Agenda 03/26/2024 Item #16D 7 ($75,000 donation from the Friends of the Library of Collier County)03/26/2024
EXECUTIVE SUMMARY
Recommendation to accept and appropriate a donation of $75,000 from the Friends of the Library of Collier
County, Inc., to the Collier County Public Library for the purchase of eBooks and eAudio to enhance the
Library’s electronic materials collection, and to authorize the necessary Budget Amendment.
OBJECTIVE: To accept and appropriate a $75,000 donation from the Friends of the Library of Collier County,
Inc., for the purchase of eBooks and eAudio by the Collier County Public Library (CCPL).
CONSIDERATIONS: The Collier County Board of County Commissioners (Board) previously accepted a
donation of $100,000 from the Friends of the Library of Collier County, Inc., for the purchase of eBooks. The
donation was accepted on December 13, 2022, as Agenda Item #16.D.7.
The CCPL has received an additional donation in the amount of $75,000 from the Friends of the Library of Collier
County, Inc. for the purchase of eBooks and eAudio. The eCollection has a circulation rate of one and a half times
that of traditional printed materials. In FY23 a total of 144,635 electronic items were circulated 498,262 times. The
eCollection represents over twenty-eight percent (28.6%) of total circulation and each electronic item circulated
approximately three and a half (3.5) times last fiscal year. Approximately $224,000 was spent in FY23 for eBooks
and eAudio items from various funding sources.
In keeping with Board Resolution #2001-255, the Friends of the Library of Collier County, Inc., informed the
CCPL that a one-time donation of $75,000 was being made to the Library, specifically for the purchase of eBooks
and eAudio to enhance the Library’s electronic materials.
FISCAL IMPACT: A Budget Amendment is needed to appropriate the $75,000 donation within the Library’s
Public Services Grant Fund (1810), Project 46048. There is no requirement for a County match.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact resulting from this action.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality and requires majority vote for approval. -JAK
RECOMMENDATION: To accept and appropriate donation of $75,000 from the Friends of the Library of Collier
County, Inc., for the purchase of eBooks and eAudio by the Collier County public library and authorize the
necessary Budget Amendment.
Prepared By: Catherine Cowser, Director, Library Division
ATTACHMENT(S)
1. Resolution 2001-255 (PDF)
2. FOL eBooks Donation Check_Redacted (PDF)
16.D.7
Packet Pg. 1227
03/26/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.7
Doc ID: 28197
Item Summary: Recommendation to accept and appropriate a donation of $75,000 from the Friends of the Library
of Collier County, Inc., to the Collier County Public Library for the purchase of eBooks and eAudio to enh ance the
Library’s electronic materials collection, and to authorize the necessary Budget Amendment.
Meeting Date: 03/26/2024
Prepared by:
Title: Administrative Assistant – Library
Name: Karen Tibbetts
02/29/2024 3:34 PM
Submitted by:
Title: – Library
Name: Catherine Cowser
02/29/2024 3:34 PM
Approved By:
Review:
Operations & Veteran Services Jeff Weir OVS Director Review Completed 03/01/2024 8:24 AM
Library Catherine Cowser Director Review Completed 03/01/2024 8:42 AM
Public Services Department Todd Henry Level 1 Department Review Completed 03/04/2024 9:05 AM
Public Services Department Tanya Williams PSD Department Head Review Completed 03/11/2024 8:30 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 03/11/2024 8:43 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/11/2024 9:11 AM
Office of Management and Budget Blanca Aquino Luque OMB Reviewer Completed 03/13/2024 4:17 PM
Grants Therese Stanley OMB Reviewer Completed 03/13/2024 5:47 PM
County Manager's Office Ed Finn Level 4 County Manager Review Completed 03/13/2024 7:01 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 03/26/2024 9:00 AM
16.D.7
Packet Pg. 1228
1607
A RESOLUTION AUTHORIZING THE "FRIENDS GROUPS" TO
SPONSOR AND/OR CONDUCT, WITH THE PRIOR APPROVAL
OF THE PUBLIC SERVICES ADMINISTRATOR, EVENTS,
PROGRAMS, SERVICES, AND ASSOCIATION BUSINESS AND
FUNDRAISING ACTIVITIES ON COUNTY PROPERTY, USING
COUNTY ASSETTS AS APPROVED.
RESOLUTION NO.01_255 4
WHEREAS, for many years, groups of volunteer residents and visitors have formed non-profit associations for the
sole purpose of improving and ell.panding various facilities, equipmenl, materials, programs, ser,'ices, and operations within
the Public Services Division; and
WHEREAS. these volunteer associations, hereinafter referred to as the "Friends Groups," have been formed to
assist and benefit the University of Florida Cooperative Extension Services, Parks and Recreation. Library, Museum,
Domestic Animal Services Departments. within the Public Services Division; and
WHEREAS. the "Friends Groups" provide countless hours of volunteer services, expert technical assistance and
advice, and substantial financial assistance to these Departments; and
WHEREAS. the Board of County Commissioners desires to formalize the current relationships and practices of
these "Friends Groups" and officially recognize the public benefit provided by same.
NOW. THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER
COUNTY, FLORIDA that the Board hereby authorizes the following:
I. The "Friends Groups" shall sponsor andlor conduct, with the prior approval of the Public Services Administrator,
events, programs, services, and association business and fundraising activities on County property, using County
assets as approved. Ell.amples of such events. programs, and services shall include but not be limited to the
following:
Old Florida Festival
Festi val of the Humanities
Roberts Ranch Round Up
Library Surplus Book Sale Program
Library Photocopier System
Gift Shop Operations and Concessions
Lecture Series & Ell.hibits
Community Park Yard Sale Program
2. All earned and contributed revenues to the "Friends Groups" shall be used exclusively to support companion
department facilities. programs, services, operations. and employees.
3. The "Friends Groups" shall make all official meeting minutes and financial records available for public inspection
upon request and shall submit an annual financial report to the Public Services Administrator.
This Resolution adopted this~~y of ~ ,2001. after motion. second and majority vote in
favor o(adoption.
A TIEST:
DWIGHT E. BROCK. Clerk
By: oE;~..;;t'~... -_/
puty Clerk .
Attest as to Chairman's
S1\lfllture onl].
Approved as to form and
legal sufficiency:
BY:O
Ramiro Manalich
Chief Assistant County Attorney
16.D.7.a
Packet Pg. 1229 Attachment: Resolution 2001-255 (28197 : Accept and appropriate $75k donation from Friends of Library for eBooks)
16.D.7.b
Packet Pg. 1230 Attachment: FOL eBooks Donation Check_Redacted (28197 : Accept and