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PBSD MSTBU Minutes 09/07/2023PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING SEPTEMBER 7, 2023 The Landscape & Safety Committee of the Pelican Bay Services Division met on Thursday, September 7 at 1:30 p.m. in the Pelican Bay Services Division, I" Floor of the Truist Building, Suite 102, located at 801 Laurel Oak Drive, Naples, FL. The following members attended. Landscape & Safety Committee Peter Griffith Joe Chicurel, Chairman Susan Hamilton Jack Cullen (absent) Pelican Bay Services Division Staff Dave Greenfield, Supervisor — Field II Neil Dorrill, Administrator Karin Herrmann, Project Manager I Dawn Brewer, Ops. Support Spec. II Lisa Jacob, Project Manager II Chad Coleman, Operations Manager Barbara Shea, Admin. Support Spec. II Darren Duprey, Supervisor ---- Field I (absent) Also Present Sgt. Dale Dear, CCSO Denise McLaughlin, PBSD Board (by telephone) Cpl. Robert Reed, CCSO APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of 01/31/23 Meeting Minutes 5. Audience Comments 6. Safety a. Speeding and Not Stopping at Stop Signs & Solutions (CCSO) b. US41 Median Modification called a "Quick Curb" 7. Phase 11 Sidewalk Update (Staff) 8. Oakmont Parkway Sidewalk Feasibility Study Update 9. *Street Name Sign Project (Staff) 10. Tree Planting Project Update and Discussion (Staff) 11. Adjournment ROLL CALL Mr. Cullen was absent and a quorum was established. AL Ms. Hamilton motioned, Mr. Griffith seconded to approve the agenda as presented. The motion carried unanimouslv. 1 Pelican Bay Services Division Landscape & Safety Committee Meeting September 7, 2023 Ms. Hamilton motioned, Mr. Griffith seconded to approve the 1/31/23 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS None SAFETY SPEEDING AND NOT STOPPING AT STOP SIGNS & SOLUTIONS Dr. Chicurel commented on his recent observations of vehicles not stopping at the stop signs at the intersection of Oakmont Parkway and Pelican Bay Blvd. Sgt. Dale Dear, Collier County Sheriffs Office (CCSO), reported that year-to-date, there have been 128 traffic and speeding stops in Pelican Bay. Also, year-to-date there have been 528 traffic stops by CCSO on US41. He suggested that enforcement may be improved by installing (1) rumble strips approaching stop signs, and/or (2) flashing stop signs (solar powered options are available). Sgt. Dear commented that another community has installed cameras in their communities, which enables them to send notices to any traffic violators, including contractors. He commented that portable speed trailers can provide data, but do not provide any means of enforcement. Ms. Susan Griffith asked Sgt. Dear to quantify the amount of residential and commercial vehicles out of the total 128 Pelican Bay traffic stops. Sgt. Dear commented that all of the 128 traffic stops were residents or resident visitors. Mr. Griffith commented that noisy Quality Enterprise construction vehicles frequently drive, often at high speeds, on Ridgewood Dr. from 5200 Watergate Way to their sidewalk construction sites on/near Pelican Bay Blvd. Mr. Coleman commented that staff has discussed safety issues with Quality Enterprise management and will continue to do so. Mr. Dorrill commented that CCSO provides a report of monthly traffic stops, warnings, citations, and DUls to the management of the Lely community, and requested that we receive a similar CCSO report. Sgt. Dear commented that he will provide this monthly report to the PBSD going forward. US41 MEDIAN MODIFICATION CALLED A "QUICK CURB" Dr. Chicurel commented on the email received from the State of Florida Traffic Services (included in the agenda packet) which states that a quick curb will be installed at the intersection of Gulf Park Dr. and US 41 as part of the state's July 2026 US 41 resurfacing project, which will prevent eastbound Ieft turns out of Gulf Park Dr. onto US 41. Examples of quick curb installations were included in the agenda packet. Mr. Dorrill commented that he will follow up with the State of Florida to determine whether the quick curb could be installed sooner if the PBSD were to fund this road improvement. PHASE II SIDEWALK UPDATE Dr. Chicurel gave a brief overview of the status of our sidewalk project. He commented that there has been a noticeable improvement in the work product subsequent to Mr. Dorrill's meeting with QE senior management several weeks ago. He praised staff and Johnson Engineering (CEI services) for working tirelessly on this project. Mr. Griffith expressed concerns over the contract's landscape remediation budget. Ms. Jacob reported that the contract has a budget of $700,000 for irrigation and landscape remediation, 2 Pelican Bay Services Division Landscape & Safety Committee Meeting September 7, 2023 and that so far we have been billed approximately $250,000 from QE. Mr. Dorrill reported that we have assigned Johnson Engineering to complete an audit of the remediation billing to ensure that we are not double paying for supervision and equipment costs. Mr. Dorrill commented that 3.25 miles of sidewalk have been completed. He noted that in the next phase of the project, some of the completed sections will be declared as "out of compliance." Our County sidewalk inspector has already declared that the sidewalk on the east side of Crayton Rd. does not meet contract specifications and will need to be replaced at the expense of QE. Mr. Dorrill commented that an incorrect concrete mix caused problems with the "finishing" on this section of concrete. He noted that subsequent to his meeting with QE owners a few weeks ago, the son of the owner is now onsite every day. Overall productivity has increased as a result of his onsite supervision. Mr. Dorrill also noted that we are no longer seeing issues with the concrete mix. Mr. Griffith commented on sections of newly installed sod (by QE as remediation) on Ridgewood Dr. which are either dead, missing, or of poor quality. Mr. Dorrill and Mr. Coleman assured Mr. Griffith that we have the right to reject sod and that any dead sod will be rejected. Mr. Dorrill commented that our CEI contractor maintains daily field notes and that staff' meets with QE and Johnson Engineering every other week; minutes are prepared for each meeting for the purpose of record -keeping of the project's progress and issues discussed between the parties. OAKMONT PARKWAY SIDEWALK FEASIBILITY STUDY UPDATE Dr. Chicurel commented that our PBSD Chairman tasked the Landscape & Safety Committee to look at the feasibility of installing a sidewalk on Oakmont Pkwy. Our consultant, DRMP, Inc., prepared a feasibility report on a potential addition of a six-foot wide sidewalk along the east side of Oakmont Pkwy. from Green Tree Dr. to Pelican Bay Blvd. (dated 6/16/23) which was provided to the committee. Dr. Chicurel commented that no decisions would be made on this issue today and that discussion would be to consider the feasibility of a future project. Dr. Chicurel's input on this issue, based on the report, included the following. • The PBP Oakmont Lake pathway cannot be considered a substitute for a sidewalk along Oakmont Pkwy; the pathway is not a connection between roads nor is it ADA compliant. • A new sidewalk would not need to run the entire length of Oakmont Pkwy. • A new sidewalk could be five -feet wide and could be installed to run along the roadway without a two -foot section of sod between the sidewalk and the roadway. • A County Attorney opinion may be needed to determine (1) the feasibility of installing a sidewalk on this roadway, and (2) our legal standing in regard to existing homeowner landscaping in the County right-of-way. Mr. Griffith commented that the DRMP report includes an estimate of $1 million for the proposed Oakmont Pkwy, sidewalk project, including $17,000 for remediation. He suggested that this estimate is vastly underestimated, and that a better estimate may be closer to $2 million in light of (1) DRMP based their estimate on a four -inch thick sidewalk, and (2) $17,000 would not be sufficient budget for irrigation/landscape remediation for the project. Mr. Griffith suggested that this issue be tabled for now in light of our ongoing Sidewalk Phase 2 Project. Dr. Chicurel concluded that the next step would be to obtain County Attorney input/opinion on the feasibility of installing a sidewalk on Oakmont Pkwy. MR. DORRILL DEPARTED THE MEETING AT 2:17 P.M. 3 Pelican Bay Services Division Landscape & Safety Committee Meeting September 7, 2023 STREET NAME SIGN PROJECT Ms. Jacob commented that our combo stop signs with attached street name signs are non- standard. She suggested that we make the following changes to our signs. • Change our combo signs to a standard size which would be cost effective. • Redesign the sign paddle that the street name fits into. • Change over to a standard font which is more bold and easier to read (there is an example of this bold font at the intersection of Pelican Bay Blvd. and Crayton Rd.). Mr. Coleman suggested that we establish our own 3-5 year contract with a sign contractor for the replacement of our combo signs. Ms. Hamilton motioned, Mr. Griffith seconded to recommend to the full board that we accept staffs desire to standardize street name sign paddles and fonts (for our combo street name/stop signs). The motion carried unanimously. TREE PLANTING PROJECT UPDATE Mr. Griffith commented that we are a first-class community in a landscape crisis, and suggested that we have no tree planting policy. He noted that we lost 70 trees as part of our sidewalk project, and many other trees over the past four years. Mr. Griffith suggested that we need to strategically develop a tree planting policy. Dr. Chicurel commented that there is a County policy for planting and maintaining trees in the County right-of-way by private property owners, which was included in the agenda packet. Mr. Griffith suggested that QE is incapable of finishing the sidewalk project to our satisfaction and suggested that the PBSD allocates funds to complete landscape remediation where QE has failed to complete their contract work (such as areas on Ridgewood Dr. with no sod, dead sod, or sod of poor quality). Ms. Hamilton commented that Mr. Dorrill has repeatedly stated that we must follow the sidewalk contract and allow QE to complete the contracted work. Mr. Coleman emphasized that we must hold QE accountable. Dr. Chicurel agreed that we cannot take over the contract and that it is premature to take any action. Ms. Susan Griffith commented on the need for relandscaping all four corners of the intersection of Ridgewood Dr. and Pelican Bay Blvd. Dr. Chicurel commented that this is a showcase intersection and agreed with Ms. Griffith's comments. Mr. Coleman commented that PBSD staff will coordinate with the PBF in developing a relandscaping plan for this intersection. In conclusion, Dr. Chicurel agreed that we need to develop a framework for future tree - planting projects which must take into consideration safe corners, bullnoses, and vehicular line of sight. A plan should prioritize intersections and locations. Dr. Chicurel will schedule a future Landscape & Safety Committee meeting for strategic planning to develop a tree planting policy. Mr. Coleman suggested that no new trees are planted until the sidewalk project is completed. DR. CHICUREL INTRODUCED PBF FACILITIES MANAGER SPENCER MARCANTONIO The meeting was adjourned at 3:05 4 Pelican Bay Services Division Landscape & Safety Committee Meeting September 7, 2023 Joe Chieuf& Chairman was presented OR as amended ON ?S' date 5