Agenda 04/09/2024 Item #16F 6 (Execute a Memorandum of Understanding with Volunteer Florida and to accept an award for the repair of damage to Caxambus)04/09/2024
EXECUTIVE SUMMARY
Recommendation to authorize the County Manager as designee to execute a Memorandum of Understanding
with Volunteer Florida and to accept an award of up to $250,000 for the repair of damage to the Caxambas
Park and Boat Ramp resulting from Hurricane Ian.
_____________________________________________________________________________________
OBJECTIVE: To provide Collier County with additional funding for recovery efforts in response to Hurricane
Ian.
CONSIDERATIONS: On February 15th, 2024, staff received notification from Volunteer Florida of a Florida
Disaster Fund Award of $250,000 for the repair of damage to the Caxambas Park and Boat Ramp resulting from
Hurricane Ian. Award eligibility requires an application and executed Memorandum of Understanding (MOU) with
Volunteer Florida to provide mutual support of Emergency Support Function (ESF) 15 volunteers and donations in
communities impacted by Hurricane Ian during response and recovery operations.
On February 21st, 2024, staff submitted an MOU application with Volunteer Florida for support of Emergency
Support Function (ESF) 15. Once the attached MOU is executed by both parties Volunteer Florida will issue an
award letter defining the award and will distribute the associated funding.
FISCAL IMPACT: Funding from this award, in an amount up to $250,000 will be deposited in the Boater
Improvement Emergency cost center within Disaster Recovery Fund (1813).
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this request.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality and requires majority vote for approval. -JAK
RECOMMENDATION: To authorize the County Manager as designee to execute a Memorandum of
Understanding with Volunteer Florida and to accept an award of up to $250,000 for the repair of damage to the
Caxambas Park and Boat Ramp resulting from Hurricane Ian.
PREPARED BY: Christopher Johnson, Director of Corporate Financial and Management Services
ATTACHMENT(S)
1. MOU_Hurricane_Ian_Collier_County_Board_of_County_Commissioners (PDF)
16.F.6
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04/09/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.6
Doc ID: 28460
Item Summary: Recommendation to authorize the County Manager as designee to execute a Memorandum of
Understanding with Volunteer Florida and to accept an award of up to $250,000 for the repair of damage to the
Caxambas Park and Boat Ramp resulting from Hurricane Ian.
Meeting Date: 04/09/2024
Prepared by:
Title: – Office of Management and Budget
Name: Debra Windsor
04/02/2024 8:38 AM
Submitted by:
Title: Accountant, Senior – Office of Management and Budget
Name: Christopher Johnson
04/02/2024 8:38 AM
Approved By:
Review:
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 04/02/2024 8:51 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/02/2024 9:34 AM
Grants Therese Stanley OMB Reviewer Completed 04/02/2024 11:36 AM
Office of Management and Budget Christopher Johnson OMB Reviewer Completed 04/02/2024 5:12 PM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 04/03/2024 10:16 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 04/09/2024 9:00 AM
16.F.6
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MEMORANDUM OF UNDERSTANDING
Between
Volunteer Florida and Collier County Board of County Commissioners
Purpose:
Volunteer Florida and Collier County Board of County Commissioners jointly enter into this
Memorandum of Understanding to provide mutual support of Emergency Support Function (ESF) 15
Volunteers and Donations in communities impacted by Hurricane Ian during response and recovery
operations. This agreement will improve the ability of our agencies to assist disaster survivors; utilize
volunteers and donations; and ensure the success of ESF 15.
Nothing in this MOU shall be construed to impose on either party or the State of Florida any additional
liability. Any provision of the MOU that is inconsistent with the State’s sovereign immunity statutes
shall be considered null and void. Each party agrees to assume its own liability and responsibility for
the acts, omission, or conduct of such Party’s own employees or agents in relation to this MOU,
subject to the provisions of Section 768.28, Florida Statutes, where applicable, and subject to other
relevant State law.
The mission of the Collier County Board of County Commissioners is to deliver high-quality, best-
value, public services, programs, and facilities to meet the needs of its residents, visitors, and
businesses today and tomorrow.
Under the Florida Comprehensive Emergency Management Plan (CEMP), Volunteer Florida is the
lead agency for ESF 15 Volunteers and Donations. Collier County Board of County Commissioners
agrees to serve as an ESF 15 Support Organization for Hurricane Ian
It is understood that Volunteer Florida will:
1. Include Collier County Board of County Commissioners in the capabilities Matrix for
Hurricane Ian and an e-mail notification listing of all current and/or Hurricane Ian MOU
partners for use during the Hurricane Ian Emergency Management Operation;
2. Inform Collier County Board of County Commissioners about opportunities to apply for
available reimbursement for disaster related expenses for which Collier County Board of
County Commissioners may qualify as it pertains to Hurricane Ian;
3. Update Collier County Board of County Commissioners on any changes in Volunteer Florida
ESF 15 personnel or contact information;
It is understood that Collier County Board of County Commissioners will:
1. Notify Volunteer Florida / ESF 15 of any disaster deployments of staff and resources for
Hurricane Ian, and submit situation reports that may include the location(s) and the type(s) of
services and resources being provided, and numbers of volunteers involved.
2. Provide services in coordination with ESF 15 and other Emergency Support Functions as
appropriate, including, but not limited to:
DocuSign Envelope ID: 2C97B1DD-0EE9-4EE0-959B-FC15F300E5CB
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Packet Pg. 1214 Attachment: MOU_Hurricane_Ian_Collier_County_Board_of_County_Commissioners (28460 : MOU Volunteer Florida - Repair Damage to the
a. Emergency Preparations;
b. Emergency Sheltering;
c. Debris Removal;
3. Register your organization with Volunteer Connect and, as appropriate, advertise available
volunteer opportunities on Volunteer Connect.
4. Provide monthly activity reports/situation reports for the duration of their operations during
Hurricane Ian;
This Memorandum of Understanding will take effect upon the date it is signed by representatives of
both organizations and remain in effect for 90 days. This agreement may be amended at any time, in
writing and signed by both parties.
____________________________________________ _________________________
Erin Sjostrom Date
Chief Operating Officer,
Volunteer Florida
____________________________________________ _________________________
Amy Patteson Date
County Manager,
Collier County Board of County Commissioners
DocuSign Envelope ID: 2C97B1DD-0EE9-4EE0-959B-FC15F300E5CB
16.F.6.a
Packet Pg. 1215 Attachment: MOU_Hurricane_Ian_Collier_County_Board_of_County_Commissioners (28460 : MOU Volunteer Florida - Repair Damage to the