Agenda 04/09/2024 Item #16F 3 (Approve a release of claims required by Sunshine Lubes, LLC for the corrected repair of County vehicle resulting from a July 12, 2023 Oil change service)04/09/2024
EXECUTIVE SUMMARY
Recommendation to approve a release of claims required by Sunshine Lubes LLC, d/b/a Valvoline Instant Oil
Change, for the corrected repair of County vehicle CC2-705 resulting from a July 12, 2023, oil change service.
_____________________________________________________________________________________
OBJECTIVE: To complete the corrected repair of County vehicle CC2-705 resulting from a July 12, 2023, oil
change service.
CONSIDERATIONS: Fleet Management is tasked with the complete maintenance of county-owned vehicles.
Fleet Management currently has a quick oil change contract with Sunshine Lubes LLC, dba Valvoline Instant Oil
Change (“Valvoline”), through Contract No 23-8127. In July of 2023, Valvoline completed an oil change service
on CC2-705, a 2013 Ford Escape with 65,939 miles (the “Vehicle”). In August 2023, the Vehicle developed an
engine noise. The diagnosis of the complaint was that the engine oil filter was loose, the oil level was extremely
low, and there were signs of an oil leak. A new oil filter was installed, and the oil was filled to the proper level. The
engine noise subsided until October 2023, when the diagnosis of the Vehicle discovered engine failure. Fleet
Management reported the details to Valvoline, who took responsibility for the repair of the Vehicle.
Valvoline will pay Brian Rings Auto Repair $6,644.14 to replace the Vehicle’s engine, which requires a signed
Release of Claims. The Release of Claims indicates that in consideration of Valvoline paying $6,644.14 for t he
Vehicle’s engine replacement, the County agrees to release Valvoline from any legal claims or damages arising
from the July 2023 oil change on the Vehicle. Since the engine is being replaced in its entirety, staff does not
anticipate any future issues resulting from the July 2023 oil change with the Vehicle.
FISCAL IMPACT: There is no fiscal impact associated with this item.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires a majority vote for
Board approval. -SAA
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this item.
RECOMMENDATION: That the Board of County Commissioners approve a release of claims required by
Sunshine Lubes LLC, d/b/a Valvoline Instant Oil Change, for the corrected repair of County vehicle CC2-705
resulting from a July 12, 2023, oil change service, and authorize the Chair to execute the Release.
Prepared by: John King, Fleet Management Director
ATTACHMENT(S)
1. Release 032524 (002) (PDF)
16.F.3
Packet Pg. 1204
04/09/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.3
Doc ID: 28426
Item Summary: Recommendation to approve a release of claims required by Sunshine Lubes LLC, d/b/a
Valvoline Instant Oil Change, for the corrected repair of County vehicle CC2-705 resulting from a July 12, 2023,
oil change service.
Meeting Date: 04/09/2024
Prepared by:
Title: – Fleet Management
Name: John King
03/25/2024 11:48 AM
Submitted by:
Title: – Fleet Management
Name: John King
03/25/2024 11:48 AM
Approved By:
Review:
Fleet Management John King Director Review Completed 03/25/2024 11:53 AM
Corporate Business Operations Kenneth Kovensky Other Reviewer Completed 04/01/2024 6:51 AM
County Attorney's Office Sally Ashkar Level 2 Attorney Review Completed 04/01/2024 9:37 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 04/01/2024 9:53 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/01/2024 11:23 AM
Office of Management and Budget Blanca Aquino Luque OMB Reviewer Completed 04/01/2024 2:25 PM
County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 04/02/2024 11:35 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 04/09/2024 9:00 AM
16.F.3
Packet Pg. 1205
ATTEST:
Crystal K. Kinzel, Clerk of Courts
& Comptroller
By: __________________________
, Deputy Clerk
16.F.3.a
Packet Pg. 1206 Attachment: Release 032524 (002) (28426 : Sunshine Lubes Release)