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Agenda 04/09/2024 Item #16F 2 (Award RFP to Diamond Security)
16.F.2 04/09/2024 EXECUTIVE SUMMARY Recommendation to award Request for Proposal ("RFP") No. 23-8126, "Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services," to Diamond Security & Sound, LLC, and authorize the Chairman to sign the attached Agreement. OBJECTIVE: To retain a vendor for maintaining the integrity and continuous operation of the County's Closed - Circuit Television ("CCTV") systems, including the installation of new equipment in County buildings and facilities. CONSIDERATIONS: The Collier County Facilities Management Division is responsible for maintaining the CCTV system. This system helps to ensure the safety of the public, County employees, and the County's physical assets. To maintain the system's integrity and continuous operation, staff seeks to award a contract to a vendor to perform maintenance, routine and urgent repair services, and to install new equipment. On June 13, 2023, the Procurement Services Division issued RFP No. 23-8126, Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services. To increase competition, staff extended the response due date by one week and performed additional vendor outreach. The County received two proposals by the July 20, 2023, deadline as follows: Respondents: Company Name City Count Stat Final Responsive/Responsib y e Ranking le Diamond Security & Sound, LLC Fort Lee FL 1 Yes/Yes Myers National Security Fire Alarm Naples Collie FL 2 Yes/Yes Systems, LLC I I r A selection committee met on September 6, 2023, and after reviewing the proposals and deliberating, the committee scored the proposals for the participating firms to move on to oral presentations. On October 10, 2023, the selection committee reconvened for oral presentations and ranked the firms as shown above. Staff proceeded to engage in negotiations on pricing with both firms. Subsequently, both firms and the County reached a consensus on reasonable and customary fee schedules. Staff is recommending that the Board award RFP No. 23-8126 and approve the attached Agreement with Diamond Security & Sound, LLC. Staff intended to recommend an award to National Security Fire Alarm Systems, LLC as a secondary vendor but it subsequently withdrew its proposal from consideration. FISCAL IMPACT: The Division anticipates spending approximately $350,000 annually during the term of this new agreement. The budget for this contract is provided in the Facilities Management Cost Center (001-122255). Other County Manager Divisions utilizing this contract will provide funding from their respective budgets. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. RECOMMENDATION: To award RFP No. 23-8126, "Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services," to Diamond Security & Sound, LLC, and authorize the Chairman to sign the attached Agreement. Packet Pg. 1163 16.F.2 04/09/2024 Prepared By: Todd Fiedorowicz, Contract Administration Specialist, Facilities Management Division ATTACHMENT(S) 1.23-8126 Solicitation rev (PDF) 2. [Linked] 23-8126 Diamond Proposal (PDF) 3.23-8126 Final Ranking (PDF) 4.23-8126 NORA (PDF) 5.23-8126 Vendor Signed_DiamondSecurity (PDF) 6.23-8126 COI_Diamond Security (PDF) Packet Pg. 1164 16. F.2 04/09/2024 COLLIER COUNTY Board of County Commissioners Item Number: 16.17.2 Doe ID: 28417 Item Summary: Recommendation to award Request for Proposal ("RFP") No. 23-8126, "Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services," to Diamond Security & Sound, LLC, and authorize the Chairman to sign the attached Agreement. Meeting Date: 04/09/2024 Prepared by: Title: — Facilities Management Name: Todd Fiedorowicz 03/22/2024 9:28 AM Submitted by: Title: — Facilities Management Name: John McCormick 03/22/2024 9:28 AM Approved By: Review: Facilities Management John McCormick Director - Facilities Procurement Services Francheska Correa Level 1 Purchasing Gatekeeper Procurement Services Barbara Lance Other Reviewer Facilities Management Jennifer Belpedio Manager - Real Property Procurement Services Sandra Srnka Procurement Director Review County Attorney's Office Scott Teach Level 2 Attorney Review County Attorney's Office Scott Teach Level 3 County Attorney's Office Review Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Office of Management and Budget Laura Zautcke OMB Reviewer County Manager's Office Geoffrey Willig Level 4 County Manager Review Board of County Commissioners Geoffrey Willig Meeting Pending Completed 03/22/2024 9:31 AM Completed 03/22/2024 3:36 PM Completed 03/22/2024 3:43 PM Completed 03/27/2024 9:18 AM Completed 03/28/2024 8:12 AM Completed 03/28/2024 10:06 AM Completed 03/28/2024 10:08 AM Completed 03/28/2024 10:10 AM Completed 03/29/2024 1:46 PM Completed 04/01/2024 4:04 PM 04/09/2024 9:00 AM Packet Pg. 1165 16.F.2.a CAMT Count y Procurement Services Division COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PROPOSAL (RFP) FOR Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services SOLICITATION NO.: 23-8126 PATRICK BOYLE, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-6098 Patrick.Boyle@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format (Rev 8/7/2017). Any alterations to this document made by the Vendor may be grounds for rejection of the proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. Packet Pg. 1166 1 6.F.2.a SOLICITATION PUBLIC NOTICE REQUEST FOR PROPOSAL (RFP) NUMBER: 23-8126 PROJECT TITLE: CLOSED CIRCUIT TELEVISION SYSTEMS (CCTV) MAINTENANCE, REPAIR AND INSTALLATION SERVICES PRE -PROPOSAL CONFERENCE & SITE VISIT: Wednesday, June 28, 2023, at 10:00 AM EST LOCATION: FACILITIES MANAGEMENT, CONFERENCE ROOM, 3335 TAMIAMI TRAIL E, STE 101, NAPLES, FLORIDA 34112 DUE DATE: Thursday, July 13, 2023, at 3:00 PM EST PLACE OF RFP OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: httDs://www.bidsvnc.com/bidsvnc-cas/ Y INTRODUCTION � As requested by the Facilities Management Division (hereinafter, the "Division"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining proposals from interested and qualified Contractors in accordance with the terms, conditions and specifications stated or attached. The Contractor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. County Departments anticipate spending approximately $350,000 annually; however, this may not be indicative of future maintenance programs and events. BACKGROUND The County utilizes Closed Circuit Television Systems (CCTV) for security surveillance, which includes, but is not limited to, cameras, Network Video Recorders (NVR), camera controllers, media converters, cabling, power supplies, and switches. These systems help to protect employees, visitors, and physical assets throughout the County. To maintain the integrity of the system the County is requesting proposals to provide preventative maintenance, routine service, and urgent services as well as training, consulting, and installation of new equipment, on an as -needed basis. I TERM OF CONTRACT The contract term, if an award(s) is/are made are intended to be for two (2) years with three (3) one (1) year renewals. Prices shall remain firm for the initial term of this contract. The County intends to award to Primary/Secondary/Tertiary Contractors. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery: provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. m L 0 :r M .r .2 0 co W N T op M N c 0 E z U ca r Q 2 Packet Pg. 1167 1 6.F.2.a DETAILED SCOPE OF WORK 1) CONTRACTOR QUALIFICATIONS a) Technicians assigned by the Contractor to perform work under the awarded contract must be trained, skilled, and knowledgeable installers (please also see 4. Repair, Replacement, and Installation Requirements below). 2) GENERAL REQUIREMENTS a) Work shall be performed on a schedule or as -needed basis, determined by the Division Representative or designee. The County does not guarantee that any work will be required during the length of the awarded Contract. The purpose of the Contract is to have the described services available when needed and funding is secured. b) The Contractor shall supply the Division Representative with a minimum of two (2) urgent on -call telephone numbers and email addresses. It shall be the Contractor's responsibility to update the contact information with the Division Representative or designee. c) Normal business hours are considered Monday through Friday 7:00 AM and 5:00 PM excluding County Observed Holidays. Work outside of normal business hours must be approved by the Division Representative or designee prior to the start of the work. d) The Division Representative or designee will issue a Purchase Order (PO). No work shall begin without a valid Purchase Order. e) A Purchase Order shall survive contract expiration to allow completion of an order and/or service placed prior to the contract expiration date. t) Pre -Work Meetings — The Division Representative or designee may require the Contractor to attend a pre -work meeting to ensure all required procedures are in place. Required procedures may include, but shall not be limited to: (1) Schedule for operational and permit requirements and regulations (2) Safety permits (3) Contractor hours (4) Staging areas (5) Traffic control (6) Notifications (7) Utility emergency access (8) Emergency phone numbers (9) Security and other items required (10) Site surveys RESPONSE TIMES: a) Normal Request i) Contractor shall acknowledge a request within eight (8) hours from the time the Division Representative or designee issued the request. ii) If requested, contractor shall provide a written estimate if the work is not part of the Preventative Maintenance services to the requestor via email within three (3) business days of the initial request from the Division Representative or designee. iii) Contractor shall start work within five (5) business days after a valid Purchase Order and needed materials have been received by the Contractor. iv) Non -urgent work performed outside of normal business hours shall be paid at straight -time hourly rate unless prior approval for 1.5x hourly rate was received from the Division Representative or designee. b) Urgent Request i) Contractor shall acknowledge an urgent request within two (2) hours of the request being sent by the Division Representative or designee. ii) Contractor shall be on -site within four (4) hours after the Division Representative or designee initial request. A response time may be adjusted with approval by the Division Representative or designee. The issue must be resolved within twenty-four (24) hours unless additional time is approved by the Division Representative or designee. iii) Contractor shall be paid 1.5x straight time hourly rate for urgent requests regardless of the day or time the work is performed. Once a schedule to complete the work has been approved by both parties, the Contractor shall strictly comply with the approved schedule because of operational requirements that must be followed. If the Contractor fails to execute the work or any part thereof, within the specified time, the County may, by written notice to the Contractor terminate their right to proceed with the work. The County reserves the right to use a different Contractor or adjust the schedule to complete the work. In the event repairs cannot be completed at the time of the initial site visit, the Contractor shall make every effort to provide limited repair to the system such that it can function effectively until complete restoration can be made. m c I 0 :r M 2 0 Cn W N T M N C N E z U ca r Q Packet Pg. 1168 1 6.F.2.a The County reserves the right to seek services outside of the awarded contract. 3) PREVENTATIVE MAINTENANCE (as requested) For work that is part of Preventative Maintenance, the Division Representative or designee may request an estimate from the Contractor for all parts and labor. The estimate should be quoted as Time & Material per the fee schedule in the resultant agreement. Preventative Maintenance site visits may include: a) Camera and Housing Inspection, such as but not limited to below: i) Visually inspect and clean all cameras, housing assemblies, supporting brackets, and towers for cracks, corrosion, deterioration, or damage. ii) Clean all contacts and connectors on and inside of the camera housing. iii) Ensure the camera lens is dust free, focused, and the auto iris is adjusting properly. iv) Ensure the camera field of view is adjusted to County requirements. v) Clean the camera and housing viewing window inside and out, ensuring the interior is clean and dry. vi) Ensure the pan/tilt/zoom (PTZ) focus is operating properly. vii) Reassemble and weatherproof the camera housings. b) Pan/Tilt Assemblies, such as but not limited to below: i) Inspect the receiver/drivers, multi -conductor, and coaxial cable assemblies, all plugs, and connectors for signs of corrosion, wear, and sun damage. ii) Pull down, disassemble, and inspect PTZ assembly as needed. iii) Inspect, test, and replace (as necessary) the heater assemblies located inside PTZ units. iv) Clean, lubricate, and weatherproof PTZ assembly. v) Assemble complete camera and remount. c) Wire & Cable, such as but not limited to below: i) Inspect monitor, controls, and cable connection for deterioration or damage and repair as necessary. ii) Ensure cable is dressed properly. iii) Inspect connectors and cable entry points for loose wiring. iv) Ensure all CAT6 ethernet cables are transmitting at maximum speeds and terminated appropriately. v) Ensure the coaxial cable is transmitting an adequate video signal to the control room. Signal should be free of distortion, tearing, hum -bars, electromagnetic interference (EMI), rolling, etc. vi) Ensure all coaxial and network connectors are insulated from conduit and pull boxes. d) Control Equipment, such as but not limited to below: i) Inspect, test, clean, and service the head -end video equipment, cabling, and transceivers. ii) Inspect all monitors to ensure clarity, free from picture burn -in and distortion. Ensure there is proper contrast and brightness. iii) Inspect and test all CCTV servers. iv) Check and adjust time and date settings. v) Check recorders and hard drives for deterioration and damage and refer to the manufacturer's recommended service life to determine a replacement schedule of the equipment. Replacements must be pre -authorized by the County Representative. vi) Ensure the hard drive, recording and playback system is operating properly, ensuring that the recording to disk capabilities work properly. vii) Upgrade firmware and software to the most current version as requested by the County. All upgrades must be pre - approved by the appropriate County Representative. viii) Provide a quote to replace defective components. ix) Inspect and observe that the viewing software is functioning as designed. x) Check that all control equipment is operational. xi) Clean all monitor screens, control panels, and keyboards with a County approved cleaning solution. xii) Check all coaxial connectors on the back panels, all power connections, and network connections for loose connections. The Contractor is responsible for providing a detailed report summarizing the Preventative Maintenance work. The report shall be provided to the Division Representative or designee via hand delivery or email within five (5) business days after the conclusion of each site visit. 4) REPAIR, REPLACEMENT, AND NEW INSTALLATION REQUIREMENTS: For work that is not part of the Preventative Maintenance, the Division Representative or designee may request an estimate from the Contractor for all parts and labor. The estimate should be quoted as Time & Material per the fee schedule in the resultant agreement. No single project shall exceed $200,000. i) All work shall conform to the current regulatory codes, including, but not limited to, National Fire Protection Association (NFPA), National Electrical Codes (NEC), Underwriters Laboratories, Inc. (UL), and local Authority m L I C 0 M .r 0 co W N T op M N c d E z U M r Q 4 Packet Pg. 1169 16.F.2.a Having Jurisdiction (AHJ). ii) Where applicable, all work shall comply with the County Information Technology Construction Standards and Facilities Management Vertical Standards. iii) The Contractor shall be responsible for all electrical work involved in the installation or repair of equipment. iv) The Contractor shall meet all County cable installation guidelines. All cabling must be certified for compliance with -0 the local ordinances for low voltage and Building Industry Consulting Service International (BICSI) standards. Cabling must also comply with all accepted telecommunications standards and practices of the American National Standards L Institute (ANSI), Telecommunications Industry Association (TIA), Electronic Industries Alliance (EIA), American Q. Society for Testing and Materials (ASTM), and Institute of Electrical and Electronics Engineers (IEEE). a) v) All cabling work must be installed to the specifications recommended by the manufacturer and shall be done by a 6 Certified Communication Cabling Installer who holds at least one of the following BICSI certificates; Installer I, c Installer II, Registered Communications Distribution Designer (RCDD). _ vi) It shall be the Contractor's responsibility to ensure that all cabling installations are ready for use by the County immediately upon completion of the installation. This includes, but is not limited to, all necessary patch cables, terminations, and installation hardware as specified by the manufacturer and the County. vii) The Contractor shall label all jacks with the corresponding patch panel port number clearly visible. All jack patch panels j and both ends of the cable must be labeled from a label -making machine appropriate for this use. Patch cables shall be V labeled with self -laminating wire labels. c� viii) The Contractor shall sleeve, and fire stop, any wall penetrations. All wall penetrations shall be sealed, and junction boxes covered. E E ix) Conduit will be used for all exposed cabling. All cabling will be Plenum rated, self -supported, and will not lie on drop U, ceiling tiles. v� x) Cameras will be anchored above the drop ceilings using Unistrut or other anchoring devices, and not mounted directly c on the ceiling tiles unless the ceiling tile is specifically designed for mounting cameras. N xi) The Contractor is responsible for the initial configuration of all cameras to include, but not limited to, IP Address scheme, Pan/Tilt/Zoom (PTZ), and recording schedule rates per the needs of the County. 0 xii) The Contractor shall ensure ceiling tiles are replaced properly when installation involves any ceiling tiles. xiii) All equipment manuals, software license(s), and warranty information shall be provided to the Division Representative or designee upon installation. L a) Testing: The Contractor shall thoroughly test all cables and connectors after installation and certify that all pairs were found to be 100% reliable end -to -end (patch panel to patch panel — patch panel to jack). i) The Contractor shall not use bad pairs, punch downs, or terminations. These shall be corrected and replaced at no additional cost to the County. ii) The Contractor shall perform optical loss measurements and optical time -domain reflectometer tests. iii) Upon request by the Division Representative or designee, the Contractor shall provide documentation, both hard copy and electronic, of all tests, cable runs, patch panels, and jacks. 5) EQUIPMENT, PARTS, & SUBCONTRACTING i) Any Video Management device to be purchased shall be approved by the Facilities Division Representative or designee Video Management devices are listed here, but not limited to: (1) Cameras (2) Camera Power Supplies (3) Camera Mounts (4) Surge Protectors (5) Media Converters (6) Media Converter Rack Mounts (7) FSFP Transceivers used in Media Converters (8) POE Injectors (9) Fiber terminations such as SC or LC (10) Video Recorders (11) Encoders (12) Decoders (13) Servers ii) Hourly labor rates shall be inclusive of all overhead, insurance, profit, travel, and use of company owned equipment (excluding rental equipment). The Contractor may only charge hourly rates for hours worked at the job site. A material use breakdown sheet shall be provided and copies of receipts for any material items exceeding $500 shall be provided with the invoice. Copies of the subcontractor invoice and/or equipment rental receipt shall be provided with the invoice. iii) Subcontractor use shall require prior Division Representative or designee approval. iv) Material markup and equipment rental markup shall not exceed 10%. v) Subcontractor markup shall not exceed 15% vi) No markup shall be allowed on ancillary charges, freight/shipping, and permits. m L c I 0 M .r 0 co W N T op M N c d E z U ca r Q Packet Pg. 1170 1 6.F.2.a vii) All equipment and parts provided and installed by the Contractor under the awarded contract shall be new and iree o defects. Original equipment manufacturer (OEM), or County approved alternate. The County reserves the right to supply parts and or equipment for selected projects and repairs. At a minimum, replacement parts and/or maintenance materials shall be based on the manufacturer's recommendations. viii) The County reserves the right to request parts for in-house service, repairs, or equipment, as needed by the Division. ix) The Contractor shall, under no circumstances, remove any equipment containing a County asset sticker. The Contractor shall request that, when replacing equipment, the asset sticker be removed by an appropriate Division Representative L or designee authorized to adjust equipment inventory records. a x) Additions and Deletions of Equipment/Services: The County retains the right to add or delete any facilities, equipment or services provided under the resultant contract as described herein, upon written notification by the Division Representative or designee to the Contractor, and in accordance with the terms of the agreement. 0 6) TRAINING The Contractor shall provide on -site training on equipment following the guidelines established by the manufacturer when requested by the Division Representative or designee. 7) SAFETY a) Barrier and Lights — During the progress of the work, the Contractor shall place and maintain, at all times, such barriers and lights that will effectively prevent accidents and keep personnel from entering the work area. b) Maintenance of Traffic (MOT) — When staging areas are close to the street or in the traffic areas, MOT shall be prepared and conform to the latest edition of the Florida Department of Transportation (FDOT) Design Standards, 600 series, and The Manual on Uniform Traffic Control Devices (MUTCD). The Contractor is authorized to subcontract MOT. It is required that either the Contractor or the subcontractor have current FDOT approved MOT or Temporary Traffic Control, Intermediate Level, Certification per FDOT, Design Standards, 600 series indexes. The Contractor or subcontractor shall have current FDOT-approved certification in their name. c) Identification - All Contractor personnel will have on their shirts the Contractor's business name and County issued access badge. d) Behavior and language by all Contractor employees shall be appropriate and will be enforced while working on County property. Contractor employees shall be prohibited from disturbing items in County offices and smoking in any County facility. e) Site access will be limited to required company vehicles and delivery vehicles only. Any parking at any of the County buildings or facilities is to be coordinated, in advance of starting work, with the County designee. Contractor parking shall not interfere with County personnel or public parking or pedestrian traffic. Violators will be towed at owner's expense. f) Personal Protective Equipment (PPE) — All personnel shall use proper PPE while work is being performed and must follow all applicable local, state, and federal requirements. g) Safety Issue Response - The County reserves the right to stop work for any safety concerns observed by any County employee. h) Housekeeping — The Contractor shall ensure conditions on the work site always reflect good housekeeping and safety practices. The Contractor shall be responsible for all trash and debris disposal from the work site. 8) PERMITTING a) The Contractor shall be responsible for permit submissions unless otherwise instructed by the County. Payment for all such permits issued by the County shall be processed internally by the County. All non -County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. Permit fees will be reimbursed at cost, no mark- up shall be allowed. Supporting documentation showing the fee paid must be included with the Contractor's invoice. 9) SECURITY a) The Contractor shall comply with the Department's security guidelines on facility security policies, this may include additional policies and procedures for work to be performed at the Collier County Sherriff's Office. Violations of these rules could, at a minimum, result in termination of the awarded Contract. Fingerprinting and Background Checks: The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date m L I C 0 M .r 0 co W N T op M N c m E z U ca r Q 6 Packet Pg. 1171 1 6.F.2.a of issuance and can be renewed each year at no cost to the Contractor during the time period in which their backgroun check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL- FMOPS@colliercountyfl.gov) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Collier County Sheriffs Office (CCSO) requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the Contractor is responsible for all costs. All CCTV recordings are considered County property. At no time shall the Contractor download to any media storage device or transmit any stored media to non -County computers, servers, or any other non -County devices. Any viewing of live or recorded video to any personnel other than Contractor and authorized County personnel is prohibited. Any dissemination of recorded video by the Contractor is prohibited. Discussion of viewed material must be with authorized County personnel only. The Contractor will not make copies of or disclose, publish, or disseminate Confidential Information to any third party or entity. "Confidential Information" shall mean any information or documents, whether electronic or hard copy, which pertain to the CCTV System, that are exempt from disclosure under F.S. 119.071(3), including specifically the location of security cameras and any security system plan, as defined in the Statute. Contractor will not use the Confidential Information for any purpose other than providing services. Contractor will take reasonable precautions to prevent any unauthorized use, disclosure, publication, or dissemination of Confidential Information. Contractor may be required to execute a non- disclosure agreement memorializing this understanding. REQUEST FOR PROPOSAL (RFP) PROCESS 1.1 The Proposers will submit a qualifications proposal which will be scored based on the criteria in Evaluation Criteria for Development of Shortlist, which will be the basis for short -listing firms. The Proposers will need to meet the minimum requirements outlined herein in order for their proposal to be evaluated and scored by the COUNTY. The COUNTY will then score and rank the firms and enter into negotiations with the top ranked firm to establish cost for the services needed. The COUNTY reserves the right to issue an invitation for oral presentations to obtain additional information after scoring and before the final ranking. With successful negotiations, a contract will be developed with the selected firm, based on the negotiated price and scope of services and submitted for approval by the Board of County Commissioners. 1.2 The COUNTY will use a Selection Committee in the Request for Proposal selection process. 1.3 The intent of the scoring of the proposal is for respondents to indicate their interest, relevant experience, financial capability, staffing and organizational structure. 1.4 The intent of the oral presentations, if deemed necessary, is to provide the vendors with a venue where they can conduct discussions with the Selection Committee to clarify questions and concerns before providing a final rank. 1.5 Based upon a review of these proposals, the COUNTY will rank the Proposers based on the discussion and clarifying questions on their approach and related criteria, and then negotiate in good faith an Agreement with the top ranked Proposer. 1.6 If, in the sole judgment of the COUNTY, a contract cannot be successfully negotiated with the top -ranked firm, negotiations with that firm will be formally terminated and negotiations shall begin with the firm ranked second. If a contract cannot be successfully negotiated with the firm ranked second, negotiations with that firm will be formally terminated and negotiations shall begin with the third ranked firm, and so on. The COUNTY reserves the right to negotiate any element of the proposals in the best interest of the COUNTY. m L c 0 :r M 2 6 co W N T op M N C GN E t V 2 r r Q 7 Packet Pg. 1172 1.1 For the development of a shortlist, this evaluation criterion will be utilized by the COUNTY'S Selection Committee to score each proposal. Proposers are encouraged to keep their submittals concise and to include a minimum of marketing materials. Proposals must address the following criteria: Evaluation Criteria Maximum Points 1. Cover Letter / Management Summary 5 Points 2. Certified Woman and/or Minority Business Enterprise 5 Points 3. Business Plan 10 Points 4. Cost of Services to the County 35 Points 5. Qualifications, Experience, and Capacity of the Firm 35 Points 6. Local Vendor Preference 10 Points TOTAL POSSIBLE POINTS 100 Points Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County's financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process and is invoked by the Procurement Services Division Director or designee. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. Each criterion and methodology for scoring is further described below. ***Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal may be deemed non -responsive*** EVALUATION CRITERIA NO. 1: COVER LETTER/MANAGEMENT SUMMARY (5 Total Points Available) Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. EVALUATION CRITERIA NO. 2: CERTIFIED WOMAN AND/OR MINORITY BUSINESS ENTERPRISE (5 Total Points Available) Submit certification with the Florida Department of Management Service, Office of Supplier Diversity as a Certified Woman and/or Minority Business Enterprise. EVALUATION CRITERIA NO. 3: BUSINESS PLAN (10 Total Points Available) N In this criteria, include but not limited to: > • Detailed plan of approach (including major tasks and sub -tasks) for providing preventative maintenance, routine m `I service, and urgent services as well as training, consulting, and installation of new equipment to the County. o • Please describe how your company typically prioritizes projects when multiple requests are coming in at the same a time. .2 • Describe how your company typically manages project workloads when demand exceeds current staffing levels. • Describe how your company typically handles the fulfillment of requests that exceed the technical expertise of �o W existing staff. r • Describe how your company stays current with the constantly evolving technology landscape. M • Describe how your company keeps customers informed of new products and services that can meet their business N needs. • Include with the Business Plan or as an attachment, a copy of a report as an example of work product. This should E be for one of the projects listed as a reference. c� r Q Packet Pg. 1173 1 6.F.2.a EVALUATION CRITERIA NO. 4: COST OF SERVICES TO THE COUNTY (35 Total Points Available) In this criteria, including but not limited to: Provide proposed hourly labor rates per the table below for performing services as indicated in the Scope of Work. The weighted multipliers are for evaluation purposes only and do not indicate future work. Item # Vendor Positions Unit of Measure Unit Price Multiplier Total Price 1 Project Manager Per hour 4 2 System Engineer Per hour 6 3 Site Supervisor Per hour 12 4 Lead System Specialist Per hour 8 5 System Technician Per hour 24 TOTAL COST Initial pricing is for evaluation purposes and is subject to change during negotiations with the selected vendor(s). EVALUATION CRITERIA NO. 5: OUALIFICATIONS, EXPERIENCE, AND CAPACITY OF THE FIRM (35 Total Points Available) In this criteria, include but not limited to: Number of full-time staff members employed by the company. Provide information that documents your Company's qualifications to produce the required deliverables, including financial strength, abilities, capacity, skill, and number of years of experience in providing the required services. Provide team member qualifications, certifications and licenses that will be assigned to Collier County work.. Technicians must have appropriate knowledge and skills for Analog and IP-based equipment. such as, but not limited to, the below • CCTV Certified Professional • CompTIA A+ • CompTIA Network+ • NICET VSST Level III • Pelco Endura / VideoXpert • Attach brief resumes of all proposed project team members who will be involved in the management of the total package of services, as well as the delivery of specific services. • Attach resumes of any sub -contractors and attach letters of intent from stated sub -contractors to be included with proposal submission. The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients during a period of the last 5 years whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the Proposer that best represent projects of similar size, scope and complexity of this project using form provided in Form 5. Proposers may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant project work. EVALUATION CRITERIA NO. 6: LOCAL VENDOR PREFERENCE (10 Total Points Available) Local business is defined as the vendor having a current Business Tax Receipt issued by the Collier or Lee County Tax Collector prior to proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier or Lee County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)*** m LI 0 M .r .2 0 CO W N T op M N C 0 E t V 2 r r Q 9 Packet Pg. 1174 1 6.F.2.c COLver County Procurement Semites Division RPS #: 23-8126 Title: Closed Circuit Television Systems (CCTV) Maintenance, Repair and Installation Selection Committee Scoring Sheet (STEP 1) Step 1: Upon direction by the Procurement professional, the individual selection committee member should provide their scoring of the proposals. Step 2: The procurement professional will review the mathematically tabulated scores. Step 3: The Committee will determine the number of proposers to bring back for oral presentations. Name of Firm John Donatelli Jean Benoit Alec Chrysler Orestes Niebla James Bablitz Total Scores Diamond Security & Sound, LLC 1 751 851 951 88 841 427.00 National Security Fire Alarm Systems, LLC 1 601 801 831 831 831 389.00 Procurement Professional Patrick Boyle 9/6/23 N E m w c 0 m aD r .3 U d O CU o? N V- C? M N IL a_ 3 Q ti 00 Page 1 of 1 Packet Pg. 1175 DocuSign Envelope ID: 9C97AA19-F588-4585-A9D6-39461348E39C •. 16.F.2.d co�[ier county Procurement Services Division c 0 -W Notice of Recommended Award Solicitation: 23-8126 Title: Closed Circuit Television Systems (CCTV) Maintenance, Repair and Installation Services Due Date and Time: July 20, 2023, at 3:00 PM EST Respondents: Company Name City County State Final Ranking Responsive/Responsible Diamond Security & Sound, LLC Fort Myers Lee FL 1 Y/Y National Security Fire Alarm Systems, LLC Naples Collier FL 2 Y/Y Utilized Local Vendor Preference: Yes = No = Recommended Vendor(s) For Award: On June 13, 2023, the Procurement Services Division released notices of Request for Proposal (RFP) No. 23- 8126 for Closed Circuit Television Systems (CCTV) Maintenance, Repair and Installation Services. Thirty-two thousand seven hundred and twenty-three (32,723) were notified and eighty-five (85) packages were viewed. The due date was extended for an additional week. Staff performed additional outreach and two (2) proposals were received by the July 20`", 2023, deadline. Staff reviewed the proposals received and both firms were deemed responsive and responsible minor irregularities. The Selection Committee met on September 6, 2023, as described in the solicitation documents, and after review of the proposals and deliberation, the Committee scored the proposals and shortlisted the firms to move on to oral presentations. On October 10, 2023, the Selection Committee reconvened for oral presentations and ranked the firms as shown above. Staff is recommending award to Diamond Security & Sound, LLC, as the primary vendor, and National Security Fire Alarm Systems, LLC, as the secondary vendor. Contract Driven = Purchase Order Driven 0 DocuSigned by: Required Signatures Project Manager: I ibLw b 10/18/2023 A4A71621C6E541E_ DocuSigned by: Procurement Strategist: ukb&j& 10/18/2023 BCB13261HAD447_. Procurement Services Director: �DocuSigned by: ya2aw �c�swi.�On. Sandra H P§7C19BA18840B.. 10/18/2023 Date Packet Pg. 1176 1 6.F.2.e GENERAL SERVICE AGREEMENT # 23-8126 for Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services THIS AGREEMENT, made and entered into on this day of 2024 , by and between Diamond Security & Sound, LLC authorized to do business in the State of Florida, whose business address is 13701 Enterprise Avenue, Cleveland, OH 44135 , (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: AGREEMENT TERM. The Agreement shall be for a two ( 2 ) year period, commencing ❑o upon the date of Board approval; GF n Upen and terminating two ( 2 ) year(s) from that date or until all outstanding Purchase Order(s) issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Contractor, renew the Agreement under all of the terms and conditions contained in this Agreement for three ( 3 ) additional one ( 1 ) year(s) periods. The County shall give the Contractor written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon issuance of a ❑■ Purchase Order ❑ Isle" a to PFeGeed 3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the terms and conditions of ❑■ Request for Proposal (RFP) ❑ ❑ QtheF `# 23-8126 including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal referred to herein and made an integral part of this Agreement.❑ The Contractor shall also provide services in accordance with Exhibit A — Scope of Services attached hereto. 3.1 This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. Page 1 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1177 1 6.F.2.e 3.2 The execution of this Agreement shall not be a commitment to the Contractor to order any minimum or maximum amount. The County shall order items/services as required but makes no guarantee as to the quantity, number, type or distribution of items/services that will be ordered or required by this Agreement. 4. THE AGREEMENT SUM. ❑■ The County shall pay the Contractor for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by the County's Contract Administrative Agent/County Project Manager or his designee pursuant to the fees as set forth in Exhibit B- Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the County's Contract Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". W IN -- - a, 3 1. W W IM r I M; • - - 4.1 Price Methodology (as selected below): —NURO,;s ZEM! Page 2 of 18 General Service Agreement [2023 ver.2] Packet Pg. 1178 1 6.F.2.e ❑■ Time and Materials: The County agrees to pay the contractor for the amount of labor time spent by the contractor's employees and subcontractors to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the contractor's markup). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subcontractor) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. WiLMS 32- 4.2 Any County agency may obtain services under this Agreement, provided sufficient funds are included in their budget(s). 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 4.4 The County, or any duly authorized agents or representatives of the County, shall have the right to conduct an audit of Contractor's books and records to verify the accuracy of the Contractor's claim with respect to Contractor's costs associated with any Payment Application, Change Order, or Work Directive Change. Page 3 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1179 1 6.F.2.e 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531 C. 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or emailed to the Contractor at the following: Company Name: Diamond Security & Sound, LLC Address: 13790 Treeline Ave., Suite 1 Fort Myers, Florida 33913 Authorized Agent: Ryan Temple, CEO Attention Name & Title: Rob Smith, Office Manager Telephone: (239) 768-1799 E-Mail(s): Ryan@dssay.com / R.Smith@dssay.com All Notices from the Contractor to the County shall be deemed duly served if mailed or emailed to the County to: Board of County Commissioners for Collier County, Florida Division Director: Division Name: Address: Administrative Agent/PM: Telephone: E-Mail(s): John McCormick Facilities Management Division 3335 Tamiami Trail East Naples, Florida 34112 Todd Fiedorowicz (239) 252-5857 Todd.Fiedorowicz@colliercountyfl.gov The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. Page 4 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1180 1 6.F.2.e 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors. Payment for all such permits issued by the County shall be processed internally by the County. All non -County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be the sole judge of non-performance. In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin or any other class protected by federal or Florida law. Page 5 of 18 General Service Agreement [2023_ver.2] , , Packet Pg. 1181 1 6.F.2.e 12. INSURANCE. The Contractor shall provide insurance as follows: A. ❑■ _Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply per project. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. ❑E Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non -Owned Vehicles and Employee Non -Ownership. C. 0■ Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $1,000,000 for each accident. min Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Contractor's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Page 6 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1182 1 6.F.2.e Contractor shall also notify County, in a like manner, within receipt, of any notices of expiration, cancellation, non-ren coverage or limits received by Contractor from its insurer, a shall relieve Contractor of this requirement to provide notice. Contractor shall ensure that all subcontractors comply requirements that the Contractor is required to meet. twenty-four (24) hours after �wal or material change in id nothing contained herein with the same insurance 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Facilities Management Division 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), Exhibit A Scope of Services, 0 Exhibit B Fee Schedule, ❑■ RFP/ ❑ IT-9/❑ QtheF #23-8126 , including Exhibits, Attachments and Addenda/Addendum, ❑ subsequent quetes,-ate ❑ FE'R „nt: 17. APPLICABILITY. Sections corresponding to any checked box (®) expressly apply to the terms of this Agreement. Page 7 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1183 1 6.F.2.e 18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, if applicable, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IT IS THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, IT SHOULD CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communications, Government and Public Affairs Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8999 Email: PublicRecordRequest@colliercountvfl.gov The Contractor must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. Page 8 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1184 1 6.F.2.e 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful Contractor extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful Contractor. 22. PAYMENTS WITHHELD. The County may decline to approve any application for payment, or portions thereof, because of defective or incomplete work, subsequently discovered evidence or subsequent inspections. The County may nullify the whole or any part of any approval for payment previously issued and the County may withhold any payments otherwise due to Contractor under this Agreement or any other Agreement between the County and Contractor, to such extent as may be necessary in the County's opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of Contractor to make payment properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance of the Contract Amount; (e) reasonable indication that the Work will not be completed within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or (g) any other material breach of the Contract Documents. If any conditions described above are not remedied or removed, the County may, after three (3) days written notice, rectify the same at Contractor's expense. The County also may offset against any sums due Contractor the amount of any liquidated or unliquidated obligations of Contractor to the County, whether relating to or arising out of this Agreement or any other Agreement between Contractor and the County. Page 9 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1185 1 6.F.2.e If a subcontractor is a related entity to the Contractor, then the Contractor shall not mark- up the subcontractor's fees. A related entity shall be defined as any Parent or Subsidiary of the Company and any business, corporation, partnership, limited liability company or other entity in which the Company or Parent or a Subsidiary of the Company holds any ownership interest, directly or indirectly. 23. ❑■ CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris, rubbish and waste materials arising out of the Work. At the completion of the Work, Contractor shall remove all debris, rubbish and waste materials from and about the Project site, as well as all tools, appliances, construction equipment and machinery and surplus materials, and shall leave the Project site clean. 24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES. The Contractor shall employ people to work on County projects who are neat, clean, well-groomed and courteous. Subject to the American with Disabilities Act, Contractor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Contractor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 25. ❑■ WARRANTY. Contractor expressly warrants that the goods, materials and/or equipment covered by this Agreement will conform to the requirements as specified, and will be of satisfactory material and quality production, free from defects, and sufficient for the purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. Any services provided under this Agreement shall be provided in accordance with generally accepted professional standards for the particular service. These warranties shall survive inspection, acceptance, passage of title and payment by the County. Contractor further warrants to the County that all materials and equipment furnished under the Contract Documents shall be applied, installed, connected, erected, used, cleaned and conditioned in accordance with the instructions of the applicable manufacturers, fabricators, suppliers or processors except as otherwise provided for in the Contract Documents. If, within one (1) year after final completion, any Work is found to be defective or not in conformance with the Contract Documents, Contractor shall correct it promptly after receipt of written notice from the County. Contractor shall also be responsible for and pay for replacement or repair of adjacent materials or Work which may be damaged as a result of such replacement or repair. These warranties are in addition to those implied warranties to which the County is entitled as a matter of law. 26. ❑■ TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws, ordinances, rules or regulations of any public authority having jurisdiction over the Project requires any portion of the Work to be specifically inspected, tested or approved, Contractor shall assume full responsibility therefore, pay all costs in connection therewith and furnish to the County the required certificates of inspection, testing or approval. All Page 10 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1186 1 6.F.2.e inspections, tests or approvals shall be performed in a manner and by organizations acceptable to the County. 27. Al PROTECTION OF WORK. A. Contractor shall fully protect the Work from loss or damage and shall bear the cost of any such loss or damage until final payment has been made. If Contractor or anyone for whom Contractor is legally liable is responsible for any loss or damage to the Work, or other work or materials of the County or County's separate contractors, Contractor shall be charged with the same, and any monies necessary to replace such loss or damage shall be deducted from any amounts due to Contractor. B. Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the Work or adjacent property to stresses or pressures that will endanger it. C. Contractor shall not disturb any benchmark established by the County with respect to the Project. If Contractor, or its subcontractors, agents or anyone, for whom Contractor is legally liable, disturbs the County's benchmarks, Contractor shall immediately notify the County. The County shall re-establish the benchmarks and Contractor shall be liable for all costs incurred by the County associated therewith. 28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials form specifications shall be approved in writing by the County in advance. 29. CHANGES IN THE WORK. The County shall have the right at any time during the progress of the Work to increase or decrease the Work. Promptly after being notified of a change, Contractor shall submit an estimate of any cost or time increases or savings it foresees as a result of the change. Except in an emergency endangering life or property, or as expressly set forth herein, no addition or changes to the Work shall be made except upon modification of the Purchase Order by the County, and the County shall not be liable to the Contractor for any increased compensation without such modification. No officer, employee or agent of the County is authorized to direct any extra or changed work orally. Any modifications to this Agreement shall be in compliance with the County Procurement Ordinance and Procedures in effect at the time such modifications are authorized. 30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision -making authority and by County's staff person who would make the presentation of any settlement reached during negotiations Page 11 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1187 1 6.F.2.e to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision -making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 33. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. irad - MWA - - - ❑_ AGREEMENT STAFFING. The Contractor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Contractor shall assign as many people as necessary to complete required services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet required services. 35. ❑■ ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of solicitation the Contractor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. ■ .-. - -- .._. .- - -.e. . .. .- -- - - = r-T2,0MEMN-W -- - - - - - - W.: \ - - - -�- - - - - _ Page 12 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1188 1 6.F.2.e 36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS(-colliercountyfl.gov) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. Collier County Sheriff's Office (CCSO) requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the Contractor is responsible for all costs. 38. ❑E SAFETY. All Contractors and subcontractors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all Contractors and subcontractors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. Collier County Government has authorized the Occupational Safety and Health Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way for the purpose of inspection of any Contractor's work operations. This provision is non - Page 13 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1189 1 6.F.2.e negotiable by any division/department and/or Contractor. All applicable OSHA inspection criteria apply as well as all Contractor rights, with one exception. Contractors do not have the right to refuse to allow OSHA onto a project that is being performed on Collier County Property, Collier County, as the owner of the property where the project is taking place shall be the only entity allowed to refuse access to the project. However, this decision shall only be made by Collier County's Risk Management Division Safety Manager and/or Safety Engineer. (Intentionally left blank -signature page to follow) Page 14 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1190 1 6.F.2.e IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed this Agreement on the date and year first written above. ATTEST: Crystal K. Kinzel, Clerk of the Circuit Court and Comptroller LM- Dated: (SEAL) Contractor's Witnesses: C-1v Contrap or's Firs ` itness m/�i ,+ R;Pf;,.t TType/print witness nameT Contractor's Second Witness TType/print witness nam T Approved as to Form and Legality: County Attorney Print Name BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA in Chris Hall Chairman Diamond Security & Sound, LLC Contractor By: I //:� �< i nature TTyp /print signature and titleT Page 15 of 18 General Service Agreement [2023_ver.21 Packet Pg. 1191 1 6.F.2.e Exhibit A Scope of Services ❑ following this page (pages 1 through 6 ) ❑ this exhibit is not applicable Page 16 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1192 1 6.F.2.e Request for Proposal (RFP) #23-8126 "Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services" ..11l Y SCOPE OF SERVICES The terms "Agreement" and "Contract" may be used interchangeably. DETAILED SCOPE OF WORK 1) CONTRACTOR QUALIFICATIONS a) Technicians assigned by the Contractor to perform work under the contract must be trained, skilled, and knowledgeable installers (please also see 4. Repair, Replacement, and Installation Requirements below). 2) GENERAL REQUIREMENTS a) Work shall be performed on a schedule or as -needed basis, determined by the Division Representative or designee. The County does not guarantee that any work will be required during the length of the Contract. The purpose of the Contract is to have the described services available when needed and funding is secured. b) The Contractor shall supply the Division Representative with a minimum of two (2) urgent on -call telephone numbers and email addresses. It shall be the Contractor's responsibility to update the contact information with the Division Representative or designee. c) Normal business hours are considered Monday through Friday 7:00 AM and 5:00 PM excluding County Observed Holidays. Work outside of normal business hours must be approved by the Division Representative or designee prior to the start of the work. d) The Division Representative or designee will issue a Purchase Order (PO). No work shall begin without a valid Purchase Order. e) A Purchase Order shall survive contract expiration to allow completion of an order and/or service placed prior to the contract expiration date. f) Pre -Work Meetings — The Division Representative or designee may require the Contractor to attend a pre -work meeting to ensure all required procedures are in place. Required procedures may include, but shall not be limited to: (1) Schedule for operational and permit requirements and regulations (2) Safety permits (3) Contractor hours (4) Staging areas (5) Traffic control (6) Notifications (7) Utility emergency access (8) Emergency phone numbers (9) Security and other items required (10) Site surveys RESPONSE TIMES: a) Normal Request i) Contractor shall acknowledge a request within eight (8) hours from the time the Division Representative or designee issued the request. ii) If requested, contractor shall provide a written estimate if the work is not part of the Preventative Maintenance services to the requestor via email within three (3) business days of the initial request from the Division Representative or designee. iii) Contractor shall start work within five (5) business days after a valid Purchase Order and needed materials have been received by the Contractor. iv) Non -urgent work performed outside of normal business hours shall be paid at straight -time hourly rate unless prior approval for 1.5x hourly rate was received from the Division Representative or designee. Page 1 of 6 a Exhibit A — Scope of Services Packet Pg. 1193 1 6.F.2.e Request for Proposal (RFP) #23-8126 "Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services" b) Urgent Request i) Contractor shall acknowledge an urgent request within two (2) hours of the request being sent by the Division Representative or designee. ii) Contractor shall be on -site within four (4) hours after the Division Representative or designee initial request. A response time may be adjusted with approval by the Division Representative or designee. The issue must be resolved within twenty-four (24) hours unless additional time is approved by the Division Representative or designee. iii) Contractor shall be paid 1.5x straight time hourly rate for urgent requests regardless of the day or time the work is performed. Once a schedule to complete the work has been approved by both parties, the Contractor shall strictly comply with the approved schedule because of operational requirements that must be followed. If the Contractor fails to execute the work or any part thereof, within the specified time, the County may, by written notice to the Contractor terminate their right to proceed with the work. The County reserves the right to use a different Contractor or adjust the schedule to complete the work. In the event repairs cannot be completed at the time of the initial site visit, the Contractor shall make every effort to provide limited repair to the system such that it can function effectively until complete restoration can be made. The County reserves the right to seek services outside of the contract. 3) PREVENTATIVE MAINTENANCE (as requested) For work that is part of Preventative Maintenance, the Division Representative or designee may request an estimate from the Contractor for all parts and labor. The estimate should be quoted as Time & Material per the fee schedule in the resultant agreement. Preventative Maintenance site visits may include: a) Camera and Housing Inspection, such as but not limited to below: i) Visually inspect and clean all cameras, housing assemblies, supporting brackets, and towers for cracks, corrosion, deterioration, or damage. ii) Clean all contacts and connectors on and inside of the camera housing. iii) Ensure the camera lens is dust free, focused, and the auto iris is adjusting properly. iv) Ensure the camera field of view is adjusted to County requirements. v) Clean the camera and housing viewing window inside and out, ensuring the interior is clean and dry. vi) Ensure the pan/tilt/zoom (PTZ) focus is operating properly. vii) Reassemble and weatherproof the camera housings. b) Pan/Tilt Assemblies, such as but not limited to below: i) Inspect the receiver/drivers, multi -conductor, and coaxial cable assemblies, all plugs, and connectors for signs of corrosion, wear, and sun damage. ii) Pull down, disassemble, and inspect PTZ assembly as needed. iii) Inspect, test, and replace (as necessary) the heater assemblies located inside PTZ units. iv) Clean, lubricate, and weatherproof PTZ assembly. v) Assemble complete camera and remount. c) Wire & Cable, such as but not limited to below: i) Inspect monitor, controls, and cable connection for deterioration or damage and repair as necessary. ii) Ensure cable is dressed properly. iii) Inspect connectors and cable entry points for loose wiring. iv) Ensure all CAT6 ethernet cables are transmitting at maximum speeds and terminated appropriately. v) Ensure the coaxial cable is transmitting an adequate video signal to the control room. Signal should be free of distortion, tearing, hum -bars, electromagnetic interference (EMI), rolling, etc. vi) Ensure all coaxial and network connectors are insulated from conduit and pull boxes. Page 2 of 6 a Exhibit A — Scope of Services Packet Pg. 1194 1 6.F.2.e Request for Proposal (RFP) #23-8126 "Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services" d) Control Equipment, such as but not limited to below: i) Inspect, test, clean, and service the head -end video equipment, cabling, and transceivers. ii) Inspect all monitors to ensure clarity, free from picture burn -in and distortion. Ensure there is proper contrast and brightness. iii) Inspect and test all CCTV servers. iv) Check and adjust time and date settings. v) Check recorders and hard drives for deterioration and damage and refer to the manufacturer's recommended service life to determine a replacement schedule of the equipment. Replacements must be pre -authorized by the County Representative. vi) Ensure the hard drive, recording and playback system is operating properly, ensuring that the recording to disk capabilities work properly. vii) Upgrade firmware and software to the most current version as requested by the County. All upgrades must be pre -approved by the appropriate County Representative. viii) Provide a quote to replace defective components. ix) Inspect and observe that the viewing software is functioning as designed. x) Check that all control equipment is operational. xi) Clean all monitor screens, control panels, and keyboards with a County approved cleaning solution. xii) Check all coaxial connectors on the back panels, all power connections, and network connections for loose connections. The Contractor is responsible for providing a detailed report summarizing the Preventative Maintenance work. The report shall be provided to the Division Representative or designee via hand delivery or email within five (5) business days after the conclusion of each site visit. 4) REPAIR, REPLACEMENT, AND NEW INSTALLATION REQUIREMENTS: 0. For work that is not part of the Preventative Maintenance, the Division Representative or designee may request an W estimate from the Contractor for all parts and labor. The estimate should be quoted as Time & Material per the fee schedule in the resultant agreement. No single project shall exceed $200,000. 3 i) All work shall conform to the current regulatory codes, including, but not limited to, National Fire Protection Q Association (NFPA), National Electrical Codes (NEC), Underwriters Laboratories, Inc. (UL), and local ti T Authority Having Jurisdiction (AHJ). 00 ii) Where applicable, all work shall comply with the County Information Technology Construction Standards v and Facilities Management Vertical Standards. iii) The Contractor shall be responsible for all electrical work involved in the installation or repair of equipment. iv) The Contractor shall meet all County cable installation guidelines. All cabling must be certified for compliance with the local ordinances for low voltage and Building Industry Consulting Service International Cn (BICSI) standards. Cabling must also comply with all accepted telecommunications standards and practices c of the American National Standards Institute (ANSI), Telecommunications Industry Association (TIA), E Electronic Industries Alliance (EIA), American Society for Testing and Materials (ASTM), and Institute of o Electrical and Electronics Engineers (IEEE). M0I v) All cabling work must be installed to the specifications recommended by the manufacturer and shall be done c by a Certified Communication Cabling Installer who holds at least one of the following BICSI certificates; 0 co Installer I, Installer II, Registered Communications Distribution Designer (RCDD). vi) It shall be the Contractor's responsibility to ensure that all cabling installations are ready for use by the County immediately upon completion of the installation. This includes, but is not limited to, all necessary patch cables, terminations, and installation hardware as specified by the manufacturer and the County. vii) The Contractor shall label all jacks with the corresponding patch panel port number clearly visible. All jack N patch panels and both ends of the cable must be labeled from a label -making machine appropriate for this M use. Patch cables shall be labeled with self -laminating wire labels. N viii) The Contractor shall sleeve, and fire stop, any wall penetrations. All wall penetrations shall be sealed, and junction boxes covered. E ix) Conduit will be used for all exposed cabling. All cabling will be Plenum rated, self -supported, and will not lie on drop ceiling tiles. Q Page 3 of 6 Exhibit A — Scope of Services (r n ) Packet Pg. 1195 1 1 6.F.2.e Request for Proposal (RFP) #23-8126 "Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services" x) Cameras will be anchored above the drop ceilings using Unistrut or other anchoring devices, and not mounted directly on the ceiling tiles unless the ceiling tile is specifically designed for mounting cameras. xi) The Contractor is responsible for the initial configuration of all cameras to include, but not limited to, IP Address scheme, Pan/Tilt/Zoom (PTZ), and recording schedule rates per the needs of the County. xii) The Contractor shall ensure ceiling tiles are replaced properly when installation involves any ceiling tiles. xiii) All equipment manuals, software license(s), and warranty information shall be provided to the Division Representative or designee upon installation. a) Testing: The Contractor shall thoroughly test all cables and connectors after installation and certify that all pairs were found to be 100% reliable end -to -end (patch panel to patch panel — patch panel to jack). i) The Contractor shall not use bad pairs, punch downs, or terminations. These shall be corrected and replaced at no additional cost to the County. ii) The Contractor shall perform optical loss measurements and optical time -domain reflectometer tests. iii) Upon request by the Division Representative or designee, the Contractor shall provide documentation, both hard copy and electronic, of all tests, cable runs, patch panels, and jacks. 5) EQUIPMENT, PARTS, & SUBCONTRACTING i) Any Video Management device to be purchased shall be approved by the Facilities Division Representative or designee. Video Management devices are listed here, but not limited to: (1) Cameras (2) Camera Power Supplies (3) Camera Mounts (4) Surge Protectors (5) Media Converters (6) Media Converter Rack Mounts (7) FSFP Transceivers used in Media Converters (8) POE Injectors (9) Fiber terminations such as SC or LC (10) Video Recorders (11) Encoders (12) Decoders (13) Servers ii) Hourly labor rates shall be inclusive of all overhead, insurance, profit, travel, and use of company owned equipment (excluding rental equipment). The Contractor may only charge hourly rates for hours worked at the job site. A material use breakdown sheet shall be provided and copies of receipts for any material items exceeding $500 shall be provided with the invoice. Copies of the subcontractor invoice and/or equipment rental receipt shall be provided with the invoice. iii) Subcontractor use shall require prior Division Representative or designee approval. iv) Material markup and equipment rental markup shall not exceed 10%. v) Subcontractor markup shall not exceed 15% vi) No markup shall be allowed on ancillary charges, freight/shipping, and permits. vii) All equipment and parts provided and installed by the Contractor under the contract shall be new and free of defects. Original equipment manufacturer (OEM), or County approved alternate. The County reserves the right to supply parts and or equipment for selected projects and repairs. At a minimum, replacement parts and/or maintenance materials shall be based on the manufacturer's recommendations. viii) The County reserves the right to request parts for in-house service, repairs, or equipment, as needed by the Division. ix) The Contractor shall, under no circumstances, remove any equipment containing a County asset sticker. The Contractor shall request that, when replacing equipment, the asset sticker be removed by an appropriate Division Representative or designee authorized to adjust equipment inventory records. x) Additions and Deletions of Equipment/Services: The County retains the right to add or delete any facilities, equipment or services provided under the resultant contract as described herein, upon written notification by Page 4 of 6 a Exhibit A — Scope of Services 6-Ar, ) Packet Pg. 1196 1 6.F.2.e Request for Proposal (RFP) #23-8126 "Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services" the Division Representative or designee to the Contractor, and in accordance with the terms of the agreement. 6) TRAINING The Contractor shall provide on -site training on equipment following the guidelines established by the manufacturer when requested by the Division Representative or designee. 7) SAFETY a) Barrier and Lights — During the progress of the work, the Contractor shall place and maintain, at all times, such barriers and lights that will effectively prevent accidents and keep personnel from entering the work area. b) Maintenance of Traffic (MOT) — When staging areas are close to the street or in the traffic areas, MOT shall be prepared and conform to the latest edition of the Florida Department of Transportation (FDOT) Design Standards, 600 series, and The Manual on Uniform Traffic Control Devices (MUTCD). The Contractor is authorized to subcontract MOT. It is required that either the Contractor or the subcontractor have current FDOT approved MOT or Temporary Traffic Control, Intermediate Level, Certification per FDOT, Design Standards, 600 series indexes. The Contractor or subcontractor shall have current FDOT-approved certification in their name. c) Identification - All Contractor personnel will have on their shirts the Contractor's business name and County issued access badge. d) Behavior and language by all Contractor employees shall be appropriate and will be enforced while working on County property. Contractor employees shall be prohibited from disturbing items in County offices and smoking in any County facility. e) Site access will be limited to required company vehicles and delivery vehicles only. Any parking at any of the County buildings or facilities is to be coordinated, in advance of starting work, with the County designee. Contractor parking shall not interfere with County personnel or public parking or pedestrian traffic. Violators will be towed at owner's expense. f) Personal Protective Equipment (PPE) — All personnel shall use proper PPE while work is being performed and must follow all applicable local, state, and federal requirements. g) Safety Issue Response - The County reserves the right to stop work for any safety concerns observed by any County employee. h) Housekeeping — The Contractor shall ensure conditions on the work site always reflect good housekeeping and safety practices. The Contractor shall be responsible for all trash and debris disposal from the work site. 8) PERMITTING a) The Contractor shall be responsible for permit submissions unless otherwise instructed by the County. Payment for all such permits issued by the County shall be processed internally by the County. All non -County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. Permit fees will be reimbursed at cost, no mark-up shall be allowed. Supporting documentation showing the fee paid must be included with the Contractor's invoice. 9) SECURITY a) The Contractor shall comply with the Department's security guidelines on facility security policies, this may include additional policies and procedures for work to be performed at the Collier County Sherriff's Office. Violations of these rules could, at a minimum, result in termination of the Contract. Fingerprinting and Background Checks: The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. Page 5 of 6 a Exhibit A — Scope of Services Cqp Packet Pg. 1197 1 6.F.2.e Request for Proposal (RFP) #23-8126 "Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services" All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL- FMOPS@colliercountyfl.gov) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Collier County Sheriffs Office (CCSO) requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the Contractor is responsible for all costs. All CCTV recordings are considered County property. At no time shall the Contractor download to any media storage device or transmit any stored media to non -County computers, servers, or any other non -County devices. Any viewing of live or recorded video to any personnel other than Contractor and authorized County personnel is prohibited. Any dissemination of recorded video by the Contractor is prohibited. Discussion of viewed material must be with authorized County personnel only. The Contractor will not make copies of or disclose, publish, or disseminate Confidential Information to any third party or entity. "Confidential Information" shall mean any information or documents, whether electronic or hard copy, which pertain to the CCTV System, that are exempt from disclosure under F.S. 119.071(3), including specifically the location of security cameras and any security system plan, as defined in the Statute. Contractor will not use the Confidential Information for any purpose other than providing services. Contractor will take reasonable precautions to prevent any unauthorized use, disclosure, publication, or dissemination of Confidential Information. Contractor may be required to execute a non -disclosure agreement memorializing this understanding. Page 6 of 6 a Exhibit A — Scope of Services (CAO) FP acket Pg. 1198 1 6.F.2.e Exhibit B Fee Schedule ❑■ following this page (pages through 1 ❑ this exhibit is not applicable Page 17 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1199 1 6.F.2.e Request for Proposal (RFP) #23-8126 "Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services" EXHIBIT B FEESCHEDULE DIAMOND SECURITY & SOUND, LLC Item # Vendor Positions Unit of Measure Unit Price 1 Project Manager/Site Supervisor Per Hour $140.00 2 System Engineer Per Hour $130.00 3 System Technician/Lead System Specialist Per Hour $120.00 4 Secondary Technician Per Hour $95.00 Prices/Rates shall remain for the initial term of this Agreement. Page 1 of 1 EA( Q Exhibit B Fee Schedule Packet Pg. 1200 1 6.F.2.e Other Exhibit/Attachment Description: ❑ following this page (pages through ❑■ this exhibit is not applicable Page 18 of 18 General Service Agreement [2023_ver.2] Packet Pg. 1201 I 16.F.2.f I ACCOR E CERTIFICATE OF LIABILITY INSURANCE I DATE IN THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THI: CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE! BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZE[ REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement oI this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Hylant - Cleveland PHONE FAX 6000 Freedom Sq Dr, Ste 400 AIC No Ext : 216-447-1050 A/C No): 216-447-4088 Independence OH 44131 ADDRESS: Cleveland-office@hylant.com License* 23894 INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Philadelphia Indemnity Ins Co 18058 INSURED Technology Install Partners 13701 Enterprise Ave. Cleveland OH 44135 INSURER B : Everest National Insurance Co 10120 INsuRERc: State National Insurance Co 12831 INSURER D : INSURER E: COVERAGES CERTIFICATE NUMBER: 1416567577 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO[ INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THI; CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERM EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DDIYYYY POLICY EXP MM/DDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y PHPK2559890 6/1/2023 6/1/2024 EACH OCCURRENCE $1,000,000 CLAIMS -MADE � OCCUR TED PREMISES (Ea oDAMAGE TO ccurrence) $ 1,000,000 MED EXP (Any one person) $ 20,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY jE LOC X PRODUCTS - COMP/OP AGG $ 2,000,000 OH Stop Gap $$1M/$1M/$1M OTHER: A AUTOMOBILE LIABILITY PHPK2559890 6/1/2023 6/1/2024 COMBINED SINGLE LIMIT Ea accident $ 1,000,000 X BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ X PROPERTY DAMAGE Per accident $ HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY A X UMBRELLA LIAB X OCCUR PHUB865965 6/1/2023 6/1/2024 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 EXCESS LIAB CLAIMS -MADE DED X RETENTION $ 1 nnnn $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N 5300004992231 6/1/2023 6/1/2024 X PER OTH- STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? ❑ N/A E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 A Professional Errors and Omission PHPK2559890 6/1/2023 6/1/2024 Limit: 1,000,000 A C Equipment Cyber PHPK2559890 EHJ-ADLO1671515 6/1/2023 6/1/2023 6/1/2024 6/1/2024 Leased/Rented Ea. Claim/Aggregate 150,000 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: CLOSED CIRCUIT TELEVISION SYSTEMS (CCTV) MAINTENANCE, REPAIR, AND INSTALLATION SERVICES and for any and all work performed on the behalf of Collier County. Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government, OR, Collier County are included as Additional Insureds on a primary and non-contributory basis when required by written contact in respect to the General Liability and Auto Liability policies. 30-Day notice of Cancellation on the General Liability policy. CERTIFICATE HOLDER Collier County Board of County Commissioners 3295 Tamiami Trail East Naples FL 34112 CANCELLATION T- oo SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORI N THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED II ACCORDANCE WITH THE POLICY PROVISIONS. to E AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Packet Pg. 1202 16.F.2.f / 1 AFRO AGENCY AGENCY CUSTOMER ID: TECHINS-01 LOC #: 1 ADDITIONAL REMARKS SCHEDULE iylant - Cleveland POLICY NUMBER ME PAGE 1 CARRIER NAIC CODE >EE PAGE 1 SEE P 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance Named Insureds AOB Security LLC DBA Technology Install Partners, LLC AOB Security LLC dba Security Designs TIN Security LLC dba Alarm Link Life Safety Systems Rika Group Corporation dba PC Surveillance NMB Group LLC Diamond Security & Sound, LLC NAMED INSURED Technology Install Partners LLC 13701 Enterprise Ave Cleveland, OH 44135 EFFECTIVE DATE: Page 1 of r �L ci d Cn O E _I Q♦♦ V to N T- M N C 0 E t V 2 Q ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg. 1203 lierM ND SECURITY & SOUND CONNECT-CONTROL•PROTECT 7/7/23 Diamond Security & Sound 13790 Treeline Ave South, Suite 1 Fort Myers, Florida 33913 Subject: Proposal for Video Surveillance Maintenance, Repair, and Installation Services Solicitation 23-8126 I am writing to you on behalf of Diamond Security & Sound, LLC to submit our proposal for providing comprehensive Video Surveillance maintenance, repair, and installation services to Collier County. As an authorized officer of Diamond Security & Sound, it is with great pleasure that I present our underlying philosophy and commitment to excellence in meeting your security needs. At Diamond Security & Sound, we firmly believe in delivering exceptional security solutions that go beyond expectations. We understand that the safety and security of your premises are of utmost importance to you and your stakeholders. As a leading provider of video surveillance services, we have built a strong reputation for our expertise, reliability, and dedication to customer satisfaction. Our philosophy is rooted in three core principles: Expertise: With a team of highly skilled professionals and technicians, we have extensive knowledge and experience in the field of video surveillance systems. We stay up to date with the latest industry advancements to ensure that we can deliver cutting -edge solutions tailored to your specific requirements. Reliability: We understand the critical nature of video surveillance systems for maintaining the security and integrity of your premises. Our commitment to reliability means that we are available around the clock to address any concerns or issues that may arise. We provide prompt response times, efficient repairs, and thorough maintenance to keep your systems operating at peak performance. Customer Satisfaction: Our ultimate goal is to exceed your expectations and provide you with the highest level of customer satisfaction. We approach every project with a personalized touch, working closely with you to understand your unique needs and preferences. Our dedicated team will be accessible and responsive throughout the entire engagement, ensuring that we deliver solutions that align with your vision. In support of this proposal, I would like to introduce Ryan Temple and Rob Smith as our authorized contact persons who will serve as your primary points of contact. They possess in-depth knowledge of lierM ND SECURITY & SOUND CONNECT-CONTROL•PROTECT our services and will be readily available to answer any questions, address concerns, and provide regular updates on the progress of your project. Along with this cover letter, please find our signed proposal. Furthermore, we would like to provide our vendor certification stating that we fully accept any awards resulting from this Request for Proposal (RFP). We are committed to honoring the terms and conditions outlined in the RFP and delivering the highest quality of service. Thank you for considering Diamond Security & Sound for your video surveillance needs. We are confident that our expertise, reliability, and dedication to customer satisfaction will make us the ideal partner for your organization. We look forward to the opportunity to discuss our proposal in further detail and address any questions you may have. Please do not hesitate to reach out to us at 239-768-1799 or ryan@dssay.com. We are excited about the prospect of working with you and ensuring the safety and security of your premises. Sincerel 7Z Ryan Temple CEO Diamond Security & Sound Ile,-MOND SECURITY & SOUND CONNECT• CONTROL• PROTECT From consulting, design, "parts & smarts", installation, maintenance and repair, Diamond Security and Sound provides turnkey technology security solutions including video surveillance, access control, nurse call, intrusion alarm and beyond to businesses and government entities of all sizes. We provide the most advanced and cost-effective Life Safety, Security, and Technology Solutions on the market. Our systems help reduce theft, increase safety, decrease liability, help with quality control and provide a high Return on Investment. Diamond Security & Sound offers a wide array of products and services for both residential & commercial projects. We specialize in providing complete integrated solutions for security, automation and audio / video, that will meet any budget. Founded in 2001, Diamond Security & Sound specialized in Video Surveillance. Today we continue to add services to meet our customers' needs including Fire Alarm, Access Control, Nurse Call, Structured Cabling, Intercoms, Intrusion, Monitoring and much more. With offices in Florida, Indiana, Michigan and Ohio we are your one stop shop low voltage safety, security choice! FLORIDA 13790 Treeline Ave South, Suite 1, Fort Myers, FL 33913 INDIANA 1761 North Sherman Drive, Indianapolis, IN 46218 MICHIGAN 24083 Research Dr., Farmington Hills, MI 48335 OHIO 13701 Enterprise Avenue, Cleveland, OH 44135 FIRE &ALARM CABLING 1 NURSE/EMERGENCY ACCESS INTRUSION VIDEO CALL CONTROL MONITORING SURVEILLANCE SPECIALIZING IN: • Video Surveillance/CCTV • Access Control • Nurse Call • BDA/ERRS (Radio Systems) • Commercial Fire Alarm • Intrusion Alarm Systems • Intercom Systems • Cellular Booster Systems CERTIFICATIONS • Contro14 • Nicet Level 4 Fire • Milestone Certified Partner • Gunnebo Turnstiles Certified • Avigilon Partner • Exacq • Honeywell ProWatch Dealer • Honeywell Fire Systems • DMP Fire & Security • S2 Certified Partner • Lencore Soundmasking • Axis Certified Partner • Gallagher Access Control • Wilson Cellular Booster Systems • Openpath Access Control CUSTOMERS • Home Automation • Emergency Communications • Wireless • Consulting • Design Services • Maintenance Plans . Warranty Service . In -House CAD Design POINTS OF CONTACT Robert Smith: Director of Operations Ryan Temple: CEO Cinthya Aparicio: Office Administrator info@dssay.com (239)768-1799 LICENSE NUMBER: EF20001861 EIN:87-3980856 Primary NAICS: 561621 Additional NAICS: 334290, 541690, 334511, 517110, 517210, 812930, 335314, 237130,423610,541330,623312, 623311, 623220, 622110, 622210, 623990, 624110, 624120, 624190, 624221, 624229, 624310 • DeAngelis Diamond • Florida Southwestern State College • Lee County • City of Marco Island • City of Sanibel • Charlotte County • Naples Botanical Garden • Seagate Construction • Build LLC • VA Hospitals • U.S. Coast Guard • U.S. Department of Homeland Security lierM ND SECURITY & SOUND CONNECT-CONTROL•PROTECT 7/7/23 Diamond Security & Sound 13790 Treeline Ave South, Suite 1 Fort Myers, Florida 33913 Subject: Business Plan for Video Surveillance Maintenance, Repair, and Installation Services To whom it may concern at Collier County, We appreciate the opportunity to submit our comprehensive business plan outlining the approach and strategies of Diamond Security & Sound for providing preventative maintenance, routine service, urgent services, training, consulting, and installation of new equipment to Collier County. We have carefully considered the requirements and challenges associated with this project and have developed a detailed plan to meet and exceed your expectations. Detailed Plan of Approach: Our plan of approach consists of major tasks and sub -tasks that cover the entire spectrum of video surveillance services. The following outlines our methodology: a) Preventative Maintenance: • Conduct regular inspections to identify potential issues. • Perform system diagnostics to ensure optimal performance. • Clean and calibrate cameras and equipment. • Test and upgrade software and firmware as needed. • Provide detailed maintenance reports. b) Routine Service: • Address service requests promptly and efficiently. • Troubleshoot and resolve technical issues. • Replace faulty components and conduct necessary repairs. • Conduct system testing and verification. • Document service activities and provide comprehensive reports. c) Urgent Services: • Establish an emergency response protocol for critical incidents. • Provide 24/7 on -call support for immediate assistance. • Deploy rapid response teams to address urgent security concerns. • Ensure minimal downtime and quick resolution of issues. • Maintain communication and collaboration with relevant stakeholders. lierM ND SECURITY 6 SOUND CONNECT - CONTROL • PROTECT d) Training and Consulting: • Conduct comprehensive training sessions for County staff on system operation. • Offer consulting services to optimize system performance and functionality. • Provide guidance on security best practices and compliance. • Deliver customized training and consulting based on specific needs. e) Installation of New Equipment: • Conduct thorough site assessments to determine optimal camera placements. • Develop detailed installation plans and schedules. • Install cameras, wiring, and related equipment with precision. • Configure systems for seamless integration and functionality. • Perform comprehensive testing and provide training on new equipment. Project Prioritization: When multiple requests are received simultaneously, Diamond Security & Sound utilizes a systematic approach to prioritize projects based on the following factors: • Urgency and criticality of the request. • Impact on security and safety. • Compliance with regulatory requirements. • Resource availability and allocation. • Time sensitivity and project deadlines. • Alignment with County's strategic objectives Our project management team ensures that clear priorities are set, and communication channels are established to address any concerns promptly and efficiently. Managing Project Workloads: In cases where demand exceeds current staffing levels, Diamond Security & Sound employs the following strategies: • Efficient resource allocation based on project priorities. • Collaboration with trusted partners and subcontractors. • Project scheduling and coordination to optimize productivity. • Ongoing evaluation and adjustment of workloads. • Recruitment and training of additional staff when necessary. ND SECURITY 6 SOUND CONNECT-CONTROL•PROTECT Fulfillment of Requests Exceeding Technical Expertise: Should a request exceed the technical expertise of our existing staff, Diamond Security & Sound follows these steps to ensure successful fulfillment: • Evaluate the project requirements and complexity. • Conduct a thorough skills assessment of the existing staff. • Engage external experts or consultants with the necessary expertise. • Facilitate knowledge transfer and cross -training within the team. • Continuously invest in professional development and certification programs. Staying Current with Technology: Diamond Security and Sound understands the importance of staying abreast of the constantly evolving technology landscape. Sincerely, Ryan Temple CEO Diamond Security & Sound lit." I&MOND SECURITY & SOUND CONNECT -CONTROL -PROTECT COST OF SERVICES TO THE COUNTY Item # Vendor Positions Unit of Measure Unit Price Multiplier Total Price 1 Project Mana er(4HRMIN) Per hour $175.00 4 $700.00 2 System Engineer (a HR MIN) Per hour $165.00 6 $990.00 3 Site Supervisor (4HRMIN) Per hour $155.00 12 $1,860.00 4 Lead System Specialist (a HR MEN) Per hour $145.00 8 $1,160.00 5 System Technician (4HRMIN) Per hour $135.00 24 $3,240.00 TOTAL COST $7,950.00 Sincerely, i Ryan Temple CEO Diamond Security & Sound lterM ND SECURITY & SOUND CONNECT - CONTROL • PROTECT Qualifications, Experience, and Capacity of Diamond Security & Sound Thank you for the opportunity to showcase the qualifications, experience, and capacity of Diamond Security & Sound in providing the required video surveillance services to Collier County. We understand the importance of demonstrating our expertise and capabilities to ensure confidence in our ability to deliver exceptional results. Please find below the requested information Number of Full -Time Staff Members: Diamond Security & Sound currently employs 19 full-time staff members dedicated to delivering video surveillance services. Our team comprises experienced professionals with diverse backgrounds and specialized skills to handle various aspects of the project. Company Qualifications and Experience: Diamond Security & Sound has a strong track record in producing high -quality deliverables and meeting client expectations. Our qualifications include: Financial Strength: Diamond Security & Sound has been in business since 2001 founded by Ron Olssen (who is still employed with Diamond today), in 2022 it was acquired by our team which includes locations in Indianapolis, Indiana, Farmington Hills, Michigan, and our Headquarters in Cleveland, Ohio. We service all of these states and work throughout other states servicing our customers with a national presence. Abilities and Capacity: We have the necessary resources, infrastructure, and equipment to undertake projects of this nature efficiently. Our local location along with our other branches have been providing Video Surveillance Solutions and Services to Cities and Municipalities and understand the needs of customers like yourself. Skill and Experience: With over 20 years of experience in providing video surveillance services, we have successfully completed numerous projects that align with the size, scope, and complexity of this solicitation. lterM ND SECURITY & SOUND CONNECT-CONTROL•PROTECT Team Member Qualifications and Certifications: Our team members possess the necessary qualifications, certifications, and licenses to deliver the required services. Key certifications and licenses include, but are not limited to: • CCTV Certified Professional- Mike Schmacker, Mark Maassen, Mike Cheney, Matt Gery • CompTIA A+ • CompTIA Network+ • NICET VSST Level IIII- Dan Nardontonia • Nicet VSST Level III- Mark Maassen • Pelco Endura / VideoXpert- Mark Maassen, Ed Schafer We have attached brief resumes of all proposed project team members who will be involved in the management of the total package of services, as well as the delivery of specific services. These resumes provide detailed information about their qualifications, certifications, and relevant experience. Sub -Contractors: We don't intend on using Subcontractors on this project, but depending on the size, scope, and timeline of an individual project, we may use a subcontractor. If that is the case, we will be transparent with the County. Completed Reference Forms: As requested, we have provided 3 completed reference forms from clients during the last 5 years. These projects are of a similar nature to this solicitation and showcase our experience in delivering successful outcomes. Please find the completed reference forms attached, along with additional project details on the provided Form 5. We believe that our qualifications, experience, and capacity make Diamond Security & Sound a strong contender for this project. Our team is committed to delivering excellence and ensuring the success of every undertaking. Should you require any further information or have any additional queries, please do not hesitate to contact us. We look forward to the opportunity to contribute our expertise to Collier County and deliver outstanding video surveillance services. Sincerely, Ryan Temple CEO Diamond Security & Sound Co Yer Covtnty Procurement Services Division Form 5 Reference Questionnaire (USE ONE FORM FOR EACH REQUIRED REFERENCE) Solicitation: 23-8126 Reference Questionnaire for: City of Marco Island (Name of Company Requesting Reference Information) Diamond Security & Sound (Name of Individuals Requesting Reference Information) Name: Norman Gentry Company: BUILD LLC (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email: normg@build-gh.com FAX: Telephone: 239-594-9984 Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0." Project Description: Multiple Projects Project Budget: $1 00,000 for low voltage Completion Date: 1/2019 and some still in progress Project Number of Days: 200 Item Criteria Score must be completed) 1 Ability to manage the project costs (minimize change orders to scope). 10 2 Ability to maintain project schedule (complete on -time or early). 10 3 Quality of work. 10 4 Quality of consultative advice provided on the project. 10 5 Professionalism and ability to manage personnel. 10 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 10 7 Ability to verbally communicate and document information clearly and succinctly. 10 8 Abiltity to manage risks and unexpected project circumstances. 10 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future (customer satisfaction). 10 TOTAL SCORE OF ALL ITEMS 100 Co Yer COUVIty Procurement Services Division Form 5 Reference Questionnaire (USE ONE FORM FOR EACH REQUIRED REFERENCE) Solicitation: 23-8126 Reference Questionnaire for: City of Marco Island (Name of Company Requesting Reference Information) Diamond Security & Sound (Name of Individuals Requesting Reference Information) Name: Lazaro Pomier Company: City of Marco Island (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email:lpomier@cityofmarcoisland.com FAX: Telephone: 239-276-5789 Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0." Project Description: Installation of a building access control system Project Budget: $36,166 Completion Date: 3/24/2023 Project Number of Days: 71 Item Criteria Score must be completed) 1 Ability to manage the project costs (minimize change orders to scope). 10 2 Ability to maintain project schedule (complete on -time or early). 10 3 Quality of work. 10 4 Quality of consultative advice provided on the project. 10 5 Professionalism and ability to manage personnel. 10 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 10 7 Ability to verbally communicate and document information clearly and succinctly. 10 8 Abiltity to manage risks and unexpected project circumstances. 10 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future (customer satisfaction). 10 TOTAL SCORE OF ALL ITEMS 100 Co Yer C01414ty Procurement Services Division Form 5 Reference Questionnaire (USE ONE FORM FOR EACH REQUIRED REFERENCE) Solicitation: 23-8126 Reference Questionnaire for: City of Marco Island (Name of Company Requesting Reference Information) Diamond Security & Sound (Name of Individuals Requesting Reference Information) Name: Bob Radunz Company: Quarry Golf Club, Inc. (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email: bradunz@qglnaples.com FAX: Telephone: (239) 304-0561 Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0." Clubhouse & Practice Area Renovation Project Description: Project Budget: $60 , 000 Completion Date: 12/31 /2022 Project Number of Days: 3 phases over approx. 18 months Item Criteria Score must be completed) 1 Ability to manage the project costs (minimize change orders to scope). 10 2 Ability to maintain project schedule (complete on -time or early). 10 3 Quality of work. 10 4 Quality of consultative advice provided on the project. 10 5 Professionalism and ability to manage personnel. 10 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) O 7 Ability to verbally communicate and document information clearly and succinctly. 10 8 Abiltity to manage risks and unexpected project circumstances. 10 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future (customer satisfaction). 10 TOTAL SCORE OF ALL ITEMS 100 lierM ND SECURITY & SOUND CONNECT-CONTROL•PROTECT Local Vendor Preference for Diamond Security & Sound Dear Collier County, We would like to bring to your attention that Diamond Security & Sound qualifies as a local vendor as per the criteria specified in the solicitation. We meet the requirements outlined for local businesses and are proud to have a current Business Tax Receipt issued by Lee County prior to the submission of this proposal. Our business operates from a permanent physical address within the limits of Lee County, in an area zoned for conducting our specific services. We have a dedicated staff that operates from our local premises and performs all business activities in compliance with local regulations. As a local vendor, we deeply understand the importance of supporting the local economy and contributing to the growth and development of Collier County. By choosing Diamond Security & Sound, you will not only benefit from our expertise and exceptional service but also contribute to the prosperity of the local community. We are committed to delivering outstanding video surveillance services to Collier County while adhering to all local laws and regulations. Our proximity to the area enables us to respond promptly to any requirements or emergencies that may arise, ensuring a seamless and efficient collaboration. Over 60% of our work is based in Collier County We appreciate the County's commitment to supporting local businesses and look forward to the opportunity to contribute to the success of this project. If there are any additional documents or information required to confirm our local vendor status, please let us know, and we will promptly provide the necessary documentation. Thank you for considering Diamond Security & Sound as a local vendor for this project. We are excited about the potential partnership and the opportunity to make a positive impact on the local community. Sincerel Ryan Tem e CEO Diamond Security & Sound r , TEMPLE number:10022392202945 If there is a change in one of the following, refer to the instructions on the back of this receipt. - Business name Ownership Physical location Business closed This is not a bill. Detach the bottom portion and display in a public location. I hope you have a successful year. Sincerely, Lee County Tax Collector .Account Number: 1002239 Receipt Number: 2202945 Location: 13790 TREELIKE AVE S UNIT 1 FT MYERS, FL 3 3 913 DIAMOND SECURITY &SOUND LLC DIAMOND SECURITY &SOUND LLC RYAN TEMPLE 1.3790 TREELINE AVE S UNIT 1 FT MYERS, FL 3 3 913 Account Ezpires: September 30, 2023 May engage in the business of: ALARM SYSTEMS CONTRACTOR I INCLUDING FIRE THIS LOCAL BUSINESS TAX RECEIPT IS NON REGULATORY Payment Information: PAID Y01-00-00300906 07/14/2022 $ 50.00 / A� " CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYYY) 6/30/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Hylant - Cleveland 6000 Freedom Sq Dr, Ste 400 Independence OH 44131 CONTACT NAME: PHONE FAX AIC No Ext : 216-447-1050 A/C No): 216-447-4088 ADDRESS: Cleveland-office@hylant.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Philadelphia Indemnity Ins Co 18058 License* 23894 INSURED Technology Install Partners 13701 Enterprise Ave. INSURER B : Everest National Insurance Co 10120 INsuRERc: State National Insurance Co 12831 INSURER D : Cleveland OH 44135 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER:957919795 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DDIYYYY POLICY EXP MM/DDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y PHPK2559890 6/1/2023 6/1/2024 EACH OCCURRENCE $1,000,000 CLAIMS -MADE � OCCUR TED PREMISES (Ea oDAMAGE TO ccurrence) $ 1,000,000 MED EXP (Any one person) $ 20,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY jE LOC X PRODUCTS - COMP/OP AGG $ 2,000,000 OH Stop Gap $$1M/$1M/$1M OTHER: A AUTOMOBILE LIABILITY PHPK2559890 6/1/2023 6/1/2024 COMBINED SINGLE LIMIT Ea accident $ 1,000,000 X BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ X PROPERTY DAMAGE Per accident $ HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY A X UMBRELLA LIAB X OCCUR PHUB865965 6/1/2023 6/1/2024 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 EXCESS LIAB CLAIMS -MADE DED X RETENTION $ 1 nnnn $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N 5300004992231 6/1/2023 6/1/2024 X PER OTH- STATUTE I I ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? ❑ N/A E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 A Professional Errors and Omission PHPK2559890 6/1/2023 6/1/2024 Limit: 1,000,000 A C Equipment Cyber PHPK2559890 EHJ-ADLO1671515 6/1/2023 6/1/2023 6/1/2024 6/1/2024 Leased/Rented Ea. Claim/Aggregate 150,000 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: CLOSED CIRCUIT TELEVISION SYSTEMS (CCTV) MAINTENANCE, REPAIR, AND INSTALLATION SERVICES and for any and all work performed on the behalf of Collier County. Collier County is included as Additional Insured on a primary and non-contributory basis when required by written contact in respect to the General Liability policy. 30-Day notice of Cancellation on the General Liability policy. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Collier County Board of County Commissioners 3295 Tamiami Trail East AUTHORIZED REPRESENTATIVE Naples FL 34112 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: TECHINS-01 LOC #: 1 HOLTOLI AFRO ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY H lant -Cleveland Y NAMED INSURED Technology Install Partners LLC 13701 Enterprise Ave Cleveland, OH 44135 POLICY NUMBER EE PAGE 1 CARRIER NAIC CODE EE PAGE 1 SEE P 1 EFFECTIVE DATE: SEE PAGE 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance Named Insureds AOB Security LLC DBA Technology Install Partners, LLC AOB Security LLC dba Security Designs TIN Security LLC dba Alarm Link Life Safety Systems Rika Group Corporation dba PC Surveillance NMB Group LLC Diamond Security & Sound, LLC ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD POLICY NUMBER: PHPK2559890 COMMERCIAL GENERAL LIABILITY CG20100413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Locations Of Covered Operations Blanket when required by written contract Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 2 C. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. Page 2 of 2 © Insurance Services Office, Inc., 2012 CG 20 10 04 13 PI-GL-005 (07/12) POLICY NUMBER: PHPK2559890 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY INSURANCE This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Effective Date: 06/01/2023 Name of Person or Organization (Additional Insured): Blanket when required by written contract SECTION II — WHO IS AN INSURED is amended to include as an additional insured the person(s) or organization(s) shown in the endorsement Schedule, but only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" arising out of or relating to your negligence in the performance of "your work" for such person(s) or organization(s) that occurs on or after the effective date shown in the endorsement Schedule. This insurance is primary to and non-contributory with any other insurance maintained by the person or organization (Additional Insured), except for loss resulting from the sole negligence of that person or organization. This condition applies even if other valid and collectible insurance is available to the Additional Insured for a loss or "occurrence" we cover for this Additional Insured. The Additional Insured's limits of insurance do not increase our limits of insurance, as described in SECTION III — LIMITS OF INSURANCE. All other terms, conditions, and exclusions under the policy are applicable to this endorsement and remain unchanged. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission. POLICY NUMBER: PHPK2559890 EFFECTIVE: 6/1/2023 TO 6/1/2024 PI-MANU-1 (09/06) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY PI-CANXAICH-002 (05/11) Cancellation Notice to Scheduled AI or CH CANCELLATION NOTICE TO SCHEDULED ADDITIONAL INSURED OR CERTIFICATE HOLDER This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PROFESSIONAL LIABILITY COVERAGE PART COMMERCIAL CRIME COVERAGE PART COMMERCIAL INLAND MARINE COVERAGE PART COMMERCIAL PROPERTY COVERAGE PART COMMERCIAL AUTOMOBILE COVERAGE PART SCHEDULE OF ADDITIONAL INSUREDS OR CERTIFICATE HOLDERS AI or CH CH & AI Additional Insured or Certificate Holder Any person or organization with whom you have agreed to provide 30 days prior written notice of cancellation as provided by your insurance broker of such person or organization and that list is provided to us prior to any such cancellation Address Various The following is added to A. CANCELLATION of the Common Policy Conditions of the above applicable coverage part: A. In the event we cancel the policy in accordance with the policy's terms and conditions, we will endeavor to mail written notice of cancellation to Additional Insureds or Certificate Holders, shown in the above SCHEDULE within the time frame listed below. However, failure to mail such notice shall impose no obligation of any kind upon us, our agents or representatives. 1. 30 days before the effective date of cancellation if we cancel for any reason other than for non - payment of premium. As respects Additional Insureds, the above cancellation provision applies only when the Additional Insured shown in the above SCHEDULE is added to the All other terms and conditions of this Policy remain unchanged. Page 1 of 2 PI-MANU-1 (09/06) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY policy by a separate additional insured endorsement as the CANCELLATION NOTICE TO ADDITIONAL INSURED OR CERTIFICATE HOLDER does not provide additional insured coverage. All other terms and conditions of this Policy remain unchanged. Page 2 of 2 Collier County Procurement Services Division Date: July 12, 2023 Email: Patrick.Boyle@colliercountyfl.gov Telephone: (239) 252-8941 Addendum #1 From: Patrick Boyle, Procurement Strategist To: Interested Bidders Subject: Addendum #1 23-8126 Closed Circuit Television Systems (CCTV) Maintenance, Repair, and Installation Services The following clarifications are issued as an addendum: Change 1: The bid due date and Q & A deadlines have been extended as follows: Bid Opening Date/Time: Aily 13, 2023 a4 3-00p,... July 20, 2023 at 3:00 pm est Questions and Answers Deadline: July 17, at 5:00 pm est Change 2: Technical Architectural Compatibility and Supportability (TACS) has been removed from BidSync. Change 3: Words ,tnuc.;f,ttgh are deleted from the Evaluation Criteria No. 3 Business Plan Please see revised solicitation uploaded in BidSync p • Ps'4IAhIII harOrIL{si I --1 1'r'l0.r;,. 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III`, J. 1ij,4 [rel u7.r01110.1 r ' Y Ira a v $,m 'r.lh{rfli s i iC a '• :k1.' 1, IdId. ito'+slsrl'' r �7 rl:s_s�' Lra'is'h'�.� i r-a�� �r•�a� r' �E� a •!9 V rA�a1'h f tp� G I 1 .' nr�t4n IrF'� fM1�hw ai. +:b'V l i}I,rl 111 5 K, r aj1 11 -1lel ,'V'' .'sf'hFlr rI'd url'i Ijd+Yri i� rr V lid ��a e�ol�'�' F �iil'+Is•�dM'{erN% +hr Y 'yf�ji *jre Ir"i -P- im ti r'4 k 7d '• qrL* nr w n I%m rgrwI4L•Iq. 1-161-hifa'IV-, 1...•r.I,ey.I4h: U, P14 is� lr it l^� rII :L'e{^ .II, 1 h... iAul riva Vr h . 1 If you require additional information, please post a question on our Bid Sync (www.bidsync.com) bidding platform under the solicitation for this project. Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. Date (Name of Firm) 0 +-YPI , 1-+ 'd P .'Ifll If • .::+ iv ' r aw'v ai I rr IM r' •II. „ hi't �ua.'�� ,•i� . hT `r•���r��v�r vll' �+yi±�, �ta�v�•r�ll�r'� a i�4 rvR Tprr, � � �'�ti-Xigv�r+ly�+r�v}' ..�1$'��'�I:�� 141.,�y -i - 4 •= .�_` III , � '... ' T ; ... �:�.,� M � r f 12 5 Collier County Solicitation 23-8126 Co ie-r County Procurement Services Division Vendor Check List IMPORTANT: Please review carefully and submit with your Proposal/Bid. All applicable documents shall be submitted electronically through BidSync. Vendor should checkoff each of the following items. Failure to provide the applicable documents may deem you non-responsive/non-responsible. 0 General Bid Instructions has been acknowledged and accepted. 0 Collier County Purchase Order Terms and Conditions have been acknowledged and accepted. 0 Form 1: Vendor Declaration Statement 0 Form 2: Conflict of Interest Certification 0 Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) - http://dos.myflorida.com/sunbiz/ should be attached with your submittal. ❑ Vendor MUST be enrolled in the E-Verify - https://www.e-verify.pov/ at the time of submission of the proposal/bid. II Form 3: Immigration Affidavit Certification MUST be signed and attached with your submittal. II E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal. II Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered. II Form 5: Reference Questionnaire form must be utilized for each requested reference and included with your submittal, if applicable to the solicitation. II Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal. 0 Vendor W-9 Form. 0 Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five (5) days of the County's issuance of a Notice of Recommend Award. 0 The Bid Schedule has been completed and attached with your submittal, applicable to bids. 0 Copies of all requested licenses and/or certifications to complete the requirements of the project. 0 All addenda have been signed and attached. 0 County's IT Technical Architecture Requirements has been acknowledged and accepted, if applicable. 0 Any and all supplemental requirements and terms has been acknowledged and accepted, if applicable. 6/13/2023 9:13 PM p. 21 Collier County Solicitation 23-8126 Co ie-r County Procurement Services Division Form 1: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 Dear Commissioners: The undersigned, as Vendor declares that this response is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Vendor hereby declares the instructions, purchase order terms and conditions, requirements, and specifications/scope of work of this solicitation have been fully examined and accepted. The Vendor agrees, if this solicitation submittal is accepted by Collier County, to accept a Purchase Order as a form of a formal contract or to execute a Collier County formal contract for purposes of establishing a contractual relationship between the Vendor and Collier County, for the performance of all requirements to which this solicitation pertains. The Vendor states that the submitted is based upon the documents listed by the above referenced solicitation. The Vendor agrees to comply with the requirements in accordance with the terms, conditions and specifications denoted herein and according to the pricing submitted as a part of the Vendor's bids. Further, the Vendor agrees that if awarded a contract for these goods and/or services, the Vendor will not be eligible to compete, submit a proposal, be awarded, or perform as a sub -vendor for any future associated work that is a result of this awarded contract. 10 July IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of 2023 in the County of Lee , in the State of Florida Firm's Legal Name. Diamond Security & Sound Address: 13790 Treeline Ave., Suite 1 City, State, zip Code: Fort Myers, FL 33913 Florida Certificate of M22000001146 Authority Document Number 87-3980856 Federal Tax Identification Number *CCR N/A # or CAGE Code *Only if Grant Funded Telephone: (239) 768-1799 Email: rya n @d ssay. co m Signature by: Ryan Temple (Typed and written) C E O Title: 6/13/2023 9:13 PM p. 22 Collier County Solicitation 23-8126 Additional Contact Information Send payments to: Diamond Security & Sound (required if different from Company name used as payee above) Contact name: Accounting Dept. Title: Ryan Temple Address: 13701 Enterprise Ave. City, State, ZIP Cleveland, OH 44135 Telephone: (216) 325-1006 Email: accounting@dssay.com Office servicing Collier Diamond Security & Sound County to place orders (required if different from above) Contact name: Rob Smith Title: Office Manager Address: 13790 Treeline Ave., Suite 1 City, State, ZIP Fort Myers, FL 33913 Telephone: (239) 768-1799 Email: r.smith@dssay.com 6/13/2023 9:13 PM p. 23 Collier County Solicitation 23-8126 CO 7e-r COunty Procurement Services Division Form 2: Conflict of Interest Certification Affidavit The Vendor certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with this solicitation does not pose an organizational conflict as described by one of the three categories below: Biased ground rules — The firm has not set the "ground rules" for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity — The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information —The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor / vendor must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above -mentioned project; and, 2. Indicate if the information produced was obtained as a matter of public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the fine (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Diamond Security & Sound Company Signature Print Name and Title State of Offi 0 County of C UY/i'fk6R The foregoing instrument was acknowledged before me by means of [9 physical presence or ❑online notarization, this °�$ day of � (month), !244613 (year), by A-ILr l % c-mP t E T(name of per acknowledging). / (Sil pfiture of Notary Public) (Y1i �w R�ZY131 A-IJ (Print, Type, or Stamp Commissioned Name of Notary Public) Personally Known OR Produced Identification /J%R' 4- MARIA FABIAN Type of Identification Produced m '-A a Notary Public Y ° State of Ohio i My Comm. Expires ti s ,,_ o� November 8, 2026 6/13/2023 9:13 PM p 24 Collier County Solicitation 23-8126 Co Ter County Procurement Services Division Form 3: Immigration Affidavit Certification This Affidavit is required and should be signed, by an authorized principal of the firm and submitted with formal solicitation submittals. Further, Vendors are required to be enrolled in the E-Verify program Q=s://www.e-verify.gov/), at the time of the submission of the Vendor's proposal/bid. Acceptable evidence of your enrollment consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company which will be produced at the time of the submission of the Vendor's proposal/bid or within five (S) day of the County's Notice of Recommend Award. FAILURE TO EXECUTE THIS AFFIDAVIT CERTIFICATION AND SUBMIT WITH VENDOR'S PROPOSAL/BID MAY DEEM THE VENDOR'S AS NON -RESPONSIVE. Collier County will not intentionally award County contracts to any Vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ("INA"). Collier County may consider the employment by any Vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s), that it is aware of and in compliance with the requirements set forth in Florida Statutes §448.095, and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's proposal/bid. State of ©i-h 0 County of C U The foregoing instrument was acknowledged before of _ _ _Aj) �=y (month), (year), by _ Pers=KnownOR Produced Identification Type of Identification Produced Amor�o 51f(u(Z_n 4- SOS iL2_ Company N Signature C C- 112 Print Name and Title means of [B'physical presence or 0 online notarization, this rA day on _ wi />Ie (name of nerson,aeknowledeine). of Notary Public) 0 1► -9k r-)- EM&MA (Print, Type, or Stamp Commissioned Name of Notary Public) Qf� 9.� MARIA FABIAN IL -_ m Notary Public ° State of Ohio `r oti o My Comm. Expires November 8, 2026 6/13/2023 9:13 PM p. 25 Collier County Solicitation 23-8126 Co ie-r County Procurement Services Division Form 4: Vendor Submittal — Local Vendor Preference Certification (Check Appropriate Boxes Below) State of Florida (Select County if Vendor is described as a Local Business) ❑ Collier County ❑■ Lee County Vendor affirms that it is a local business as defined by the Procurement Ordinance of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section Fifteen of the Collier County Procurement Ordinance: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non -permanent structure such as a construction trailer, storage shed, or other non -permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Vendor must complete the following information: Year Business Established in ❑Collier County or Al Lee County: 2021 Number of Employees (Including Owner(s) or Corporate Officers): 19 Number of Employees Living in ❑ Collier County or ❑■ Lee (Including Owner(s) or Corporate Officers): 17 If requested by the County, Vendor will be required to provide documentation substantiating the information given in this certification. Failure to do so will result in vendor's submission being deemed not applicable. and Date Certification: Under penalties ofperjury, I certify that the information shown on this form is correct to my knowledge. Company Name: Diamond Security & Sound Date: July 10, 2023 Address in Collier or Lee County: 13790 Treeline Ave., Suite 1, Fort Myers, FL 33913 Signature: Title: CEO 6/13/2023 9:13 PM p. 26 10/17/23, 8:55 AM Detail by Entity Name DIVISION OF CORPORATIONS �l rr f?rlf�rl✓� f ru► ujfir[s►i 3fut� of Ilur�!lre Ls�Gs'ily Department of State / Division of Corporations / Search Records / Search by Entity Name / Detail by Entity Name Foreign Limited Liability Company DIAMOND SECURITY & SOUND, LLC Filing Information Document Number M22000001146 FEI/EIN Number 87-3980856 Date Filed 01/21/2022 State OH Status ACTIVE Last Event REINSTATEMENT Event Date Filed 10/06/2023 Principal Address 13701 ENTERPRISE AVENUE CLEVELAND, OH 44135 Mailing Address 13701 ENTERPRISE AVENUE CLEVELAND, OH 44135 Registered Agent Name & Address Temple, Ryan L 13790 Treeline Ave South, Suite 1 Suite 1 Fort Myers, FL 33913 Name Changed: 10/06/2023 Address Changed: 10/06/2023 Authorized Persons) Detail Name & Address Title M TEMPLE, RYAN 13701 ENTERPRISE AVENUE CLEVELAND, OH 44135 Title M https://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=DIAMON... 1 /2 10/17/23, 8:55 AM Detail by Entity Name TEMPLE, ERIKA 13701 ENTERPRISE AVENUE CLEVELAND, OH 44135 Annual Reports Report Year Filed Date 2023 10/06/2023 Document Images 10/06/2023 -- REINSTATEMENT View image in PDF format 01/21/2022 -- Foreign Limited View image in PDF format Florida Department of State, Division of Corporations https:Hsearch.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=l nitial&search NameOrder=D IAMON... 2/2 E-Verify. Company ID Number: 2223818 THE E-VERIFY MEMORANDUM OF UNDERSTANDING FOR EMPLOYERS ARTICLE I PURPOSE AND AUTHORITY o�'ea�1Fro //�/ 3F IIIIIII qND SE�J�� E-VERIFY IS A SERVICE OF DNS AND SSA The parties to this agreement are the Department of Homeland Security (DHS) and Diamond security & sound, LLC (Employer). The purpose of this agreement is to set forth terms and conditions which the Employer will follow while participating in E-Verify. E-Verify is a program that electronically confirms an employee's eligibility to work in the United States after completion of Form 1-9, Employment Eligibility Verification (Form 1-9). This Memorandum of Understanding (MOU) explains certain features of the E-Verify program and describes specific responsibilities of the Employer, the Social Security Administration (SSA), and DHS. Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as amended (8 U.S.C. § 1324a note). The Federal Acquisition Regulation (FAR) Subpart 22.18, "Employment Eligibility Verification" and Executive Order 12989, as amended, provide authority for Federal contractors and subcontractors (Federal contractor) to use E-Verify to verify the employment eligibility of certain employees working on Federal contracts. ARTICLE II RESPONSIBILITIES A. RESPONSIBILITIES0FTHE EMPLOYER 1. The Employer agrees to display the following notices supplied by DHS in a prominent place that is clearly visible to prospective employees and all employees who are to be verified through the system: a. Notice of E-Verify Participation b. Notice of Right to Work 2. The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted about E-Verify. The Employer also agrees to keep such information current by providing updated information to SSA and DHS whenever the representatives' contact information changes. 3. The Employer agrees to grant E-Verify access only to current employees who need E-Verify access. Employers must promptly terminate an employee's E-Verify access if the employer is separated from the company or no longer needs access to E-Verify. Page 1 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 E-Verify. Company ID Number: 2223818 �EPP� R�EH 5 h �IIIIII Ola�AND SP��'J� E-VERIFY IS A SERVICE OF DNS AND SSA 4. The Employer agrees to become familiar with and comply with the most recent version of the E-Verify User Manual. 5. The Employer agrees that any Employer Representative who will create E-Verify cases will complete the E-Verify Tutorial before that individual creates any cases. a. The Employer agrees that all Employer representatives will take the refresher tutorials when prompted by E-Verify in order to continue using E-Verify. Failure to complete a refresher tutorial will prevent the Employer Representative from continued use of E-Verify. 6. The Employer agrees to comply with current Form 1-9 procedures, with two exceptions: a. If an employee presents a "List B" identity document, the Employer agrees to only accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R. § 274a.2(b)(1)(B)) can be presented during the Form I-9 process to establish identity.) If an employee objects to the photo requirement for religious reasons, the Employer should contact E-Verify at 888-464-4218. b. If an employee presents a DHS Form 1-551(Permanent Resident Card), Form 1-766 (Employment Authorization Document), or U.S. Passport or Passport Card to complete Form 1-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee's Form 1-9. The Employer will use the photocopy to verify the photo and to assist DHS with its review of photo mismatches that employees contest. DHS may in the future designate other documents that activate the photo screening tool. Note: Subject only to the exceptions noted previously in this paragraph, employees still retain the right to present any List A, or List B and List C, document(s) to complete the Form 1-9. 7. The Employer agrees to record the case verification number on the employee's Form 1-9 or to print the screen containing the case verification number and attach it to the employee's Form 1-9. 8. The Employer agrees that, although it participates in E-Verify, the Employer has a responsibility to complete, retain, and make available for inspection Forms 1-9 that relate to its employees, or from other requirements of applicable regulations or laws, including the obligation to comply with the anti- discrimination requirements of section 274B of the INA with respect to Form 1-9 procedures. a. The following modified requirements are the only exceptions to an Employer's obligation to not employ unauthorized workers and comply with the anti -discrimination provision of the INA: (1) List B identity documents must have photos, as described in paragraph 6 above; (2) When an Employer confirms the identity and employment eligibility of newly hired employee using E-Verify procedures, the Employer establishes a rebuttable presumption that it has not violated section 274A(a)(1)(A) of the Immigration and Nationality Act (INA) with respect to the hiring of that employee; (3) If the Employer receives a final nonconfirmation for an employee, but continues to employ that person, the Employer must notify DHS and the Employer is subject to a civil money penalty between $550 and $1,100 for each failure to notify DHS of continued employment following a final nonconfirmation; (4) If the Employer continues to employ an employee after receiving a final nonconfirmation, then the Employer is subject to a rebuttable presumption that it has knowingly Page 2 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 E-Verify. Company ID Number: 2223818 o�c=Fi i7 T y�` /USA IIIIIII F�1ND SEGJ E-VERIFY IS SERVICE OF DNS AND SSA employed an unauthorized alien in violation of section 274A(a)(1)(A); and (5) no E-Verify participant is civilly or criminally liable under any law for any action taken in good faith based on information provided through the E-Verify. b. DHS reserves the right to conduct Form 1-9 compliance inspections, as well as any other enforcement or compliance activity authorized by law, including site visits, to ensure proper use of E-Verify. 9. The Employer is strictly prohibited from creating an E-Verify case before the employee has been hired, meaning that a firm offer of employment was extended and accepted and Form 1-9 was completed. The Employer agrees to create an E-Verify case for new employees within three Employer business days after each employee has been hired (after both Sections 1 and 2 of Form 1-9 have been completed), and to complete as many steps of the E-Verify process as are necessary according to the E-Verify User Manual. If E-Verify is temporarily unavailable, the three -daytime period will be extended until it is again operational in order to accommodate the Employer's attempting, in good faith, to make inquiries during the period of unavailability. 10. The Employer agrees not to use E-Verify for pre -employment screening of job applicants, in support of any unlawful employment practice, or for any other use that this MOU or the E-Verify User Manual does not authorize. 11. The Employer must use E-Verify for all new employees. The Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. Employers who are Federal contractors may qualify for exceptions to this requirement as described in Article 11.13 of this MOU. 12. The Employer agrees to follow appropriate procedures (see Article III below) regarding tentative nonconfirmations. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee's E-Verify case. The Employer agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. Further, when employees contest a tentative nonconfirmation based upon a photo mismatch, the Employer must take additional steps (see Article 111.13. below) to contact DHS with information necessaryto resolve the challenge. 13. The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment eligibility status while SSA or DHS is processing the verification request unless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1(l)) that the employee is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated verification system to verify work authorization, a tentative nonconfirmation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo mismatch, does not establish, and should not be interpreted as, evidence that the employee is not work authorized. In any of such cases, the employee must be provided a full and fair opportunity to contest the finding, and if he or she does so, the employee may not be terminated or suffer any adverse employment consequences based upon the employee's perceived employment eligibility status Page 3 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 E-Verify. Company ID Number: 2223818 E-VERIFY IS A SERVICE OF DNS AND SSA (including denying, reducing, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, withholding pay, refusing to assign the employee to a Federal contract or other assignment, or otherwise assuming that he or she is unauthorized to work) until and unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo mismatch or if a secondary verification is completed and a final nonconfirmation is issued, then the Employer can find the employee is not work authorized and terminate the employee's employment. Employers or employees with questions about a final nonconfirmation may call E-Verify at 1-888-464-4218 (customer service) or 1-888-897-7781 (worker hotline). 14. The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section 274B of the INA as applicable by not discriminating unlawfully against any individual in hiring, firing, employment eligibility verification, or recruitment or referral practices because of his or her national origin or citizenship status, or by committing discriminatory documentary practices. The Employer understands that such illegal practices can include selective verification or use of E-Verify except as provided in part D below, or discharging or refusing to hire employees because they appear or sound "foreign" or have received tentative nonconfirmations. The Employer further understands that any violation of the immigration -related unfair employment practices provisions in section 274B of the INA could subject the Employer to civil penalties, back pay awards, and other sanctions, and violations of Title VII could subject the Employer to back pay awards, compensatory and punitive damages. Violations of either section 274B of the INA or Title VII may also lead to the termination of its participation in E-Verify. If the Employer has any questions relating to the anti -discrimination provision, it should contact OSC at 1-800-255-8155 or 1-800-237-2515 (TDD). 15. The Employer agrees that it will use the information it receives from E-Verify only to confirm the employment eligibility of employees as authorized by this MOU. The Employer agrees that it will safeguard this information, and means of access to it (such as PINS and passwords), to ensure that it is not used for any other purpose and as necessary to protect its confidentiality, including ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perform the Employer's responsibilities under this MOU, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes. 16. The Employer agrees to notify DHS immediately in the event of a breach of personal information. Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email at E-Verify@uscis.dhs.gov. Please use "Privacy Incident - Password" in the subject line of your email when sending a breach report to E-Verify. 17. The Employer acknowledges that the information it receives from SSA is governed by the Privacy Act (5 U.S.C. § 552a(i)(1) and (3)) and the Social Security Act (42 U.S.C. 1306(a)). Any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties. 18. The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and evaluation of E-Verify, which includes permitting DHS, SSA, their contractors and other agents, upon Page 4 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 E-Verify. Company ID Number: 2223818 oEYl1ti �IIIII� F�4ND StGJ E-VERIFY IS SERVICE OF DHS AND SSA reasonable notice, to review Forms 1-9 and other employment records and to interview it and its employees regarding the Employer's use of E-Verify, and to respond in a prompt and accurate manner to DHS requests for information relating to their participation in E-Verify. 19. The Employer shall not make any false or unauthorized claims or references about its participation in E-Verify on its website, in advertising materials, or other media. The Employer shall not describe its services as federally -approved, federally -certified, or federally -recognized, or use language with a similar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorizes your E-Verify services and any claim to that effect is false. 20. The Employer shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Division, without first obtaining the prior written consent of DHS. 21. The Employer agrees that E-Verify trademarks and logos maybe used only under license by DHS/USCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such license, may not be used in any manner that might imply that the Employer's services, products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify. 22. The Employer understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its participation in E-Verify according to this M0U. B. RESPONSIBILITIES OF FEDERAL CONTRACTORS 1. If the Employer is a Federal contractor with the FAR E-Verify clause subject to the employment verification terms in Subpart 22.18 of the FAR, it will become familiar with and comply with the most current version of the E-Verify User Manual for Federal Contractors as well as the E-Verify Supplemental Guide for Federal Contractors. 2. In addition to the responsibilities of every employer outlined in this MOU, the Employer understands that if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 of the FAR it must verify the employment eligibility of any "employee assigned to the contract" (as defined in FAR 22.1801). Once an employee has been verified through E-Verify by the Employer, the Employer may not create a second case for the employee through E-Verify. a. An Employer that is not enrolled in E-Verify as a Federal contractor at the time of a contract award must enroll as a Federal contractor in the E-Verify program within 30 calendar days of contract award and, within 90 days of enrollment, begin to verify employment eligibility of new hires using E-Verify. The Employer must verify those employees who are working in the United States, whether or not they are assigned to the contract. Once the Employer begins verifying new hires, such verification of new hires must be initiated within three business days after the hire date. Once enrolled in E-Verify as a Federal contractor, the Employer must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee's assignment to the contract, whichever date is later. Page 5 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 E-Verify, Company ID Number: 2223818 °` � ulilii E-VERIFY IS A SERVICE OF DNS AND SSA b. Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a contract award must use E-Verify to begin verification of employment eligibility for new hires of the Employer who are working in the United States, whether or not assigned to the contract, within three business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal contractor for 90 calendar days or less at the time of contract award, the Employer must, within 90 days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who are working in the United States, whether or not assigned to the contract. Such verification of new hires must be initiated within three business days after the date of hire. An Employer enrolled as a Federal contractor in E-Verify must begin verification of each employee assigned to the contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later. c. Federal contractors that are institutions of higher education (as defined at 20 U.S.C. 1001(a)), state or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal agency under a performance bond may choose to only verify new and existing employees assigned to the Federal contract. Such Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired after November 6,1986. Employers in this category must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee's assignment to the contract, whichever date is later. d. Upon enrollment, Employers who are Federal contractors may elect to verify employment eligibility of all existing employees working in the United States who were hired after November 6,1986, instead of verifying only those employees assigned to a covered Federal contract. After enrollment, Employers must elect to verify existing staff following DHS procedures and begin E-Verify verification of all existing employees within 180 days after the election. e. The Employer may use a previously completed Form 1-9 as the basis for creating an E-Verify case for an employee assigned to a contract as long as: i. That Form 1-9 is complete (including the SSN) and complies with Article II.A.6, ii. The employee's work authorization has not expired, and iii. The Employer has reviewed the Form 1-9 information either in person or in communications with the employee to ensure that the employee's Section 1, Form 1-9 attestation has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized U.S. citizen). f. The Employer shall complete anew Form 1-9 consistent with Article II.A.6 or update the previous Form 1-9 to provide the necessary information if: i. The Employer cannot determine that Form 1-9 complies with Article II.A.6, ii. The employee's basis for work authorization as attested in Section 1 has expired or changed, or iii. The Form 1-9 contains no SSN or is otherwise incomplete. Note: If Section 1 of Form 1-9 is otherwise valid and up-to-date and the form otherwise complies with Page 6 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 E-Verify. Company ID Number: 2223818 af,PA�FA. �IIIIII F�1ND SE�J E-VERIFY IS A SERVICE OF DNS AND SSA Article II.C.S, but reflects documentation (such as a U.S. passport or Form 1-551) that expired after completing Form 1-9, the Employer shall not require the production of additional documentation, or use the photo screening tool described in Article II.A.S, subject to any additional or superseding instructions that may be provided on this subject in the E-Verify User Manual. g. The Employer agrees not to require a second verification using E-Verify of any assigned employee who has previously been verified as a newly hired employee under this MOU or to authorize verification of any existing employee by any Employer that is not a Federal contractor based on this Article. 3. The Employer understands that if it is a Federal contractor, its compliance with this MOU is a performance requirement under the terms of the Federal contract or subcontract, and the Employer consents to the release of information relating to compliance with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer's compliance with Federal contracting requirements. C. RESPONSIBILITIES OF SSA 1. SSA agrees to allow DHS to compare data provided by the Employer against SSA's database. SSA sends DHS confirmation that the data sent either matches or does not match the information in SSA's database. 2. SSA agrees to safeguard the information the Employer provides through E-Verify procedures. SSA also agrees to limit access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security numbers or responsible for evaluation of E-Verify or such other persons or entities who may be authorized by SSA as governed by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401). 3. SSA agrees to provide case results from its database within three Federal Government work days of the initial inquiry. E-Verify provides the information to the Employer. 4. SSA agrees to update SSA records as necessary if the employee who contests the SSA tentative nonconfirmation visits an SSA field office and provides the required evidence. If the employee visits an SSA field office within the eight Federal Government work days from the date of referral to SSA, SSA agrees to update SSA records, if appropriate, within the eight -day period unless SSA determines that more than eight days may be necessary. In such cases, SSA will provide additional instructions to the employee. If the employee does not visit SSA in the time allowed, E-Verify may provide a final nonconfirmation to the employer. Note: If an Employer experiences technical problems, or has a policy question, the employer should contact E-Verify at 1-888-464-4218. D. RESPONSIBILITIES OF DHS 1. DHS agrees to provide the Employer with selected data from DHS databases to enable the Employer to conduct, to the extent authorized by this MOU: a. Automated verification checks on alien employees by electronic means, and Page 7 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 o�cA=Fti E-Verify. ii Ta //JT 1 �x��IIIIIII O�F�gND Si�'JQ E-VERIFY IS A SERVICE OF OHS AND SSA Company ID Number: 2223818 b. Photo verification checks (when available) on employees. 2. DHS agrees to assist the Employer with operational problems associated with the Employer's participation in E-Verify. DHS agrees to provide the Employer names, titles, addresses, and telephone numbers of DHS representatives to be contacted during the E-Verify process. 3. DHS agrees to provide to the Employer with access to E-Verify training materials as well as an E-Verify User Manual that contain instructions on E-Verify policies, procedures, and requirements for both SSA and DHS, including restrictions on the use of E-Verify. 4. DHS agrees to train Employers on all important changes made to E-Verify through the use of mandatory refresher tutorials and updates to the E-Verify User Manual. Even without changes to E-Verify, DHS reserves the right to require employers to take mandatory refresher tutorials. 5. DHS agrees to provide to the Employer a notice, which indicates the Employer's participation in E-Verify. DHS also agrees to provide to the Employer anti -discrimination notices issued by the Office of Special Counsel for Immigration -Related Unfair Employment Practices (OSC), Civil Rights Division, U.S. Department of Justice. 6. DHS agrees to issue each of the Employer's E-Verify users a unique user identification number and password that permits them to log in to E-Verify. 7. DHS agrees to safeguard the information the Employer provides, and to limit access to such information to individuals responsible for the verification process, for evaluation of E-Verify, or to such other persons or entities as may be authorized by applicable law. Information will be used only to verify the accuracy of Social Security numbers and employment eligibility, to enforce the INA and Federal criminal laws, and to administer Federal contracting requirements. 8. DHS agrees to provide a means of automated verification that provides (in conjunction with SSA verification procedures) confirmation or tentative nonconfirmation of employees' employment eligibility within three Federal Government work days of the initial inquiry. 9. DHS agrees to provide a means of secondary verification (including updating DHS records) for employees who contest DHS tentative nonconfirmations and photo mismatch tentative nonconfirmations. This provides final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions. ARTICLEIII REFERRALOFINDIVIDUALSTOSSAAND DHS A. REFERRAL TO SSA 1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the notice as directed by E-Verify. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee's E-Verify case. Page 8 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 E-Verify. Company ID Number: 2223818 oE�=Fti 2U: 1P �IIiII� 3FgNu SE�J� E-VERIFY ISA SERVICE OF OHS AND SSA The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2. The Employer agrees to obtain the employee's response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3. After a tentative nonconfirmation, the Employer will refer employees to SSA field offices only as directed by E-Verify. The Employer must record the case verification number, review the employee information submitted to E-Verify to identify any errors, and find out whether the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security number, or any other corrected employee information that SSA requests, to SSA for verification again if this review indicates a need to do so. 4. The Employer will instruct the employee to visit an SSA office within eight Federal Government workdays. SSA will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 5. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. 6. The Employer agrees not to ask the employee to obtain a printout from the Social Security Administration number database (the Numident) or other written verification of the SSN from the SSA. B. REFERRAL TO DHS 1. If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee's E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2. The Employer agrees to obtain the employee's response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3. The Employer agrees to refer individuals to DHS only when the employee chooses to contest a tentative nonconfirmation. 4. If the employee contests a tentative nonconfirmation issued by DHS, the Employer will instruct the Page 9 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 E-Verify, Company ID Number: 2223818 oEcnnnyFti law aamu F�q ND SECJ E-VERIFY IS SERVICE OF DNS AND SSA employee to contact DHS through its toll -free hotline (as found on the referral letter) within eight Federal Government work days. 5. If the Employer finds a photo mismatch, the Employer must provide the photo mismatch tentative nonconfirmation notice and follow the instructions outlined in paragraph 1 of this section for tentative nonconfirmations, generally. 6. The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo mismatch, the Employer will send a copy of the employee's Form 1-551, Form 1-766, U.S. Passport, or passport card to DHS for review by: a. Scanning and uploading the document, or b. Sending a photocopy of the document by express mail (furnished and paid for by the employer). 7. The Employer understands that if it cannot determine whether there is a photo match/mismatch, the Employer must forward the employee's documentation to DHS as described in the preceding paragraph. The Employer agrees to resolve the case as specified by the DHS representative who will determine the photo match or mismatch. 8. DHS will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 9. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. ARTICLE IV SERVICE PROVISIONS A. NO SERVICE FEES 1. SSA and DHS will not charge the Employer for verification services performed under this MOU. The Employer is responsible for providing equipment needed to make inquiries. To access E-Verify, an Employer will need a personal computer with Internet access. ARTICLEV MODIFICATION AND TERMINATION A. MODIFICATION 1. This MOU is effective upon the signature of all parties and shall continue in effect for as long as the SSA and DHS operates the E-Verify program unless modified in writing by the mutual consent of all parties. 2. Any and all E-Verify system enhancements by DHS or SSA, including but not limited to E-Verify checking against additional data sources and instituting new verification policies or procedures, will be covered under this MOU and will not cause the need for a supplemental MOU that outlines these changes. Page 10 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 OEPA�\F'4 E-Verify. ����� f�xIIIIIII O���gND SE�'J0 E-VERIFY IS A SERVICE OF DNS AND SSA Company ID Number: 2223818 B. TERMINATION 1. The Employer may terminate this MOU and its participation in E-Verify at any time upon 30 days prior written notice to the other parties. 2. Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU, and thereby the Employer's participation in E-Verify, with or without notice at any time if deemed necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that there has been a breach of system integrity or security by the Employer, or a failure on the part of the Employer to comply with established E-Verify procedures and/or legal requirements. The Employer understands that if it is a Federal contractor, termination of this MOU by any party for any reason may negatively affect the performance of its contractual responsibilities. Similarly, the Employer understands that if it is in a state where E-Verify is mandatory, termination of this by any party MOU may negatively affect the Employer's business. 3. An Employer that is a Federal contractor may terminate this MOU when the Federal contract that requires its participation in E-Verify is terminated or completed. In such cases, the Federal contractor must provide written notice to DHS. If an Employer that is a Federal contractor fails to provide such notice, then that Employer will remain an E-Verify participant, will remain bound by the terms of this MOU that apply to non - Federal contractor participants, and will be required to use the E-Verify procedures to verify the employment eligibility of all newly hired employees. 4. The Employer agrees that E-Verify is not liable for any losses, financial or otherwise, if the Employer is terminated from E-Verify. ARTICLE VI PARTIES A. Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as necessary. By separate agreement with DHS, SSA has agreed to perform its responsibilities as described in this MOU. B. Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, its agencies, officers, or employees, or against the Employer, its agents, officers, or employees. C. The Employer may not assign, directly or indirectly, whether by operation of law, change of control or merger, all or any part of its rights or obligations under this MOU without the prior written consent of DHS, which consent shall not be unreasonably withheld or delayed. Any attempt to sublicense, assign, or transfer any of the rights, duties, or obligations herein is void. D. Each party shall be solely responsible for defending any claim or action against it arising out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 403(d) of IIRIRAto any action taken or allegedly taken by the Employer. Page 11 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 E-Verify. Company ID Number: 2223818 O£YI�F.I e�gND 5£CJ E-VERIFY IS A SERVICE OF DNS AND SSA E. The Employer understands that its participation in E-Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to, Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with Federal contractual requirements, and responses to inquiries under the Freedom of Information Act (FOIA). F. The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer and DHS respectively. The Employer understands that any inaccurate statement, representation, data or other information provided to DHS may subject the Employer, its subcontractors, its employees, or its representatives to: (1) prosecution for false statements pursuant to 18 U.S.C. 1001 and/or; (2) immediate termination of its MOU and/or; (3) possible debarment or suspension. G. The foregoing constitutes the full agreement on this subject between DHS and the Employer. To be accepted as an E-Verify participant, you should only sign the Employer's Section of the signature page. If you have any questions, contact E-Verify at 1-888-464-4218. Page 12 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 E-Verify. Company ID Number: 2223818 Approved by: *ED E-VERIFY IS A SERVICE OF DNS AND SSA Employer Diamond Security & Sound, LLC Name (Please Type or Print) Title Ryan L Temple Signature Date Electronically Signed 07/28/2023 Department of Homeland Security - Verification Division Name (Please Type or Print) Title USCIS Verification Division Signature Date Electronically Signed 07/28/2023 Page 13 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 E-Verify. Company ID Number: 2223818 QF,SAN1'M1/fL �� (:11);111 INN s_� 'f . Jp E-VERIFY IS A SERVICE OF DNS AND SSA Information Required for the E-Verify Program Information relating to your Company: Diamond Security & Sound, LLC Company Name 13790 TREELINE AVENUE SOUTH UNIT 1 Company Facility Address FORT MYERS, FL 33913 13701 ENTERPRISE AVENUE CLEVELAND, OH 44135 Company Alternate Address County or Parish LEE Employer Identification Number 873980856 North American Industry Classification Systems Code 561 Parent Company Number of Employees 10 to 19 Number of Sites Verified for 1 site(s) Page 14 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 Verify Company ID Number: 2223818 GrPGN�� E-VERIFY IS SERVICE OF DHS AND SSA Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in each State: FL Page 15 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 E-Verify. Company ID Number: 2223818 x � IIIIIII O�F�AND 56G�E E-VERIFY IS SERVICE OF DNS AND SSA Information relating to the Program Ad ministrator(s) for your Company on policy questions or operational problems: Name Rvan L Temole Phone Number 2164018482 Fax Email rvanCcDdssay.com Name Maria R Fabian Phone Number 4407812022 Fax Email maria aBtechnoloavinstallnartners.com Page 16 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 E-Verify. Company ID Number: 2223818 This list represents the first 20 Program Administrators listed for this company. 0--Eia . J//aiuu„\ . E-VERIFY IS SERVICE OF DHS AND SSA Page 17 of 17 E-Verify MOU for Employers I Revision Date 06/01/13 Form W-9 Request for Taxpayer Give Form to the (Rev. December2014) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue Service 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. Diamond Security & Sound, LLC. N 2 Business name/disregarded entity name, if different from above aD m CO ° 3 Check appropriate box for federal tax classification; check only one of the following seven boxes: 4 Exemptions (codes apply only to certain entities, not individuals; see O ❑ Individuaysole proprietor or ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate instructions on page 3): Csingle v -member LLC ❑✓ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) ► P Exempt payee code (if any) o 2 Note. For a single -member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for Exemption from FATCA reporting c the tax classification of the single -member owner. code (if any) .0 C 0 ❑ Other (see instructions) ►. (Applies to accounts maintained outside the U.S.) !� 5 Address (number, street, and apt. or suite no.) Requester's name and address (optional) N 13701 Enterprise Ave 8 City, state, and ZIP code in Cleveland, Ohio 44135 7 List account number(s) here (optional) Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid social security number backup withholding. For individuals, this is generally your social security number ( However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other page - m - entities. it is vour emDlover identification number (EIN). If you do not have a number. see How to qet a TIN on page 3. or Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for I Employer identification number guidelines on whose number to enter. 8 7 - 3 1 9 1 8 1 0 8 1 5 6 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. Sign Here Signature of ' IZ2_7 U.S. person ■ . Date ► General Instructions • Form 1098 (home mortgage interest), 1098- (student loan interest), 1098-T (tuition) Section references are to the Internal Revenue Code unless otherwise noted. • Form 1099-C (canceled debt) Future developments. Information about developments affecting Form W-9 (such • Form 1099-A (acquisition or abandonment of secured property) as legislation enacted after we release it) is at www.irs.gov/fwg. Use Form W-9 only if you are a U.S. person (including a resident alien), to Purpose of Form provide your correct TIN. An individual or entity (Form W-9 requester) who is required to file an information If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding? on page 2. return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification By signing the filled -out form, you: number (ITIN), adoption taxpayer identification number (ATIN), or employer 1. Certify that the TIN you are giving is correct (or you are waiting for a number identification number (EIN), to report on an information return the amount paid to to be issued), you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: 2. Certify that you are not subject to backup withholding, or • Form 1099-INT (interest earned or paid) 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If • Form 1099-DIV (dividends, including those from stocks or mutual funds) applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) withholding tax on foreign partners' share of effectively connected income, and • Form 1099-B (stock or mutual fund sales and certain other transactions by 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are brokers) exempt from the FATCA reporting, is correct. See What is FATCA reporting? on • Form 1099-S (proceeds from real estate transactions) page 2 for further information. • Form 1099-K (merchant card and third party network transactions) Cat. No. 10231 X Form w-9 (Rev. 12-2014)