Agenda 04/09/2024 Item #16D 4 (Approve submission Request For Proposal to the Area Agency on Aging for SW FL. to obtain Community Care for the Elderly)04/09/2024
EXECUTIVE SUMMARY
Recommendation to approve an after-the-fact submission Request For Proposal to the Area Agency on Aging
for Southwest Florida to obtain the Community Care for the Elderly, Alzheimer’s Disease Initiative, Home
Care for the Elderly Lead Agency Designation in order to provide case management services, home and
community-based services and other required Lead Agency functions of the Community Care for the Elderly
program for a total award amount of $2,285,487.61, including the match requirement of $124,556.
OBJECTIVE: To assist functionally impaired elderly persons live dignified and reasonably independent lives in
their own homes or the homes of relatives or caregivers through the provision of social services.
CONSIDERATIONS: Collier County has been the recipient of the Community Care for the Elderly (CCE),
Alzheimer’s Disease Initiative (ADI), and Home Care for the Elderly (HCE) award for over forty-five (45) years.
This program provides a continuum of care through the development, expansion, and coordination of multiple
community-based services to assist elders in residing in the least restrictive environment suitable to their needs.
These grants are funded by the Florida Department of Elder Affairs (FDOEA), through the Area Agency on Agin g
for Southwest Florida, Inc. (AAASWFL).
Pursuant to § 430.203 and 430.204, F.S., a Lead Agency must be designated for each community care service
system. The primary goal of the community care service system is to prevent unnecessary institutionalization of
functionally impaired elderly persons through the provision of community-based services. The Lead Agency must
be designated through competitive procurement, conducted through a Request for Proposal (RFP). The Lead
Agency designation may be renewed or issued on a yearly basis and up to an additional five (5) years, contingent
upon satisfactory performance and availability of funds. The Lead Agency is given the authority and responsibility
to coordinate some or all services, whether directly or through subcontracts.
The purpose of this RFP is to solicit applications from responsive, responsible service agencies and organizations
interested in providing case management and coordination of core services and carrying out all functions required
by law for the CCE program. As a result of the review of accepted proposals, the designated Lead Agencies will
provide case management to all CCE, HCE, and ADI clients. The Lead Agency will be expected to provide case
management and coordinate the delivery of approved core services on a countywide/community care service
areawide basis.
The announcement for the grant was received on January 17, 2024, with a deadline for submittal of March 25,
2024, prior to the next available Board of County Commissioners (Board) meeting on March 26, 2024.
Collier County CMA #5330 authorizes the County Manager to approve the submittal of grant applications with
subsequent Board action at the next available Board meeting to ratify the approval as “After-the-Fact.” The County
Manager approved the submittal of the grant application on March 22, 2024.
FISCAL IMPACT: Funding is provided by the Florida Department of Elder Affairs to the Area Agency on Aging
for Southwest Florida. Collier County, if awarded, would enter into an annual contract with the AAASWFL for
each grant program and the allocation is based on the number of clients served annually. The program includes two
(2) methods of payment, cost reimbursement for supplies and unit cost for all direct client services. Annually the
Division is required to prepare a unit cost methodology for submission to the grantor to determine the unit rate for
the following year.
Under this RFP Notice of Available Funding AAASWFL has projected the following award amounts:
Program Anticipated Award Anticipated Match Total
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04/09/2024
Amount Requirement
CCE $1,121,000 $124,556 $1,245,556
ADI $984,394 $0 $984,394
HCE $ 55,537.61 $0 $55,537.61
The CCE grant program requires a ten percent (10%) match that has historically been funded by a combination of
Human Services Grant Fund (1837) carry forward (as available) supported by excess program revenue, client’s co -
pays, required vendor match, and the General Fund (0001).
A Budget Amendment will be brought to the Board at a future meeting should the County receive the award.
*CCE ten percent (10%) Match is Award divided by .9, multiplied by .1, per grantor requirements for a total of
$124,556.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a majority vote
for Board approval. -DDP
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this item.
RECOMMENDATION: To approve an after-the-fact submission Request For Proposal to the Area Agency on
Aging for Southwest Florida to obtain the Community Care for the Elderly, Alzheimer’s Disease Initiative, Home
Care for the Elderly Lead Agency Designation in order to provide case management services, home and
community-based services and other required Lead Agency functions of the Community Care for the Elderly
program for a total award amount of $2,285,487.61, including the match requirement of $124,556.
Prepared By: Karina Bardales, Management Analyst I - Community and Human Services Division
ATTACHMENT(S)
1. CM Memo (PDF)
2. [linked] Collier County AAA RFP-3-25-24 (PDF)
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04/09/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.4
Doc ID: 28405
Item Summary: Recommendation to approve an after-the-fact submission Request For Proposal to the Area
Agency on Aging for Southwest Florida to obtain the Community Care for the Elderly, Alzheimer’s Disease
Initiative, Home Care for the Elderly Lead Agency Designation in order to provide case management services,
home and community-based services and other required Lead Agency functions of the Community Care for the
Elderly program for a total award amount of $2,285,487.61, including the match requirement of $124,556.
Meeting Date: 04/09/2024
Prepared by:
Title: – Community & Human Services
Name: Karina Bardales
03/20/2024 1:12 PM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
03/20/2024 1:12 PM
Approved By:
Review:
Community & Human Services Kristi Sonntag Other Reviewer Skipped 03/21/2024 2:30 PM
Community & Human Services Tami Bailey Other Reviewer Completed 03/25/2024 9:39 AM
Community & Human Services Kristi Sonntag CHS Review Completed 03/25/2024 1:20 PM
Operations & Veteran Services Jeff Weir OVS Director Review Completed 03/25/2024 1:38 PM
Public Services Department Todd Henry Level 1 Department Review Completed 03/26/2024 7:44 AM
Public Services Department Tanya Williams PSD Department Head Review Completed 03/26/2024 4:11 PM
County Attorney's Office Derek D. Perry Level 2 Attorney Review Completed 03/27/2024 11:11 AM
Grants Joanna Partyniewicz OMB Reviewer Completed 03/27/2024 1:09 PM
Grants Joanna Partyniewicz Level 2 Grants Review Completed 03/27/2024 1:33 PM
Grants Erica Robinson OMB Reviewer Completed 03/27/2024 1:35 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 03/27/2024 1:43 PM
County Attorney's Office Scott Teach Level 3 County Attorney's Office Review Completed 03/28/2024 9:14 AM
Office of Management and Budget Blanca Aquino Luque OMB Reviewer Completed 03/29/2024 10:11 AM
Grants Therese Stanley OMB Reviewer Completed 04/01/2024 1:38 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 04/02/2024 1:10 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 04/09/2024 9:00 AM
16.D.4
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16.D.4.aPacket Pg. 1104Attachment: CM Memo (28405 : Submission of RFP to the Area Agency on Aging for Southwest Florida)