sections 176, et seq.
CONSIDERATIONS: The Code Enforcement Division is responsible for enforcing the Collier County Land
Development Code (LDC) and the Collier County Code of Laws and Ordinances within unincorporated Collier
County. Several code provisions grant authority to the County to abate nuisances, including litter/debris removal
and mowing grass when a property owner fails to maintain their property after legal notice and due process
requirements have been met. The Code Enforcement Division also administers a mandatory lot mowing program
for those repeat offenders who have failed to maintain their property. Properties with three or more lot mowing
(nuisance) violations may be enrolled in the lot mowing program, and once enrolled, the property owner is
responsible for direct costs plus administrative costs for the maintenance provided by the County. A lien may be
placed on the property if the property owner fails to pay the program cost.
On October 9, 2023, the Procurement Services Division released notices of Invitation to Bid No. 23-8185, Nuisance
Abatement Mowing and Debris Removal, three (3) bids were received by the deadline, November 7, 2023,
deadline.
Respondents:
Company Name City County State Total Bid
North Zone
Total Bid
South Zone
Responsive/
Responsible
Collier Property
Specialist, LLC
Naples Collier FL $1,175.00 $1,175.00 Y/Y
Earth Shapes
LLC
Ft.
Myers
Lee FL $1,270.00 $1,270.00 Y/Y
A&M Property
Maintenance
Ave
Maria
Collier FL $6,185.00 $7,585.00 Y/Y
Staff reviewed the bids, and all bidders were deemed responsive and responsible. Awards have been established
based on the lowest total bid per zone. Collier Property Specialists, LLC is the lowest responsive bidder for the
North Zone and the South Zone. Staff is recommending the attached agreement to Collier Property Specialist,
LLC., as the Primary Vendor and to Earth Shapes LLC., as the Secondary Vendor.
Collier Property Specialist, LLC has been providing services in Florida since 2018 and is currently providing
satisfactory services under the current Nuisance Abatement Mowing contract #18-7458. Earth Shapes LLC has
been providing services in Florida since 2016.
FISCAL IMPACT: During Fiscal Year 2023, the Code Enforcement Division assigned 180 lot mowing/litter
removals. It is estimated that a combined annual amount of $60,000 will be expended on this program for the Code
Enforcement Division. Costs associated with nuisance abatement services are budgeted in the Unincorporated
Areas General Fund (1011) within Code Enforcement Operations. The Code Enforcement nuisance abatement
program invoices the property owners for the services rendered, and if invoices are not paid within twenty (20)
days, a lien is placed on the property. When a property is sold, costs will be recovered at that time if not paid prior
to the sale.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality, and requires a majority vote for Board approval. -RTT
16.A.15
Packet Pg. 405
04/23/2024
GROWTH MANAGEMENT IMPACT: While this item has no direct Growth Management Impact, it is
consistent with the goals of the County to streamline and expedite the procurement of these required services.
RECOMMENDATION: To award Invitation to Bid (ITB) 23 -8185, “Nuisance Abatement Mowing and Debris
Removal,” to Collier Property Specialist, LLC, as the Primary vendor and Earth Shapers LLC, as the secondary
vendor and authorize the Chairman to sign the attached agreements.
Prepared by: Colleen Karlen, Manager of Operations, Code Enforcement Division, Growth Management
Community Development Department
ATTACHMENT(S)
1. 23-8185 Solicitation (PDF)
2. 23-8185 Bid Tabulation (PDF)
3. 23-8185 NORA (PDF)
4. 23-8185 Vendor Signed_Collier Property Specialist REVISED (PDF)
5. 23-8185_Vendor Signed_ Earth Shapes REVISED (PDF)
6. Collier Property Specialist COI (PDF)
7. 23-8185_COI_Earth Shapes (PDF)
8. Collier Property Specialists Bid Packet 23-8185 (PDF)
9. Earth shapes Bid Packet 23-8185 (PDF)
16.A.15
Packet Pg. 406
04/23/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.15
Doc ID: 28370
Item Summary: Recommendation to award Invitation to Bid (“ITB”) No. 23-8185, “Nuisance Abatement
Mowing and Debris Removal” to Collier Property Specialist, LLC, as Primary Vendor and Earth Shapes LLC, as
Secondary Vendor, and authorize the Chairman to sign the attached Construction Services Agreements.
Meeting Date: 04/23/2024
Prepared by:
Title: Code Enforcement Investigator – Code Enforcement
Name: Colleen Karlen
03/15/2024 9:14 AM
Submitted by:
Title: – Code Enforcement
Name: Thomas Iandimarino
03/15/2024 9:14 AM
Approved By:
Review:
Procurement Services Francheska Correa Level 1 Purchasing Gatekeeper Completed 03/15/2024 1:15 PM
Code Enforcement Thomas Iandimarino Director review Completed 03/19/2024 9:16 AM
Community & Human Services Lisa Oien Other Reviewer Completed 03/19/2024 12:53 PM
Operations & Regulatory Management Michael Stark GMCDD Reviewer Completed 03/25/2024 4:00 PM
Transportation Management Operations Support Evelyn Trimino GMCDD Reviewer Completed
03/28/2024 5:55 PM
Growth Management Community Development Department Diane Lynch GMD Approver Completed
04/02/2024 4:16 PM
Unknown Jaime Cook GMCDD Reviewer Completed 04/11/2024 8:23 AM
Procurement Services Sandra Srnka Procurement Director Review Completed 04/16/2024 9:20 AM
County Attorney's Office Ronald Tomasko Level 2 Attorney of Record Review Completed 04/16/2024 9:21 AM
Growth Management Community Development Department James C French Growth Management Completed
04/16/2024 11:32 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 04/16/2024 11:42 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/16/2024 12:03 PM
Office of Management and Budget Laura Zautcke OMB Reviewer Completed 04/16/2024 12:08 PM
County Manager's Office Ed Finn Level 4 County Manager Review Completed 04/16/2024 7:25 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 04/23/2024 9:00 AM
16.A.15
Packet Pg. 407
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
Nuisance Abatement Mowing and Debris Removal
SOLICITATION NO.: 23-8185
LISA OIEN, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8935
Lisa.Oien@colliercountyfl.gov (Email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Bidder may be grounds for rejection of the bid, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
16.A.15.a
Packet Pg. 408 Attachment: 23-8185 Solicitation (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
SOLICITATION PUBLIC NOTICE
INVITATION TO BID (ITB) NUMBER: 23-8185
PROJECT TITLE: Nuisance Abatement Mowing and Debris Removal Services
LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295
TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112
DUE DATE: November 8, 2023, at 3:00 PM
PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://www.bidsync.com/bidsync-cas/
INTRODUCTION
As requested by the Code Enforcement Division (hereinafter, the “Division”), the Collier County Board of County Commissioners
Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining
bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The
vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners
Procurement Ordinance.
Historically, County departments have spent approximately $60,000 annually for Nuisance Abatement Mowing and Debris Removal
Services; however, this may not be indicative of future buying patterns.
BACKGROUND
Collier County Code Enforcement Division oversees the enforcement of nuisance abatement mowing and litter/debris removal in
accordance with the Collier County Land Development Code, Collier County Code of Laws and ordinances, Chapter 54, Article VI,
Litter, Weed, and Exotic control Ordinance and Florida Statutes 713.78 and 715.07.
When a property owner fails to maintain their property in accordance with the aforementioned rules and after legal notice and due
process requirements, Collier County Code Enforcement uses a contracted vendor to remedy/abate the mowing and litter/debris
(nuisance) violation(s).
The County is seeking qualified Contractor(s)s for nuisance abatement mowing and litter/debris removal services for properties located
throughout Collier County.
TERM OF CONTRACT
The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewal options.
Prices shall remain firm for the initial term of this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.
The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this
Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the
County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.
All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply
with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of
delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.
16.A.15.a
Packet Pg. 409 Attachment: 23-8185 Solicitation (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
AWARD CRITERIA
ITB award criteria are as follows:
The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the
solicitation.
It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to
the County.
For the purposes of determining the winning bidder, the County will select the vendor with the lowest price per zone as outlined
below:
• The lowest total bid per Zone
Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for
quoting, or other options that represents the best value to the County; however, it is the intent to:
• Award primary, and secondary per Zone.
The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.
DETAILED SCOPE OF WORK
The awarded Contractor(s) shall provide the following nuisance abatement services which includes, but are not limited to: mowing,
bush-hogging and litter/debris removal in accordance with the Collier County Land Development Code, Collier County Code of Laws
and ordinances, Chapter 54, Article VI, Litter, Weed, and Exotic control Ordinance and Florida Statutes 713.78 and 715.07.
Collier County Land Development Code
Link: Land Development Code | Collier County, FL | Municode Library
Collier County Code of Laws and ordinances Chapter 54, Article VI, Litter , Weed and Exotic Control Ordinance
https://library.municode.com/fl/collier_county/codes/code_of_ordinances?nodeId=PTICO_CH54EN_ARTVILIWEEXCO
Florida Statute 713.78
http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0700-
0799/0713/Sections/0713.78.html
Florida Statute 715.07
http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0700-
0799/0715/Sections/0715.07.html
Work areas for the nuisance abatement services consist of lots/parcels scattered throughout Collier County. Lot sizes vary from less than
an 1/8 of an acre to over 2 acres.
The nuisance abatement services are divided into 2 categories:
• Category 1: Mowing – Mandatory and Non-Mandatory (including bush-hogging)
• Category 2: Litter and Debris Removal
For both categories, the Contractor shall provide all labor (qualified personnel), material, supplies and equipment to perform required
services, including but not limited to, mowing, bush-hogging and litter/trash removal in accordance with the scope of services and
general requirements specified herein.
For the purposes of the nuisance abatement services, the County intends to divide/assign the two (2) categories of work into two zones. The
dividing line between the two zones is Golden Gate Blvd, extending from the Gulf of Mexico to the Broward County line.
• The North Zone: Areas North of Golden Gate Blvd. including the Immokalee Community.
• The South Zone: Areas South of Golden Gate Blvd. and unincorporated areas bordering the City of Naples and Marco Island.
The South Zone also includes Copeland, Everglades City and incorporated areas in between.
Historically, the County has 50-70 properties that require service at any given time and the frequency is determined by environmental
conditions. The quantity and location of services are not guaranteed as the number of possible violations cannot be predicted. The County
reserves the right to order services as required during the contract term but does not guarantee any minimum or maximum.
16.A.15.a
Packet Pg. 410 Attachment: 23-8185 Solicitation (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Category 1: Mowing
A. Mandatory Mowing: Mowing work that addresses a public nuisance condition determined by violations that have occurred
three (3) or more times after July 15, 2001, on a particular lot or parcel of unimproved property while under the same
ownership. Mandatory mowing work includes mowing only.
The County maintains an average of 40 mandatory mowing lots each month; however, the number of properties are not
guaranteed and is subject to decrease or increase each month. These properties are expected to be mowed every 2-4 weeks or
as the County deems necessary.
B. Non-mandatory Mowing: Mowing work that addresses violations of any accumulation of weeds, grass or similar non-
protected overgrowth is in excess of eighteen (18) inches in height and located on a mow able lot in Collier County. Non-
mandatory mowing work includes mowing, edging and blowing. Edging and blowing will be billed as a Category 2 activity,
at the litter and debris removal hourly rate.
Non-mandatory mowing lots may require additional services to include but not limited to, debris removal, minor tree branch
trimming, and hedge trimming. Additional services will be charged per Category 2 pricing, debris removal will be based on
a cubic yard rate plus the hourly rate for litter and debris removal.
These properties are complaint driven and the number can vary between 5 and 20 properties each month. The number of non-
mandatory properties per month are not guaranteed.
Category 2: Litter and Debris Removal
Litter and debris removal work includes, but is not limited to: clean-up, removal and proper disposal of appliances, motor vehicle
parts, grills, tires, scrap metal, construction material, vegetative debris, furniture or any other item large item as defined by the
Division. This category also includes fill dirt if ordered.
The Litter and Debris Removal includes the price per cubic yard (volume) plus the associated Litter and Debris Removal hourly
labor rate.
General Requirements for all Work:
1. Assignment of Work: Once the primary Contractor is notified of work assignment in the form of an abatement request, they have
three (3) days to accept the work assignment. The Abatement request will identify the work location and category of work required.
If the County does not receive this acceptance within three (3) days, the secondary Contractor could be afforded the opportunity to
accept the work assignment.
2. Abatement Services Site Preparation and Work Technique: The Contractor shall pick up all litter and vegetative debris,
and remove it from all areas to be abated, to ensure clean abatement conditions and preserve Contractor equipment.
The Contractor shall abate sites in such a manner to avoid bumping, girdling, and/or causing any other damage to trees, shrubs,
plants, fences, and benches. The sites requiring abatement can and will be both public and private property which are under
enforcement action taken by the County. Abatement is through authority provided under Ordinance and may be accompanied
in some cases by Court Order which may or may not require an escort.
3. Initial Site Conditions: Contractor shall have the sole responsibility of satisfying themselves concerning the nature and
location of the work and the general and local conditions, and particularly, but, without limitation, with respect to the
following: physical conditions at the worksite and the project area as a whole. The failure of the Contractor to acquaint
themselves with any applicable conditions shall not relieve Contractor from any of his responsibilities to perform under this
Agreement, nor shall it be considered the basis for any claim for additional compensation. If upon assessing the initial site
conditions the contractor determines that services needed will be for an estimated amount of more than $250.00, the
Contractor shall submit a quote for the work to be performed. The quote shall be submitted within 3 days of the
abatement request.
4. Abatement Conditions: The Contractor shall use mowing practices so not to create wheel ruts or worn areas in the turf. Any
areas of turf that become water soaked during the term of this Agreement shall be mowed with twenty-one-inch (21” +/-)
diameter hand walk behind type mowers to prevent wheel ruts in the turf caused by heavier type self-propelled rider mowers.
The Contractor shall be responsible for repairing any ruts caused by their mowers at no additional costs to the County.
5. Photograph Requirements: For all work the Contractor will provide before and after photographs to accompany their invoice
16.A.15.a
Packet Pg. 411 Attachment: 23-8185 Solicitation (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
submittal. All photographs shall be time and date stamped. The before photo showing the violation prior to Contractor
abatement, and the after photo showing the site immediately after Contractor abatement. Photos must be in color and submitted
in electronic format to the designated County representative within two days of submitting the invoices. Photos are to be
taken from same angle and wide view. As the photographs may be used as evidence, the Contractor shall retain originals of
said photographs either until payment is received by the County or until such a time as deemed appropriate by any other
government authority as required by law.
6. Supervision of Employees: The Contractor shall designate a competent Supervisor, and employees to complete the jobs, who
are familiar with the terms and conditions of the contract and has authority to act as a single point of contact for the work to
be performed, at all times, during the term of this Agreement. If the designated Supervisor is not acceptable to the County,
the Contractor will be notified in writing, and shall assign a new Supervisor within seven (7) calendar days of the County’s
notification. All communication, written or oral, shall be solely in the English language.
7. Contractor Equipment: The Contractor shall provide all equipment to perform requested services. Equipment should include
but not limited to the following:
• Riding and push mowers
• String trimmers
• edger
• Sweepers
• Tractor w/ 60” bush hog or greater
• Professional/Commercial Grade Riding Mower
• Hand pushed mower(s) 2+ (at least one to be twenty-one inches +/-)
• Weed eater(s) 2+
• Power Blower(s)
• Chainsaw
• Power edger(s)
• Trailer, dump trailer or dump truck suitable for hauling off debris from property clean up. This could be
anything from garbage to appliances, furniture, tires, motor vehicle parts or other large items.
• Brooms, rakes, shovels, hand trimmers, whatever may be needed to perform the job skillfully and safely in
an efficient and timely manner.
• Any other items necessary to accomplish the task.
The Contractor shall keep all blades sharpened to provide a smooth, clean cut. The Contractor shall not use any chemicals in
the lawn maintenance process unless written approval has been granted by County representative(s) in writing.
8. Mowing: The Contractor shall mow at the interval identified in the individual abatement request, unless otherwise specified
by the type of lawn maintenance required. Certain properties may be enrolled in the County’s Mandatory Lot Mowing
Program which may require mowing during certain periods. The typical mowing schedule for the Mandatory Lot Mowing
Program is listed below.
• May 1st through October 31st, biweekly during heavy growth
• November 1st through April 30th monthly mowing
Unless otherwise notified by Code Enforcement. The Contractor shall not mow under conditions wet enough to result in
damage to turf or unsafe mowing conditions for the Contractor.
For any lot that requires a double cut due to access height, the Contractor shall notify the County in advance of performing
the service. If required, the double cut may be billed at two times (2x) the established rate.
9. Scheduling Services: The Contractor shall have seven (7) calendar days from the date of Approval to Commence to complete
work related to the abatement, unless otherwise directed in writing, or unless specified as an emergency by Code Enforcement.
The Contractor shall take every precaution to ensure the safety of all citizens and animals on and around subject property
during abatement operations.
10. Site Work Hours: Regular work shall take place between the hours of 7:00 a.m. and 7:00 p.m., Monday through
Sunday, unless preempted by scheduled activities.
11. Invoicing: The Contractor shall complete and submit with the invoice for payment, before and after photos - date and time
16.A.15.a
Packet Pg. 412 Attachment: 23-8185 Solicitation (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
stamped. Photos are to be taken from same angle and wide view. The Contractor will also be required to conduct on- site
inspections with Code Enforcement or County’s Representative on an as needed basis to verify satisfactory completion of
Contract requirements.
12. Property Owner Complaint Process: The Contractor shall contact the County’s Project Manager with any property owner
complaints at (239) 252-2440. If complaints are in regard to work performed and if directed by the Project Manager, the
Contractor shall address all complaints within five (5) working days of notification of knowledge of the incident. If complaints
are due to damages caused by the Contractor and the damages are not responded to or not resolved to the reasonable
satisfaction of the County, the County shall deduct the value of damages from the Contractor’s invoice. The County is to
receive copies of all complaints received (in writing) from the owner and, if applicable, have a record of their
disposition/resolution.
13. Specifications
• Mowing: Mowing shall include all specified areas of the properties that are not currently maintained by the
property owners, or as indicated on the Code Enforcement request. The Contractor will be asked to make a site
visit and confirm the property size and frequency with the assigned Code Enforcement Investigator.
Grass shall be cut at a height no less than three inches (3”). The frequency of cutting will be determined by Code
Enforcement. All clippings, cut grass, and vegetative material (including but not limited to palm fronds, leaves,
branches, etc.) shall be mulched or removed by the Contractor.
• Edging: Edging of the turf shall be done along all sidewalk edges, back of concrete curbs, utility service boxes,
street light bases, signposts, headwalls, guardrails, timer pedestals, posts and trees. Grass root runners extending
into the mulched areas shall be cut and removed when the edging is performed. Edging will also be required in all
turf areas around isolated trees, sprinkler heads, valve boxes, shrubs, signposts, manholes, etc. where they exist.
All debris on streets, sidewalks or other areas resulting from edging shall be removed. No herbicide shall be used
for edging.
• Blowing: All sidewalks, curbing and/or gutters including a four-foot (4’) area from the face of the curb and
sidewalk areas shall be cleaned after each service. All sidewalks shall be blown clean. No clippings or other debris
shall be blown or allowed to be deposited on other adjacent property or accumulate on right-of-way areas.
• Trash and Vegetative Debris Removal: With each service, all site areas shall be cleaned by removing all trash
and debris to include, but not be limited to paper, bottles, cans, other trash, and horticultural debris. The disposal of
all trash and debris must be at a proper landfill or disposal site. All disposal fees, tipping fees or charges are to be
included in the base cost of these services.
VENDOR CHECKLIST
***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***
16.A.15.a
Packet Pg. 413 Attachment: 23-8185 Solicitation (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Notices Issued:7559
Packages Viewed:47
Submittals:3
ITEM
No.
CATEGORY I: MOWING
(Mandatory and Non-Mandatory)UNIT OF MEASURE
NORTH ZONE
(Includes Immokalee)
SOUTH ZONE
(Includes Port of the
Isles, Goodland &
Copeland)
NORTH ZONE
(Includes Immokalee)
SOUTH ZONE
(Includes Port of the
Isles, Goodland &
Copeland)
NORTH ZONE
(Includes Immokalee)
SOUTH ZONE
(Includes Port of the
Isles, Goodland &
Copeland)
1 Up to and including twenty-four (24) inches high for lots
up to one-half (.5) acres.Per lot/Parcel $80.00 $80.00 $80.00 $80.00 $150.00 $200.00
2 Up to and including twenty-four (24) inches high for lots
one-half (.5) to one (1) acre Per lot/Parcel $85.00 $85.00 $100.00 $100.00 $250.00 $300.00
3 Up to and including twenty-four (24) inches high for lots
one (1) to two (2) acres Per lot/Parcel $85.00 $85.00 $120.00 $120.00 $400.00 $500.00
4 Up to and including twenty-four (24) inches high for lots
greater than two (2) acres)Per Acre $85.00 $85.00 $60.00 $60.00 $800.00 $1,000.00
5 Twenty-four (24) inches high and including thirty-six (36)
inches high for lots up to one-half (.5) acres Per lot/Parcel $90.00 $90.00 $90.00 $90.00 $200.00 $250.00
6 Twenty-four (24) inches high and including thirty-six (36)
inches high for lots one-half (.5) to one (1) acre Per lot/Parcel $90.00 $90.00 $110.00 $110.00 $350.00 $400.00
7 Twenty-four (24) inches high and including thirty-six (36)
inches high for lots one (1) to two (2) acres Per lot/Parcel $90.00 $90.00 $130.00 $130.00 $500.00 $600.00
8 Twenty-four (24) inches high and including thirty-six (36)
inches high for lots greater than two (2) acres)Per Acre $90.00 $90.00 $70.00 $70.00 $1,000.00 $1,200.00
9 Over thirty-six (36) inches high for lots
up to one-half (.5) acre Per lot/Parcel $100.00 $100.00 $100.00 $100.00 $300.00 $400.00
10 Over thirty-six (36) inches high for lots
one-half (.5) to one (1) acre Per Acre $100.00 $100.00 $120.00 $120.00 $500.00 $700.00
11 Over thirty-six (36) inches high for lots
greater than one (1) acre Per lot/Parcel $100.00 $100.00 $80.00 $80.00 $1,200.00 $1,400.00
$995.00 $995.00 $1,060.00 $1,060.00 $5,650.00 $6,950.00
ITEM
No.Category 2: LITTER AND DEBRIS REMOVAL Unit Measure
NORTH ZONE
(Includes Immokalee)
SOUTH ZONE
(Includes Port of the
Isles, Goodland &
Copeland)
NORTH ZONE
(Includes Immokalee)
SOUTH ZONE
(Includes Port of the
Isles, Goodland &
Copeland)
NORTH ZONE
(Includes Immokalee)
SOUTH ZONE
(Includes Port of the
Isles, Goodland &
Copeland)
12 Litter and Debris Removal - Volume
(Litter and debris removal is inclusive of all disposal fees)Cubic Yard $110.00 $110.00 $100.00 $100.00 $250.00 $300.00
13 Fill Dirt (inclusive of hauling and placement)Cubic Yard $25.00 $25.00 $60.00 $60.00 $200.00 $250.00
14 Hourly Labor rate associated with additional services.Hourly $45.00 $45.00 $50.00 $50.00 $85.00 $85.00
$180.00 $180.00 $210.00 $210.00 $535.00 $635.00
$1,175.00 $1,175.00 $1,270.00 $1,270.00 $6,185.00 $7,585.00
* Minor Irregularity
Opened: November 29, 2023 at 3:00 PM
Opened by: Lisa Oien
Witnessed by: Trevor Adaline
Earth Shapes LLC A&M Property Maintenance
Bid Tabulation
Procurement Strategist : Lisa Oien
Project Manager: Colleen Karlen
Solicitation Number and Title: 23-8185 Nuisance Abatement Mowing and
Debris Removal
Bidders:Collier Property Specialists, LLC
Yes
Yes
Yes
Yes
Yes
No*
Yes
Yes
Yes
Yes
n/a
Yes*Yes
Yes
n/a
YesYes
Yes
Yes
Yes
Yes
Yes
n/a
Addenda (2)
E-Verify
Sunbiz Page - Proof of Status from Division of Coprorations - FL. Dept. of State
Vendor W-9
Yes
Form 5: Reference Questionaire - Not Applicable
Yes
Yes
Yes
Form 1: Vendor Declaration Form
Form 2: Conflict of Interest
Form 3: Immigration Affidavit Certification
Form 4: Local Vendor Preference Certification
Yes
Yes
Yes
Collier Property Specialists, LLC
Yes/No
A&M Property Maintenance
YES/No
Earth Shapes LLC
Yes/No
TOTAL BID AMOUNT
CATEGORY 1 SUBTOTAL
CATEGORY 2 SUBTOTAL
Bid Schedule
REQUIRED FORMS AND DOCUMENTS
16.A.15.b
Packet Pg. 414 Attachment: 23-8185 Bid Tabulation (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Notice of Recommended Award
Solicitation: 23-8185 Title: Nuisance Abatement Mowing and Debris Removal
Due Date and Time: November 29, 2023, at 3:00 PM EST
Respondents:
Company Name City County State Total Bid
North Zone
Total Bid
South Zone
Responsive/Responsible
Collier Property
Specialist, LLC
Naples Collier FL $1,175.00 $1,175.00 Y/Y
Earth Shapes LLC Ft. Myers Lee FL $1,270.00 $1,270.00 Y/Y
A&M Property
Maintenance
Ave Maria Collier FL $6,185.00 $7,585.00 Y/Y
Utilized Local Vendor Preference: Yes No
Recommended Vendors for Award:
On October 9, 2023, the Procurement Services Division released notices of Invitation to Bid No. 23-8185,
Nuisance Abatement Mowing and Debris Removal Services, to seven thousand five hundred fifty-nine vendors
(7,559). Forty -seven (47) bid packages were viewed. The due date was extended for an additional two (2) weeks.
Staff performed additional vendor outreach to promote competition, and three (3) bids were received by the
November 29, 2023, deadline.
Staff reviewed the bids received. All bidders were deemed responsive and responsible with two bidders having
minor irregularities.
Awards have been established based on the lowest total bid per zone. Staff recommends contracts be
awarded to a Primary and Secondary vendors per zone as noted below:
Primary North Zone Collier Property Specialists, LLC
Secondary North Zone Earth Shapes LLC
Primary South Zone - Collier Property Specialists, LLC
Secondary South Zone Earth Shapes LLC
Contract Driven Purchase Order Driven
Required Signatures
Project Manager:
Procurement Strategist:
Procurement Services Director:
__________________________________ _________________
Sandra Srnka Date
16.A.15.c
Packet Pg. 415 Attachment: 23-8185 NORA (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
16.A.15.dPacket Pg. 416Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
3 .1 This Agreement contains the entire understand ing between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Pa rties,
in compliance with the County 's Procurement Ordinance , as amended , and Procurement
Procedures in effect at the time such services are authorized .
3.2 [i] The procedure for obtaining Work under this Agreement is outl i ned in Exhibit A -
Scope of Services attached hereto.
&:--& D i4le--j9f0ee€H:H"-e-4ef-.0 bta in in§-W&Fk-l:1-R€i-ef-t.A-f5--f\§-FeemB-A4-i5-~Ae€1--ffi D Gt+re-r
-~+t/Atta-6fl-ffit-H-!,I--_ -_ -_ -_ -_ -_ -_ -_-_ -_ -_ -_ -_ -_ -_ -_-_ -_ -_ -_ -_ -_ -_ -_-_ -_ -_ -_ -_ -_ -_ -_ -_-_ -_ -_ -_ -_-_ -_ -~--_ -_ -_ -_ -_ -~
M D +fl-e-Gettnty reserves t ho ri§'A-t-te-sf)eoify in oaoh Request for Q~~-i-ee
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P-r-J.~~B~~eo-t-ee-tn -4-:4-:-
4 . THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement based on Exhibit B-Fee Schedule, attached hereto and the price
methodology as defined in Section 4.1. Payment will be made upon receipt of a proper
invoice and upon approval by the County's Contract Administrative Agent/Project
Manager, and in compliance with Chapter 218, Fla. Stats., otherw ise known as the "Local
Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
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tFafl-&ferrod fr om tho County to the-oofl-t.FaGte-F,---d , as a 0-l:ffi~ness pra-etie&-t-here are oo
fT~HWo'.e-•ees-p re sen to d , ra t h-e-F,t-h-e-ee-A-tfa.et.e-F---m-H-Gt-19-e rfo rm to t-h-e
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+s-at1#lort2eEl ';'
[i] Time and Materials: The County agrees to pay the contractor for the amount of labor
time spent by the contractor's employees and subcontractors to perform the work (number
of hours times hourly rate), and for materials and equipment used in the project (cost of
materials plus the contractor's markup). This methodology is generally used in projects in
which it is not possible to accurately estimate the size of the project, or when it is expected
that the project requirements would most likely change. As a general business practice,
these contracts include back-up documentation of costs; invoices would include number
of hou rs worked and billing rate by position (and not company (or subcontractor)
timekeeping or payroll records), material or equipment invoices , and other reimbursable
documentation for the project.
[i] Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs,
including labor , materials, equipment, overhead, etc .) for a repetitive product or service
delivered (i .e . installation price per ton, delivery price per package or carton, etc .). The
invoice must identify the unit price and the number of units received (no contractor
invento ry or cost ve rification).
Page 2 o f 17
Fi xe d Te rm Ser vi ce Multi-Co nt rac tor Ag ree ment
[2023 _ ve r.2]
16.A.15.d
Packet Pg. 417 Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing
16.A.15.dPacket Pg. 418Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 419Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 420Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 421Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 422Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 423Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 424Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 425Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 426Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 427Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 428Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 429Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 430Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 431Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 432Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 433Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 434Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 435Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 436Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 437Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 438Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 439Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 440Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.dPacket Pg. 441Attachment: 23-8185 Vendor Signed_Collier Property Specialist REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and
16.A.15.ePacket Pg. 442Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
3 .1 This Agreement contains the entire understand ing between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Pa rties,
in compliance with the County 's Procurement Ordinance , as amended , and Procurement
Procedures in effect at the time such services are authorized .
3.2 [i] The procedure for obtaining Work under this Agreement is outl i ned in Exhibit A -
Scope of Services attached hereto.
&:--& D i4le--j9f0ee€H:H"-e-4ef-.0 bta in in§-W&Fk-l:1-R€i-ef-t.A-f5--f\§-FeemB-A4-i5-~Ae€1--ffi D Gt+re-r
-~+t/Atta-6fl-ffit-H-!,I--_ -_ -_ -_ -_ -_ -_ -_-_ -_ -_ -_ -_ -_ -_ -_-_ -_ -_ -_ -_ -_ -_ -_-_ -_ -_ -_ -_ -_ -_ -_ -_-_ -_ -_ -_ -_-_ -_ -~--_ -_ -_ -_ -_ -~
M D +fl-e-Gettnty reserves t ho ri§'A-t-te-sf)eoify in oaoh Request for Q~~-i-ee
ek-&ffi13-l-e-t:te-n-;-OOl-leetioo--e-f-1i-Etu+El-a{-ee--€1-ama§€-S--t~e&A9-~B-A-;-B-AB--t-h·e
P-r-J.~~B~~eo-t-ee-tn -4-:4-:-
4 . THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement based on Exhibit B-Fee Schedule, attached hereto and the price
methodology as defined in Section 4.1. Payment will be made upon receipt of a proper
invoice and upon approval by the County's Contract Administrative Agent/Project
Manager, and in compliance with Chapter 218, Fla. Stats., otherw ise known as the "Local
Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
□ bl:fffif3-S1:1~*eEI-Pfi-oe-r,-A-f-ifffl--f+~-eta-l--j3Ree---eff-efi.A-§-F0-F-a--f31-9j-eGt-;-H,c-r-i-sv<&-a-Fe
tFafl-&ferrod fr om tho County to the-oofl-t.FaGte-F,---d , as a 0-l:ffi~ness pra-etie&-t-here are oo
fT~HWo'.e-•ees-p re sen to d , ra t h-e-F,t-h-e-ee-A-tfa.et.e-F---m-H-Gt-19-e rfo rm to t-h-e
&a t i sfa et ion 0H he Co u nt~-§-ef-bef.e.re---J3ttY-m-e-n-t---fef--the--fm-e-d--j3-r-i-ee--ee-A-fffio-t
+s-at1#lort2eEl ';'
[i] Time and Materials: The County agrees to pay the contractor for the amount of labor
time spent by the contractor's employees and subcontractors to perform the work (number
of hours times hourly rate), and for materials and equipment used in the project (cost of
materials plus the contractor's markup). This methodology is generally used in projects in
which it is not possible to accurately estimate the size of the project, or when it is expected
that the project requirements would most likely change. As a general business practice,
these contracts include back-up documentation of costs; invoices would include number
of hou rs worked and billing rate by position (and not company (or subcontractor)
timekeeping or payroll records), material or equipment invoices , and other reimbursable
documentation for the project.
[i] Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs,
including labor , materials, equipment, overhead, etc .) for a repetitive product or service
delivered (i .e . installation price per ton, delivery price per package or carton, etc .). The
invoice must identify the unit price and the number of units received (no contractor
invento ry or cost ve rification).
Page 2 o f 17
Fi xe d Te rm Ser vi ce Multi-Co nt rac tor Ag ree ment
[2023 _ ve r.2]
16.A.15.e
Packet Pg. 443 Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 444Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 445Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 446Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 447Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 448Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 449Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 450Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 451Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 452Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 453Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 454Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 455Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 456Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 457Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 458Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 459Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 460Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 461Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 462Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 463Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.ePacket Pg. 464Attachment: 23-8185_Vendor Signed_ Earth Shapes REVISED (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.fPacket Pg. 465Attachment: Collier Property Specialist COI (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
16.A.15.fPacket Pg. 466Attachment: Collier Property Specialist COI (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
16.A.15.fPacket Pg. 467Attachment: Collier Property Specialist COI (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
02/01/2024
John Adt
239-694-3223239-694-2886
eastfortmyers@greatflorida.com
Great Florida Insurance
4901 Palm Beach Blvd
Suite 290
Fort Myers, FL 33905
Justin Begeman
Earth Shapes LLC
1621 NE 23rd Ter
Cape Coral, FL 33909
Next Insurance Company 16285
State National Insurance Company, Inc.12831
Progressive Express Insurance Company 02962
A Y Y NXT9773HYJ-00-GL 09/05/2023 09/05/2024
C 972810312 09/05/2023 09/05/2024
B N Y NXTFWJV3K3-00-WC 09/05/2023 09/05/2024
A Contractors Errors and Omissions Y NXT9773HYJ-00-GL 08/18/2023 08/18/2024 Each Occurrence: $ 25,000
Aggregate: $ 50,000
X
1,000,000
1,000,000
1,000,000
X
X
1,000,000
100,000
15,000
1,000,000
2,000,000
2,000,000
1,000,000
Personal Injury 10,000
X
Collier County Board of County Commissioners
3295 Tamiami Trail E.
Naples, FL 34112
Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR,
Collier County Government, OR, Collier County included as an additional insured under the captioned Commercial
General Liability and Automobile Liability policies on a Primary and Non_Contributory basis if and to the extent
required by written contract for any and all work performed on behalf of Collier County.
X
16.A.15.g
Packet Pg. 468 Attachment: 23-8185_COI_Earth Shapes (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
16.A.15.h
Packet Pg. 469 Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.h
Packet Pg. 470 Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.h
Packet Pg. 471 Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.h
Packet Pg. 472 Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.h
Packet Pg. 473 Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.h
Packet Pg. 474 Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.h
Packet Pg. 475 Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.h
Packet Pg. 476 Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.h
Packet Pg. 477 Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.h
Packet Pg. 478 Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.h
Packet Pg. 479 Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.h
Packet Pg. 480 Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.hPacket Pg. 481Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
16.A.15.h
Packet Pg. 482 Attachment: Collier Property Specialists Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris
Vendor Check List
IMPORTANT: Please review carefully and submit with your Proposal/Bid. All applicable documents shall be submitted
electronically through BidSync. Vendor should checkoff each of the following items. Failure to provide the applicable
documents may deem you non-responsive/non-responsible.
General Bid Instructions has been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted .
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -
http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Ven dor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Affidavit Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or
Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form 5: Reference Questionnaire form must be utilized for each requested reference and included with your submittal, if
applicable to the solicitation.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with
your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications to complete the requirements of the project.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements has been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms has been acknowledged and accepted, if applicable.
Solicitation 23-8185Collier County
11/15/2023 8:44 AM p. 27
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Packet Pg. 483 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
ITEM
No.
CATEGORY I: MOWING
(Mandatory and Non-Mandatory)UNIT OF MEASURE NORTH ZONE
(Includes Immokalee)
SOUTH ZONE
(Includes Port of the Isles, Goodland &
Copeland)
1 Up to and including twenty-four (24) inches high for lots up
to one-half (.5) acres.Per lot/Parcel $80.00 $80.00
2 Up to and including twenty-four (24) inches high for lots one-
half (.5) to one (1) acre Per lot/Parcel $100.00 $100.00
3 Up to and including twenty-four (24) inches high for lots one
(1) to two (2) acres Per lot/Parcel $120.00 $120.00
4 Up to and including twenty-four (24) inches high for lots greater
than two (2) acres)Per Acre $60.00 $60.00
5 Twenty-four (24) inches high and including thirty-six (36) inches
high for lots up to one-half (.5) acres Per lot/Parcel $90.00 $90.00
6 Twenty-four (24) inches high and including thirty-six (36) inches
high for lots one-half (.5) to one (1) acre Per lot/Parcel $110.00 $110.00
7 Twenty-four (24) inches high and including thirty-six (36) inches
high for lots one (1) to two (2) acres Per lot/Parcel $130.00 $130.00
8 Twenty-four (24) inches high and including thirty-six (36) inches
high for lots greater than two (2) acres)Per Acre $70.00 $70.00
9 Over thirty-six (36) inches high for lots
up to one-half (.5) acre Per lot/Parcel $100.00 $100.00
10 Over thirty-six (36) inches high for lots
one-half (.5) to one (1) acre Per lot/Parcel $120.00 $120.00
11 Over thirty-six (36) inches high for lots
greater than one (1) acre Per Acre $80.00 $80.00
$1,060.00 $1,060.00
ITEM
No.Category 2: LITTER AND DEBRIS REMOVAL Unit Measure
NORTH ZONE
(Includes Immokalee)
SOUTH ZONE
(Includes Port of the Isles, Goodland &
Copeland)
12 Litter and Debris Removal - Volume
(Litter and debris removal is inclusive of all disposal fees)Cubic Yard $100.00 $100.00
13 Fill Dirt (inclusive of hauling and placement)Cubic Yard $60.00 $60.00
14 Hourly Labor rate associated with additional services.Hourly $50.00 $50.00
$210.00 $210.00
$1,270.00 $1,270.00TOTAL BID AMOUNT
Bid Schedule R
ITB No. 23-8185 - Nuisance Abatement Mowing and Debris Removal
CATEGORY 1 SUBTOTAL
CATEGORY 2 SUBTOTAL
Vendors may submit for one zone or both zones (North and South) . Vendors must submit an amount for each line item in
both categoires for the zone(s) for which they are bidding, or the vendor may be deemed non -responsive.
16.A.15.i
Packet Pg. 484 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Form 1: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
Dear Commissioners:
The undersigned, as Vendor declares that this response is made without connection or arrangement with any other person and th is
proposal is in every respect fair and made in good faith, without collusion or fraud. The Vendor hereby declares the instructions,
purchase order terms and conditions, requirements, and specifications/scope of work of this solicitation have been fully examined and
accepted.
The Vendor agrees, if this solicitation submittal is accepted by Collier County, to accept a Purchase Order as a form of a formal
contract or to execute a Collier County formal contract for purposes of establishing a contractual relationship between the Vendor
and Collier County, for the per formance of all requirements to which this solicitation pertains. The Vendor states that the submitted
is based upon the documents listed by the above referenced solicitation . The Vendor agrees to comply with the requirements in
accordance with the terms, conditions and specifications denoted herein and according to the pricing submitted as a part of the
Vendor’s bids.
Further, the Vendor agrees that if awarded a contract for these goods and/or services, the Vendor will not be eligible to
compete, submit a proposal, be awarded, or perform as a sub-vendor for any future associated work that is a result of this
awarded contract.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of _____________, 20__ in the County of
_______________, in the State of _____________.
Firm’s Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax
Identification Number
*CCR # or CAGE Code
*Only if Grant Funded
__________________________________________________________________________
Telephone:
Email:
Signature by:
(Typed and written)
Title:
Solicitation 23-8185Collier County
11/15/2023 8:44 AM p. 28
81-3167418
jbegeman@earthshapesllc.com
Owner
239-310-1185
Earth Shapes LLC
13420 Parker Commons Blvd. Suite 106A
Fort Myers, FL 33912
29th November 23
Justin Begeman
Lee Florida
16.A.15.i
Packet Pg. 485 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Additional Contact Information
Send payments to:
(required if different from
above)
Company name used as payee
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
Office servicing Collier
County to place orders
(required if different from
above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
Solicitation 23-8185Collier County
11/15/2023 8:44 AM p. 29
16.A.15.i
Packet Pg. 486 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Collier County Solicitation 23-8185
Collier County
Procurement Services Division
Form 2:Conflict of Interest Certification Affidavit
The Vendor certifies that,to the best of its knowledge and belief,the past and current work on any Collier County project affiliatedwiththissolicitationdoesnotposeanorganizationalconflictasdescribedbyoneofthethreecategoriesbelow:
Biased ground rules -The firm has not set the "ground rules"for affiliated past or current Collier County project identified
above (e.g.,writing a procurement's statement of work,specifications,or performing systems engineering and technical
direction for the procurement)which appears to skew the competition in favor of my firm.
Impaired objectivity-The firm has not performed work on an affiliated past or current Collier County project identified
above to evaluate proposals past performance of itself or a competitor,which calls into question the contractor's ability to
render impartial advice to the government.
Unequal access to information -The firm has not had access to nonpublic information as part of its performance of a
Collier County project identified above which may have provided the contractor (or an affilliate)with an unfair competitive
advantage in current or future solicitations and contracts.
In addition to this signed affidavit,the contractor /vendor must provide the following:
1.All documents produced as a result of the work completed in the past or currently being worked on for the above-mentioned
project;and,
2.Indicate if the information produced was obtained as a matter of public record (in the "sunshine")or through non-public (not in
the "sunshine")conversation (s),meeting(s),document(s)and/or other means.
Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified,may
result in the disqualification for future solicitations affiliated with the above referenced project(s).
By the signature below,the firm (employees,officers and/or agents)certifies,and hereby discloses,that,to the best of their knowledge
and belief,all relevant facts concerning past,present,or currently planned interest or activity (financial,contractual,organizational,
or otherwise)which relates to the project identified above has been fully disclosed and does not pose an organizational conflict.
Earth Shapes LLC
Company Name
Signature
Justin Begeman /Owner
Print Name and Title
State of Florida
County of Lee
The foregoing instrument was acknowledged before me by means of I physical presence or ]online notarization,this 8
of (month),_2 3 _(year),by
day
(name of person acknowledging).
(Signature of Notary Public)
Dense
Personally Known OR Produced Identification
(Print,Type,or Stamp Commissioned Name of Notary Public)
Deved License DENISE RODRIGUEZ
Type of Identification Produced Notary Public .State of Florida
Commission #HH 347042
My Comm.Expires Jan 8,2027
bonded through National Notary Assn.
10/9/2023 5:25 PM p.30
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Packet Pg. 487 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
State of Florida
Department of State
I certify from the records of this office that EARTH SHAPES LLC is a limited
liability company organized under the laws of the State of Florida,filed on June
29,2016,effective June 29,2016.
The document number of this limited liability company is L16000124786.
I further certify that said limited liability company has paid all fees due this
office through December 31,2023,that its most recent annual report was filed
on September 8,2023,and that its status is active.
Given under my hand and the
Great Seal of the State of Florida
at Tallahassee,the Capital,this
the Seventh day of November,
2023
Tracking Number:1842318147CU
To authenticate this certificate,visit the following site,enter this number,and then
follow the instructions displayed.
https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication
16.A.15.i
Packet Pg. 488 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Collier County Solicitation 23-8185
Collier County
Procurement Services Division
Form 3:Immigration Affidavit Certification
This Affidavit is required and should be signed,by an authorized principal of the firm and submitted with formal solicitation
submittals.Further,Vendors are required to be enrolled in the E-Verify program (https://www.e-verify.gov/),at the time of the
E-submission of the Vendor's proposal/bid.Acceptable evidence of your enrollment consists of a copy of the properly completed
Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company which will
be produced at the of the submission of the Vendor's proposal/bid or within five (5)time day of the County's Notice of Recommend
Award.
FAILURE TO EXECUTE THIS AFFIDAVIT CERTIFICATION AND SUBMIT WITH VENDOR'S PROPOSAL/BID
MAY DEEM THE VENDOR'S AS NON-RESPONSIVE.
Collier County will not intentionally award County contracts to any Vendor who knowingly employs unauthorized alien workers,
constituting a violation of the employment provision contained in 8 U.S.C.Section 1324 a(e)Section 274A(e)of the Immigration
and Nationality Act ("INA").
Collier County may consider the employment by any Vendor of unauthorized aliens a violation of Section 274A (e)of the INA.Such
Violation by the recipient of the Employment Provisions contained in Section 274A (e)of the INA shall be grounds for unilateral
termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and
subsequent Amendment(s),that it is aware of and in compliance with the requirements set forth in Florida Statutes §448.095,and
agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The
Employment Eligibility Verification System (E-Verify),operated by the Department of Homeland Security in partnership with the
Social Security Administration at the time of submission of the Vendor's proposal/bid.
Earth Shapes LLC
Justin Begeman /Owner
Print Name and Title
State of
County of
The foregoing instrument was acknowledged before me by means of I physical presence or online notarization,this 8 day
of (month),_(year),by Begemar (name of person acknowledging).
(Signature of Notary Public)
Dense Rodriquez
(Print,Type,or Stamp Commissioned Namne of Notary Public)
Personally Known OR Produced Identification
Diver Licensl
Type of Identification Produced DENISE RODRIGUEZ
Notary Public -State of Florida
Commission #HH 347042
My Comm.Expires Jan 8,2027
Bonded through National Notary Assn.
10/9/2023 5:25 PM p.31
16.A.15.i
Packet Pg. 489 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Form 4: Vendor Submittal – Local Vendor Preference Certification
(Check Appropriate Boxes Below)
State of Florida (Select County if Vendor is described as a Local Business)
Collier County
Lee County
Vendor affirms that it is a local business as defined by the Procurement Ordinance of the Collier County Board of County
Commissioners and the Regulations Thereto. As defined in Section Fifteen of the Collier County Procurement Ordinance:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector prior to bid
or proposal submission to do business within Collier County, and that identifies the business with a permanent physical
business address located within the limits of Collier County from which the vendor’s staff operates and performs business in
an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non -permanent structure
such as a construction trailer, storage shed, or other non -permanent structure shall not be used for the purpose of establishing
said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contribute s to
the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and
residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance
with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" und er
this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County
will lose the privilege to claim Local Preference status for a period of up to one year under this section.
Vendor must complete the followin g information:
Year Business Established in Collier County or Lee County: ________
Number of Employees (Including Owner(s) or Corporate Officers):_________
Number of Employees Living in Collier County or Lee (Including Owner(s) or Corporate Officers):_______
If requested by the County, Vendor will be required to provide documentation substantiating the information given in this
certification . Failure to do so will result in vendor’s submission being deemed not applicable.
Sign and Date Certification:
Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Company Name: _________________________________________
Date: _____________________________
Address in Collier or Lee County: _____________________________________________________________________
Signature: ____________________________________________
Title: _____________________________
Solicitation 23-8185Collier County
11/15/2023 8:44 AM p. 32
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2016
2
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Earth Shapes LLC 11/29/2023
13420 Parker Commons Blvd, Fort Myers, FL 33912
OwnerJustinBegeman
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Packet Pg. 491 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance
Form W-9
(Rev. October 2018)
Department of the Treasury Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
▶ Go to www.irs.gov/FormW9 for instructions and the latest information.
Give Form to the
requester. Do not
send to the IRS.Print or type. See Specific Instructions on page 3.1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
2 Business name/disregarded entity name, if different from above
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
following seven boxes.
Individual/sole proprietor or
single-member LLC
C Corporation S Corporation Partnership Trust/estate
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ▶
Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check
LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
Other (see instructions) ▶
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):
Exempt payee code (if any)
Exemption from FATCA reporting
code (if any)
(Applies to accounts maintained outside the U.S.)
5 Address (number, street, and apt. or suite no.) See instructions.
6 City, state, and ZIP code
Requester’s name and address (optional)
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
Social security number
––
or
Employer identification number
–
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign Here Signature of
U.S. person ▶Date ▶
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X Form W-9 (Rev. 10-2018)
Earth Shapes LLC
√c
13420 Parker Commons Blvd. Unit 106
Fort Myers, FL 33912
8 1 3 1 6 7 4 1 8
11/07/2023
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Packet Pg. 492 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
THE E-VERIFY
MEMORANDUM OF UNDERSTANDING
FOR EMPLOYERS
IC
I
ND I
The parties to this agreement are the epartment o! omeland ecurity ș Ț and
șEmployerȚ. The purpose o! this agreement is to set !orth terms and conditions which the Employer will !ollow
while participating in E-eri!y.
E-eri!y is a program that electronically con!irms an employeeȇs eligibility to wor& in the nited tates a!ter
completion o! Form I-9, Employment Eligibility eri!ication șForm I-9Ț. This emorandum o! nderstanding
șȚ explains certain !eatures o! the E-eri!y program and describes speci!ic responsibilities o! the
Employer, the ocial ecurity dministration șȚ, and .
uthority !or the E-eri!y program is !ound in Title I, ubtitle , o! the Illegal Immigration e!orm and
Immigrant esponsibility ct o! ǔ996 șIIIȚ, ub.
. ǔǓ4-ǕǓǛ, ǔǔǓ tat. ǖǓǓ9, as amended șǛ ... Ȧ ǔǖǕ4a
noteȚ. The Federal c,uisition egulation șFȚ ubpart ǕǕ.ǔǛ, ȈEmployment Eligibility eri!icationȉ and
Executi1e rder ǔǕ9Ǜ9, as amended, pro1ide authority !or Federal contractors and subcontractors șFederal
contractorȚ to use E-eri!y to 1eri!y the employment eligibility o! certain employees wor&ing on Federal
contracts.
I C
II
NII
II
ǻ NII
II
ǔ.The Employer agrees to display the !ollowing notices supplied by in a prominent place that is clearly
1isible to prospecti1e employees and all employees who are to be 1eri!ied through the system:
a.otice o! E-eri!y articipation
b.otice o! ight to or&
Ǖ.The Employer agrees to pro1ide to the and the names, titles, addresses, and telephone numbers
o! the Employer representati1es to be contacted about E-eri!y. The Employer also agrees to &eep such
in!ormation current by pro1iding updated in!ormation to and whene1er the representati1esȇ contact
in!ormation changes.
ǖ.The Employer agrees to grant E-eri!y access only to current employees who need E-eri!y access.
Employers must promptly terminate an employeeȇs E-eri!y access i! the employer is separated !rom the
company or no longer needs access to E-eri!y.
P age 1 of 1 7 E -Verify MOU for Employers | Revision Date 06/01/13
Earth Shapes LLC
2316125
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Packet Pg. 493 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
4.The Employer agrees to become !amiliar with and comply with the most recent 1ersion o! the E-eri!y
ser anual.
5.The Employer agrees that any Employer epresentati1e who will create E-eri!y cases will complete the
E-eri!y Tutorial be!ore that indi1idual creates any cases.
a.The Employer agrees that all Employer representati1es will ta&e the re!resher tutorials when
prompted by E-eri!y in order to continue using E-eri!y. Failure to complete a re!resher tutorial will
pre1ent the Employer epresentati1e !rom continued use o! E-eri!y.
6.The Employer agrees to comply with current Form I-9 procedures, with two exceptions:
a.I! an employee presents a ȅ
ist ȅ identity document, the Employer agrees to only accept ȅ
ist ȅ
documents that contain a photo. ș
ist documents identi!ied in Ǜ .F.. Ȧ Ǖ74a.ǕșbȚșǔȚșȚȚ can be
presented during the Form I-9 process to establish identity.Ț I! an employee ob%ects to the photo
re,uirement !or religious reasons, the Employer should contact E-eri!y at ǛǛǛ-464-4ǕǔǛ.
b.I! an employee presents a Form I-55ǔ șermanent esident ardȚ, Form I-766
șEmployment uthori5ation ocumentȚ, or .. assport or assport ard to complete Form I-9, the
Employer agrees to ma&e a photocopy o! the document and to retain the photocopy with the
employeeȇs Form I-9. The Employer will use the photocopy to 1eri!y the photo and to assist with its
re1iew o! photo mismatches that employees contest. may in the !uture designate other documents
that acti1ate the photo screening tool.
Note: ub%ect only to the exceptions noted pre1iously in this paragraph, employees still retain the right
to present any
ist , or
ist and
ist , documentșsȚ to complete the Form I-9.
7.The Employer agrees to record the case 1eri!ication number on the employeeȄs Form I-9 or to print the
screen containing the case 1eri!ication number and attach it to the employeeȄs Form I-9.
Ǜ.The Employer agrees that, although it participates in E-eri!y, the Employer has a responsibility to
complete, retain, and ma&e a1ailable !or inspection Forms I-9 that relate to its employees, or !rom other
re,uirements o! applicable regulations or laws, including the obligation to comply with the anti-
discrimination re,uirements o! section Ǖ74 o! the I with respect to Form I-9 procedures.
a.The !ollowing modi!ied re,uirements are the only exceptions to an Employerȇs obligation to not
employ unauthori5ed wor&ers and comply with the anti-discrimination pro1ision o! the I: șǔȚ
ist
identity documents must ha1e photos, as described in paragraph 6 abo1eǾ șǕȚ hen an Employer
con!irms the identity and employment eligibility o! newly hired employee using E-eri!y procedures, the
Employer establishes a rebuttable presumption that it has not 1iolated section Ǖ74șaȚșǔȚșȚ o! the
Immigration and ationality ct șIȚ with respect to the hiring o! that employeeǾ șǖȚ I! the Employer
recei1es a !inal noncon!irmation !or an employee, but continues to employ that person, the Employer
must noti!y and the Employer is sub%ect to a ci1il money penalty between ʍ55Ǔ and ʍǔ,ǔǓǓ !or each
!ailure to noti!y o! continued employment !ollowing a !inal noncon!irmationǾ ș4Ț I! the Employer
continues to employ an employee a!ter recei1ing a !inal noncon!irmation, then the Employer is sub%ect
to a rebuttable presumption that it has &nowingly
P a ge Ǖ of 17 E-Verify MOU for Employers | Revision Date 06/01/13
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Company ID Number:
employed an unauthori5ed alien in 1iolation o! section Ǖ74șaȚșǔȚșȚǾ and ș5Ț no E-eri!y participant is
ci1illy or criminally liable under any law !or any action ta&en in good !aith based on in!ormation pro1ided
through the E-eri!y.
b. reser1es the right to conduct Form I-9 compliance inspections, as well as any other en!orcement
or compliance acti1ity authori5ed by law, including site 1isits, to ensure proper use o! E-eri!y.
9.The Employer is strictly prohibited !rom creating an E-eri!y case be!ore the employee has been hired,
meaning that a !irm o!!er o! employment was extended and accepted and Form I-9 was completed. The
Employer agrees to create an E-eri!y case !or new employees within three Employer business days a!ter each
employee has been hired șa!ter both ections ǔ and Ǖ o! Form I-9 ha1e been completedȚ, and to complete as
many steps o! the E-eri!y process as are necessary according to the E-eri!y ser anual. I! E-eri!y is
temporarily una1ailable, the three-day time period will be extended until it is again operational in order to
accommodate the EmployerȄs attempting, in good !aith, to ma&e in,uiries during the period o! una1ailability.
ǔǓ.The Employer agrees not to use E-eri!y !or pre-employment screening o! %ob applicants, in support o!
any unlaw!ul employment practice, or !or any other use that this or the E-eri!y ser anual does not
authori5e.
ǔǔ.The Employer must use E-eri!y !or all new employees. The Employer will not 1eri!y selecti1ely and will
not 1eri!y employees hired be!ore the e!!ecti1e date o! this . Employers who are Federal contractors may
,uali!y !or exceptions to this re,uirement as described in rticle II. o! this .
ǔǕ.The Employer agrees to !ollow appropriate procedures șsee rticle III belowȚ regarding tentati1e
noncon!irmations. The Employer must promptly noti!y employees in pri1ate o! the !inding and pro1ide them
with the notice and letter containing in!ormation speci!ic to the employeeȇs E-eri!y case. The Employer
agrees to pro1ide both the English and the translated notice and letter !or employees with limited English
pro!iciency to employees. The Employer agrees to pro1ide written re!erral instructions to employees and
instruct a!!ected employees to bring the English copy o! the letter to the . The Employer must allow
employees to contest the !inding, and not ta&e ad1erse action against employees i! they choose to contest the
!inding, while their case is still pending. Further, when employees contest a tentati1e noncon!irmation based
upon a photo mismatch, the Employer must ta&e additional steps
șsee rticle III.. belowȚ to contact with in!ormation necessary to resol1e the challenge.
ǔǖ.The Employer agrees not to ta&e any ad1erse action against an employee based upon the employeeȄs
percei1ed employment eligibility status while or is processing the 1eri!ication re,uest unless the
Employer obtains &nowledge șas de!ined in Ǜ .F.. Ȧ Ǖ74a.ǔșlȚȚ that the employee is not wor& authori5ed. The
Employer understands that an initial inability o! the or automated 1eri!ication system to 1eri!y wor&
authori5ation, a tentati1e noncon!irmation, a case in continuance
șindicating the need !or additional time !or the go1ernment to resol1e a caseȚ, or the !inding o! a photo
mismatch, does not establish, and should not be interpreted as, e1idence that the employee is not wor&
authori5ed. In any o! such cases, the employee must be pro1ided a !ull and !air opportunity to contest the
!inding, and i! he or she does so, the employee may not be terminated or su!!er any ad1erse employment
conse,uences based upon the employeeȇs percei1ed employment eligibility status
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Packet Pg. 495 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
șincluding denying, reducing, or extending wor& hours, delaying or pre1enting training, re,uiring an
employee to wor& in poorer conditions, withholding pay, re!using to assign the employee to a Federal
contract or other assignment, or otherwise assuming that he or she is unauthori5ed to wor&Ț until and unless
secondary 1eri!ication by or has been completed and a !inal noncon!irmation has been issued. I! the
employee does not choose to contest a tentati1e noncon!irmation or a photo mismatch or i! a secondary
1eri!ication is completed and a !inal noncon!irmation is issued, then the Employer can !ind the employee is
not wor& authori5ed and terminate the employeeȇs employment. Employers or employees with ,uestions
about a !inal noncon!irmation may call E-eri!y at ǔ-ǛǛǛ-464-4ǕǔǛ șcustomer ser1iceȚ or ǔ-ǛǛǛ-Ǜ97-77Ǜǔ
șwor&er hotlineȚ.
ǔ4.The Employer agrees to comply with Title II o! the i1il ights ct o! ǔ964 and section Ǖ74 o! the I
as applicable by not discriminating unlaw!ully against any indi1idual in hiring, !iring, employment eligibility
1eri!ication, or recruitment or re!erral practices because o! his or her national origin or citi5enship status, or
by committing discriminatory documentary practices. The Employer understands that such illegal practices
can include selecti1e 1eri!ication or use o! E-eri!y except as pro1ided in part below, or discharging or
re!using to hire employees because they appear or sound Ȉ!oreignȉ or ha1e recei1ed tentati1e
noncon!irmations. The Employer !urther understands that any 1iolation o! the immigration-related un!air
employment practices pro1isions in section Ǖ74 o! the I could sub%ect the Employer to ci1il penalties,
bac& pay awards, and other sanctions, and 1iolations o! Title II could sub%ect the Employer to bac& pay
awards, compensatory and puniti1e damages. iolations o! either section Ǖ74 o! the I or Title II may
also lead to the termination o! its participation in E-eri!y. I! the Employer has any ,uestions relating to the
anti-discrimination pro1ision, it should contact at ǔ-ǛǓǓ-Ǖ55-Ǜǔ55 or ǔ-ǛǓǓ-Ǖǖ7-Ǖ5ǔ5 șTȚ.
ǔ5.The Employer agrees that it will use the in!ormation it recei1es !rom E-eri!y only to con!irm the
employment eligibility o! employees as authori5ed by this . The Employer agrees that it will sa!eguard
this in!ormation, and means o! access to it șsuch as I and passwordsȚ, to ensure that it is not used !or
any other purpose and as necessary to protect its con!identiality, including ensuring that it is not
disseminated to any person other than employees o! the Employer who are authori5ed to per!orm the
EmployerȄs responsibilities under this , except !or such dissemination as may be authori5ed in ad1ance
by or !or legitimate purposes.
ǔ6.The Employer agrees to noti!y immediately in the e1ent o! a breach o! personal in!ormation.
reaches are de!ined as loss o! control or unauthori5ed access to E-eri!y personal data. ll suspected or
con!irmed breaches should be reported by calling ǔ-ǛǛǛ-464-4ǕǔǛ or 1ia email at E-eri!yȭuscis.dhs.go1.
lease use Ȉri1acy Incident Ȓ asswordȉ in the sub%ect line o! your email when sending a breach report to
E-eri!y.
ǔ7.The Employer ac&nowledges that the in!ormation it recei1es !rom is go1erned by the ri1acy ct ș5
... Ȧ 55ǕașiȚșǔȚ and șǖȚȚ and the ocial ecurity ct ș4Ǖ ... ǔǖǓ6șaȚȚ. ny person who obtains this
in!ormation under !alse pretenses or uses it !or any purpose other than as pro1ided !or in this may be
sub%ect to criminal penalties.
ǔǛ.The Employer agrees to cooperate with and in their compliance monitoring and e1aluation o!
E-eri!y, which includes permitting , , their contractors and other agents, upon
P a ge Ǘ of 1 7 E-Verify MOU f or Employers | Revision Date 06/01/13
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Packet Pg. 496 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
reasonable notice, to re1iew Forms I-9 and other employment records and to inter1iew it and its employees
regarding the Employerȇs use o! E-eri!y, and to respond in a prompt and accurate manner to re,uests
!or in!ormation relating to their participation in E-eri!y.
ǔ9.The Employer shall not ma&e any !alse or unauthori5ed claims or re!erences about its participation in
E-eri!y on its website, in ad1ertising materials, or other media. The Employer shall not describe its ser1ices
as !ederally-appro1ed, !ederally-certi!ied, or !ederally-recogni5ed, or use language with a similar intent on
its website or other materials pro1ided to the public. Entering into this does not mean that E-eri!y
endorses or authori5es your E-eri!y ser1ices and any claim to that e!!ect is !alse.
ǕǓ.The Employer shall not state in its website or other public documents that any language used therein
has been pro1ided or appro1ed by , I or the eri!ication i1ision, without !irst obtaining the prior
written consent o! .
Ǖǔ.The Employer agrees that E-eri!y trademar&s and logos may be used only under license by ȟI
șsee -795 șebȚȚ and, other than pursuant to the speci!ic terms o! such license, may not be used in any
manner that might imply that the Employerȇs ser1ices, products, websites, or publications are sponsored
by, endorsed by, licensed by, or a!!iliated with , I, or E-eri!y.
ǕǕ.The Employer understands that i! it uses E-eri!y procedures !or any purpose other than as authori5ed
by this , the Employer may be sub%ect to appropriate legal action and termination o! its participation in
E-eri!y according to this .
ǻ NII
II D
CNC
ǔ.I! the Employer is a Federal contractor with the F E-eri!y clause sub%ect to the employment
1eri!ication terms in ubpart ǕǕ.ǔǛ o! the F, it will become !amiliar with and comply with the most current
1ersion o! the E-eri!y ser anual !or Federal ontractors as well as the E-eri!y upplemental uide !or
Federal ontractors.
Ǖ.In addition to the responsibilities o! e1ery employer outlined in this , the Employer understands that
i! it is a Federal contractor sub%ect to the employment 1eri!ication terms in ubpart ǕǕ.ǔǛ o! the F it must
1eri!y the employment eligibility o! any Ȉemployee assigned to the contractȉ șas de!ined in F ǕǕ.ǔǛǓǔȚ.
nce an employee has been 1eri!ied through E-eri!y by the Employer, the Employer may not create a
second case !or the employee through E-eri!y.
a.n Employer that is not enrolled in E-eri!y as a Federal contractor at the time o! a contract award
must enroll as a Federal contractor in the E-eri!y program within ǖǓ calendar days o! contract award
and, within 9Ǔ days o! enrollment, begin to 1eri!y employment eligibility o! new hires using E-eri!y. The
Employer must 1eri!y those employees who are wor&ing in the nited tates, whether or not they are
assigned to the contract. nce the Employer begins 1eri!ying new hires, such 1eri!ication o! new hires
must be initiated within three business days a!ter the hire date. nce enrolled in E-eri!y as a Federal
contractor, the Employer must begin 1eri!ication o! employees assigned to the contract within 9Ǔ
calendar days a!ter the date o! enrollment or within ǖǓ days o! an employeeȇs assignment to the
contract, whiche1er date is later.
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Packet Pg. 497 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
b.Employers enrolled in E-eri!y as a Federal contractor !or 9Ǔ days or more at the time o! a contract
award must use E-eri!y to begin 1eri!ication o! employment eligibility !or new hires o! the Employer
who are wor&ing in the nited tates, whether or not assigned to the contract, within three business
days a!ter the date o! hire. I! the Employer is enrolled in E-eri!y as a Federal contractor !or 9Ǔ calendar
days or less at the time o! contract award, the Employer must, within 9Ǔ days o! enrollment, begin to
use E-eri!y to initiate 1eri!ication o! new hires o! the contractor who are wor&ing in the nited tates,
whether or not assigned to the contract. uch 1eri!ication o! new hires must be initiated within three
business days a!ter the date o! hire. n Employer enrolled as a Federal contractor in E-eri!y must begin
1eri!ication o! each employee assigned to the contract within 9Ǔ calendar days a!ter date o! contract
award or within ǖǓ days a!ter assignment to the contract, whiche1er is later.
c.Federal contractors that are institutions o! higher education șas de!ined at ǕǓ ... ǔǓǓǔșaȚȚ, state
or local go1ernments, go1ernments o! Federally recogni5ed Indian tribes, or sureties per!orming under
a ta&eo1er agreement entered into with a Federal agency under a per!ormance bond may choose to
only 1eri!y new and existing employees assigned to the Federal contract. uch Federal contractors may,
howe1er, elect to 1eri!y all new hires, andȟor all existing employees hired a!ter o1ember 6, ǔ9Ǜ6.
Employers in this category must begin 1eri!ication o! employees assigned to the contract within 9Ǔ
calendar days a!ter the date o! enrollment or within ǖǓ days o! an employeeȇs assignment to the
contract, whiche1er date is later.
d.pon enrollment, Employers who are Federal contractors may elect to 1eri!y employment eligibility
o! all existing employees wor&ing in the nited tates who were hired a!ter o1ember 6, ǔ9Ǜ6, instead
o! 1eri!ying only those employees assigned to a co1ered Federal contract. !ter enrollment, Employers
must elect to 1eri!y existing sta!! !ollowing procedures and begin
E-eri!y 1eri!ication o! all existing employees within ǔǛǓ days a!ter the election.
e. The Employer may use a pre1iously completed Form I-9 as the basis !or creating an E-eri!y case !or
an employee assigned to a contract as long as:
i.That Form I-9 is complete șincluding the Ț and complies with rticle II..6,
ii.The employeeȇs wor& authori5ation has not expired, and
iii.The Employer has re1iewed the Form I-9 in!ormation either in person or in communications
with the employee to ensure that the employeeȇs ection ǔ, Form I-9 attestation has not changed
șincluding, but not limited to, a law!ul permanent resident alien ha1ing become a naturali5ed
.. citi5enȚ.
!.The Employer shall complete a new Form I-9 consistent with rticle II..6 or update the pre1ious
Form I-9 to pro1ide the necessary in!ormation i!:
i.The Employer cannot determine that Form I-9 complies with rticle II..6,
ii.The employeeȇs basis !or wor& authori5ation as attested in ection ǔ has expired or changed,
or
iii.The Form I-9 contains no or is otherwise incomplete.
Note: I! ection ǔ o! Form I-9 is otherwise 1alid and up-to-date and the !orm otherwise complies with
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Packet Pg. 498 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
rticle II..5, but re!lects documentation șsuch as a .. passport or Form I-55ǔȚ that expired a!ter
completing Form I-9, the Employer shall not re,uire the production o! additional documentation, or use the
photo screening tool described in rticle II..5, sub%ect to any additional or superseding instructions that
may be pro1ided on this sub%ect in the E-eri!y ser anual.
g.The Employer agrees not to re,uire a second 1eri!ication using E-eri!y o! any assigned employee
who has pre1iously been 1eri!ied as a newly hired employee under this or to authori5e
1eri!ication o! any existing employee by any Employer that is not a Federal contractor based on this
rticle.
ǖ. The Employer understands that i! it is a Federal contractor, its compliance with this is a
per!ormance re,uirement under the terms o! the Federal contract or subcontract, and the Employer
consents to the release o! in!ormation relating to compliance with its 1eri!ication responsibilities under this
to contracting o!!icers or other o!!icials authori5ed to re1iew the Employerȇs compliance with Federal
contracting re,uirements.
Cǻ NII
II
ǔ. agrees to allow to compare data pro1ided by the Employer against ȇs database. sends
con!irmation that the data sent either matches or does not match the in!ormation in ȇs database.
Ǖ. agrees to sa!eguard the in!ormation the Employer pro1ides through E-eri!y procedures. also
agrees to limit access to such in!ormation, as is appropriate by law, to indi1iduals responsible !or the
1eri!ication o! ocial ecurity numbers or responsible !or e1aluation o! E-eri!y or such other persons or
entities who may be authori5ed by as go1erned by the ri1acy ct ș5 ... Ȧ 55ǕaȚ, the ocial ecurity ct
ș4Ǖ ... ǔǖǓ6șaȚȚ, and regulations șǕǓ F art 4ǓǔȚ.
ǖ. agrees to pro1ide case results !rom its database within three Federal o1ernment wor& days o! the
initial in,uiry. E-eri!y pro1ides the in!ormation to the Employer.
4. agrees to update records as necessary i! the employee who contests the tentati1e
noncon!irmation 1isits an !ield o!!ice and pro1ides the re,uired e1idence. I! the employee 1isits an
!ield o!!ice within the eight Federal o1ernment wor& days !rom the date o! re!erral to , agrees to
update records, i! appropriate, within the eight-day period unless determines that more than eight
days may be necessary. In such cases, will pro1ide additional instructions to the employee. I! the
employee does not 1isit in the time allowed, E-eri!y may pro1ide a !inal noncon!irmation to the
employer.
Note: I! an Employer experiences technical problems, or has a policy ,uestion, the employer should contact
E-eri!y at ǔ-ǛǛǛ-464-4ǕǔǛ.
Dǻ NII
II D
ǔ. agrees to pro1ide the Employer with selected data !rom databases to enable the Employer to
conduct, to the extent authori5ed by this :
a.utomated 1eri!ication chec&s on alien employees by electronic means, and
P a ge 7 of 1 7 E -Verify MOU for Employers | Revision Date 06/01/13
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Packet Pg. 499 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
b. hoto 1eri!ication chec&s șwhen a1ailableȚ on employees.
Ǖ. agrees to assist the Employer with operational problems associated with the EmployerȄs
participation in E-eri!y. agrees to pro1ide the Employer names, titles, addresses, and telephone
numbers o! representati1es to be contacted during the E-eri!y process.
ǖ. agrees to pro1ide to the Employer with access to E-eri!y training materials as well as an
E-eri!y ser anual that contain instructions on E-eri!y policies, procedures, and re,uirements !or both
and , including restrictions on the use o! E-eri!y.
4. agrees to train Employers on all important changes made to E-eri!y through the use o! mandatory
re!resher tutorials and updates to the E-eri!y ser anual. E1en without changes to
E-eri!y, reser1es the right to re,uire employers to ta&e mandatory re!resher tutorials.
5. agrees to pro1ide to the Employer a notice, which indicates the EmployerȄs participation in
E-eri!y. also agrees to pro1ide to the Employer anti-discrimination notices issued by the !!ice o! pecial
ounsel !or Immigration-elated n!air Employment ractices șȚ, i1il ights i1ision, .. epartment o!
ustice.
6. agrees to issue each o! the Employerȇs E-eri!y users a uni,ue user identi!ication number and
password that permits them to log in to E-eri!y.
7. agrees to sa!eguard the in!ormation the Employer pro1ides, and to limit access to such in!ormation to
indi1iduals responsible !or the 1eri!ication process, !or e1aluation o! E-eri!y, or to such other persons or
entities as may be authori5ed by applicable law. In!ormation will be used only to 1eri!y the accuracy o! ocial
ecurity numbers and employment eligibility, to en!orce the I and Federal criminal laws, and to administer
Federal contracting re,uirements.
8. agrees to pro1ide a means o! automated 1eri!ication that pro1ides șin con%unction with
1eri!ication proceduresȚ con!irmation or tentati1e noncon!irmation o! employeesȄ employment eligibility
within three Federal o1ernment wor& days o! the initial in,uiry.
9. agrees to pro1ide a means o! secondary 1eri!ication șincluding updating recordsȚ !or employees
who contest tentati1e noncon!irmations and photo mismatch tentati1e noncon!irmations. This pro1ides
!inal con!irmation or noncon!irmation o! the employeesȄ employment eligibility within ǔǓ Federal o1ernment
wor& days o! the date o! re!erral to , unless determines that more than ǔǓ days may be necessary. In
such cases, will pro1ide additional 1eri!ication instructions.
IC
III
INDIID
ND D
ǻ
ǔ. I! the Employer recei1es a tentati1e noncon!irmation issued by , the Employer must print the notice as
directed by E-eri!y. The Employer must promptly noti!y employees in pri1ate o! the !inding and pro1ide
them with the notice and letter containing in!ormation speci!ic to the employeeȇs E-eri!y case.
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Packet Pg. 500 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
The Employer also agrees to pro1ide both the English and the translated notice and letter !or employees
with limited English pro!iciency to employees. The Employer agrees to pro1ide written re!erral instructions
to employees and instruct a!!ected employees to bring the English copy o! the letter to the . The
Employer must allow employees to contest the !inding, and not ta&e ad1erse action against employees i!
they choose to contest the !inding, while their case is still pending.
2.The Employer agrees to obtain the employeeȇs response about whether he or she will contest the tentati1e
noncon!irmation as soon as possible a!ter the Employer recei1es the tentati1e noncon!irmation. nly the
employee may determine whether he or she will contest the tentati1e noncon!irmation.
3.!ter a tentati1e noncon!irmation, the Employer will re!er employees to !ield o!!ices only as directed
by E-eri!y. The Employer must record the case 1eri!ication number, re1iew the employee in!ormation
submitted to E-eri!y to identi!y any errors, and !ind out whether the employee contests the tentati1e
noncon!irmation. The Employer will transmit the ocial ecurity number, or any other corrected employee
in!ormation that re,uests, to !or 1eri!ication again i! this re1iew indicates a need to do so.
4.The Employer will instruct the employee to 1isit an o!!ice within eight Federal o1ernment wor& days.
will electronically transmit the result o! the re!erral to the Employer within ǔǓ Federal o1ernment wor&
days o! the re!erral unless it determines that more than ǔǓ days is necessary.
5.hile waiting !or case results, the Employer agrees to chec& the E-eri!y system regularly !or case updates.
6.The Employer agrees not to as& the employee to obtain a printout !rom the ocial ecurity dministration
number database șthe umidentȚ or other written 1eri!ication o! the !rom the .
ǻ
ǔ.I! the Employer recei1es a tentati1e noncon!irmation issued by , the Employer must promptly noti!y
employees in pri1ate o! the !inding and pro1ide them with the notice and letter containing in!ormation
speci!ic to the employeeȇs E-eri!y case. The Employer also agrees to pro1ide both the English and the
translated notice and letter !or employees with limited English pro!iciency to employees. The Employer must
allow employees to contest the !inding, and not ta&e ad1erse action against employees i! they choose to
contest the !inding, while their case is still pending.
Ǖ.The Employer agrees to obtain the employeeȇs response about whether he or she will contest the tentati1e
noncon!irmation as soon as possible a!ter the Employer recei1es the tentati1e noncon!irmation. nly the
employee may determine whether he or she will contest the tentati1e noncon!irmation.
ǖ.The Employer agrees to re!er indi1iduals to only when the employee chooses to contest a tentati1e
noncon!irmation.
4.I! the employee contests a tentati1e noncon!irmation issued by , the Employer will instruct the
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Packet Pg. 501 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
employee to contact through its toll-!ree hotline șas !ound on the re!erral letterȚ within eight Federal
o1ernment wor& days.
5.I! the Employer !inds a photo mismatch, the Employer must pro1ide the photo mismatch tentati1e
noncon!irmation notice and !ollow the instructions outlined in paragraph ǔ o! this section !or tentati1e
noncon!irmations, generally.
6.The Employer agrees that i! an employee contests a tentati1e noncon!irmation based upon a photo
mismatch, the Employer will send a copy o! the employeeȇs Form I-55ǔ, Form I-766, .. assport, or passport
card to !or re1iew by:
a.canning and uploading the document, or
b.ending a photocopy o! the document by express mail ș!urnished and paid !or by the employerȚ.
7.The Employer understands that i! it cannot determine whether there is a photo matchȟmismatch, the
Employer must !orward the employeeȇs documentation to as described in the preceding paragraph. The
Employer agrees to resol1e the case as speci!ied by the representati1e who will determine the photo
match or mismatch.
8. will electronically transmit the result o! the re!erral to the Employer within ǔǓ Federal o1ernment
wor& days o! the re!erral unless it determines that more than ǔǓ days is necessary.
9.hile waiting !or case results, the Employer agrees to chec& the E-eri!y system regularly !or case updates.
IC
I
IC IIN
ǻ N IC
ǔ. and will not charge the Employer !or 1eri!ication ser1ices per!ormed under this . The
Employer is responsible !or pro1iding e,uipment needed to ma&e in,uiries. To access E-eri!y, an Employer
will need a personal computer with Internet access.
IC
DIICIN ND ININ
ǻ DIICIN
ǔ. This is e!!ecti1e upon the signature o! all parties and shall continue in e!!ect !or as long as the
and operates the E-eri!y program unless modi!ied in writing by the mutual consent o! all parties.
Ǖ. ny and all E-eri!y system enhancements by or , including but not limited to E-eri!y chec&ing
against additional data sources and instituting new 1eri!ication policies or procedures, will be co1ered under
this and will not cause the need !or a supplemental that outlines these changes.
P a ge 10 o f 17 E -V e r i fy MOU f or Employers | Revision Date 06/01/13
2316125
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Packet Pg. 502 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
ǻ ININ
ǔ.The Employer may terminate this and its participation in E-eri!y at any time upon ǖǓ days prior
written notice to the other parties.
Ǖ.otwithstanding rticle , part o! this , may terminate this , and thereby the Employerȇs
participation in E-eri!y, with or without notice at any time i! deemed necessary because o! the re,uirements
o! law or policy, or upon a determination by or that there has been a breach o! system integrity or
security by the Employer, or a !ailure on the part o! the Employer to comply with established E-eri!y
procedures andȟor legal re,uirements. The Employer understands that i! it is a Federal contractor, termination
o! this by any party !or any reason may negati1ely a!!ect the per!ormance o! its contractual
responsibilities. imilarly, the Employer understands that i! it is in a state where E-eri!y is mandatory,
termination o! this by any party may negati1ely a!!ect the Employerȇs business.
ǖ.n Employer that is a Federal contractor may terminate this when the Federal contract that re,uires
its participation in E-eri!y is terminated or completed. In such cases, the Federal contractor must pro1ide
written notice to . I! an Employer that is a Federal contractor !ails to pro1ide such notice, then that
Employer will remain an E-eri!y participant, will remain bound by the terms o! this that apply to non-
Federal contractor participants, and will be re,uired to use the E-eri!y p rocedures to 1eri!y the employment
eligibility o! all newly hired employees.
4.The Employer agrees that E-eri!y is not liable !or any losses, !inancial or otherwise, i! the Employer is
terminated !rom E-eri!y.
IC
I
I
.ome or all and responsibilities under this may be per!ormed by contractorșsȚ, and and
may ad%ust 1eri!ication responsibilities between each other as necessary. y separate agreement with
, has agreed to per!orm its responsibilities as described in this .
.othing in this is intended, or should be construed, to create any right or bene!it, substanti1e or
procedural, en!orceable at law by any third party against the nited tates, its agencies, o!!icers, or
employees, or against the Employer, its agents, o!!icers, or employees.
.The Employer may not assign, directly or indirectly, whether by operation o! law, change o! control or
merger, all or any part o! its rights or obligations under this without the prior written consent o! ,
which consent shall not be unreasonably withheld or delayed. ny attempt to sublicense, assign, or trans!er
any o! the rights, duties, or obligations herein is 1oid.
.Each party shall be solely responsible !or de!ending any claim or action against it arising out o! or related to
E-eri!y or this , whether ci1il or criminal, and !or any liability where!rom, including șbut not limited toȚ
any dispute between the Employer and any other person or entity regarding the applicability o! ection 4ǓǖșdȚ
o! III to any action ta&en or allegedly ta&en by the Employer.
P a ge 11 o f 1 7 E-Ver ify MOU for Employers | Revision Date 06/01/13
2316125
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Packet Pg. 503 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
E. The Employer understands that its participation in E-eri!y is not con!idential in!ormation and may be
disclosed as authori5ed or re,uired by law and or policy, including but not limited to, ongressional
o1ersight, E-eri!y publicity and media in,uiries, determinations o! compliance with Federal contractual
re,uirements, and responses to in,uiries under the Freedom o! In!ormation ct șFIȚ.
F. The indi1iduals whose signatures appear below represent that they are authori5ed to enter into this
on behal! o! the Employer and respecti1ely. The Employer understands that any inaccurate statement,
representation, data or other in!ormation pro1ided to may sub%ect the Employer, its subcontractors, its
employees, or its representati1es to: șǔȚ prosecution !or !alse statements pursuant to ǔǛ ... ǔǓǓǔ andȟorǾ șǕȚ
immediate termination o! its andȟorǾ șǖȚ possible debarment or suspension.
. The !oregoing constitutes the !ull agreement on this sub%ect between and the Employer.
To be accepted as an E-eri!y participant, you should only sign the Employerȇs ection o! the signature
page. I! you ha1e any ,uestions, contact E-eri!y at ǔ-ǛǛǛ-464-4ǕǔǛ.
P a ge 1Ǖ o f 1 7 E-Ver i fy MOU for Employers | Revision Date 06/01/13
2316125
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Packet Pg. 504 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
ppro1e by:
Employer
Name șlease Type or rintȚ $/'e
$"na/ure Da/e
Department of Homeland Security – Verification Division
Name șlease Type or rintȚ $/'e
$"na/ure Da/e
P a ge 13 o f 1 7 E-Ve r i fy MOU for Employers | Revision Date 06/01/13
USCIS Verification Division
11/07/2023
Justin A Begeman
Electronically Signed
Earth Shapes LLC
11/07/2023
Electronically Signed
2316125
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Packet Pg. 505 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
In!orma/$on e,u$re !or /#e Ȑer$!y ro"ram
In!orma/$on re'a/$n" /o your Company:
Company Name
Company a $'$/y re..
Company '/erna/e re..
Coun/y or ar$.#
mp'oyer I en/$!$ a/$on Number
Nor/# mer$ an In u./ry
C'a..$!$ a/$on y./em. Co e
aren/ Company
Number o! mp'oyee.
Number o! $/e. er$!$e !or
Page 1Ǘ of 17 E-Verify MOU for Employers | Revision Date 06/01/13
Earth Shapes LLC
LEE
238
1 to 4
2316125
13420 Parker Commons Blvd
Unit 106
Fort Myers, FL 33912
813167418
1 site(s)
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Packet Pg. 506 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
re you 1eri!ying !or more than ǔ siteȂ I! yes, please pro1ide the number o! sites 1eri!ied !or in each tate:
P a ge 1ǘ of 1 7 E-Ver i fy MOU for Employer s | Revision Date 06/01/13
FL 1
2316125
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Packet Pg. 507 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
In!ormation relating to the rogram dministratorșsȚ !or your ompany on policy ,uestions or operational
problems:
P a ge 16 o f 1 7 E-Ver i fy MOU for Employers | Revision Date 06/01/13
Email
2393101185
Justin A Begeman
2316125
Name
Phone Number
Fax
jbegeman@earthshapesllc.com
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Packet Pg. 508 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Company ID Number:
This list represents the !irst ǕǓ rogram dministrators listed !or this company.
P a ge 17 o f 1 7 E-Ver i fy MOU for Employer s | Revis i on Date 06/01/13
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Packet Pg. 509 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Addendum #1
Date: November 8, 2023
From: Lisa Oien, Procurement Strategist
To: Interested Bidders
Subject: Addendum #1 23-8185 Nuisance Abatement Mowing and Debris Removal Services
The following clarifications are issued as an addendum:
Change 1:
Bid Due Date Extension
Bids Due November 8, 2023, at 3:00 PM November 22, 2023, at 3:00 PM
Change 2:
Question and Answer Deadline Extension
Question and Answer Deadline November 1 , 2023, at 5:00 PM November 15, 2023, at 5:00 PM
If you require additional information, please post a question on our Bid Sync (www.bidsync.com) bidding
platform under the solicitation for this project.
Please sign below and return a copy of this Addendum with your submittal for the above
referenced solicitation.
(Signature)
Date
(Name of Firm)
Email: Lisa.Oien@colliercountyfl.gov
Telephone: (239) 252-8935
Solicitation 23-8185Collier County
11/15/2023 8:44 AM p. 62
11/29/2023
Earth Shapes LLC
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Packet Pg. 510 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")
Addendum #2
Date: November 15, 2023
From: Lisa Oien, Procurement Strategist
To: Interested Bidders
Subject: Addendum #2 23-8185 Nuisance Abatement Mowing and Debris Removal Services
The following clarifications are issued as an addendum:
Change #1
Bid Schedule changed. This change addresses question #1 in BidSync.
23-8185 Bid Schedule changes, items #4, #8 and #11 changed to per acre as unit of measurement
23-8185 Bid Schedule - removed
23-8185 Bid Schedule R - added
Change #2
Bid Due Date Extension
Bids Due November 22, 2023, at 3:00 PM November 29, 2023, at 3:00 PM
Change #3
Question Deadline Extension
Question Deadline November 15, 2023, at 5:00 PM November 21, 2023, at 5:00 PM
If you require additional information, please post a question on our Bid Sync (www.bidsync.com) bidding
platform under the solicitation for this project.
Please sign below and return a copy of this Addendum with your submittal for the above
referenced solicitation.
(Signature)
Date
(Name of Firm)
Email: Lisa.Oien@colliercountyfl.gov
Telephone: (239) 252-8935
Solicitation 23-8185Collier County
11/15/2023 8:44 AM p. 63
11/29/2023
Earth Shapes LLC
16.A.15.i
Packet Pg. 511 Attachment: Earth shapes Bid Packet 23-8185 (28370 : Bid "ITB23-8185" to award "Nuisance Abatement Mowing and Debris Removal")