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Naples Heritage Minutes 01-02-2024MINUTES OF MEETING NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Naples Heritage Community Development District was held Tuesday, January 2, 2024 at 9:00 a.m. at the Naples Heritage Golf & Country Club Clubhouse, located at 8150 Heritage Club Way, Naples, Florida 34112. Present and constituting a quorum were: Kenneth Gaynor Chairperson Gerald James Vice Chairperson Richard Leonhard Assistant Secretary Philip Smith Assistant Secretary Gordon Mettam Assistant Secretary Also present were: Justin Faircloth District Manager Chris Gant Naples Heritage Golf & Country Club Chad Montgomery Naples Heritage Golf & Country Club Tim Richards Naples Heritage Golf & Country Club Ms. Leonhard Member of the Public Following is a summary of the discussions and actions taken. FIRST ORDER OF BUSINESS Roll Call Mr. Gaynor called the meeting to order, and Mr. Faircloth called the roll. A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda The following items were added to the Agenda: • Under New Business, add Discussion of Form 6 and Discussion of Five Acres of Land for Tennis Courts. THIRD ORDER OF BUSINESS Public Comment on Agenda Items There being no comments, the next order of business followed. January 2, 2024 Meeting Naples Heritage CDD FOURTH ORDER OF BUSINESS Approval of Minutes of the November 7, 2023 Meeting Mr. Gaynor requested any additions, corrections or deletions to the Minutes of the November 7, 2023 Meeting. • On Line 124, months should replace times. On MOTION by Mr. James, seconded by Mr. Mettam, with all in favor, the Minutes of the November 7, 2023 Meeting were approved as amended. (5-0) FIFTH ORDER OF BUSINESS New Business A. Discussion of Form 6 • This form requests Financial Disclosure information. • Mr. Faircloth spoke to the District's attorney. CDD Board Supervisors are not required to fill out this form. However, a Form 1 must be filled out, and will have to be filed electronically by July. • Mr. Faircloth discussed the differences between the two forms. B. Discussion of Five Acres of Land for Tennis Courts • Exotic vegetation was removed, and replaced with new plantings. • Several areas are sparse, and there is concern there is no buffer. Mr. Gaynor wants to know whether the CDD can place native plantings in this area without having to go through SWFWMD. Mr. Faircloth recommended the CDD make them aware of any work. An engineer may be called upon to review this request as well. The permit may specify what native plantings are allowed. • Mr. Gaynor would like to get a recommendation from Mr. Dan Underhill, the environmentalist, who was used for the nature trail. Mr. Gaynor will contact him. • Mr. Gaynor and Mr. Montgomery will observe the area to determine what may be planted there, and will report back at the next meeting. • GL Homes has made a verbal commitment to the CDD to build landscape berms in the area nearby. 2 January 2, 2024 Meeting Naples Heritage CDD SIXTH ORDER OF BUSINESS Old Business A. Club Updates i. Nature Trail • An official from SWFWMD assisted in a walk-through of the area, and indicated all work was done to code. • The trail is now open to the public. • There has been positive feedback from residents. ii. Gatehouse Repairs • Mr. Gant indicated all repairs were done. • Mr. Faircloth noted Club staff had noted the invoice would be paid for by the Club. • There is an open project for gatehouse flooring replacement, as approved last April. Mr. Gant will investigate, and Mr. Gaynor noted the CDD should pay for this work. iii. Colonial Court Melaleuca Removal • This item was previously tabled due to moisture in the area. However, this is no longer the case. • Mr. Montgomery and Mr. Richards are in the process of obtaining prices for the fence and melaleuca removal. • The CDD would like to move forward on this project. • Mr. Montgomery and Mr. Richards have a company available to commence the work within the next two weeks at less than half of the original price. • The work should take approximately one week. • There is a bid on removal of the old fence, which has fallen over and laying on its side, and is unable to be repaired. • The quote will change since the fence will be longer. A price will be quoted once the melaleuca is removed. • The survey markers for the fence should be in place. • The old fence will be removed by the company installing the new fence. • The work may take approximately up to six months, due to permitting. • This item will be updated at the next meeting. B. Fiscal Year 2024 Lake Bank Restoration • Mr. Gaynor and Mr. Montgomery have been working on this matter. 3 January 2, 2024 Meeting Naples Heritage CDD • The amount of $35,000 has been budgeted for this project. This amount should cover Glenn Abby and Southern Links. • Mr. Gaynor noted a meeting will be scheduled with the Presidents of the four Associations. Mr. Richards should also attend this meeting. • There appears to be erosion from over the years, as opposed to a drainage issue. • The estimate is $30,000. This maintenance is the CDD's responsibility. • The funds have been budgeted, and the Board will finalize at the next meeting. • There is an open project from March 2023, in which the Board authorized an expense of $20,300 for Pristine to repair Lake #9. An invoice was received in the amount of $10,150, as well as an outstanding invoice in the amount of $1,000. Mr. Gaynor noted the project is complete. Mr. Gaynor requested this contract remain open. Naples Heritage Golf & Country Club representatives exited the meeting. ELEVENTH ORDER OF BUSINESS Audience Comments • Ms. Leonhard complimented the Board regarding the appearance of the gatehouse. SEVENTH ORDER OF BUSINESS Attorney's Report There being no report, the next order of business followed. EIGHTH ORDER OF BUSINESS District Manager's Report A. Acceptance of Financial Report as of November 30, 2023 • As of this Financial Report, only 30% of assessments were collected. Mr. Faircloth noted that further in the report, there is a statement that 55.7% had been collected. • Under Insurance/General Liability, $7,700 was budgeted. However, the quote is received after the budget is adopted. Mr. Faircloth noted that the insurance rate has increased significantly, and this was included in the budget. • The amount of $16,000 for the fence was budgeted under Field/Capital Outlay. • The website with regards to posting of agendas or agenda packages, was briefly discussed. On MOTION by Mr. Leonhard, seconded by Mr. Mettam, with all in favor, the Financial Report as of November 30, 2023 was accepted.(5-0) j9 January 2, 2024 Meeting Naples Heritage CDD B. Fiscal Year 2025 Draft Budget Discussion • Mr. Faircloth discussed the timeframe for the budget process. • Mr. Faircloth reviewed the budget items and corresponding amounts. • Funds for the plantings may be withdrawn from Contingency. • Mr. Faircloth noted that if the CDD spends all funds allocated in 2024, 2025 will begin the fund balance at $85,510. An additional $27,540 will be allocated to Reserves. • It is prudent to gradually increase assessments. The assessment is currently flat. • Mr. Gaynor noted he would like funds to be allocated to expenditures on the lake project. • Mr. Gaynor would like two budgets presented, one at $225,000, with an increase in Lake Banks by $20,000, from $35,000 to $55,000. The second version should be with an increase in Lakes Banks to $75,000. Mr. Faircloth noted Inframark does not recommend using the fund balance. • The Board and Mr. Faircloth discussed the numbers. Mr. Faircloth noted that if the Board concurs with the first version, more money will be spent than taken in. C. Follow -Up Items i. Assessment Issue • Mr. Gaynor noted that Inframark properly followed up with the County regarding the assessment amount. • The County sent a revised bill. SIXTH ORDER OF BUSINESS Old Business (Continued) A. Club Updates (Continued) i. Nature Trail (Continued) • SWFWMD was professional in dealing with the District regarding this item. Mr. Gaynor sent a Thank You email to all involved. EIGHTH ORDER OF BUSINESS District Manager's Report (Continued) C. Follow -Up Items (Continued) ii. Stormwater Inspection and Cleanout Discussion • Mr. Faircloth reminded the Board M.R.I. performed an inspection last year, and they provided a proposal for the cleanout. The Board concurred that anything 60% or more clogged was to be negotiated, with a total of six additional structures to be 5 January 2, 2024 Meeting Naples Heritage CDD cleaned out. The total price was $25,000, and M.RI. completed the work. More work was to be done this year. They held the same inspection price for this year. If the Board approves the work, the funds will come from Contingency. Mr. Smith MOVED to approve the Proposal from M.R.I. Inspection, LLC in the amount of $4,500 to inspect stormwater structures, as discussed, throughout the District, and Mr. Leonhard seconded the motion. Mr. Faircloth will present a proposal for the cleanout work at the March meeting. The amount of approximately $16,086 has been budgeted without using any funds from Reserves. There being no further discussion, On VOICE vote, with all in favor, the prior motion was approved. (5-0) NINTH ORDER OF BUSINESS Engineer's Report There being no report, the next order of business followed. TENTH ORDER OF BUSINESS Supervisor Comments The bubblers were discussed. The GFI kept tripping and shutting the system down, but it was replaced. If necessary, an electrician will review the electrical system there. As of yesterday, it was working. The District fountain was discussed. ELEVENTH ORDER OF BUSINESS Audience Comments (Continued) There being no audience members present, the next order of business followed. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, the meeting was adjourned. Kenneth Gaynor Chairperson