Backup Documents 03/12/2024 Item #16C5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 C 5
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management
2. County Attorney's Office County Attorney Office .3 la`/f�
4. BCC Office Board of County �l
Commissioners C�} by �5( 3 (2/2Y
4. Minutes and Records Clerk of Court's Office
3i/' /D.'I
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above may need to contact staff for additional or missing info ation.
Name of Primary Staff Vanessa Diaz/Procurement Contact Information 239-252-8947
Contact/Department
Agenda Date Item was March 12, 2024 Agenda Item Number 16.C.5
Approved by the BCC
Type of Document Agreement Number of Original 1
Attached Documents Attached
PO number or account N/A Second Azteca Systems,
number if document is Amendment to LLC
to be recorded 13-6064
Azteca Systems,
LLC
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be VD
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-throughs and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the VD
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's VD
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney's Office at the time the item is input into SIRE.
Some documents are time-sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on March 12,2024 and all changes made N/A is not
during the meeting have been incorporated in the attached document. The County I t an option for
Attorney's Office has reviewed the changes,if applicable. A this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the (pb an option for
Chairman's signature. this line.
16C 5=
SECOND AMENDMENT TO AGREEMENT # 13-6064
FOR
CITYWORKS®
LICENSE AND MAINTENANCE AGREEMENT
AMENDED AND RESTATED AGREEMENT #C156213
THIS SECOND AMENDMENT made and entered into on this
March 12,201,14 (date), by and between Azteca Systems, LLC (the "Azteca Systems" or
"Contractor") and Collier County, a political subdivision of the State of Florida, (the "County")
(collectively, the "Parties"):
WHEREAS, on January 14, 2014 (Agenda Item No. 11.C), the County entered into
Agreement # 13-6064 with Azteca Systems, LLC to provide Cityworks software and maintenance
through March 2024; and
WHEREAS, on May 14, 2019, (Agenda Item No. 16.C.3), the County entered into a
Cityworks® License and Maintenance Agreement, Amended and Restated License Agreement No.
13-6064 (C115213) with Azteca Systems for purchase of products and to continue with the updates,
support and maintenance for new and existing products (Agreement #13-6064 and Amended and
Restated License Agreement No. 13-6064 (C115213) is hereafter collectively referred to as the
"Agreement"); and
WHEREAS, on October 19, 2020, the Parties executed the First Amendment to the
Agreement to update County notice information and provide an increase to the annual amount for the
purchase of Web Hooks for AMS assessments tool; and
WHEREAS, the Parties desire to further amend the Agreement to: 1)renew the agreement
one additional year as permitted under Section 5.1 of the Agreement, and 2) update County notice
information with a new point of contact, and 3) modify Section 4. Schedule of Payments and Fees
under License and Maintenance Agreement to include the annual fee for the renewal period in the
amount of$111,228.00.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
1. The above recitals are hereby incorporated into this Second Amendment as if fully set forth
herein.
2. Upon execution of this Second Amendment, the Parties agree to renew the Agreement for a
period commencing on March 19, 2024, and ending on March 18, 2025.
3. Addendum #1, Product Pricing is hereby amended as follows:
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Second Amendment to Agreement#13-6064
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Words Struck—Through are deleted; Words Underlined are added
* * * *
ADDENDUM#1
PRODUCT LICENSING
* * * * *
2.Notices & Licensee Information: Until or unless otherwise,modified,all notices relevant to this
agreement shall be sent to the following address:
Azteca Systems,LLC Collier County
11075 South State,Suite 24 3339 Tamiami Trail East, Suite 302
Sandy,Utah 84070 Naples,FL 34112
Attn: Robin E. Bain,P.E.,Manager
Patrick Thir, Manager-Technical Systems Operations
Email:
Patrick.Thir@colliercountyfl.gov
Phone: 239 252 5105(239)252-6266
* * * * *
4. Schedule of Payments and Fees under License and Maintenance Agreement
Support Period Date From/To(mm/dd/yyyy) Amount
Period 1 05/14/2019-03/18/2020 $16,250.00t
Period 2 03/19/2020-03/18/2021 $96,950.00
09/18/2020-03/18/2021 $ 5,000.0011
Period 3 03/19/2021-03/18/2022 $106,950.00
Period 4 03/19/2022-03/18/2023 $106,950.00
Period 5 03/19/2023-03/18/2024 $106,950.00
Period 6 03/19/2024-03/18/2025 $111,228.00
1' Period 1 amount reflects the pro-rated cost of additional software added on 05/14/19.Fees in the sum of$67,450 for
the existing software for 3/19/2019 to 3/18/2020 have been paid.
''Period 2 reflects Web Hooks added at$10,000 per year and is pro-rated 9/18/2020-3/18/2021.Current Amount of
$96,950 for the period of 3/19/2020-3/18/2021 has previously been paid.
* * * * *
4. All other terms and conditions of the Agreement, as previously amended, shall remain the
same.
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Second Amendment to Agreement#13-6064 OQ
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IN WITNESS WHEREOF, the Parties have executed this Second Amendment on the date and year
\...... first written above by an authorized person or agent.
ATTEST:
Crystal K. Kiu= ,- ",w• • the Circuit BOARD OF COUNTY COMMISSIONERS
Court and_Co- ,•ti•ol COLLIER U TY, F RIDA
B ,
yA By:
t� C ALL,Chairman
Dated: M �"
(SEAL) »•;' ;St -. to-Chairman's
- $ignat reonly
Contractor's Witnesses: CONTRACTOR:
AZTECA SYSTEMS,LLC
i l AtO
("Wit By: '1"---- 1—) ItA,..4 --7
Signature
., 0P L«.cx(C� ►�
TType/print witness nameT c.9 7�`�""r"5 t Y
ve4
TType/print signature and titleT
Jim.__ -
illb
Sec nd Witness 2- 7 ^r2029
1 hdd '5 , 044) i Date
TType/print witness nameT
prove as to For I Legality:
S .Teac 1, Deput;"/Count4trintry
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Second Amendment to Agreement#13-6064 O
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