Agenda 03/12/2024 Item #16C 5 (Cityworks License and Maintenance Agreement - Amendment No.2)03/12/2024
EXECUTIVE SUMMARY
Recommendation to approve Cityworks License and Maintenance Agreement, Amendment No. 2 to
Agreement No. 13-6064 (#C156213), with Azteca Systems, LLC, to renew the Agreement for one additional
year, approve an expenditure in the amount of $111,228.00 for the renewal year, and authorize the
Chairman to sign the attached Amendment.
OBJECTIVE: To extend Agreement No. 13-6064 for an additional one-year period to allow staff to negotiate a
new agreement. The Collier County Public Utilities Department uses Cityworks software as the primary means to
meet two of the objectives from the Infrastructure and Asset Management section of the Collier County Strategic
Plan, optimizing the useful life of all public infrastructure and resources through pr oper planning and preventative
maintenance as well as providing services and programs that sustainably manage the County’s waste. A lapse in the
Cityworks software license would prohibit the use of the software and immediately disrupt the daily operations of
all utility staff supporting these County objectives.
CONSIDERATIONS: On January 14, 2014 (Agenda Item 11.C.), the Board approved Agreement No. 13-6064 (a
10-year agreement) with Azteca Systems, LLC (“Azteca”) to provide Cityworks software and maintenance through
March of 2024 (hereafter the “Agreement”). On May 14, 2019 (Agenda Item 16.C.3), the Board approved the
Cityworks® License and Maintenance Agreement, Amended and Restated License Agreement No. 13-6064 for
purchase of products and to continue with the updates, support and maintenance of new and existing products. The
Reinstated Agreement added new software for an additional $19,500 per year and removed the existing software
escrow agreement in place. On October 19, 2020, the parties executed Amendment No. 1 to update County notice
information and provide an increase to the annual amount by $10,000 per year for the purchase of Web Hooks for
AMS assessments tool.
Staff now recommends renewing the agreement for one additional year as permitted under Section 5.1 of the
Agreement for $111,228, effective March 19, 2024, through March 18, 2025. This 4% increase is consistent with
CPI as allowed per Addendum No. 2, Standard Maintenance and Support, subsection 3.2 of the Agreement.
The Agreement currently expires on March 18, 2024, and if not renewed, would result in disruptions with Public
Utility Division (“PUD”) work orders, service requests, and compliance inspections, which could result in fines
being imposed by the EPA and DEP if such inspections (lead line, backflow, hydrant, system valve, etc.) are not
able to be completed within their scheduled cycles. Further, PUD would not have a work management system to
assign, organize, and document work, resulting in anticipated dissatisfaction by the County’s rate payers.
FISCAL IMPACT: The new rate of $111,228 will be effective March 19, 2024, through March 18, 2025. This is
a 4% increase from last year, which is consistent with CPI. Funds are available in the Water -Sewer District
Operating Fund (4008).
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. -SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to
ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: To approve Cityworks License and Maintenance Agreement, Amendment No. 2 to
Agreement No. 13-6064 (#C156213), with Azteca Systems, LLC, to renew the Agreement for one additional year,
approve an expenditure in the amount of $111,228.00, and authorize the Chairman to sign the attached
Amendment.
Prepared By: Patrick Thir, Manager - Technical Systems Operations, Utilities Finance Operations
16.C.5
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03/12/2024
ATTACHMENT(S)
1. 13-6064_Cityworks-AztecaSystems_Contract (PDF)
2. 13-6064_Azteca_Amend#1_FullyExecuted (PDF)
3. 13-6064 SecondAmendVS_Azteca Systems LLC (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.5
Doc ID: 27999
Item Summary: Recommendation to approve Cityworks License and Maintenance Agreement, Amendment No. 2
to Agreement No. 13-6064 (#C156213), with Azteca Systems, LLC, to renew the Agreement for one additional
year, approve an expenditure in the amount of $111,228.00 for the renewal year, and authorize the Chairman to
sign the attached Amendment.
Meeting Date: 03/12/2024
Prepared by:
Title: – Public Utilities Operations Support
Name: Vincent Dominach
02/22/2024 8:20 AM
Submitted by:
Title: Division Director - Operations Support – Public Utilities Operations Support
Name: Joseph Bellone
02/22/2024 8:20 AM
Approved By:
Review:
Public Utilities Operations Support Joseph Bellone Other Reviewer Completed 02/22/2024 10:22 AM
Engineering and Project Management Matthew McLean Other Reviewer Completed 02/23/2024 7:49 AM
Public Utilities Operations Support Katrina Lin Other Reviewer Completed 02/23/2024 8:03 AM
Public Utilities Department Vincent Dominach Level 1 Department Review Completed 02/23/2024 9:09 AM
Procurement Services Francheska Correa Level 1 Purchasing Gatekeeper Completed 02/26/2024 9:16 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 02/26/2024 11:22 AM
Procurement Services Sandra Srnka Procurement Director Review Completed 02/27/2024 8:28 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 02/28/2024 8:10 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/28/2024 8:44 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/28/2024 8:45 AM
Office of Management and Budget Laura Zautcke OMB Reviewer Completed 02/29/2024 4:33 PM
Corporate Compliance and Continuous Improvement Megan Gaillard Additional Reviewer Completed
03/01/2024 4:47 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 03/04/2024 2:43 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 03/12/2024 9:00 AM
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16.C.5.aPacket Pg. 745Attachment: 13-6064_Cityworks-AztecaSystems_Contract (27999 : Azteca Systems Contract Amendment 2)
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DocuSign Envelope ID: 9BC44F7F-3466-4EF7-AA60-9F3E9FE03EB410/19/202016.C.5.bPacket Pg. 779Attachment: 13-6064_Azteca_Amend#1_FullyExecuted (27999 : Azteca Systems Contract Amendment 2)
DocuSign Envelope ID: 9BC44F7F-3466-4EF7-AA60-9F3E9FE03EB410/15/2020President - CEOBrian HaslamAuthorized Signatory10/19/202016.C.5.bPacket Pg. 780Attachment: 13-6064_Azteca_Amend#1_FullyExecuted (27999 : Azteca Systems Contract Amendment 2)
DocuSign Envelope ID: 9BC44F7F-3466-4EF7-AA60-9F3E9FE03EB4Scott Teach16.C.5.bPacket Pg. 781Attachment: 13-6064_Azteca_Amend#1_FullyExecuted (27999 : Azteca Systems Contract Amendment 2)
16.C.5.cPacket Pg. 782Attachment: 13-6064 SecondAmendVS_Azteca Systems LLC (27999 : Azteca Systems Contract Amendment 2)
16.C.5.cPacket Pg. 783Attachment: 13-6064 SecondAmendVS_Azteca Systems LLC (27999 : Azteca Systems Contract Amendment 2)
16.C.5.cPacket Pg. 784Attachment: 13-6064 SecondAmendVS_Azteca Systems LLC (27999 : Azteca Systems Contract Amendment 2)