Backup Documents 03/12/2024 Item #16F11 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 s F 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the Coun Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management
2. County Attorney's Office County Attorney Office 3)1 21-1
4. BCC Office Board of County
Commissioners � / 3/Z/Zy
4. Minutes and Records Clerk of Court's Office
5/i5/P,4ID.VS
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above may need to contact staff for additional or missing information.
Name of Primary Staff Vanessa Diaz/Procurement V Contact Information 239-252-8947
Contact/Department
Agenda Date Item was March 12,2024 Agenda Item Number 16.F.11.
Approved by the BCC
Type of Document Agreement Number of Original 1
Attached Documents Attached
PO number or account N/A Second Granicus, LLC
number if document is Amendment to
to be recorded 15-6431
Granicus, LLC
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be VD
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-throughs and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the VD
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's VD
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney's Office at the time the item is input into SIRE.
Some documents are time-sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on March 12,2024 and all changes made N/A is not
during the meeting have been incorporated in the attached document. The County 5�1 4 an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the l an option for
Chairman's signature. this line.
16F 11
SECOND AMENDMENT TO AGREEMENT#15-6431
FOR
BCC AGENDA SOFTWARE REPLACEMENT
THIS SECOND AMENDMENT made and entered into on this MolYCin IZ,Z4Zdate),
by and between Granicus, LLC (the "Contractor" or "Granicus") and Collier County, a political
subdivision of the State of Florida, (the "County")(collectively, the "Parties"):
WHEREAS, on December 8, 2015, (Agenda Item No. 16.E.11), the County entered into
Agreement # 15-6431 (the "Agreement"), "BCC Agenda Software Replacement," with Accela, Inc.
for an initial four-year term with four additional one-year renewal periods; and
WHEREAS, on September 25, 2018, (Agenda Item No. 16.E.6), the County approved an
Assumption Agreement with Granicus, LLC., recognizing the acquisition of Aceela, Inc. by Granicus
and formalizing Granicus rights and obligations under the Agreement; and
WHEREAS, on August 8, 2019, the Parties amended the Agreement to revise the end date
of the existing term by 14 days, from December 8, 2019, to December 22, 2019, to coincide with the
Granicus' billing dates and allowing subsequent renewal ten us to follow the same.
WHEREAS,on June 26,2023,the Parties agreed to administratively extend the Agreement
through June 19, 2024.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
1. The preceding recitals are true and correct and are incorporated into this Second Amendment
by reference as if set forth herein.
2. The Parties agree to extend the existing termination date of June 19, 2024, through and
including December 18, 2024.
3. The Parties further agree to the continual the IQM2- Agenda & Minutes solutions and fees
identified in Exhibit 1 attached hereto.
(SIGNATURE PAGE TO FOLLOW)
******Remainder of page intentionally left blank******
Page 1 of 2
Second Amendment to Agreement#15-6431 Gp,0
16F 11
IN WITNESS WHEREOF, the Parties hereto, by an authorized person or agent, have
executed this Second Amendment on the date and year first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Crystal K. Kinzel, Clerk of the Circuit
Court and Comp e•
By: By:
Chrr all, Chairman
Dated:
(SEAS ) est as to Chairman's
. signature only
Contractor's Witnesses: Granic C
By:
Contractor's First Witness � �na re co ��5 ,n/l�Kimberly A. Rosenberge
1 Type/print signature and titleT
TType/print witness nam€1
Contractor's Second Witness
Cale Brakke
TType/print witness nameT
• :. r ed as prm a d Le ality:
• iii
S w i? -T<<I
berg ! County Attorney
tiTh
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CAO '
Page 2 of 2
Second Amendment to Agreement#15-64 1
16F 11
G GRAN ICUS
THIS IS NOT AN INVOICE Order Form
Prepared for
Collier County FL
Granicus Proposal for Collier County FL
ORDER DETAILS
Prepared By: Bernadette Foley
Phone:
Email: bernadette.foley@granicus.com
Order#: Q-329455
Prepared On: 06 Feb 2024
Expires On: 19 Jun 2025
ORDER TERMS
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Current Subscription
End Date: 19 Jun 2024
Period of Performance: 20 Jun 2024 - 18 Dec 2024
Order #: Q-329455 Oyu
Prepared: 06 Feb 2024
Page 1 of 5
16F 11
GRAN ICUS
Order Form
Collier County FL
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Period of Billing Quantity/
Solution Annual Fee Prorated Fee
Performance Frequency Unit
IQM2- Agenda & Minutes 20 Jun 2024 Monthly 1 Each $25,840.47 $12,819.94
-18 Dec 2024
SUBTOTAL: $25,840.47 $12,819.94
Order #: Q-329455 Obi
Prepared: 06 Feb 2024
Page 2 of 5
16F 11
(f,t5 GRANICUS
Order Form
Collier County FL
PRODUCT DESCRIPTIONS
Solution Description
IQM2- Agenda & Minutes Easily prepare for meetings, approve agenda items, generate documents,
create meeting packets and capture minutes.
Order #: Q-329455
Prepared: 06 Feb 2024
Page 3 of 5
'� ~U '�
m �mw w w
GRAN|CDS OrderFonn
Collier County FL
= This quote, and all products and services delivered hereunder arc governed by the terms located at
or contract vehicle by reference,with any directly conflicting terms and conditions being resolved in favor of the
° If submitting a Purchase Order, please include the following language:The pricing, terms and conditions ofquota
over any terms and conditions included in this Purchase Order.
° ,"../,,,~ ~. ..~..... .. ...~ ........ ..
is the responsibility of Collier County FL to provide applicable exemption ccftificatc(s).
= Any lapse in payment may fesult in suspension of service and will require the payment of a,ctup fee to rciastato
the subscription.
Qvo
Order #: {J'329455
Prepared: 86 Feb 2O24
Page 4of5
16F 11
' GRAN ICUS
Order Form
Collier County FL
Required ¢ ] Yes
Billingsi P
If PO required
The pricing, terms, and conditions of quote Q 329455 dated 06 Feb 2024 arc incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
rec � �r �n xrra �rr
undersigned also understands the services and terms.
Geitier-Gotmty-FL
met
Elates
Ob'0
Order #: Q-329455
Prepared: 06 Feb 2024
Page 5 of 5