Backup Documents 03/12/2024 Item #16E1 (Gray Matter Systems, LLC) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 E 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management
2. County Attorney's Office County Attorney Office
3A47
4. BCC Office Board of County
Commissioners CN I,Y/)13/f 3/tz/v(
4. Minutes and Records Clerk of Court's Office
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.10/94 AtS
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above may need to contact staff for additional or missing info ation.
Name of Primary Staff Vanessa Diaz/Procurement Contact Information 239-252-8947
Contact/Department
Agenda Date Item was March 12,2024 Agenda Item Number 16.E.1b
Approved by the BCC
Type of Document Agreement Number of Original 1
Attached Documents Attached
PO number or account N/A First Amendment Gray Matter
number if document is to 18-7287 Systems, LLC
to be recorded
Gray Matter
Systems, LLC
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be VD
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-throughs and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the VD
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's VD
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney's Office at the time the item is input into SIRE.
Some documents are time-sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on March 12,2024 and all changes made N/A is not
during the meeting have been incorporated in the attached document. The County I/16
an option for
Attorney's Office has reviewed the changes,if applicable. SAT this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the 50 ae, an option for
Chairman's signature. this line.
1 6 E
FIRST AMENDMENT TO AGREEMENT #18-7287
FOR
ENTERPRISE ASSET MANAGEMENT CONSULTING SERVICES
THIS AMENDMENT, made and entered into on this Z day of MO Ck
2024, by and between Gray Matter Systems, LLC (the "Contractor") and Collier County, a political
subdivision of the State of Florida, (the "County" or"Owner") (collectively, the "Parties"):
WHEREAS, on September 25, 2018 (Agenda Item No. 16.C.5), the County entered into an
Agreement No. 18-7287 "Enterprise Asset Management Consulting Services" (the "Agreement") with
Contractor for ongoing technical support to the County's Enterprise Asset Management program; and
WHEREAS, the Parties have exhausted all renewals and extensions available under the
Agreement,which is scheduled to expire on March 22, 2024; and
WHEREAS, the Parties desire to amend the Agreement to extend the agreement for an
additional year under the same pricing, terms and conditions of the Agreement to allow staff time to
solicit for a new agreement going forward.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
1. The above recitals are hereby incorporated into this First Amendment as if fully set forth
herein.
2. Upon execution of this First Amendment, the Parties agreed to extend the agreement for a
period starting on March 23, 2024 to March 22, 2025.
3. All other terms and conditions of the Agreement, as previously amended, shall remain the
same.
SIGNATURE PAGE TO FOLLOW
**Remainder of this page left blank intentionally**
Page 1 of 2
First Amendment to Agreement#13-6064
Gray Matter Systems,LLC
;AO
1 6 E 1
IN WITNESS WHEREOF, the Parties have executed this First Amendment on the date and
year first written above by an authorized person or agent,
ATTEST:
Crystal K. Kinzel, Clerk of the Circuit BOARD OF COUNTY COMMISSIONERS
Court and Com; s II • COLLIER COUNTY, FLORIDA
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Contractor's Witnesses: -- CONTRACTOR:
Gray Matter Systems,LLC
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Ai : o,ed as t Fort d egality:
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Sc. .Teach
Deputy County Attorney
Page 2 of 2
First Amendment to Agreement#13-6064
Gray Matter Systems,LLC