#23-8082 (Johnson Engineering, Inc.) PROFESSIONAL SERVICES AGREEMENT
Contract # 23-8082
for
" CEI Services for Vanderbilit Beach Road Widening (from East of US-41 to East of Goodlette Frank Rd) "
THIS AGREEMENT is made and entered into this 23 day of reiy Llari. , 20 24 by and
between the Board of County Commissioners for Collier County, Florida, a politic I subdivision of the
State of Florida (hereinafter referred to as the "COUNTY") and
Johnson Engineering, Inc. authorized to
do business in the State of Florida, whose business address is
2122 Johnson Street, Fort Myers, FL 33901 (hereinafter
referred to as the "CONSULTANT" and/or "CONTRACTOR").
WITNESSETH:
WHEREAS, the COUNTY desires to obtain the professional services of the CONSULTANT
concerning CEI Services for Vanderbilit Beach Road Widening (from East of US-41 to East of
Goodlette Frank Rd) (hereinafter referred to as the "Project"), said services in
accordance with the provisions of Section 287.055, Florida Statutes being more fully described in
Schedule A, "Scope of Services", which is attached hereto and incorporated herein;
WHEREAS, the CONSULTANT has submitted a proposal for provision of those services; and;
WHEREAS, the CONSULTANT represents that it has expertise in the type of professional
services that will be required for the Project.
NOW, THEREFORE, in consideration of the mutual covenants and provisions contained
herein, the parties hereto agree as follows:
ARTICLE ONE
CONSULTANT'S RESPONSIBILITY
1.1. CONSULTANT shall provide to COUNTY professional services in all phases of the Project to
which this Agreement applies.
1.2. The Basic Services to be performed by CONSULTANT hereunder are set forth in the Scope of
Services described in detail in Schedule A. The total compensation to be paid CONSULTANT by the
COUNTY for all Basic Services is set forth in Article Five and Schedule B, "Basis of Compensation",
which is attached hereto and incorporated herein.
1.3. The CONSULTANT agrees to obtain and maintain throughout the period of this Agreement all
such licenses as are required to do business in the State of Florida and in Collier County, Florida,
including, but not limited to, all licenses required by the respective state boards and other
governmental agencies responsible for regulating and licensing the professional services to be
provided and performed by the CONSULTANT pursuant to this Agreement.
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1 .4. The CONSULTANT agrees that, when the services to be provided hereunder relate to a
professional service which, under Florida Statutes, requires a license, certificate of authorization or
other form of legal entitlement to practice such services, it shall employ and/or retain only qualified
personnel to provide such services to the COUNTY.
1 .5. CONSULTANT designates Joshua J. Hildebrand P.E. a qualified licensed
professional to serve as the CONSULTANT's project coordinator (hereinafter referred to as the
"Project Coordinator"). The Project Coordinator is authorized and responsible to act on behalf of the
CONSULTANT with respect to directing, coordinating and administering all aspects of the services to
be provided and performed under this Agreement. Further, the Project Coordinator has full authority
to bind and obligate the CONSULTANT on all matters arising out of or relating to this Agreement. The
CONSULTANT agrees that the Project Coordinator shall devote whatever time is required to
satisfactorily manage the services to be provided and performed by the CONSULTANT hereunder.
The Project Coordinator shall not be removed by CONSULTANT from the Project without the
COUNTY's prior written approval, and if so removed must be immediately replaced with a person
acceptable to the COUNTY.
1.6. CONSULTANT agrees, within fourteen (14) calendar days of receipt of a written request from
the COUNTY to promptly remove and replace the Project Coordinator, or any other personnel
employed or retained by the CONSULTANT, or any subconsultants or subcontractors or any
personnel of any such subconsultants or subcontractors engaged by the CONSULTANT to provide
and perform services or work pursuant to the requirements of this Agreement, said request may be
made with or without cause. Any personnel so removed must be immediately replaced with a person
acceptable to the COUNTY.
1.7. The CONSULTANT represents to the COUNTY that it has expertise in the type of professional
services that will be performed pursuant to this Agreement and has extensive experience with projects
similar to the Project required hereunder. The CONSULTANT agrees that all services to be provided
by CONSULTANT pursuant to this Agreement shall be subject to the COUNTY's review and approval
and shall be in accordance with the generally accepted standards of professional practice in the State
of Florida, as well as in accordance with all applicable laws, statutes, including but not limited to
ordinances, codes, rules, regulations and requirements of any governmental agencies, and the Florida
Building Code where applicable, which regulate or have jurisdiction over the Services to be provided
and performed by CONSULTANT hereunder, the Local Government Prompt Payment Act (218.735
and 218.76 F.S.), as amended, and the Florida Public Records Law Chapter 119, including specifically
those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows:
IT IS THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, IT SHOULD CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT:
Communications, Government and Public Affairs Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
Email: PublicRecordRequest(a,colliercountyfl.gov
The Contractor must specifically comply with the Florida Public Records Law to:
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1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency's custodian of public records, provide the public
agency with a copy of the requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not exceed the cost provided in this
chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the Contractor
does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public
records in possession of the Contractor or keep and maintain public records required
by the public agency to perform the service. If the Contractor transfers all public records
to the public agency upon completion of the contract, the Contractor shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Contractor keeps and maintains public records upon
completion of the contract, the Contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the public
agency, upon request from the public agency's custodian of public records, in a format
that is compatible with the information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify
the County in writing. Failure by the Contractor to comply with the laws referenced herein shall
constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate
this Agreement immediately.
1.8. In the event of any conflicts in these requirements, the CONSULTANT shall notify the COUNTY
of such conflict and utilize its best professional judgment to advise the COUNTY regarding resolution
of each such conflict. The COUNTYS approval of the design documents in no way relieves
CONSULTANT of its obligation to deliver complete and accurate documents necessary for successful
construction of the Project.
1.9. The COUNTY reserves the right to deduct portions of the (monthly) invoiced (task) amount for
the following: Tasks not completed within the expressed time frame, including required deliverables,
incomplete and/or deficient documents, failure to comply with local, state and/or federal requirements
and/or codes and ordinances applicable to CONSULTANT's performance of the work as related to
the project. This list is not deemed to be all-inclusive, and the COUNTY reserves the right to make
sole determination regarding deductions. After notification of deficiency, if the CONSULANT fails to
correct the deficiency within the specified timeframe, these funds would be forfeited by the
CONSULTANT. The COUNTY may also deduct or charge the CONSULTANT for services and/or
items necessary to correct the deficiencies directly related to the CONSULTANT's non-performance
whether or not the COUNTY obtained substitute performance.
1.10. CONSULTANT agrees not to divulge, furnish or make available to any third person, firm or
organization, without the COUNTY's prior written consent, or unless incident to the proper
performance of the CONSULTANT'S obligations hereunder, or in the course of judicial or legislative
proceedings where such information has been properly subpoenaed, any non-public information
concerning the services to be rendered by CONSULTANT hereunder, and CONSULTANT shall
require all of its employees, agents, subconsultants and subcontractors to comply with the provisions
of this paragraph. CONSULTANT shall provide the COUNTY prompt written notice of any such
subpoenas.
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1.11. As directed by the COUNTY, all plans and drawings referencing a specific geographic area
must be submitted in an AutoCAD DWG or MicroStation DGN format on a CD or DVD, drawn in the
Florida State Plane East (US Feet) Coordinate System (NAD 83/90). The drawings should either
reference specific established Survey Monumentation, such as Certified Section Corners (Half or
Quarter Sections are also acceptable), or when implemented, derived from the RTK (Real-Time
Kinematic) GPS Network as provided by the COUNTY. Information layers shall have common naming
conventions (i.e. right-of-way - ROW, centerlines - CL, edge-of-pavement - EOP, etc.), and adhere to
industry standard CAD specifications.
ARTICLE TWO
ADDITIONAL SERVICES OF CONSULTANT
2.1 . If authorized in writing by the COUNTY through a Change Order or Amendment to this
Agreement, CONSULTANT shall furnish or obtain from others Additional Services of the types listed
in Article Two herein. The agreed upon scope, compensation and schedule for Additional Services
shall be set forth in the Change Order or Amendment authorizing those Additional Services. With
respect to the individuals with authority to authorize Additional Services under this Agreement, such
authority will be as established in the COUNTY's Procurement Ordinance and Procedures in effect at
the time such services are authorized. These services will be paid for by the COUNTY as indicated
in Article Five and Schedule B. Except in an emergency endangering life or property, any Additional
Services must be approved in writing via a Change Order or an Amendment to this Agreement prior
to starting such services. The COUNTY will not be responsible for the costs of Additional Services
commenced without such express prior written approval. Failure to obtain such prior written approval
for Additional Services will be deemed: (i) a waiver of any claim by CONSULTANT for such Additional
Services and (ii) an admission by CONSULTANT that such Work is not additional but rather a part of
the Basic Services required of CONSULTANT hereunder. If the COUNTY determines that a change
in the Agreement is required because of the action taken by CONSULTANT in response to an
emergency, an Amendment shall be issued to document the consequences of the changes or
variations, provided that CONSULTANT has delivered written notice to the COUNTY of the emergency
within forty-eight (48) hours from when CONSULTANT knew or should have known of its occurrence.
Failure to provide the forty-eight (48) hour written notice noted above, waives CONSULTANT's right
it otherwise may have had to seek an adjustment to its compensation or time of performance under
this Agreement. The following services, if not otherwise specified in Schedule A as part of Basic
Services, shall be Additional Services:
2.1.1 Preparation of applications and supporting documents (except those already to be
furnished under this Agreement) for private or governmental grants, loans, bond issues or advances
in connection with the Project.
2.1.2 Services resulting from significant changes in the general scope, extent or character of
the Project or its design including, but not limited to, changes in size, complexity, the COUNTY's
schedule or character of construction; and revising studies, reports, design documents or Contract
Documents previously accepted by the COUNTY when such revisions are required by changes in
laws, rules, regulations, ordinances, codes or orders enacted subsequent to and not reasonably
anticipated prior to the preparation of such studies, reports or documents, or are due to any other
causes beyond CONSULTANT's control and fault.
2.1.3 Providing renderings or models for the COUNTY's use.
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2.1 .4 Investigations and studies involving detailed consideration of operations, maintenance
and overhead expenses; the preparation of feasibility studies, cash flow and economic evaluations,
rate schedules and appraisals; and evaluating processes available for licensing and assisting the
COUNTY in obtaining such process licensing.
2.1.5 Furnishing services of independent professional associates and consultants for other
than the Basic Services to be provided by CONSULTANT hereunder.
2.1.6 Services during travel outside of Collier and Lee Counties required of CONSULTANT
and directed by the COUNTY, other than visits to the Project site or the COUNTY's office.
2.1.7 Preparation of operating, maintenance and staffing manuals, except as otherwise
provided for herein.
2.1.8 Preparing to serve or serving as a CONSULTANT or witness for the COUNTY in any
litigation, or other legal or administrative proceeding, involving the Project (except for assistance in
consultations which are included as part of the Basic Services to be provided herein).
2.1.9 Additional services rendered by CONSULTANT in connection with the Project, not
otherwise provided for in this Agreement or not customarily furnished in Collier County as part of the
Basic Services in accordance with generally accepted professional practice.
ARTICLE THREE
THE COUNTY'S RESPONSIBILITIES
3.1. The COUNTY shall designate in writing a project manager to act as the COUNTY's
representative with respect to the services to be rendered under this Agreement (hereinafter referred
to as the "Project Manager"). The Project Manager shall have authority to transmit instructions,
receive information, interpret and define the COUNTY's policies and decisions with respect to
CONSULTANT's services for the Project. However, the Project Manager is not authorized to issue
any verbal or written orders or instructions to the CONSULTANT that would have the effect, or be
interpreted to have the effect, of modifying or changing in any way whatever:
a. The scope of services to be provided and performed by the CONSULTANT hereunder;
b. The time the CONSULTANT is obligated to commence and complete all such services; or
c. The amount of compensation the COUNTY is obligated or committed to pay the
CONSULTANT.
3.2. The Project Manager shall:
a. Review and make appropriate recommendations on all requests submitted by the
CONSULTANT for payment for services and work provided and performed in accordance
with this Agreement;
b. Provide all criteria and information requested by CONSULTANT as to the COUNTY 's
requirements for the Project, including design objectives and constraints, space, capacity
and performance requirements, flexibility and expandability, and any budgetary limitations;
c. Upon request from CONSULTANT, assist CONSULTANT by placing at CONSULTANT's
disposal all available information in the COUNTY's possession pertinent to the Project,
including existing drawings, specifications, shop drawings, product literature, previous
reports and any other data relative to the Project;
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d. Arrange for access to and make all provisions for CONSULTANT to enter the Project site
to perform the services to be provided by CONSULTANT under this Agreement; and
e. Provide notice to CONSULTANT of any deficiencies or defects discovered by the COUNTY
with respect to the services to be rendered by CONSULTANT hereunder.
ARTICLE FOUR
TIME
4.1. Services to be rendered by CONSULTANT shall be commenced subsequent to the execution
of this Agreement upon written Notice to Proceed from the COUNTY for all or any designated portion
of the Project and shall be performed and completed in accordance with the Project Milestone
Schedule attached hereto and made a part hereof as Schedule C. Time is of the essence with respect
to the performance of this Agreement.
4.2. Should CONSULTANT be obstructed or delayed in the prosecution or completion of its
services as a result of unforeseeable causes beyond the control of CONSULTANT, and not due to its
own fault or neglect, including but not restricted to acts of nature or of public enemy, acts of
government or of the COUNTY, fires, floods, epidemics, quarantine regulations, strikes or lock-outs,
then CONSULTANT shall notify the COUNTY in writing within five (5) working days after
commencement of such delay, stating the specific cause or causes thereof, or be deemed to have
waived any right which CONSULTANT may have had to request a time extension for that specific
delay.
4.3. No interruption, interference, inefficiency, suspension or delay in the commencement or
progress of CONSULTANT's services from any cause whatsoever, including those for which the
COUNTY may be responsible in whole or in part, shall relieve CONSULTANT of its duty to perform or
give rise to any right to damages or additional compensation from the COUNTY. CONSULTANT's
sole remedy against the COUNTY will be the right to seek an extension of time to its schedule
provided, however, the granting of any such time extension shall not be a condition precedent to the
aforementioned "No Damage For Delay" provision. This paragraph shall expressly apply to claims for
early completion, as well as claims based on late completion. Provided, however, if through no fault
or neglect of CONSULTANT, the services to be provided hereunder have been delayed for a total of
180 calendar days, CONSULTANT's compensation shall be equitably adjusted, with respect to those
services that have not yet been performed, to reflect the incremental increase in costs experienced
by CONSULTANT, if any, as a result of such delays.
4.4. Should the CONSULTANT fail to commence, provide, perform or complete any of the services
to be provided hereunder in a timely manner, in addition to any other rights or remedies available to
the COUNTY hereunder, the COUNTY at its sole discretion and option may withhold any and all
payments due and owing to the CONSULTANT until such time as the CONSULTANT resumes
performance of its obligations hereunder in such a manner so as to reasonably establish to the
COUNTY's satisfaction that the CONSULTANT's performance is or will shortly be back on schedule.
4.5. In no event shall any approval by the COUNTY authorizing CONSULTANT to continue
performing Work under this Agreement or any payment issued by the COUNTY to CONSULTANT be
deemed a waiver of any right or claim the COUNTY may have against CONSULTANT for delay or
any other damages hereunder.
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ARTICLE FIVE
COMPENSATION
5.1. Compensation and the manner of payment of such compensation by the COUNTY for services
rendered hereunder by CONSULTANT shall be as prescribed in Schedule B, entitled "Basis of
Compensation", which is attached hereto and made a part hereof. The Project Manager, or designee,
reserves the right to utilize any of the following Price Methodologies:
Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks are transferred
from the COUNTY to the CONSULTANT; and, as a business practice there are no hourly or material
invoices presented, rather, the CONSULTANT must perform to the satisfaction of the COUNTY's
Project Manager before payment for the fixed price contract is authorized.
Time and Materials: The COUNTY agrees to pay the contractor for the amount of labor time
spent by the CONSULTANT 's employees and subcontractors to perform the work (number of hours
times hourly rate), and for materials and equipment used in the project (cost of materials plus the
contractor's mark-up). This methodology is generally used in projects in which it is not possible to
accurately estimate the size of the project, or when it is expected that the project requirements would
most likely change. As a general business practice, these contracts include back-up documentation
of costs; invoices would include number of hours worked and billing rate by position (and not company
(or subcontractor) timekeeping or payroll records), material or equipment invoices, and other
reimbursable documentation for the project.
5.2. The hourly rates as set forth and identified in Schedule B, which is attached hereto, shall apply
only to tasks procured under the Time and Materials pricing methodology specified in paragraph 5.1
above. I
veto, are for purposes of providing estimate(s), as required by the grantor agency.
ARTICLE SIX
THE OWNERSHIP OF DOCUMENTS
6.1. Upon the completion or termination of this Agreement, as directed by the COUNTY,
CONSULTANT shall deliver to the COUNTY copies or originals of all records, documents, drawings,
notes, tracings, plans, MicroStation or AutoCAD files, specifications, maps, evaluations, reports and
other technical data, other than working papers, prepared or developed by or for CONSULTANT under
this Agreement ("Project Documents"). The COUNTY shall specify whether the originals or copies of
such Project Documents are to be delivered by CONSULTANT. CONSULTANT shall be solely
responsible for all costs associated with delivering to the COUNTY the Project Documents.
CONSULTANT, at its own expense, may retain copies of the Project Documents for its files and
internal use.
6.2. Notwithstanding anything in this Agreement to the contrary and without requiring the COUNTY
to pay any additional compensation, CONSULTANT hereby grants to the COUNTY a nonexclusive,
irrevocable license in all of the Project Documents for the COUNTY's use on this Project.
CONSULTANT warrants to the COUNTY that it has full right and authority to grant this license to the
COUNTY. Further, CONSULTANT consents to the COUNTY's use of the Project Documents to
complete the Project following CONSULTANT's termination for any reason or to perform additions to
or remodeling, replacement or renovations of the Project. CONSULTANT also acknowledges the
COUNTY may be making Project Documents available for review and information to various third
parties and hereby consents to such use by the COUNTY.
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ARTICLE SEVEN
MAINTENANCE OF RECORDS
7.1. CONSULTANT will keep adequate records and supporting documentation which concern or
reflect its services hereunder. The records and documentation will be retained by CONSULTANT for
a minimum of five (5) years from (a) the date of termination of this Agreement or (b) the date the
Project is completed, whichever is later, or such later date as may be required by law. The COUNTY,
or any duly authorized agents or representatives of the COUNTY, shall, free of charge, have the right
to audit, inspect and copy all such records and documentation as often as they deem necessary during
the period of this Agreement and during the five (5) year period noted above, or such later date as
may be required by law; provided, however, such activity shall be conducted only during normal
business hours.
ARTICLE EIGHT
INDEMNIFICATION
8.1. To the maximum extent permitted by Florida law, CONSULTANT shall indemnify and hold
harmless the COUNTY, its officers and employees from any and all liabilities, damages, losses and
costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of CONSULTANT or
anyone employed or utilized by the CONSULTANT in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge or reduce any other rights or
remedies which otherwise may be available to an indemnified party or person described in this
paragraph 8.1 .
8.2. To the extent that the Agreement that the work pertains to a "Professional Services
Contract" as defined in Section 725.08(3), Florida Statutes, and the CONSULTANT is a "Design
Professional" as defined in Section 725.08(4), Florida Statutes, the indemnification provided herein
shall be limited as provided in Sections 725.08(1) & (2), Florida Statutes.
ARTICLE NINE
INSURANCE
9.1. CONSULTANT shall obtain and carry, at all times during its performance under the Contract
Documents, insurance of the types and in the amounts set forth in SCHEDULE D to this Agreement.
9.2. All insurance shall be from responsible companies duly authorized to do business in the State
of Florida.
9.3. All insurance policies required by this Agreement shall include the following provisions and
conditions by endorsement to the policies:
9.3.1. All insurance policies, other than the Business Automobile policy, Professional Liability
policy, and the Workers Compensation policy, provided by CONSULTANT to meet the
requirements of this Agreement shall name Collier County Board of County Commissioners,
OR, Board of County Commissioners in Collier County, OR, Collier County Government, as an
additional insured as to the operations of CONSULTANT under this Agreement and shall
contain a severability of interests' provisions.
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9.3.2. Companies issuing the insurance policy or policies shall have no recourse against the
COUNTY for payment of premiums or assessments for any deductibles which all are at the
sole responsibility and risk of CONSULTANT.
9.3.3. All insurance coverage of CONSULTANT shall be primary to any insurance or self-
insurance program carried by the COUNTY applicable to this Project, and the "Other
Insurance" provisions of any policies obtained by CONSULTANT shall not apply to any
insurance or self-insurance program carried by the COUNTY applicable to this Project.
9.3.4. The Certificates of Insurance must read: For any and all work performed on behalf
of Collier County, or reference this contract number.
9.3.5. All insurance policies shall be fully performable in Collier County, Florida, and shall be
construed in accordance with the laws of the State of Florida.
9.4. CONSULTANT, its subconsultants and the COUNTY shall waive all rights against each other
for damages covered by insurance to the extent insurance proceeds are paid and received by the
COUNTY, except such rights as they may have to the proceeds of such insurance held by any of
them.
9.5. All insurance companies from whom CONSULTANT obtains the insurance policies required
hereunder must meet the following minimum requirements:
9.5.1. The insurance company must be duly licensed and authorized by the Department of
Insurance of the State of Florida to transact the appropriate insurance business in the State of
Florida.
9.5.2. The insurance company must have a current A. M. Best financial rating of"Class VI" or
higher.
ARTICLE TEN
SERVICES BY CONSULTANT'S OWN STAFF
10.1 . The services to be performed hereunder shall be performed by CONSULTANT's own staff,
unless otherwise authorized in writing by the COUNTY. The employment of, contract with, or use of
the services of any other person or firm by CONSULTANT, as independent consultant or otherwise,
shall be subject to the prior written approval of the COUNTY. No provision of this Agreement shall,
however, be construed as constituting an agreement between the COUNTY and any such other
person or firm. Nor shall anything in this Agreement be deemed to give any such party or any third
party any claim or right of action against the COUNTY beyond such as may then otherwise exist
without regard to this Agreement.
10.2. Attached as Schedule F is a listing of all key personnel CONSULTANT intends to assign to the
Project to perform the Services required hereunder. Such personnel shall be committed to this Project
in accordance with the percentages noted in Schedule F. All personnel, identified in Schedule F shall
not be removed or replaced without the COUNTY's prior written consent.
10.3. CONSULTANT is liable for all the acts or omissions of its subconsultants or subcontractors.
By appropriate written agreement, the CONSULTANT shall require each subconsultant or
subcontractor, to the extent of the Services to be performed by the subconsultant or subcontractor, to
be bound to the CONSULTANT by the terms of this Agreement, and to assume toward the
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CONSULTANT all the obligations and responsibilities which the CONSULTANT, by this Agreement,
assumes toward the COUNTY. Each subconsultant or subcontract agreement shall preserve and
protect the rights of the COUNTY under this Agreement with respect to the Services to be performed
by the subconsultant or subcontractor so that the sub consulting or subcontracting thereof will not
prejudice such rights. Where appropriate, the CONSULTANT shall require each subconsultant or
subcontractor to enter into similar agreements with its sub-subconsultants or sub-subcontractors.
10.4. CONSULTANT acknowledges and agrees that the COUNTY is a third-party beneficiary of each
contract entered into between CONSULTANT and each subconsultant or subcontractor, however
nothing in this Agreement shall be construed to create any contractual relationship between the
COUNTY and any subconsultant or subcontractor. Further, all such contracts shall provide that, at
the COUNTY's discretion, they are assignable to the COUNTY upon any termination of this
Agreement.
ARTICLE ELEVEN
WAIVER OF CLAIMS
11.1. CONSULTANT's acceptance of final payment shall constitute a full waiver of any and all claims,
except for insurance company subrogation claims, by it against the COUNTY arising out of this
Agreement or otherwise related to the Project, and except those previously made in writing in
accordance with the terms of this Agreement and identified by CONSULTANT as unsettled at the time
of the final payment. Neither the acceptance of CONSULTANT's services nor payment by the
COUNTY shall be deemed to be a waiver of any of the COUNTY's rights against CONSULTANT.
ARTICLE TWELVE
TERMINATION OR SUSPENSION
12.1 . CONSULTANT shall be considered in material default of this Agreement and such default will
be considered cause for the COUNTY to terminate this Agreement, in whole or in part, as further set
forth in this section, for any of the following reasons: (a) CONSULTANT's failure to begin services
under the Agreement within the times specified under the Notice(s) to Proceed, or(b) CONSULTANT's
failure to properly and timely perform the services to be provided hereunder or as directed by the
COUNTY, or (c) the bankruptcy or insolvency or a general assignment for the benefit of creditors by
CONSULTANT or by any of CONSULTANT's principals, officers or directors, or (d) CONSULTANT's
failure to obey any laws, ordinances, regulations or other codes of conduct, or (e) CONSULTANT's
failure to perform or abide by the terms and conditions of this Agreement, or (f) for any other just
cause. The COUNTY may so terminate this Agreement, in whole or in part, by giving the
CONSULTANT seven (7) calendar days written notice of the material default.
12.2. If, after notice of termination of this Agreement as provided for in paragraph 12.1 above, it is
determined for any reason that CONSULTANT was not in default, or that its default was excusable,
or that the COUNTY otherwise was not entitled to the remedy against CONSULTANT provided for in
paragraph 12.1, then the notice of termination given pursuant to paragraph 12.1 shall be deemed to
be the notice of termination provided for in paragraph 12.3, below, and CONSULTANT's remedies
against the COUNTY shall be the same as and be limited to those afforded CONSULTANT under
paragraph 12.3, below.
12.3. The COUNTY shall have the right to terminate this Agreement, in whole or in part, without
cause upon seven (7) calendar days written notice to CONSULTANT. In the event of such termination
for convenience, CONSULTANT'S recovery against the COUNTY shall be limited to that portion of
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the fee earned through the date of termination, together with any retainage withheld and any costs
reasonably incurred by CONSULTANT that are directly attributable to the termination, but
CONSULTANT shall not be entitled to any other or further recovery against the COUNTY, including,
but not limited to, anticipated fees or profits on work not required to be performed. CONSULTANT
must mitigate all such costs to the greatest extent reasonably possible.
12.4. Upon termination and as directed by the COUNTY, the CONSULTANT shall deliver to the
COUNTY all original papers, records, documents, drawings, models, and other material set forth and
described in this Agreement, including those described in Article 6, that are in CONSULTANT's
possession or under its control.
12.5. The COUNTY shall have the power to suspend all or any portions of the services to be provided
by CONSULTANT hereunder upon giving CONSULTANT two (2) calendar days prior written notice of
such suspension. If all or any portion of the services to be rendered hereunder are so suspended, the
CONSULTANT's sole and exclusive remedy shall be to seek an extension of time to its schedule in
accordance with the procedures set forth in Article Four herein.
12.6. In the event (i) the COUNTY fails to make any undisputed payment to CONSULTANT within
forty-five (45) days after such payment is due or such other time as required by Florida's Prompt
Payment Act or (ii) the COUNTY otherwise persistently fails to fulfill some material obligation owed by
the COUNTY to CONSULTANT under this Agreement, and (ii) the COUNTY has failed to cure such
default within fourteen (14) days of receiving written notice of same from CONSULTANT, then
CONSULTANT may stop its performance under this Agreement until such default is cured, after giving
THE COUNTY a second fourteen (14) days written notice of CONSULTANT's intention to stop
performance under the Agreement. If the Services are so stopped for a period of one hundred and
twenty (120) consecutive days through no act or fault of the CONSULTANT or its subconsultant or
subcontractor or their agents or employees or any other persons performing portions of the Services
under contract with the CONSULTANT, the CONSULTANT may terminate this Agreement by giving
written notice to the COUNTY of CONSULTANT's intent to terminate this Agreement. If the COUNTY
does not cure its default within fourteen (14) days after receipt of CONSULTANT's written notice,
CONSULTANT may, upon fourteen (14) additional days' written notice to the COUNTY, terminate the
Agreement and recover from the COUNTY payment for Services performed through the termination
date, but in no event, shall CONSULTANT be entitled to payment for Services not performed or any
other damages from the COUNTY.
ARTICLE THIRTEEN
TRUTH IN NEGOTIATION REPRESENTATIONS
13.1. CONSULTANT warrants that CONSULTANT has not employed or retained any company or
person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this
Agreement and that CONSULTANT has not paid or agreed to pay any person, company, corporation,
individual or firm, other than a bona fide employee working solely for CONSULTANT, any fee,
commission, percentage, gift or any other consideration contingent upon or resulting from the award
or making of this Agreement.
13.2. In accordance with provisions of Section 287.055, (5)(a), Florida Statutes, the CONSULTANT
agrees to execute the required Truth-In-Negotiation Certificate, attached hereto and incorporated
herein as Schedule E, certifying that wage rates and other factual unit costs supporting the
compensation for CONSULTANT's services to be provided under this Agreement are accurate,
complete and current at the time of the Agreement. The CONSULTANT agrees that the original
Page 11 of 29
PSA_CCNA Single Project Agreement[2023_ver.1]
C40
Agreement price and any additions thereto shall be adjusted to exclude any significant sums by which
the COUNTY determines the Agreement price was increased due to inaccurate, incomplete, or non-
current wage rates and other factual unit costs. All such adjustments shall be made within one (1)
year following the end of this Agreement.
ARTICLE FOURTEEN
CONFLICT OF INTEREST
14.1. CONSULTANT represents that it presently has no interest and shall acquire no interest, either
direct or indirect, which would conflict in any manner with the performance of services required
hereunder. CONSULTANT further represents that no persons having any such interest shall be
employed to perform those services.
ARTICLE FIFTEEN
MODIFICATION
15.1. No modification or change in this Agreement shall be valid or binding upon either party unless
in writing and executed by the party or parties intended to be bound by it.
ARTICLE SIXTEEN
NOTICES AND ADDRESS OF RECORD
16.1 . All notices required or made pursuant to this Agreement to be given by the CONSULTANT to
the COUNTY shall be in writing and shall be delivered by hand, email, or by United States Postal
Service Department, first class mail service, postage prepaid, addressed to the following the
COUNTY's address of record:
Board of County Commissioners for Collier County, Florida
Division Name: Transportation Engineering Division
Division Director: Jay Ahmad
Address: 2885 South Horseshoe Drive
Naples, Florida 34104
Administrative Agent/PM: Dennis McCoy, Project Manager III
Telephone: (239) 252-5726
E-Mail(s): Dennis.McCoyc colliercountyfl.gov
16.2. All notices required or made pursuant to this Agreement to be given by the COUNTY to the
CONSULTANT shall be made in writing and shall be delivered by hand, email or by the United States
Postal Service Department, first class mail service, postage prepaid, addressed to the following
CONSULTANT's address of record:
Company Name: Johnson Engineering, Inc.
Address: 2122 Johnson Street
Fort Myers, FL 33901
Page 12 of 29
PSA_CCNA Single Project Agreement[2023_ver.1]
0
Attention Name & Title: Ryan Bell, PE, PTOE / Joshua J. Hildebrand, PE, PTOE
Telephone: (239) 334-0046 / (239) 872-4039
E-Mail(s): Rbellna johnsoneng.com / JJHRjohnsoneng.com
16.3. Either party may change its address of record by written notice to the other party given in
accordance with requirements of this Article.
ARTICLE SEVENTEEN
MISCELLANEOUS
17.1. CONSULTANT, in representing the COUNTY, shall promote the best interests of the COUNTY
and assume towards the COUNTY a duty of the highest trust, confidence, and fair dealing.
17.2. No modification, waiver, suspension or termination of the Agreement or of any terms thereof
shall impair the rights or liabilities of either party.
17.3. This Agreement is not assignable, or otherwise transferable in whole or in part, by
CONSULTANT without the prior written consent of the COUNTY.
17.4. Waivers by either party of a breach of any provision of this Agreement shall not be deemed to
be a waiver of any other breach and shall not be construed to be a modification of the terms of this
Agreement.
17.5. The headings of the Articles, Schedules, Parts and Attachments as contained in this
Agreement are for the purpose of convenience only and shall not be deemed to expand, limit or
change the provisions in such Articles, Schedules, Parts and Attachments.
17.6. This Agreement, including the referenced Schedules and Attachments hereto, constitutes the
entire agreement between the parties hereto and shall supersede, replace and nullify any and all prior
agreements or understandings, written or oral, relating to the matter set forth herein, and any such
prior agreements or understanding shall have no force or effect whatever on this Agreement.
17.7. Unless otherwise expressly noted herein, all representations and covenants of the parties shall
survive the expiration or termination of this Agreement.
17.8. This Agreement may be simultaneously executed in several counterparts, each of which shall
be an original and all of which shall constitute but one and the same instrument.
17.9. The terms and conditions of the following Schedules attached hereto are by this reference
incorporated herein:
Schedule A SCOPE OF SERVICES
Schedule B BASIS OF COMPENSATION
Schedule C PROJECT MILESTONE SCHEDULE
Schedule D INSURANCE COVERAGE
Schedule E CCNA Projects: TRUTH IN NEGOTIATION CERTIFICATE
Schedule F KEY PERSONNEL
Schedule G Other: N/A
Solicitation # 23-8082 , including all Attachment(s), Exhibit(s) & Addendum
Consultant's Proposal
Page 13 of 29
PSA_CCNA Single Project Agreement[2023_ver.1]
C)
0
17.10. Grant Funded Projects (only applicable to Grant funded projects): In the event of any
conflict between or among the terms of any of the Contract Documents and/or the COUNTY's Board
approved Executive Summary, the terms of the Agreement shall take precedence over the terms of
all other Contract Documents, except the terms of any Supplemental Grant Conditions shall take
precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents
cannot be resolved by application of the Supplemental Conditions, if any, or the Agreement, the
conflict shall be resolved by imposing the more strict or costly obligation under the Contract
Documents upon the CONSULTANT at the COUNTY's discretion.
ARTICLE EIGHTEEN
APPLICABLE LAW
18.1 . This Agreement shall be governed by the laws, rules, and regulations of the State of Florida,
and by such laws, rules and regulations of the United States as made applicable to services funded
by the United States government. Any suit or action brought by either party to this Agreement against
the other party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such
matters.
ARTICLE NINETEEN
SECURING AGREEMENT/PUBLIC ENTITY CRIMES
19.1 . CONSULTANT warrants that CONSULTANT has not employed or retained any company or
person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this
Agreement and that CONSULTANT has not paid or agreed to pay any person, company, corporation,
individual or firm, other than a bona fide employee working solely for CONSULTANT, any fee,
commission, percentage, gift or any other consideration contingent upon or resulting from the award
or making of this Agreement. At the time this Agreement is executed, CONSULTANT shall sign and
deliver to the COUNTY the Truth-In-Negotiation Certificate identified in Article 13 and attached hereto
and made a part hereof as Schedule E. CONSULTANT's compensation shall be adjusted to exclude
any sums by which the COUNTY determines the compensation was increased due to inaccurate,
incomplete, or noncurrent wage rates and other factual unit costs.
19.2. By its execution of this Agreement, CONSULTANT acknowledges that it has been informed by
the COUNTY of and is in compliance with the terms of Section 287.133(2)(a) of the Florida Statutes
which read as follows:
"A person or affiliate who has been placed on the convicted vendor list following
a conviction for a public entity crime may not submit a bid, proposal, or reply on
a contract to provide any goods or services to a public entity; may not submit a
bid, proposal, or reply on a contract with a public entity for the construction or
repair of a public building or public work; may not submit bids, proposals, or
replies on leases of real property to a public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity; and may not transact business with any public
entity in excess of the threshold amount provided in s. 287.017 for CATEGORY
TWO for a period of 36 months following the date of being placed on the
convicted vendor list."
Page 14 of 29
PSA_CCNA Single Project Agreement[2023_ver.l]
Ca�
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ARTICLE TWENTY
DISPUTE RESOLUTION
20.1. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve
disputes between the parties, the parties shall make a good faith effort to resolve any such disputes
by negotiation. The negotiation shall be attended by representatives of CONSULTANT with full
decision-making authority and by the COUNTY's staff person who would make the presentation of
any settlement reached during negotiations to the COUNTY for approval. Failing resolution, and prior
to the commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon
Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by
representatives of CONSULTANT with full decision-making authority and by the COUNTY's staff
person who would make the presentation of any settlement reached at mediation to the COUNTY's
board for approval. Should either party fail to submit to mediation as required hereunder, the other
party may obtain a court order requiring mediation under section 44.102, Fla. Stat.
20.2. Any suit or action brought by either party to this Agreement against the other party relating to
or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier
County, Florida, which courts have sole and exclusive jurisdiction on all such matters.
ARTICLE TWENTY-ONE
IMMIGRATION LAW COMPLIANCE
21.1 . By executing and entering into this agreement, the CONSULTANT is formally acknowledging
without exception or stipulation that it is fully responsible for complying with the provisions of the
Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations
relating thereto, as either may be amended, as well as the Florida state law requirements set forth in
Florida Statute, §448.095, as may be amended. Failure by the CONSULTANT to comply with the laws
referenced herein shall constitute a breach of this agreement and the COUNTY shall have the
discretion to unilaterally terminate this Agreement immediately.
[Signature page to follow this page]
******Remainder of page intentionally left blank******
Page 15 of 29
PSA_CCNA Single Project Agreement[2023_ver.1]
0
IN WITNESS WHEREOF, the parties hereto have executed this Professional Services
Agreement the day and year first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS FOR
COLLIER COUNTY, FLORIDA
Crystal K. Kinzel, Clerk of the Circuit
Court ancr o• p e c
o,,
By: .�..... .. By: 6/0,4,(6041/4
r A .,e ;as to Chairman's
Date: 1 Signature only Chris Hall , Chairman
Approv i► .1 : m and Legality:
III_ ►
1 • ►unty Attorney
(1
, ol '
Name . '
Consultant:
Consultant's Witnesses: Johnson Engineering, Inc.
\--1: ' C/O1- ---
AA•E.,-. BV44-4-4-1 04-.4-A-61(
Witness
lFNNtFEI2 29ui41.1 /l-Qrx.t.n► LONA11 . V. {- tv14 RP PR S1C7�N �'
Name and itle ASSi sTA-Air Name and Title
Otd ., 1
itness
Johoi 61te.^ izAspe Oaio.. 6.- .).-Cts
Name and Title
Page 16 of 29
I'SA_CCNA Single Project Agreement[2023_vcr.i
(Sp
SCHEDULE A
SCOPE OF SERVICES
following this page (pages 1 through 20 )
OdO
Page 17 of 29
PSA_CCNA Single Project Agreement[2023_ver.1]
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening (From East of US-41 to East of Goodlette Frank Rd)
SCHEDULE A
SCOPE OF SEVICES
1.0 PURPOSE:
This scope of services describes and defines the Construction Engineering and Inspection(CEI)services which
are required for contract administration, inspection, and materials sampling and testing for the construction
projects listed below.
2.0 SCOPE:
Provide services as defined in this Scope of Services, the referenced Florida Department of Transportation
(FDOT)manuals, and procedures.
The project for which the services are required is:
County Project IDs: 60199
Description: Vanderbilt Beach Road 6-Lane Widening from East of US-41to East of Goodlette
Frank Road County: Collier
Major work groups include:
• 10.1 - Roadway CEI
• 10.4 - Minor Bridge and Miscellaneous Structures CEI
Minor work groups include:
• 8.1 - Control Surveying
• 8.2 -Design, Right of Way Construction Surveying
• 9.1 - Soil Exploration
• 9.2- Geotechnical Classification Lab Testing
• 9.3 -Highway Materials Testing
• 9.4 -Foundation Studies
• 9.5 -Geotechnical Specialty Lab Testing
• 10.3 - Construction Materials Inspection
The CONSULTANT,at a minimum,must be pre-qualified through the FDOT in the following work groups:
• Group 10- CEI: (10.1, 10.4)
Also, at a minimum, the CONSULTANT or its Sub-Consultant(s) must be pre-qualified through the FDOT in
the following work groups:
• Group 8 - Surveying and Mapping
• Group 9- Soil Exploration,Material Testing, and Foundations
Exercise independent professional judgment in performing obligations and responsibilities under this
Page 1 of 20
Schedule A—Scope of Services
Otto_
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening (From East of US-41 to East of Goodlette Frank Rd)
Agreement. Pursuant to Section 4.1.4 of the Construction Project Administration Manual (CPAM), the
authority of the CONSULTANT's lead person, such as the Senior Project Engineer, and the CONSULTANT's
Project Administrator shall be identical to the Division's Project Manager and Construction Manager
respectively and shall be interpreted as such.
Services provided by the CONSULTANT shall comply with FDOT's manuals, procedures, and memorandums.
Such FDOT manuals,procedures, and memorandums are found on the State Construction Office's website.
On a single Construction Contract, it is a conflict of interest for a professional firm to receive compensation
from both the COUNTY and the Contractor either directly or indirectly.
Other projects developing within the geographical area of Collier County may be added at the COUNTY's
discretion. The CONSULTANT must perform to the satisfaction of the COUNTY's representatives for
consideration of additional CEI services.
3.0 LENGTH OF SERVICE:
The services for the Construction Contract shall begin upon written notification to proceed by the Division.
The Division shall track the execution of the Construction Contract such that the CONSULTANT is given
timely authorization to begin work. While no personnel shall be assigned until written notification by the
Division has been issued, the CONSULTANT shall be ready to assign personnel within two weeks of
notification. For the duration of the project, coordinate closely with the Division and Contractor to minimize
rescheduling of CONSULTANT activities due to construction delays or changes in the scheduling of
Contractor activities.
For estimating purposes, the CONSULTANT will be allowed an accumulation of thirty (30) calendar days to
perform preliminary administrative services prior to the issuance of the Contractor's notice to proceed on the
first project and thirty
(30)calendar days to demobilize after the final acceptance of the Construction Contract.
The anticipated letting schedules and Design and Construction times for the projects are tabulated below:
Construction Contract Estimate
Financia Letting Start Date Duratio
1 Project Date (Mo/Day/Y n
ID (Mo/Day/Y r) (Days)
r)
60199 TBD TBD 730
4.0 DEFINITIONS:
A. Agreement: The Professional Services Agreement between the COUNTY and the CONSULTANT
setting forth the obligations of the parties thereto, including but not limited to the performance of the
work, furnishing of services, and the basis of payment.
B. Contractor: The individual, firm, or company contracting with the COUNTY for the performance of
work or furnishing of materials.
Page 2 of 20
Schedule A—Scope of Services
0170
Request for Professional Services (RPS) # 23-8082
"CEI Services Vanderbilt Beach Road Widening(From East of US-41 to East of Goodlette Frank Rd)
C. Contractor: The individual,firm,or company contracting with the COUNTY for performance of work or
furnishing of materials.
D. Construction Contract: The written agreement between the COUNTY and the Contractor setting forth
the obligations of the parties thereto, including but not limited to the performance of the work,
furnishing of labor and materials, and the basis of payment.
E. Construction Project Manager: The Division employee assigned to manage the Construction
Engineering and Inspection Contract and represent the Division during the performance of the services
covered under this Agreement.
F. Construction Training/Qualification Program (CTQP): The FDOT program for training and qualifying
technicians in Aggregates,Asphalt, Concrete, Earthwork, and Final Estimates Administration. Program
information is available on the CTQP website.
G. CONSULTANT: The Consulting firm under contract to the COUNTY for the administration of
Construction Engineering and Inspection services.
H. CEI Project Administrator/Project Engineer: The employee assigned by the CONSULTANT to be in
charge of providing Construction Contract administration services for one or more Construction
Projects.
I. CEI Senior Project Engineer: The Engineer assigned by the CONSULTANT to be in charge of
providing Construction Contract administration for one or more Construction Projects. This person
may supervise other CONSULTANT employees and act as the lead Engineer for the CONSULTANT.
J. Procurement Contract Manager: The Administrative Contract Manager at the COUNTY's Procurement
Office.
K. Division's Construction Manager: The Division employee assigned to administer the Construction, and
the Consultant Construction Engineering and Inspection(CCEI)Contracts in the Transportation
Engineering Division.
L. COUNTY's Director of Transportation Engineering: The Director of Construction, Engineering,and
Traffic Operations.
M. COUNTY's Procurement Director: The Director of the Procurement Services Division.
N. COUNTY Manager: The Chief Executive Officer appointed by the Board of County Commissioners.
O. Engineer of Record: The Engineer noted on the Construction plans as the responsible person for the
design and preparation of the plans.
P. Community Liaison Officer: The Growth Management Department's employee assigned to manage the
Public Information Issues.
Q. Engineer of Record: The Engineer noted on the construction plans as the responsible person for the
design and preparation of the plans.
Page 3 of 20
Schedule A—Scope of Services
Ofro
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening (From East of US-41 to East of Goodlette Frank Rd)
R. Project Manager: The Engineer or employee assigned by the COUNTY to administer Construction
Contracts for the Division.
S. Public Information Office: The COUNTY employee assigned to liaise with the CONSULTANT in
managing the Public Information Program.
T. Owner: The Board of County Commissioners for Collier County, Florida. A political subdivision of the
State of Florida.
5.0 ITEMS TO BE FURNISHED BY THE DIVISION TO THE CONSULTANT:
A. The Division, on an as-needed basis,will furnish the following Construction Contract documents for
each project. These documents may be provided in electronic format only.
(1) Construction Plans, in Adobe PDF and reproducible in size 11"X 17"prints.
(2) CADD Files will be provided upon request in Microstation format.
(3) Specification Package, in Adobe PDF and reproducible in size 8.5"X 11"prints. The native
file in Microsoft Word if requested.
(4) Copy of the Executed Construction Contract, in Adobe PDF and reproducible in size 8.5"X 11"
prints.
(5) Utility Agency's Agreements and Work schedules (if applicable).
(6) Environmental Permits, in Adobe PDF.
6.0 ITEMS FURNISHED BY THE CONSULTANT:
6.1 FDOT Documents:
All applicable FDOT documents referenced herein shall be a condition of this Agreement. All FDOT
documents, directives, procedures, and standard forms are available through the FDOT's Internet
website. Most items can be purchased through the following address. All others can be acquired
through the District Office or online at the FDOT's website.
Florida Department of
Transportation Maps and
Publication Sales
605 Suwannee Street,MS 12
Tallahassee, Florida 32399-0450
Telephone No.(850)414-4050
http://www.fdot.goviconstruction/
Page 4 of 20
Schedule A—Scope of Services
obo
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening (From East of US-41 to East of Goodlette Frank Rd)
6.2 Office Automation:
Provide all software and hardware necessary to carry out the responsibilities efficiently and effectively
under this Agreement.
Provide each inspection staff with a laptop computer (or tablet) running software needed for project
scheduling, documentation, and control (such as Site Manager application through Citrix,
Primavera/Sidetrack, Claim Digger, etc.) connection using a mobile broadband connection at the job
site.
All computer coding shall be input by CONSULTANT personnel using equipment furnished by them.
(1) Communication Technology:
All informational, contractual, and other business required for this project will be tailored to
the needs of the project and to facilitate communication. At times a paperless electronic system
may be necessary such as emails, portals, or web site, and at other times hard copies will be
expected and accepted.
Ownership and possession of computer equipment and related software, which is provided by the
CONSULTANT, shall always remain with the CONSULTANT. CONSULTANT shall retain
responsibility for the risk of loss or damage to said equipment during the performance of this
Agreement. Field office equipment should always be maintained and operational.
6.3 Field Office:
COUNTY may require a satellite office for this project. CONSULTANT shall be reimbursed for
allowed expenses associated with this satellite office. The office must have at a minimum the following
items to support the project:
• Office space within the desired radius of the project for the duration of the project.
• Office telephone
• Copier rental/lease
• Broadband interne access
CONSULTANT shall list this fixed monthly cost as a line item of the cost proposal titled"Field Office
Expenses"and shall also be listed as such on invoices submitted to the COUNTY for payment.
6.4 Vehicles:
Vehicles will be equipped with appropriate safety equipment and must be able to effectively carry out
the requirements of this Agreement. Vehicles shall have the name and phone number of the consulting
firm visibly displayed on both sides of the vehicle.
Page 5 of 20
Schedule A—Scope of Services
SI
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening(From East of US-41 to East of Goodlette Frank Rd)
6.5 Field Equipment:
Supply survey, inspection,and testing equipment essential to perform services under this Agreement;
such equipment includes non-consumable and non-expendable items.
Hard hats shall have the name of the consulting firm visibly displayed.
Equipment described herein and expendable materials under this Agreement will remain the property of
the CONSULTANT and shall be removed at completion of the work.
Handling of nuclear density gauges shall be in compliance with their license.
Retain responsibility for risk of loss or damage to said equipment during the performance of this
Agreement. Field office equipment shall always be maintained and in operational condition.
6.6 Licensing for Equipment Operations:
Obtain proper licenses for equipment and personnel operating equipment when licenses are required.
The license and supporting documents shall be available for verification by the Division, upon request.
A Radioactive Materials License for use of Surface Moisture Density Gauges shall be obtained through
the State of Florida Department of Health.
7.0 LIAISON RESPONSIBILITY OF THE CONSULTANT:
For the duration of the Agreement, keep the Division's Construction Project Manager in Responsible Charge
informed of all significant activities, decisions, correspondence, reports, and other communications related to
its responsibilities under this Agreement.
Facilitate communications between all parties (i.e., architectural, mechanical, materials, landscaping, local
agencies, etc.) ensuring responses and resolutions are provided in a timely manner. Maintain accurate records
to document the communication process.
Inform the designated Division project personnel of any design defects, reported by the Contractor, or observed
by the CONSULTANT.
Submit all administrative items relating to Invoice Approval, Personnel Approval, User IDs, Time Extensions,
and Supplemental Amendments to the Construction Project Manager for review and approval.
8.0 PERFORMANCE OF THE CONSULTANT:
During the term of this Agreement and all Supplemental Amendments thereof,the Division will review various
phases of CONSULTANT operations, such as construction inspection, materials sampling, and testing, and
administrative activities, to determine compliance with this Agreement. Cooperate and assist Division
representatives in conducting the reviews. If deficiencies are indicated, remedial action shall be implemented
immediately. Division recommendations and CONSULTANT responses/actions are to be properly documented
by the CONSULTANT. No additional compensation shall be allowed for remedial action taken by the
CONSULTANT to correct deficiencies. Remedial actions and required response times may include but are not
necessarily limited to the following:
Page 6 of 20
Schedule A—Scope of Services
Od
0
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening (From East of US-41 to East of Goodlette Frank Rd)
A. Further subdivide assigned inspection responsibilities,reassign inspection personnel, or assign
additional inspection personnel,within one week of notification.
B. Immediately replace personnel whose performance has been determined by the CONSULTANT and/or
the Division to be inadequate.
C. Immediately increase the frequency of monitoring and inspection activities in phases of work that are
the CONSULTANT's responsibility.
D. Increase the scope and frequency of training of the CONSULTANT personnel.
9.0 REQUIREMENTS OF THE CONSULTANT:
9.1 General:
It shall be the responsibility of the CONSULTANT to administer, monitor, and inspect the
Construction Contract such that the project is constructed in reasonable conformity with the plans,
specifications, and special provisions of the Construction Contract.
Observe the Contractor's work to determine the progress and quality of work. Identify discrepancies,
report significant discrepancies to the Division, and direct the Contractor to correct such observed
discrepancies.
Consult with the Construction Project Manager as necessary and direct all issues, which exceed
delegated authority to the Construction Project Manager for Division action or direction.
Inform the designated Division project personnel of any significant omissions, substitutions, defects,
and deficiencies noted in the work of the Contractor and the corrective action that has been directed to
be performed by the Contractor.
9.2 Survey Control:
Check or establish the survey control baseline(s) along with sufficient baseline control points and
benchmarks at appropriate intervals along the project in order to: (1) make and record measurements
necessary to calculate and document quantities for pay items, (2)make and record pre-construction and
final cross-section surveys of the project site in those areas where earthwork (i.e., embankment,
excavation, subsoil excavation, etc.) is part of the construction project, and (3) perform incidental
engineering surveys.
9.3 On-site Inspection:
Monitor the Contractor's on-site construction activities and inspect materials entering into the work in
accordance with the plans, specifications, and special provisions for the Construction Contract to
determine that the projects are constructed in reasonable conformity with such documents. Maintain
detailed accurate records of the Contractor's daily operations and of significant events that affect the
work. CONSULTANT shall have personnel qualified by the FDOT who can monitor off-site activities
and fabrication unless otherwise stipulated by this Agreement.
Monitor and inspect the Contractor's Work Zone Traffic Control Plan and review modifications to the
Page 7 of 20
Schedule A—Scope of Services
O�
0
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening (From East of US-41 to East of Goodlette Frank Rd)
Work Zone Traffic Control Plan, including the Alternate Work Zone Traffic Control Plan, in
accordance with the FDOT's procedures. CONSULTANT employees performing such services shall be
qualified in accordance with the FDOT's procedures.
9.4 Sampling and Testing:
Perform sampling and testing of component materials and completed work in accordance with the
Construction Contract documents. The minimum sampling frequencies set out in the FDOT's Materials
Sampling, Testing, and Reporting Guide shall be met. In complying with the aforementioned guide,
provide daily surveillance of the Contractor's Quality Control activities and perform the sampling and
testing of materials and completed work items for verification and acceptance.
CONSULTANT shall also perform inspection and sampling of materials and components at locations
remote from the project site and testing of materials normally done in a laboratory remote from the
project site.
Determine the acceptability of all materials and completed work items based on either test results or
verification of certification, certified mill analysis, DOT label, DOT stamp, etc.
The Division will monitor the effectiveness of the CONSULTANT's testing procedures through
observation and independent assurance testing.
Sampling, testing, and laboratory methods shall be as required by the FDOT's Standard Specifications,
and Supplemental Specifications.
Documentation reports on sampling and testing performed by the CONSULTANT shall be submitted
during the same week that the construction work is done.
Transport samples to be tested to the appropriate laboratory that meets the FDOT standards.
Supply CTQP(Construction Training Qualification Program)-qualified technicians for concrete
inspection. Supply CTQP-qualified Asphalt Paving and Plant Technicians for asphalt inspection.
Supply CTQP-qualified Earthwork Construction Inspection Technicians for embankment,pipe backfill,
subgrade,base,and asphalt inspection.
9.5 Engineering Services:
Coordinate the Construction Contract administration activities of all parties other than the Contractor
involved in completing the construction project.Notwithstanding the above, the CONSULTANT is not
liable to the Division for failure of such parties to follow written direction issued by the
CONSULTANT.
Services shall include maintaining the required level of surveillance of Contractor activities,
interpreting plans, specifications, and special provisions for the Construction Contract. Maintain
complete, accurate records of all activities and events relating to the project and properly document all
project changes.The following services shall be performed:
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Schedule A—Scope of Services
0
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening (From East of US-41 to East of Goodlette Frank Rd)
(1) Attend a pre-service meeting for the Agreement within ten (10) business days after the notice-
to-proceed. Provide appropriate staff to attend and participate in the pre-service meeting. At the
time of this meeting, the CONSULTANT shall submit "Action Request" packages for
Personnel Approval for immediate staff needs and a copy/computer file of the final negotiated
staffing. CONSULTANT shall record a complete and concise record of the proceedings of the
meeting and distribute copies of these minutes to the participants and other interested parties
within seven(7)days of the meeting date.
(2) Prepare and submit to the Construction Project Manager for approval, within thirty (30) days
after the pre- service meeting, a copy of the project-specific CONSULTANT Contract
administration documents listed below (Adobe PDF file format is acceptable). In addition, the
CONSULTANT Contract administration documents, which shall be routinely used by the
CONSULTANT throughout the project, shall be in the format and content approved by the
Construction Management Office.
a) Action Request Form
b) Contract Status Report, or other approved fund tracking report
c) CEI CONSULTANT Firm estimated staffing(completed in accordance with the original
CONSULTANT Contract Agreement)
d) CEI CONSULTANT Data
(3) Schedule, attend, and conduct a Pre-construction Conference in accordance with Article 8-3.5
of the FDOT Standard Specification for Road and Bridge Construction. The purpose of this
meeting is to discuss the required documentation, including as-builts, necessary for permit(s)
compliance. Record significant information revealed and decisions made at this conference and
distribute copies of the minutes to the appropriate parties. The meeting shall also be
electronically recorded, and the CONSULTANT shall maintain all tapes of the meeting for the
duration of the contract.
(4) Verify that the Contractor is conducting inspections, preparing reports, and monitoring all
stormwater pollution prevention measures associated with the project. For each project that
requires the use of the NPDES General Permit, provide at least one inspector who has
successfully completed the "Florida Stormwater, Erosion, and Sedimentation Control Training
and Certification Program for Inspectors and Contractors". CONSULTANT's inspector will be
familiar with the requirements set forth in the FEDERAL REGISTER, Vol. 57, No. 187,
Friday, September 5, 1992, pages 4412 to 4435 "Final NPDES General Permits for Storm
Water Discharges from Construction Sites" and the Division's guidelines.
(5) Analyze the Contractor's schedule(s) (i.e., baseline(s), revised baseline(s), updates, as-built,
etc.) for compliance with the contract documents in Microsoft Project. Elements including, but
not limited to, completeness, logic, durations, activity, flow, milestone dates, concurrency,
resource allotment, and delays will be reviewed. Verify the schedule conforms with the
construction phasing and MOT sequences, including all contract modifications. Provide a
written review of the schedule identifying significant omissions, improbable or unreasonable
activity durations, errors in logic, and any other concerns as detailed in CPAM.
(6) Analyze problems that arise on a project and proposals submitted by the Contractor; work to
Page 9 of 20
Schedule A—Scope of Services
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening(From East of US-41 to East of Goodlette Frank Rd)
resolve such issues and process the necessary paperwork.
(7) Monitor, inspect, and document utility relocation self-performed by the Contractor for
conformance with Utility Agency's Standards and the Utility Agency's Approved Materials
List. Document utility construction progress to be performed by Utility Agencies. Facilitate
coordination and communication between Utility Agency's representatives, Division's staff
and Contractors executing the work. Identify potential utility conflicts and assist in the
resolution of utility issues including COUNTY and privately-owned facilities.
(8) Produce reports,verify quantity calculations,and field measure for payment purposes as needed
to prevent delays in Contractor operations and to facilitate prompt processing of such
information for the COUNTY to make timely payment to the Contractor.
(9) Prepare and make presentations for meetings and hearings before the Board of County
Commissioners, Dispute Review Boards, or any other necessary Stakeholder meetings in
connection with the project covered by this Agreement.
(10) Provide Community Outreach Services and be proactive in keeping the community aware of
the status and traffic impacts of the referenced project. With approval from the Division's
designee, prepare and disseminate information to the public, elected officials, and the media
about any upcoming events, which will affect traffic flow. Produce and distribute all
publications (letters, flyers, brochures, and news releases) necessary for this contract. Prior to
release, the Division's designee will approve all responses, letters, news releases, etc. Provide
timely, professional responses to project inquiries including emails, telephone calls, etc.
Coordinate public information meetings, open houses, and community meetings as directed by
the Division's representatives.
(11) Prepare and submit to the Construction Project Manager monthly, a Construction Status
Report, in a format to be approved by the Division.
(12) Videorecord the pre-construction conditions throughout the project limits. Provide a digital
photo log or video of project activities, with heavy emphasis on potential claim items/issues
and on areas of real/potential public controversy.
(13) Provide a digital camera for photographic documentation of pre-construction state and of
noteworthy incidents or events during construction.
These photographs will be filed and maintained on the CONSULTANT's computer using a
digital photo management system.
Photographs shall be taken the day prior to the start of construction and continue as needed
throughout the project. Photographs shall be taken the days of Substantial, Partial and Final
Acceptance.
Provide visual documentation of the Project through the periodic collection of a set of
panoramic digital photographs at predetermined stations throughout the project. Photographic
locations should be located at intervals such that the digital photographs collectively portray
most of the visible surfaces on the Project. The digital photographs should be taken with a
frequency designed to reveal changes in the progress of the Project, which can be compared to
other project data including daily reports of construction and scheduling updates. Photographic
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Schedule A—Scope of Services
Od
0
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening(From East of US-41 to East of Goodlette Frank Rd)
data files comprising each digital photograph are to be supplied together with an HTML (web
page)based access and display system for viewing the photographs. Original photographic data
files are to be supplied for archival purposes and comprise photographic data identical in form
and content to that produced by the digital camera used to capture the image. Working
photographic data files are to be supplied for everyday reference purposes and comprise copies
of each original photographic data file, which have been processed to a reduced pixel and color
resolution (size and clarity) for distribution via CD-ROM and the Internet. The access and
display system should be comprised of a series of HTML files(web pages)that allows a user to
view each photographic data file at random, and in a sequence, which simulates the visual
experience of a viewer moving through the actual Project from one photographic station to the
next. The original photographic data files, working photographic data files, and access and
display system are to be distributed on CD-ROM and portable hard disk media. The working
photographic data files and the access and display system should also be maintained on a
server accessible via the Internet.
9.6 Additional Services
(1) Constructability Review - CONSULTANT shall review proposed construction plans and bid
documents, provided by the COUNTY, in an effort to identify potential constructability issues
with the proposed improvements. Observations shall be documented in a brief summary report
including plan mark-ups and comments as necessary. CONSULTANT shall be available to
meet with EOR and/or COUNTY staff to discuss any potential plan changes stemming from
this review.
(2) As-Built Load Ratings-CONSULTANT shall,via qualified SUB-CONSULTANT,perform as-
built load ratings on the proposed box culvert, as necessary for the structure to be incorporated
into the FDOT bridge maintenance program. It is assumed the EOR will provide the original
load ratings and structural calculations for the structure.
(3) Substantial Construction Certification - Upon issuance of a "notice of substantial acceptance"
the CONSULTANT will provide a signed and sealed certification stating that the Project has
been substantially completed by the construction contractor in accordance with the Plans and
Specifications of the Contract Documents as amended by the CONSULTANT. Services related
to the Substantial Construction Certification shall be provided to the COUNTY. Upon
Substantial Completion of construction and establishment of the Final Punchlist items, the
COUNTY may request the CONSULTANT to provide a cost estimate for the Final Punchlist
items. CONSULTANT shall conduct a site walkthrough to have a better understanding of the
Final Punchlist items to properly estimate the Final Punchlist cost.
10.0 PERSONNEL:
10.1 General Requirements:
Provide prequalified/competent personnel necessary to carry out its responsibilities efficiently and
effectively under this Agreement.
The COUNTY's Project Administrator/Manager shall be responsible for verifying and maintaining
copies of all required licenses, certifications, and qualifications requested from the CONSULTANT
throughout the term of the contract.
Page 11 of 20
Schedule A—Scope of Services
�* dJ
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening (From East of US-41 to East of Goodlette Frank Rd)
Unless otherwise agreed to by the Division, the Division will not compensate straight overtime or
premium overtime for the positions of Senior Project Engineer, Project Administrator/Project
Engineer,Contract Support Specialist,and Assistant or Associate to any of these positions.
10.2 Personnel Qualifications:
Provide competent personnel qualified by experience and education. Submit to the Construction Project
Manager the names of personnel proposed for assignment to the project, including a detailed resume
for each containing at a minimum: salary, education, and experience. The Consultant Action Request
form for personnel approval shall be submitted to the Construction Project Manager at least two weeks
prior to the date an individual is to report to work.
Personnel identified in the CONSULTANT technical proposal are to be assigned as proposed and are
committed to performing services under this Agreement. Personnel changes will require written
approval from the Division. Staff that has been removed shall be replaced by the CONSULTANT
within one week of Division notification.
Before the project begins, all project staff shall have a working knowledge of the current CPAM and
must possess all the necessary qualifications/certifications for fulfilling the duties of the position they
hold. Cross-training of the CONSULTANT's project staff is highly recommended to achieve a
knowledgeable and versatile project inspection team but shall not be at any additional cost to the
Division and should occur as workload permits. Visit the training page on the FDOT Construction
Office website for training dates.
Minimum qualifications for the CONSULTANT personnel are set forth as follows. Exceptions to these
minimum qualifications will be considered on an individual basis. However, a Project Administrator
working under the supervision and direction of a Senior Project Engineer or an Inspector working under
the supervision and direction of a Senior Inspector shall have six months from the date of hire to obtain
the necessary qualifications/certifications provided all other requirements for such positions are met and
the CONSULTANT submits a training plan detailing when such qualifications/certifications and other
training relative to the Division's procedures, Specifications, and Standard Plans will be obtained. The
Division Construction Engineer or designee will have the final approval authority on such exceptions.
CEI SENIOR PROJECT ENGINEER - A Civil Engineering degree and registered in the State of
Florida as a Professional Engineer(or if registered in another state,the ability to obtain registration in the
State of Florida within six months) and six(6)years of engineering experience [(two(2)years of which
are in major road or bridge construction)] or [(five (5) of which are in major bridge construction) - for
Complex Bridge Projects with the exception of PTS projects which require two (2) years of major
bridge construction], or for non-degreed personnel the aforementioned registration and ten (10)years of
engineering experience(two(2)years of which are in major road or bridge construction).Qualifications
include the ability to communicate effectively in English (verbally and in writing); direct highly
complex and specialized construction engineering administration and inspection program; plans and
organizes the work of subordinate and staff members; develops and/or reviews policies, methods,
practices, and procedures; and reviews programs for conformance with FDOT standards. Also, must
have the following:
QUALIFICATIONS:
Attend the CTQP Quality Control Manager course and pass the
Page 12 of 20
Schedule A—Scope of Services
O�
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening (From East of US-41 to East of Goodlette Frank Rd)
examination. CERTIFICATIONS:
FDOT Advanced
MOT OTHER:
Complete the Critical Structures Construction Issues, Self-Study Course, and submit the mandatory
Certification of Course Completion form(for structures projects)
A Master's Degree in Engineering may be substituted for one(1)year engineering experience.
CEI PROJECT ADMINISTRATOR/PROJECT ENGINEER - A Civil Engineering degree plus
two (2) years of engineering experience in construction of major road or bridge structures, or for non-
degreed personnel eight (8) years of responsible and related engineering experience, two (2) years of
which involved the construction of major road or bridge structures with the exception of Complex
Category 2(CC2)bridge structures.
As an exception, only one (1) year of PTS bridge experience will be required for registered project
administrators and two (2) years of PTS bridge experience for non-registered project administrators.
Post-tensioning experience is not required for precast prestressed concrete flat slab superstructures but
successful completion of an FDOT- accredited grouting and post-tensioning course is required. To be
in primary control, a Project Administrator must have supervised two or more inspectors as well as two
or more support staff(Office Manager, Resident Compliance Specialist, and Secretary) and must have
been directly responsible for all CEI services assigned.
CPTS years of experience must have included a minimum of twelve (12) months experience in
each of the following areas: (1) casting yard operations and related surveying; (2) segment erection
and related surveying,post-tensioning(PT)of tendons and grouting of prestressing steel.
CPTCB years of experience must include monitoring of the following: girder erection, safe use of
girder erection cranes, stabilization of girders after erection, false work for temporary girder
support, and PT and grouting operations.
PTS years of experience must include monitoring of the following: installation of PT ducts and
related hardware and post-tensioning and grouting of strands or be the level of experience that
meets the criteria for CPTS or CPTCB bridges.
MB years of experience must have been in MB mechanical and/or electrical construction.
Receives general instructions regarding assignments and is expected to exercise initiative and
independent judgment in the solution of work problems. Directs and assigns specific tasks to inspectors
and assists in all phases of the construction project. Will be responsible for the progress and final
estimates throughout the construction project duration.Must have the following:
QUALIFICATIONS:
CTQP Final Estimates
Level II
Page 13 of 20
Schedule A—Scope of Services
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening (From East of US-41 to East of Goodlette Frank Rd)
CERTIFICATIONS:
FDOT Advanced
MOT OTHER:
Attend CTQP Quality Control Manager Course and pass the examination.
Complete the Critical Structures Construction Issues, Self-Study Course, and submit the mandatory
Certification of Course Completion form (for structures projects)
A Master's Degree in Engineering may be substituted for one(1)year of engineering experience
CEI ASSISTANT PROJECT ADMINISTRATOR/PROJECT ENGINEER - A Civil Engineering
degree plus one (1) year of engineering experience in the construction of major road or bridge
structures, or for non-degreed personnel six (6) years of responsible and related engineering
experience,two(2)years of which involved the construction of major road or bridge structures with the
exception of Complex Category 2(CC2)bridge structures.
QUALIFICATIONS:
CTQP Final Estimates
Level II
CERTIFICATIONS:
FDOT Intermediate MOT
CEI CONTRACT SUPPORT SPECIALIST - A High School diploma or equivalent and four (4)
years of road& bridge construction engineering inspection(CEI) experience having performed/assisted
in project related duties (i.e., Materials Acceptance and Certification (MAC) System, progress, and
final estimates, EEO compliance, processing Construction Contract changes, etc.) or a Civil
Engineering Degree. Should exercise independent judgment in planning work details and making
technical decisions related to the office aspects of the project. Should be familiar with the FDOT's
Procedures covering the project-related duties as stated above and be proficient in the computer
programs necessary to perform these duties. Shall become proficient in Trimble Business Center-Heavy
Construction Edition (HCE) or approved surface-to-surface comparison software and Engineering
Menu.
QUALIFICATIONS:
CTQP Final Estimates Level II
CEI ASSOCIATE CONTRACT SUPPORT SPECIALIST - High school graduate or equivalent
plus three (3) years of secretarial and/or clerical experience including two (2) years' experience in
construction office management having performed project-related duties(i.e.,Materials Acceptance and
Certification (MAC) System, progress, and final estimates, EEO compliance, processing Construction
Contract changes, etc.). Experienced in the use of standard word processing software. Should exercise
independent initiative to help relieve the supervisor of clerical detail. Assists the Project Administrator
Page 14 of 20
Schedule A—Scope of Services
Coo
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening(From East of US-41 to East of Goodlette Frank Rd)
in office-related duties (i.e., CQR, progress, and final estimates, EEO compliance, Processing
Construction Contract changes, etc.). Project-specific work under the general supervision of the Senior
Project Engineer and staff.
QUALIFICATIONS:
CTQP Final Estimates Level I
CEI SENIOR INSPECTOR/SENIOR ENGINEER INTERN - High school graduate or equivalent
plus four(4) years of experience in construction inspection, two (2) years of which shall have been in
bridge and/or roadway construction inspection with the exception of Complex Category 2(CC2)bridge
structures or a Civil Engineering degree and one (1) year of road & bridge CEI experience with the
ability to earn additional required qualifications within one year. (Note: Senior Engineer Intern
classification requires one(1)year experience as an Engineer Intern.)
To be in primary control, a Senior Inspector must have supervised two or more inspectors and must
have been directly responsible for all inspection requirements related to the construction operations
assigned.
CPTS years of experience must have included a minimum of twelve (12) months of inspection
experience in one or both of the following depending on which area the inspector is being approved
for: (1) casting yard inspection; (2) erection inspection. In addition, two (2) years of geometry-
control surveying experience is required for inspectors that perform or monitor geometry-control
surveying in a casting yard.
CPTCB years of experience must include monitoring and inspection of the following: girder
erection, safe use of girder erection cranes, girder stabilization after erection, false work for
temporary girder support, and PT and grouting operations.
PTS years of experience must include monitoring of the following: installation of PT ducts and
related hardware and post-tensioning and grouting of strands or be the level of experience that
meets the criteria for CPTS or CPTCB bridges.
MB years of experience must have included the inspection of MB mechanical components for
machinery inspectors and MB electrical components/systems for electrical inspectors.
Must have the following as required by the scope of work for the
project: QUALIFICATIONS:
CTQP Concrete Field Technician Level I
CTQP Concrete Field Inspector Level II
(Bridges)CTQP Asphalt Roadway Level I
CTQP Asphalt Roadway Level II
CTQP Earthwork Construction Inspection
Page 15 of 20
Schedule A—Scope of Services
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening(From East of US-41 to East of Goodlette Frank Rd)
Level I CTQP Earthwork Construction
Inspection Level II CTQP Pile Driving
Inspection
CTQP Drilled Shaft Inspection(required for inspection of all drilled shafts including miscellaneous
structures such as sign structures, lighting structures, and traffic signal structures)
CTQP Grouting Technician Level I
CTQP Post-Tensioning Technician
Level I IMSA Traffic Signal Inspector
Level I CTQP Final Estimates Level I
CERTIFICATIONS:
FDOT Intermediate
MOT Nuclear
Radiation Safety
IMSA Traffic Signal Inspector
Level I OTHER:
Complete the Critical Structures Construction Issues, Self-Study Course, and submit the mandatory
Certification of Course Completion form (for structures projects)
Responsible for performing highly complex technical assignments in field surveying and construction
layout, making, and checking engineering computations, inspecting construction work, and conducting
field tests, and is responsible for coordinating and managing the lower-level inspectors. Work is
performed under the general supervision of the Project Administrator.
CEI INSPECTOR/ENGINEER INTERN - High school graduate or equivalent plus two (2) years'
experience in construction inspection, one (1)year of which shall have been in bridge and/or roadway
construction inspection, or an Engineer Intern with a Civil Engineering degree (requires certificate)
having the ability to earn the required qualifications and certifications within one year, plus
demonstrated knowledge in the following:
Must have the following as required by the scope of work of the
project: QUALIFICATIONS:
CTQP Concrete Field Inspector
Level I CTQP Asphalt Roadway
Page 16 of 20
Schedule A—Scope of Services
Request for Professional Services (RPS) # 23-8082
"CEI Services Vanderbilt Beach Road Widening (From East of US-41 to East of Goodlette Frank Rd)
Level I
CTQP Earthwork Construction Inspection
Level I CTQP Pile Driving Inspection
CTQP Drilled Shaft Inspection(required for inspection of all drilled shafts including miscellaneous
structures such as sign structures, lighting structures, and traffic signal structures)
IMSA Traffic Signal Inspector
Level I CTQP Final Estimates
Level I CERTIFICATIONS:
FDOT Intermediate
MOT Nuclear
Radiation Safety
IMSA Traffic Signal Inspector Level I
Florida Stormwater,Erosion, and Sedimentation Control Training and Certification Program for
Inspectors and Contractors
OTHER:
Complete the Critical Structures Construction Issues, Self-Study Course, and submit the mandatory
Certification of Course Completion form(for structures projects).
Responsible for performing assignments in assisting Senior Inspector in the performance of their
duties. Receive general supervision from the Senior Inspector who reviews work while in progress.
CEI ASPHALT PLANT INSPECTOR - High School Graduate or equivalent plus one (1) year of
experience in the surveillance and inspection of hot mix asphalt plant operations or 80 hours working
under an approved and qualified asphalt plant inspector at the asphalt plant and have the following:
QUALIFICATIONS:
CTQP Asphalt Plant
Level I CTQP Asphalt
Plant Level II
CEI INSPECTOR'S AIDE - High School graduate or equivalent and able to perform basic
mathematical calculations and follow simple technical instructions. Duties are to assist higher-level
inspectors. Must obtain FDOT Intermediate MOT within the first six months of the assignment.
Page 17 of 20
Schedule A—Scope of Services
(7:13
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening (From East of US-41 to East of Goodlette Frank Rd)
CEI SURVEY PARTY CHIEF - High School graduate plus four years of experience in construction
surveying (including two (2) years as Party Chief). Experienced in field engineering and construction
layout, making, and checking survey computations, and supervising a survey party. Work is performed
under the general supervision of the Project Administrator.
CEI INSTRUMENT PERSON-High school graduate plus three(3)years of experience in construction
surveying one (1) year of which shall have been as an instrument-man. Responsible for performing
assignments in assisting Party Chief in the performance of their duties. Receives general supervision
from Party Chief who reviews work while in progress.
CEI ROD-PERSON/CHAIN PERSON-High school graduate with some survey experience or training
preferred. Receives supervision from and assists Party Chief who reviews work while in progress.
CEI SECRETARY/CLERK TYPIST - High school graduate or equivalent plus two (2) years of
secretarial and/or clerical experience. Ability to type at a rate of 35 correct words per minute.
Experienced in the use of standard word processing software. Should exercise independent initiative to
help relieve the supervisor of clerical detail. Work under the general supervision of the Senior Project
Engineer and staff.
10.3 Staffing:
Once authorized, the CONSULTANT shall establish and maintain appropriate staffing throughout the
duration of construction and completion of the final estimate. Responsible personnel, thoroughly
familiar with all aspects of construction and final measurements of the various pay items, shall be
available to resolve disputed final pay quantities until the Division has received a regular acceptance
letter.
Construction engineering and inspection forces will be required of the CONSULTANT while the
Contractor is working. If Contractor operations are substantially reduced or suspended, the
CONSULTANT will reduce its staff appropriately.
If the suspension of Contractor operations requires the removal of CONSULTANT forces from the
project, the CONSULTANT will be allowed ten (10) days maximum to demobilize, relocate, or
terminate such forces.
11.0 QUALITY ASSURANCE (QA)PROGRAM:
11.1 Quality Assurance Plan:
Within thirty (30) days after receiving award of an Agreement, furnish a QA Plan to the Construction
Project Manager. The QA Plan shall detail the procedures, evaluation criteria, and instructions of the
CONSULTANT's organization for providing services pursuant to this Agreement. Unless specifically
waived,no payment shall be made until the Division approves the CONSULTANT QA Plan.
Significant changes to the work requirements may require the CONSULTANT to revise the QA Plan.
It shall be the responsibility of the CONSULTANT to keep the plan current with the work
requirements. The Plan shall include, but not be limited to, the following areas:
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Schedule A— Scope of Services
Obi
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening (From East of US-41 to East of Goodlette Frank Rd)
(1) Organization:
A description is required of the CONSULTANT QA Organization and its functional
relationship to the part of the organization performing the work under the Agreement. The
authority, responsibilities, and autonomy of the QA organization shall be detailed as well as the
names and qualifications of personnel in the quality control organization.
(2) Quality Assurance Reviews:
Detail the methods used to monitor and achieve organization compliance with Agreement
requirements for services and products.
(3) Quality Assurance Records:
Outline the types of records which will be generated and maintained during the execution of the
QA program.
(4) Control of Sub-Consultants and Vendors:
Detail the methods used to control Sub-Consultant and vendor quality.
(5) Quality Assurance Certification:
An officer of the CONSULTANT firm shall certify that the inspection and documentation were
done in accordance with FDOT specifications,plans, standard indexes, and FDOT procedures.
11.2 Quality Assurance Reviews:
Conduct semi-annual Quality Assurance Reviews to ensure compliance with the requirements of the
Agreement. Quality Assurance Reviews shall be conducted to evaluate the adequacy of materials,
processes, documentation, procedures, training, guidance, and staffing included in the execution of this
Agreement. Quality Assurance Reviews shall also be developed and performed to achieve compliance
with specific QA provisions contained in this Agreement. The semi-annual reviews shall be submitted
to the Construction Project Manager in written form no later than one(1)month after the review.
For this project,the CCEI shall perform an initial QA review within the first two(2)months of the start
of construction.
The CCEI shall perform an initial QA review on its asphalt inspection staff after the Contractor has
completed ten
(10) full workdays of mainline asphalt paving operations, or 25% of the asphalt pay item amount
(whichever is less)to validate that all sampling,testing, inspection, and documentation are occurring as
required of the CCEI staff.
11.3 Quality Records:
Maintain adequate records of the quality assurance actions performed by the organization (including
subcontractors and vendors) in providing services and products under this Agreement. All records shall
indicate the nature and number of observations made, the number and type of deficiencies found, and
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Schedule A—Scope of Services
Request for Professional Services (RPS) #23-8082
"CEI Services Vanderbilt Beach Road Widening(From East of US-41 to East of Goodlette Frank Rd)
the corrective actions taken. All records shall be available to the Division, upon request, during the
Agreement term.All records shall be kept at the primary job site and shall be subject to audit review.
12.0 CERTIFICATION OF FINAL ESTIMATES:
12.1 Final Estimate and As-Built Plans Submittal:
Prepare documentation and records in compliance with the Agreement, Statewide Quality Control (QC)
Plan, or CONSULTANT's approved QC Plan and the FDOT's Procedures as required by CPAM.
Submit the Final Estimate(s)and one(1) set of final"as-built plans"documenting the Contractor's work
in accordance with CPAM.
Revisions to the Certified Final Estimate will be made at no additional cost to the COUNTY.
12.2 Certification:
CONSULTANT's personnel preparing the Certified Final Estimate Package shall be CTQP Final
Estimates Level II.
A duly authorized representative of the CONSULTANT's firm will provide a notarized certification on a
form pursuant to FDOT's procedures.
12.3 Offer of Final Payment:
Prepare the Offer of the Final Payment package as outlined in CPAM. The package shall accompany
the Certified Final Estimates Package submitted to the Construction Project Manager for review.
CONSULTANT shall be responsible for forwarding the Offer of the Final Payment Package to the
Contractor.
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Schedule A—Scope of Services
Otto
SCHEDULE B
BASIS OF COMPENSATION
1. MONTHLY STATUS REPORTS
B.1.1. As a condition precedent to payment, CONSULTANT shall submit to the COUNTY as part of its
monthly invoice a progress report reflecting the Project status, in terms of the total work effort estimated to
be required for the completion of the Basic Services and any authorized Additional Services, as of the last
day of the subject monthly billing cycle. Among other things, the report shall show all Service items and
the percentage complete of each item.
2. COMPENSATION TO CONSULTANT
B.2.1. For the Basic Services provided for in this Agreement, the COUNTY agrees to make the payments
to CONSULTANT in accordance with the terms stated below. Payments will be made in accordance with
the following Schedule; however, the payment of any particular line item noted below shall not be due until
services associated with any such line item have been completed or partially completed to the COUNTY's
reasonable satisfaction. Lump sum payments will be made upon the percentage complete. In no event
shall such Time and Materials compensation exceed the amounts set forth in the table below.
Tasks/Item Description Lump Sum Time and
Materials
Not-To-Exceed
1 Construction Engineering Inspection (CEI) Services $ $ 1,725,482.40
2 Survey $ $ 10,000.00
3 Materials Testing $ $25,000.00
4 As-Built Load Rating $ $14,640.00
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
Total Lump Sum Fee $
a
Total Time and Materials Fee 122.40
GRAND TOTAL FEE $ 1,775,122.40
Page 18 of 29
PSA_CCNA Single Project Agreement[2023_ver.1.
Ob
0
B.2.2. n*Time and Material Fees: The fees noted in Section B.2.1. shall constitute the amounts to be paid
to CONSULTANT for the performance of the Basic Services. Direct Labor Costs mean the actual salaries
and wages (basic, premium and incentive) paid to CONSULTANT's personnel, with respect to this Project,
including all indirect payroll related costs and fringe benefits, all in accordance with and not in excess of
the rates set forth in the Attachment 1 to this Schedule B. With each monthly Application for Payment,
CONSULTANT shall submit detailed time records, and any other documentation reasonably required by
the COUNTY, regarding CONSULTANT's Direct Labor Costs incurred at the time of billing, to be reviewed
and approved by the COUNTY. There shall be no overtime pay without the COUNTY's prior written
approval.
B.2.2.1. Notwithstanding anything herein to the contrary, in no event may CONSULTANT's monthly
billings, on a cumulative basis, exceed the sum determined by multiplying the applicable not to exceed
task(s) limits by the percentage the COUNTY has determined CONSULTANT has completed such task as
of that particular monthly billing.
B.2.3. n* .
B.2.3.1 CONSULTANT shall submit, with each of the monthly status reports provided for under
Section B.1.1 of this Schedule B, an invoice for fees earned in the performance of Basic Services and
Additional Services during the subject billing month.
B.2.4. For Additional Services provided pursuant to Article 2 of the Agreement, if any, the COUNTY agrees
to pay CONSULTANT a negotiated total fee and Reimbursable Expenses based on the services to be
provided and as set forth in the Amendment authorizing such Additional Services. The negotiated fee shall
be based upon the rates specified in Attachment 1 to this Schedule B and all Reimbursable Expenses shall
comply with the provision of Section 3.4.1 below. There shall be no overtime pay on Additional Services
without the COUNTY's prior written approval.
B.2.5. The compensation provided for under Section B.2.1 of this Schedule B, shall be the total and
complete amount payable to CONSULTANT for the Basic Services to be performed under the provisions
of this Agreement, and shall include the cost of all materials, equipment, supplies and out-of-pocket
expenses incurred in the performance of all such services.
B.2.6. Notwithstanding anything in the Agreement to the contrary, CONSULTANT acknowledges and
agrees that in the event of a dispute concerning payments for Services performed under this Agreement,
CONSULTANT shall continue to perform the Services required of it under this Agreement, as directed by
the COUNTY, pending resolution of the dispute provided that the COUNTY continues to pay to
CONSULTANT all amounts that the COUNTY does not dispute are due and payable.
3. SCHEDULE OF PAYMENTS
B.3.1. Notwithstanding anything herein to the contrary, the CONSULTANT shall submit no more than one
invoice per month for all fees earned that month for both Basic Services and Additional Services. Invoices
shall be reasonably substantiated, identify the services rendered and must be submitted in triplicate in a
form and manner required by the COUNTY.
B.3.1.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of contract.
Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under
the legal doctrine of"laches" as untimely submitted. Time shall be deemed of the essence with respect to
the timely submission of invoices under this Agreement.
B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work done, no
signature, etc.) shall be returned to CONSULTANT for correction. Invoices shall be submitted on
Page 19 of 29
PSA_CCNA Single Project Agreement[2023 ver ]O,
v
CONSULTANT's letterhead and must include the Purchase Order Number and Project name and shall not
be submitted more than one time monthly.
B.3.3. Payments for Additional Services of CONSULTANT as defined in Article 2 hereinabove and for
reimbursable expenses will be made monthly upon presentation of a detailed invoice with supporting
documentation.
B.3.4. Unless specific rates have been established in Attachment 1, attached to this Schedule B,
CONSULTANT agrees that, with respect to any subconsultant or subcontractor to be utilized by
CONSULTANT for this Agreement or Additional Services, CONSULTANT shall be limited to a maximum
markup of five percent (5%) on the fees and expenses associated with such subconsultants and
subcontractors.
B.3.4.1 Reimbursable Expenses must comply with §112.061, Fla. Stat., or as set forth in the
Agreement, be charged without mark-up by the CONSULTANT, and shall consist only of the following
items:
B.3.4.1.1. Cost for reproducing documents that exceed the number of documents
described in this Agreement and postage and handling of Drawings and Specifications.
B.3.4.1.2. Travel expenses reasonably and necessarily incurred with respect to Project
related trips, to the extent such trips are approved by the COUNTY. Such expenses, if approved by the
COUNTY, may include coach airfare, standard accommodations and meals, all in accordance with
§112.061, Fla. Stat. Further, such expenses, if approved by the COUNTY, may include mileage for trips
that are from/to destinations outside of Collier or Lee Counties. Such trips within Collier and Lee Counties
are expressly excluded.
B.3.4.1.3. Permit Fees required by the Project.
B.3.4.1.4. Expense of overtime work requiring higher than regular rates approved in
advance and in writing by the COUNTY.
B.3.4.1.5. Expense of models for the County's use.
B.3.4.1.6. Other items on request and approved in writing by the COUNTY.
B.3.4.1.7. The CONSULTANT shall bear and pay all overhead and other expenses, except
for authorized reimbursable expenses, incurred by CONSULTANT in the performance of the Services.
B.3.4.1.8. Records of Reimbursable Expenses shall be kept on a generally recognized
accounting basis.
B.3.5. The CONSULTANT shall obtain the prior written approval of the COUNTY before incurring any
reimbursable expenses, and absent such prior approval, no expenses incurred by CONSULTANT will be
deemed to be a reimbursable expense.
[END OF SCHEDULE B]
Page 20 of 29
PSA_CCNA Single Project Agreement[2023_v .tt6
J
SCHEDULE B — ATTACHMENT 1
CONSULTANT'S HOURLY RATE SCHEDULE
Title Hourly Rate
CEI Senior Project Engineer $249.06
CEI Project Administrator/Project Engineer $173.66
CEI Assistant Project Administrator/Project Engineer $129.95
CEI Contract Support Specialist $120.18
CEI Associate Contract Support Specialist $85.37
CEI Senior Inspector/Senior Engineer Intern $113.97
CEI Inspector/Engineer Intern $83.16
CEI Asphalt Plant Inspector $91.60
CEI Inspectors Aide $68.49
CEI Survey Party Chief $96.75
CEI Instrument Person $86.00
CEI Rod Person/Chain Person $75.25
CEI Secretary/Clerk Typist $73.21
Principal $238.00
Senior Project Manager $201.00
Project Manager $165.00
Senior Engineer $175.00
Engineer $136.00
Senior Technician $102.00
Surveyor and Mapper $142.00
SEE ATTACHED
SCHEDULE B- ATTACHMENT 2
LAB/MATERIALS TESTING FEES/RATES
The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be
all inclusive. Additional hourly rates for other personnel may be added via an Amendment upon mutual
agreement in advance and in writing by the parties. For Grant Funded Projects, the above hourly
rates are for purposes of providing estimate(s), as required by the grantor agency.
Page 21 of 29
PSA_CCNA Single Project Agreement[2023_ver.1]
06
V
SCHEDULE B - ATTACHMENT 2
LAB/MATERIALS TESTING FEES/RATES
Item Unit Unit Rate
SOIL CLASSIFICATION TESTS
Moisture Content (ASTM D-2216) Each $22.00
Organic Content (ASTM D-2974) Each $46.00
Sieve Analysis (ASTM D-421, D-422) Each $69.00
Percent Fines (ASTM D-1140) Each $48.00
Atterberg Limits (ASTM D4318) Set $151.00
CHEMICAL TESTS
pH Water Each $12.00
Sulfate Each $60.00
Chloride Each $60.00
Soil pH Each $60.00
Resistivity Each $67.00
Carbonate Content Each $161.00
Water Corrosivity Series (FM5-550, 551, 552, 553) Each $195.00
Soil Corrosivity Series (FM5-550, 551, 552, 553) Each $244.00
AGGREGATE TESTS
Sieve Analysis of Fine Aggregate Each $84.00
Sieve Analysis of Coarse Aggregate Each $105.00
Fine Aggregate Each $158.00
Coarse Aggregate Each $158.00
Rip Rap (maximum 6-inch) Each $158.00
L.A. Abrasion Each $564.00
EARTHWORKS
Standard or Modified Proctor Each $152.00
Limerock Bearing Ratio (LBR) Tests Each $507.00
Sieve Analysis Each $69.00
Organic Content Each $46.00
Moisture Content Each $22.00
Atterberg Limits Set $151.00
Percent Fines Each $48.00
CONCRETE
Cylindrical Concrete Specimens Cylinder $24.00
Mortar Cubes Cube $24.00
Grout Specimens Specimen $24.00
Cylinders Made by Others Cylinder $30.00
Flexural Strength of Beams Specimen $72.00
ASPHALT
Technical Sampling Bituminous Paving Mixtures Hour $73.00
Bitumen Extraction and Aggregate Gradation Each $230.00
Bitumen Extraction (FM 5-563) Each $132.00
Aggregate Gradation (FM 1-T030) Each $101.00
Laboratory Density Determinations by Marshal Method Each $230.00
O�
v
Density Determination of Cored Specimens Each $45.00
Thickness Determination of Cored Specimens Each $17.00
CORING
Mobilization of Coring Equipment Project $239.00
Core on Portland Cement Concrete (up to 4-inch diameter) Core $84.00
Core on Asphaltic Concrete (up to 4-inch diameter) Core $79.00
Limerock Base Thickness Determination Hole $56.00
o 1
U
SCHEDULE C
PROJECT MILESTONE SCHEDULE
Number of Calendar Days
Task/Item For Completion of Task
Description from Date of Notice to
Proceed
Construction Engineering Inspection (CEI) Services 780
2 Survey 780
3 Materials Testing 780
4 As-Built Load Ratings 780
Page 22 of 29
PSA_CCNA Single Project Agreement[2023_ver.11
SCHEDULE D
INSURANCE COVERAGE
1. The amounts and types of insurance coverage shall conform to the following minimum
requirements with the use of Insurance Services Office (ISO) forms and endorsements or their
equivalents. If CONSULTANT has any self-insured retentions or deductibles under any of the below
listed minimum required coverages, CONSULTANT must identify on the Certificate of Insurance the
nature and amount of such self-insured retentions or deductibles and provide satisfactory evidence of
financial responsibility for such obligations. All self-insured retentions or deductibles will be
CONSULTANT's sole responsibility.
2. The insurance required by this Agreement shall be written for not less than the limits specified
herein or required by law, whichever is greater.
3. Coverages shall be maintained without interruption from the date of commencement of the
services until the date of completion and acceptance of the Project by the COUNTY or as specified in
this Agreement, whichever is longer.
4. Certificates of insurance acceptable to the COUNTY shall be filed with the COUNTY within ten
(10) calendar days after Notice of Award is received by CONSULTANT evidencing the fact that
CONSULTANT has acquired and put in place the insurance coverages and limits required hereunder.
In addition, certified, true and exact copies of all insurance policies required shall be provided to the
COUNTY, on a timely basis, if requested by the COUNTY. Such certificates shall contain a provision
that coverages afforded under the policies will not be canceled or allowed to expire until at least thirty
(30) days prior written notice has been given to the COUNTY. CONSULTANT shall also notify the
COUNTY, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration,
cancellation, non-renewal or material change in coverages or limits received by CONSULTANT from
its insurer, and nothing contained herein shall relieve CONSULTANT of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by CONSULTANT
hereunder, CONSULTANT shall immediately take steps to have the aggregate limit reinstated to the
full extent permitted under such policy.
5. All insurance coverages of the CONSULTANT shall be primary to any insurance or self-
insurance program carried by the COUNTY applicable to this Project.
6. The acceptance by the COUNTY of any Certificate of Insurance does not constitute approval
or agreement by the COUNTY that the insurance requirements have been satisfied or that the
insurance policy shown on the Certificate of Insurance is in compliance with the requirements of this
Agreement.
7. CONSULTANT shall require each of its subconsultants to procure and maintain, until the
completion of the subconsultant's services, insurance of the types and to the limits specified in this
Section except to the extent such insurance requirements for the subconsultant are expressly waived
in writing by the COUNTY.
8. Should at any time the CONSULTANT not maintain the insurance coverages required herein,
the COUNTY may terminate the Agreement or at its sole discretion shall be authorized to purchase
such coverages and charge the CONSULTANT for such coverages purchased. If CONSULTANT fails
to reimburse the COUNTY for such costs within thirty (30) days after demand, the COUNTY has the
right to offset these costs from any amount due CONSULTANT under this Agreement or any other
agreement between the COUNTY and CONSULTANT. The COUNTY shall be under no obligation to
0
Page 23 of 29 V�
PSA_CCNA Single Project Agreement[2023_ver.1]
purchase such insurance, nor shall it be responsible for the coverages purchased or the insurance
company or companies used. The decision of the COUNTY to purchase such insurance coverages
shall in no way be construed to be a waiver of any of its rights under the Agreement.
9. If the initial, or any subsequently issued Certificate of Insurance expires prior to the completion
of the services required hereunder or termination of the Agreement, the CONSULTANT shall furnish
to the COUNTY, in triplicate, renewal or replacement Certificate(s) of Insurance not later than three
(3) business days after the renewal of the policy(ies). Failure of the Contractor to provide the COUNTY
with such renewal certificate(s) shall be deemed a material breach by CONSULTANT and the
COUNTY may terminate the Agreement for cause.
Sections checked ( n ) are required by this Agreement.
10. ■ WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY. Workers' Compensation
and Employers' Liability Insurance shall be maintained by the CONSULTANT during the term of this
Agreement for all employees engaged in the work under this Agreement in accordance with the laws
of the State of Florida. The amounts of such insurance shall not be less than:
a. Worker's Compensation - Florida Statutory Requirements
b. Employers' Liability - The coverage must include Employers' Liability with a minimum limit of
$ 1 .000.000 for each accident.
The insurance company shall waive all claims rights against the COUNTY and the policy shall be so
endorsed.
•
$ ®Per Claim/Oc� ,rrencc
a-2-:
13. ■ COMMERCIAL GENERAL LIABILITY.
A. Commercial General Liability Insurance, written on an "occurrence" basis, shall be
maintained by the CONSULTANT. Coverage will include, but not be limited to, Bodily Injury, Property
Damage, Personal Injury, Contractual Liability for this Agreement, Independent Contractors, Broad
Form Property Damage including Completed Operations and Products and Completed Operations
Coverage. Products and Completed Operations coverage shall be maintained for a period of not less
than five (5) years following the completion and acceptance by the COUNTY of the work under this
Agreement. Limits of Liability shall not be less than the following:
Coverage shall have minimum limits of $ 1.000.000 Per Occurrence, $2.000.000
aggregate.
B. The General Aggregate Limit shall apply separately to this Project and the policy shall be
endorsed using the following endorsement wording. "This endorsement modifies insurance provided
under the following: Commercial General Liability Coverage Part. The General Aggregate Limit under
LIMITS OF INSURANCE applies separately to each of your projects away from premises owned by
or rented to you." Applicable deductibles or self-insured retentions shall be the sole responsibility of
CONSULTANT. Deductibles or self-insured retentions carried by the CONSULTANT shall be subject
to the approval of the Risk Management Director or his/her designee. o
Page 24 of 29 GP
PSA_CCNA Single Project Agreement[2023_ver.l
14. Collier County Board of County Commissioners shall be listed as the Certificate Holder and
included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where
required. The insurance shall be primary and non-contributory with respect to any other insurance
maintained by, or available for the benefit of, the Additional Insured and the Contractor's policy shall
be endorsed accordingly. Contractor shall ensure that all subcontractors comply with the same
insurance requirements that the Contractor is required to meet.
46,
selagra
16. n
•
, ,
completion of the Services under this Agreement.
17. n BUSINESS AUTOMOBILE LIABILITY INSURANCE. Coverage shall have minimum limits
of$ 1 ,000,000 _ Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property
Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and
Employee Non-The ownership.
18. n TE-C-HdNO .
19. n CYB€R--IN UR Al minimum limits of$ Per
Geourrenee-
20. n �,,n
Automobile L.. Oily cove es-required heroin- and fall include all coverages on a "following form"
„
141640 raee
21 . [111 PROFESSIONAL LIABILITY INSURANCE.
A. Professional Liability: Shall be maintained by the CONSULTANT to ensure its legal
liability for claims arising out of the performance of professional services under this Agreement.
CONSULTANT waives its right of recovery against COUNTY as to any claims under this insurance.
Such insurance shall have limits of not less than $ 1,000,000 each claim and aggregate.
B. Any deductible applicable to any claim shall be the sole responsibility of the
CONSULTANT. Deductible amounts are subject to the approval of the COUNTY.
C. The CONSULTANT shall continue this coverage for this Project for a period of not less
than five (5) years following completion and acceptance of the Project by the COUNTY.
D. The policy retroactive date will always be prior to the date services were first performed
by CONSULTANT or the COUNTY, and the date will not be moved forward during the term of this
Agreement and for five years thereafter. CONSULTANT shall promptly submit Certificates of
Page 25 of 29
PSA_CCNA Single Project Agreement[2023_ver.
Insurance providing for an unqualified written notice to the COUNTY of any cancellation of coverage
or reduction in limits, other than the application of the aggregate limits provision. In addition,
CONSULTANT shall also notify the COUNTY by certified mail, within twenty-four (24) hours after
receipt, of any notices of expiration, cancellation, non-renewal or material change in coverages or
limits received by CONSULTANT from its insurer. In the event of more than a twenty percent (20%)
reduction in the aggregate limit of any policy, CONSULTANT shall immediately take steps to have the
aggregate limit reinstated to the full extent permitted under such policy. CONSULTANT shall promptly
submit a certified, true copy of the policy and any endorsements issued or to be issued on the policy
if requested by the COUNTY.
22. VALUABLE PAPERS INSURANCE.
In the sole discretion of the COUNTY, CONSULTANT may be required to purchase valuable
papers and records coverage for plans, specifications, drawings, reports, maps, books, blueprints,
and other printed documents in an amount sufficient to cover the cost of recreating or reconstructing
valuable papers or records utilized during the term of this Agreement.
23. PROJECT PROFESSIONAL LIABILITY.
A. If the COUNTY notifies CONSULTANT that a project professional liability policy will be
purchased, then CONSULTANT agrees to use its best efforts in cooperation with the COUNTY and
the COUNTY's insurance representative, to pursue the maximum credit available from the
professional liability carrier for a reduction in the premium of CONSULTANT's professional liability
policy. If no credit is available from CONSULTANT's current professional policy underwriter, then
CONSULTANT agrees to pursue the maximum credit available on the next renewal policy, if a renewal
occurs during the term of the project policy (and on any subsequent professional liability policies that
renew during the term of the project policy). CONSULTANT agrees that any such credit will fully
accrue to the COUNTY. Should no credit accrue to the COUNTY, the COUNTY and CONSULTANT,
agree to negotiate in good faith a credit on behalf of the COUNTY for the provision of project-specific
professional liability insurance policy in consideration for a reduction in CONSULTANT's self-insured
retention and the risk of uninsured or underinsured consultants.
B. The CONSULTANT agrees to provide the following information when requested by the
COUNTY or the COUNTY's Project Manager:
1. The date the professional liability insurance renews.
2. Current policy limits.
3. Current deductibles/self-insured retention.
4. Current underwriter.
5. Amount (in both dollars and percent) the underwriter will give as a credit if the policy is
replaced by an individual project policy.
6. Cost of professional insurance as a percent of revenue.
7. Affirmation that the design firm will complete a timely project errors and omissions
application.
C. If the COUNTY elects to purchase a project professional liability policy, CONSULTANT
to be insured will be notified and the COUNTY will provide professional liability insurance, naming
CONSULTANT and its professional subconsultants as named insureds.
[END OF SCHEDULE D]
Page 26 of 29
PSA_CCNA Single Project Agreement[2023_ver.
10
SCHEDULE E
TRUTH IN NEGOTIATION CERTIFICATE
In compliance with the Consultants' Competitive Negotiation Act, Section 287.055, Florida
Statutes, Johnson Engineering, Inc. (company's name)
hereby certifies that wages, rates and other factual unit costs supporting the compensation for the
services of the CONSULTANT to be provided under the Professional Services Agreement, concerning
" CEI Services for Vanderbilit Beach Road Widening (from East of US-41 to East of
Goodlette Frank Rd) "project" is
accurate, complete and current as of the time of contracting.
1
BY: (21( 144-4- °-4-44k,
TITLE: Pi?c5 tP'v'i
DATE: 10 -riA/ 24'zg'
Page 27 of 29
PSA_CCNA Single Project Agreement 12023_ver.I)
yO
SCHEDULE F
KEY PERSONNEL
Name Personnel Category Percentage of
Time
Ryan Bell, P.E., PTOE CEI Senior Project Engineer 3
Joshua Hildebrand, P.E., PTOE CEI Senior Project Engineer 7
James Vee Lofton, Jr. CEI Project Administrator 75
Kathy Hanagan CEI Contract Support Specialist 50
Erin Hinklin CEI Senior Inspector 100
T.B.D. Inspector 100
Page 28 of 29
PSA_CCNA Single Project Agreement[2023_ver.1]
OVO
SCHEDULE G
Other:
(Description)
n following this page (pages through )
n this schedule is not applicable
Page 29 of 29
PSA_CCNA Single Project Agreement[2023_ver.l]
0
DocuSign Envelope ID: 35C34EED-B4DE-458F-96E3-81992E7478A8
Co ier County
Procurement Services Division
Notice of Recommended Award
Solicitation: 23-8082 Title: CEI Services for Vanderbilt Beach Road Widening
Due Date and Time: March 20, 2023, at 3:00 PM EST
Respondents:
Company Name City County State Final Ranking Responsive/Responsible
Johnson Engineering, Inc. Naples Collier FL 1 Yes/Yes
DRMP, Inc. Fort Myers Lee FL 2 Yes/Yes
Utilized Local Vendor Preference: Yes No -
Recommended Vendor(s) For Award:
On February 3, 2023, the Procurement Services Division released notices of Request for Professional Services
("RPS") No. 23-8082, CEI Services for Vanderbilt Beach Road Widening (from East of US-41 to East of Goodlette
Frank Rd), to forty-three thousand, one hundred and nineteen (43,119) vendors. The bid was extended for two
additional weeks and staff performed additional vendor outreach. Seventy (70) firms viewed the solicitation
information, and two (2) proposals were received by the due date of March 20, 2023, as shown above. Both
firms were found to be responsive and responsible.
The Selection Committee convened on April 26, 2023, and as described in step 1 of the solicitation documents,
the committee scored each of the proposals and shortlisted both firms to move to step 2 Oral Presentations in
the order listed below:
Johnson Engineering, Inc.
DRMP, Inc.
On June 14, 2023, the Selection Committee reconvened for step 2, presentations, and final ranking. The firms
were ranked as follows:
Johnson Engineering, Inc. - ranked as 1
DRMP, Inc. - ranked as 2
Staff is recommending negotiations with the top-ranked firm, Johnson Engineering, Inc.
Contract Driven Purchase Order Driven
Required Signatures
6/23/2023
Project Manager: pu,„.;s Attft,i
`---1FC688E61E'941B_
r—DocuSbneb°y. 6/23/2023
Procurement Strategist: >keut,, i÷ar-
'-39618C5AADBF489..
Procurement Services Director:
DocuSignetl by.
S H 4 6/23/2023
anc�
3E° ra Cffi7 HeS4rr era
F5- Date
Co Ter County
Procurement Services Division
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
REQUEST FOR PROFESSIONAL SERVICES (RPS)
In accordance with Florida Statute 287.055
Consultants' Competitive Negotiation Act
FOR
CEI SERVICES FOR
VANDERBILT BEACH ROAD WIDENING
(FROM EAST OF US-41 TO EAST OF GOODLETTE FRANK RD)
RPS NO.: 23-8082
JUAN DELGADO, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8944
Juan.Delgado@colliercountyfl.gov (Email)
This proposal solicitation document is prepared in a Microsoft Word format(rev 8/16/17). Any
alterations to this document made by the Consultant may be grounds for rejection of proposal,
cancellation of any subsequent award, or any other legal remedies available to the Collier County
Government.
SOLICITATION PUBLIC NOTICE
REQUEST FOR PROFESSIONAL 23-8082
SERVICES(RPS)NUMBER:
PROJECT TITLE: CEI Services for Vanderbilt Beach Road Widening
(from East of US-41 to East of Goodlette Frank Rd)
PRE-PROPOSAL CONFERENCE: N/A
LOCATION: N/A
RN OPENING DAY/DATE/TIME: Monday,March 6th,2023 @ 3:00 PM EST
PLACE OF RPS OPENING: Procurement Services Division
3295 Tamiami Trail East,Bldg.C-2
Naples,FL 34112
All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://www.bidsync.com/bi dsync-cas/
INTRODUCTION
As requested by the Transportation Engineering Division (hereinafter, the "Division"), the Collier County Board of County
Commissioners Procurement Services Division(hereinafter,"County")has issued this Request for Professional Services(hereinafter,
"RPS")with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms,conditions,and
specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of
Work stated.
Construction Engineering and Inspection (CEI) services have historically been added to the construction phase of transportation
projects. The County typically performs CEI services with either in-house forces or by outsourcing. CEI work involves providing
oversight for the County,ensuring that the Contractor builds the project in reasonable conformity with the plans, specifications,and
special provisions for the Construction Contract. The CEI firm is the liaison between the County and the Contractor to observe the
Contractor's work to determine the progress and quality of the work.The CEI Consultant identifies discrepancies,reports significant
discrepancies to the County,and directs the Contractor to correct such observed discrepancies.
Historically,County departments have spent approximately 10%to 12%of the total construction contract for CEI services;however,
this may not be indicative of future buying patterns.
BACKGROUND
CEI services are required for the Vanderbilt Beach Road Widening from East of US-41 to East of Goodlette Frank Road.The project
consists of widening this road from four to six lanes for a length of approximately 1.8 miles.Much of the expansion will occur in the
existing median. The widening will include improved roadway intersections at Strada Place and Goodlette Frank Road, improved
drainage, maintaining existing sidewalks, and providing bike lanes. Improvements include increasing water flow capacity to an
existing stormwater crossing by replacing the current pipe with a box culvert.
The services include but are not limited to,administering the Construction Contract,providing inspections,monitoring,and material
sampling and testing. In addition, the services shall include monitoring off-site activities for asphalt paving and miscellaneous
structures. Monitoring and inspecting the Contractor's Work Zone Traffic Plan and reviewing modifications to the Work Zone
Traffic Control Plan, in accordance with the Florida Department of Transportation(FDOT)procedures. Determining acceptability
of all material and completed work items on the basis of either test results or by verification of a certification.
TERM OF CONTRACT
The County reserves the right to modify this scope during negotiations for budgetary reasons.
The contract term, if an award is made,will commence on the date of the Notice to Proceed and end upon acceptance and approval
of the fmal payment.
Prices shall remain firm for the term of the awarded contract.
Surcharges will not be accepted in conjunction with this award,and such charges should be incorporated into the pricing structure.
DETAILED SCOPE OF WORK
1.0 PURPOSE:
This scope of services describes and defines the Construction Engineering and Inspection(CEI)services which are required
for contract administration, inspection,and materials sampling and testing for the construction projects listed below.
2.0 SCOPE:
Provide services as defined in this Scope of Services,the referenced Florida Department of Transportation(FDOT)manuals,
and procedures.
The project for which the services are required is:
County Project IDs:60199
Description: Vanderbilt Beach Road 6-Lane Widening from East of US-4 to East of Goodlette Frank Road
County: Collier
Major work groups include:
• 10.1 —Roadway CEI
• 10.3—Construction Materials Inspection
• 10.4—Minor Bridge and Miscellaneous Structures CEI
Minor work groups include:
• 8.1 -Control Surveying
• 8.2-Design,Right of Way Construction Surveying
• 9.1 - Soil Exploration
• 9.2-Geotechnical Classification Lab Testing
• 9.3 -Highway Materials Testing
• 9.4-Foundation Studies
• 9.5 -Geotechnical Specialty Lab Testing
The firms submitting as the PRIME CONSULTANT at a minimum must be pre-qualified through the FDOT in the following
work groups:
• Group 10—CEI: (10.1, 10.3, 10.4)
Also, at a minimum, the PRIME CONSULTANT or its sub-consultant(s)must be pre-qualified through the FDOT in the
following work groups:
• Group 8—Surveying and Mapping
• Group 9—Soil Exploration,Material Testing,and Foundations
Exercise independent professional judgment in performing obligations and responsibilities under this Agreement.Pursuant
to Section 4.1.4 of the Construction Project Administration Manual(CPAM),the authority of the Consultant's lead person,
such as the Senior Project Engineer, and the Consultant's Project Administrator shall be identical to the Division's Project
Manager and Construction Manager respectively and shall be interpreted as such.
Services provided by the Consultant shall comply with FDOT's manuals, procedures, and memorandums. Such FDOT
manuals,procedures,and memorandums are found on the State Construction Office's website.
On a single Construction Contract, it is a conflict of interest for a professional firm to receive compensation from both the
COUNTY and the Contractor either directly or indirectly.
Other projects developing within the geographical area of Collier County may be added at the County's discretion. The
Consultant must perform to the satisfaction of the County's representatives for consideration of additional CEI services.
3.0 LENGTH OF SERVICE:
The services for the Construction Contract shall begin upon written notification to proceed by the Division.
The Division shall track the execution of the Construction Contract such that the Consultant is given timely authorization to
begin work. While no personnel shall be assigned until written notification by the Division has been issued,the Consultant
shall be ready to assign personnel within two weeks of notification. For the duration of the project,coordinate closely with
the Division and Contractor to minimize rescheduling of Consultant activities due to construction delays or changes in the
scheduling of Contractor activities.
For estimating purposes,the Consultant will be allowed an accumulation of thirty(30)calendar days to perform preliminary
administrative services prior to the issuance of the Contractor's notice to proceed on the first project and thirty(30)calendar
days to demobilize after the final acceptance of the Construction Contract.
The anticipated letting schedules and Design and Construction times for the projects are tabulated below:
Construction Contract Estimate
Financial Letting Date Start Date Duration
Project ID (Mo/Day/Yr) (Mo/Day/Yr) (Days)
60199 TBD TBD 730
4.0 DEFINITIONS:
A. Agreement: The Professional Services Agreement between the COUNTY and the Consultant setting forth the
obligations of the parties thereto, including but not limited to the performance of the work, furnishing of services,
and the basis of payment.
B. Contractor: The individual, firm, or company contracting with the COUNTY for the performance of work or
furnishing of materials.
C. Contractor:The individual,firm,or company contracting with the county for performance of work or furnishing of
materials.
D. Construction Contract: The written agreement between the COUNTY and the Contractor setting forth the
obligations of the parties thereto, including but not limited to the performance of the work,furnishing of labor and
materials, and the basis of payment.
E. Construction Project Manager: The Division employee assigned to manage the Construction Engineering and
Inspection Contract and represent the Division during the performance of the services covered under this
Agreement.
F. Construction Training/Qualification Program(CTQP):The FDOT program for training and qualifying technicians
in Aggregates, Asphalt, Concrete, Earthwork, and Final Estimates Administration. Program information is
available on the CTQP website.
G. Consultant:The Consulting firm under contract to the COUNTY for the administration of Construction Engineering
and Inspection services.
H. CEI Project Administrator/Project Engineer:The employee assigned by the Consultant to be in charge of providing
Construction Contract administration services for one or more Construction Projects.
I. CEI Senior Project Engineer: The Engineer assigned by the Consultant to be in charge of providing Construction
Contract administration for one or more Construction Projects. This person may supervise other Consultant
employees and act as the lead Engineer for the Consultant.
J. Procurement Contract Manager: The administrative Contract manager at the County's Procurement Office.
K. Division's Construction Manager: The Division employee assigned to administer the Construction, and the
Consultant Construction Engineering and Inspection(CCEI)Contracts in the Transportation Engineering Division.
L. County's Director of Transportation Engineering: The Director of Construction, Engineering, and Traffic
Operations.
M. County's Procurement Director: The Director of the Procurement Services Division.
N. County Manager: The Chief Executive Officer appointed by the Board of County Commissioners.
O. Engineer of Record: The Engineer noted on the Construction plans as the responsible person for the design and
preparation of the plans.
P. Community Liaison Officer: The Growth Management Department's employee assigned to manage the Public
Information Issues.
Q. Engineer of Record: The Engineer noted on the construction plans as the responsible person for the design and
preparation of the plans.
R. Project Manager: The Engineer or employee assigned by the County to administer Construction Contracts for the
Division.
S. Public Information Office: The county employee assigned to liaise with the Consultant in managing the Public
Information Program.
T. Owner: The Board of County Commissioners for Collier County, Florida. A political subdivision of the State of
Florida.
5.0 ITEMS TO BE FURNISHED BY THE DIVISION TO THE CONSULTANT:
A. The Division, on an as-needed basis,will furnish the following Construction Contract documents for each project.
These documents may be provided in electronic format only.
1. Construction Plans, in Adobe PDF and reproducible in size 11"X 17"prints.
2. CADD Files will be provided upon request in Microstation format.
3. Specification Package, in Adobe PDF and reproducible in size 8.5" X 11" prints. The native file in
Microsoft Word if requested.
4. Copy of the Executed Construction Contract, in Adobe PDF and reproducible in size 8.5"X 11"prints.
5. Utility Agency's Agreements and Work schedules(if applicable).
6. Environmental Permits,in Adobe PDF.
6.0 ITEMS FURNISHED BY THE CONSULTANT:
6.1 FDOT Documents:
All applicable FDOT documents referenced herein shall be a condition of this Agreement. All FDOT documents,
directives,procedures, and standard forms are available through the FDOT's Internet website. Most items can be
purchased through the following address. All others can be acquired through the District Office or online at the
FDOT's website.
Florida Department of Transportation
Maps and Publication Sales
605 Suwannee Street,MS 12
Tallahassee,Florida 32399-0450
Telephone No.(850)414-4050
http://www.fdot.gov/construction/
6.2 Office Automation:
Provide all software and hardware necessary to carry out the responsibilities efficiently and effectively under this
Agreement.
Provide each inspection staff with a laptop computer(or tablet)running software needed for project scheduling,
documentation,and control(such as Site Manager application through Citrix,Primavera/Sidetrack,Claim Digger,
etc.)connection using a mobile broadband connection at the job site.
All computer coding shall be input by Consultant personnel using equipment furnished by them.
(a) Communication Technology:
All informational, contractual,and other business required for this project will be tailored to the needs of
the project and to facilitate communication.At times a paperless electronic system may be necessary such
as emails,portals,or web site,and at other times hard copies will be expected and accepted.
Ownership and possession of computer equipment and related software,which is provided by the Consultant,shall
always remain with the Consultant.The Consultant shall retain responsibility for the risk of loss or damage to said
equipment during the performance of this Agreement. Field office equipment should always be maintained and
operational.
6.3 Field Office:
The County may require a satellite office for this project.The Consultant shall be reimbursed for allowed expenses
associated with this satellite office. The office must have at a minimum the following items to support the project:
• Office space within the desired radius of the project for the duration of the project.
• Office telephone
• Copier rental/lease
• Broadband internet access
Consultant shall list this fixed monthly cost as a line item of the cost proposal titled"Field Office expenses,"and
shall also be listed as such on invoices submitted to the County for payment
6.4 Vehicles:
Vehicles will be equipped with appropriate safety equipment and must be able to effectively carry out the
requirements of this Agreement. Vehicles shall have the name and phone number of the consulting firm visibly
displayed on both sides of the vehicle.
6.5 Field Equipment:
Supply survey, inspection, and testing equipment essential to perform services under this Agreement; such
equipment includes non-consumable and non-expendable items.
Hard hats shall have the name of the consulting firm visibly displayed.
Equipment described herein and expendable materials under this Agreement will remain the property of the
Consultant and shall be removed at completion of the work.
Handling of nuclear density gauges shall be in compliance with their license.
Retain responsibility for risk of loss or damage to said equipment during the performance of this Agreement.Field
office equipment shall always be maintained and in operational condition.
6.6 Licensing for Equipment Operations:
Obtain proper licenses for equipment and personnel operating equipment when licenses are required. The license
and supporting documents shall be available for verification by the Division,upon request.
A Radioactive Materials License for use of Surface Moisture Density Gauges shall be obtained through the State
of Florida Department of Health.
7.0 LIAISON RESPONSIBILITY OF THE CONSULTANT:
For the duration of the Agreement, keep the Division's Construction Project Manager in Responsible Charge informed of
all significant activities, decisions, correspondence, reports, and other communications related to its responsibilities under
this Agreement.
Facilitate communications between all parties (i.e., architectural, mechanical, materials, landscaping, local agencies, etc.)
ensuring responses and resolutions are provided in a timely manner. Maintain accurate records to document the
communication process.
Inform the designated Division project personnel of any design defects, reported by the Contractor, or observed by the
Consultant.
Submit all administrative items relating to Invoice Approval, Personnel Approval, User IDs, Time Extensions, and
Supplemental Amendments to the Construction Project Manager for review and approval.
8.0 PERFORMANCE OF THE CONSULTANT:
During the term of this Agreement and all Supplemental Amendments thereof, the Division will review various phases of
Consultant operations, such as construction inspection, materials sampling, and testing, and administrative activities, to
determine compliance with this Agreement. Cooperate and assist Division representatives in conducting the reviews. If
deficiencies are indicated, remedial action shall be implemented immediately. Division recommendations and Consultant
responses/actions are to be properly documented by the Consultant. No additional compensation shall be allowed for
remedial action taken by the Consultant to correct deficiencies. Remedial actions and required response times may include
but are not necessarily limited to the following:
A. Further subdivide assigned inspection responsibilities, reassign inspection personnel, or assign additional
inspection personnel,within one week of notification.
B. Immediately replace personnel whose performance has been determined by the Consultant and/or the Division to
be inadequate.
C. Immediately increase the frequency of monitoring and inspection activities in phases of work that are the
Consultant's responsibility.
D. Increase the scope and frequency of training of the Consultant personnel.
9.0 REQUIREMENTS OF THE CONSULTANT:
9.1 General:
It shall be the responsibility of the Consultant to administer,monitor, and inspect the Construction Contract such
that the project is constructed in reasonable conformity with the plans,specifications,and special provisions of the
Construction Contract.
Observe the Contractor's work to determine the progress and quality of work. Identify discrepancies, report
significant discrepancies to the Division, and direct the Contractor to correct such observed discrepancies.
Consult with the Construction Project Manager as necessary and direct all issues,which exceed delegated authority
to the Construction Project Manager for Division action or direction.
Inform the designated Division project personnel of any significant omissions, substitutions, defects, and
deficiencies noted in the work of the Contractor and the corrective action that has been directed to be performed by
the Contractor.
9.2 Survey Control:
Check or establish the survey control baseline(s) along with sufficient baseline control points and benchmarks at
appropriate intervals along the project in order to: (1)make and record measurements necessary to calculate and
document quantities for pay items, (2) make and record pre-construction and fmal cross-section surveys of the
project site in those areas where earthwork(i.e., embankment, excavation, subsoil excavation, etc.) is part of the
construction project,and(3)perform incidental engineering surveys.
9.3 On-site Inspection:
Monitor the Contractor's on-site construction activities and inspect materials entering into the work in accordance
with the plans, specifications, and special provisions for the Construction Contract to determine that the projects
are constructed in reasonable conformity with such documents. Maintain detailed accurate records of the
Contractor's daily operations and of significant events that affect the work. The Consultant shall have personnel
qualified by the FDOT who can monitor off-site activities and fabrication unless otherwise stipulated by this
Agreement.
Monitor and inspect the Contractor's Work Zone Traffic Control Plan and review modifications to the Work Zone
Traffic Control Plan, including the Alternate Work Zone Traffic Control Plan, in accordance with the FDOT's
procedures. Consultant employees performing such services shall be qualified in accordance with the FDOT's
procedures.
9.4 Sampling and Testing:
Perform sampling and testing of component materials and completed work in accordance with the Construction
Contract documents. The minimum sampling frequencies set out in the FDOT's Materials Sampling,Testing,and
Reporting Guide shall be met. In complying with the aforementioned guide, provide daily surveillance of the
Contractor's Quality Control activities and perform the sampling and testing of materials and completed work items
for verification and acceptance.
The Consultant shall also perform inspection and sampling of materials and components at locations remote from
the project site and testing of materials normally done in a laboratory remote from the project site.
Determine the acceptability of all materials and completed work items based on either test results or verification of
certification,certified mill analysis,DOT label,DOT stamp,etc.
The Division will monitor the effectiveness of the Consultant's testing procedures through observation and
independent assurance testing.
Sampling, testing, and laboratory methods shall be as required by the FDOT's Standard Specifications, and
Supplemental Specifications.
Documentation reports on sampling and testing performed by the Consultant shall be submitted during the same
week that the construction work is done.
Transport samples to be tested to the appropriate laboratory that meets the FDOT standards.
Supply CTQP(Construction Training Qualification Program)-qualified technicians for concrete inspection.
Supply CTQP-qualified Asphalt Paving and Plant Technicians for asphalt inspection.
Supply CTQP-qualified Earthwork Construction Inspection Technicians for embankment,pipe backfill, subgrade,
base,and asphalt inspection.
9.5 Engineering Services:
Coordinate the Construction Contract administration activities of all parties other than the Contractor involved in
completing the construction project. Notwithstanding the above, the Consultant is not liable to the Division for
failure of such parties to follow written direction issued by the Consultant.
Services shall include maintaining the required level of surveillance of Contractor activities, interpreting plans,
specifications, and special provisions for the Construction Contract. Maintain complete, accurate records of all
activities and events relating to the project and properly document all project changes.The following services shall
be performed:
(1) Attend a pre-service meeting for the Agreement within ten (10)business days after the notice-to-proceed.
Provide appropriate staff to attend and participate in the pre-service meeting. At the time of this meeting,
the Consultant shall submit"Action Request"packages for Personnel Approval for immediate staff needs
and a copy/computer file of the final negotiated staffing. The Consultant shall record a complete and
concise record of the proceedings of the meeting and distribute copies of these minutes to the participants
and other interested parties within seven(7)days of the meeting date.
(2) Prepare and submit to the Construction Project Manager for approval,within thirty(30)days after the pre-
service meeting,a copy of the project-specific Consultant Contract administration documents listed below
(Adobe PDF file format is acceptable). In addition, the Consultant Contract administration documents,
which shall be routinely used by the Consultant throughout the project,shall be in the format and content
approved by the Construction Management Office.
a) Action Request Form
b) Contract Status Report,or other approved fund tracking report
c) CEI Consultant Firm estimated staffing (completed in accordance with the original Consultant
Contract Agreement)
d) CEI Consultant Data
(3) Schedule, attend, and conduct a Pre-construction Conference in accordance with Article 8-3.5 of the
FDOT Standard Specification for Road and Bridge Construction. The purpose of this meeting is to discuss
the required documentation, including as-builts, necessary for permit(s) compliance. Record significant
information revealed and decisions made at this conference and distribute copies of the minutes to the
appropriate parties. The meeting shall also be electronically recorded, and the Consultant shall maintain
all tapes of the meeting for the duration of the contract.
(4) Verify that the Contractor is conducting inspections, preparing reports, and monitoring all stormwater
pollution prevention measures associated with the project. For each project that requires the use of the
NPDES General Permit, provide at least one inspector who has successfully completed the "Florida
Stormwater, Erosion, and Sedimentation Control Training and Certification Program for Inspectors and
Contractors".The Consultant's inspector will be familiar with the requirements set forth in the FEDERAL
REGISTER, Vol. 57, No. 187, Friday, September 5, 1992, pages 4412 to 4435 "Final NPDES General
Permits for Storm Water Discharges from Construction Sites" and the Division's guidelines.
(5) Analyze the Contractor's schedule(s) (i.e., baseline(s), revised baseline(s), updates, as-built, etc.) for
compliance with the contract documents in Microsoft Project. Elements including, but not limited to,
completeness,logic,durations,activity,flow,milestone dates,concurrency,resource allotment,and delays
will be reviewed. Verify the schedule conforms with the construction phasing and MOT sequences,
including all contract modifications. Provide a written review of the schedule identifying significant
omissions, improbable or unreasonable activity durations, errors in logic, and any other concerns as
detailed in CPAM.
(6) Analyze problems that arise on a project and proposals submitted by the Contractor;work to resolve such
issues and process the necessary paperwork.
(7) Monitor,inspect,and document utility relocation self-performed by the Contractor for conformance with
Utility Agency's Standards and the Utility Agency's Approved Materials List. Document utility
construction progress to be performed by Utility Agencies. Facilitate coordination and communication
between Utility Agency's representatives, Division's staff and Contractors executing the work. Identify
potential utility conflicts and assist in the resolution of utility issues including County and Privately-owned
facilities.
(8) Produce reports,verify quantity calculations,and field measure for payment purposes as needed to prevent
delays in Contractor operations and to facilitate prompt processing of such information for the County to
make timely payment to the Contractor.
(9) Prepare and make presentations for meetings and hearings before the Board of County Commissioners,
Dispute Review Boards, or any other necessary Stakeholder meetings in connection with the project
covered by this Agreement.
(10) Provide Community Outreach Services and be proactive in keeping the community aware of the status
and traffic impacts of the referenced project. With approval from the Division's designee, prepare and
disseminate information to the public,elected officials,and the media about any upcoming events,which
will affect traffic flow. Produce and distribute all publications (letters, flyers, brochures, and news
releases)necessary for this contract. Prior to release,the Division's designee will approve all responses,
letters, news releases, etc. Provide timely, professional responses to project inquiries including emails,
telephone calls,etc. Coordinate public information meetings, open houses, and community meetings as
directed by the Division's representatives.
(11) Prepare and submit to the Construction Project Manager monthly, a Construction Status Report, in a
format to be approved by the Division.
(12) Videorecord the pre-construction conditions throughout the project limits. Provide a digital photo log or
video of project activities, with heavy emphasis on potential claim items/issues and on areas of
real/potential public controversy.
(13) Provide a digital camera for photographic documentation of pre-construction state and of noteworthy
incidents or events during construction.
These photographs will be filed and maintained on the Consultant's computer using a digital photo
management system.
Photographs shall be taken the day prior to the start of construction and continue as needed throughout the
project. Photographs shall be taken the days of Substantial,Partial and Final Acceptance.
Provide visual documentation of the Project through the periodic collection of a set of panoramic digital
photographs at predetermined stations throughout the project. Photographic locations should be located
at intervals such that the digital photographs collectively portray most of the visible surfaces on the Project.
The digital photographs should be taken with a frequency designed to reveal changes in the progress of
the Project, which can be compared to other project data including daily reports of construction and
scheduling updates. Photographic data files comprising each digital photograph are to be supplied together
with an HTML (web page) based access and display system for viewing the photographs. Original
photographic data files are to be supplied for archival purposes and comprise photographic data identical
in form and content to that produced by the digital camera used to capture the image. Working
photographic data files are to be supplied for everyday reference purposes and comprise copies of each
original photographic data file, which have been processed to a reduced pixel and color resolution (size
and clarity) for distribution via CD-ROM and the Internet. The access and display system should be
comprised of a series of HTML files(web pages)that allows a user to view each photographic data file at
random,and in a sequence,which simulates the visual experience of a viewer moving through the actual
Project from one photographic station to the next. The original photographic data files, working
photographic data files,and access and display system are to be distributed on CD-ROM and portable hard
disk media. The working photographic data files and the access and display system should also be
maintained on a server accessible via the Internet.
10.0 PERSONNEL:
10.1 General Requirements:
Provide prequalified/competent personnel necessary to carry out its responsibilities efficiently and effectively under
this Agreement.
The County's Project Administrator/Manager shall be responsible for verifying and maintaining copies of all
required licenses, certifications, and qualifications requested from the Consultant throughout the term of the
contract.
Unless otherwise agreed to by the Division,the Division will not compensate straight overtime or premium
overtime for the positions of Senior Project Engineer, Project Administrator/Project Engineer, Contract
Support Specialist,and Assistant or Associate to any of these positions.
10.2 Personnel Qualifications:
Provide competent personnel qualified by experience and education. Submit to the Construction Project Manager
the names of personnel proposed for assignment to the project, including a detailed resume for each containing at
a minimum: salary, education, and experience. The Consultant Action Request form for personnel approval shall
be submitted to the Construction Project Manager at least two weeks prior to the date an individual is to report to
work.
Personnel identified in the Consultant technical proposal are to be assigned as proposed and are committed to
performing services under this Agreement. Personnel changes will require written approval from the Division.
Staff that has been removed shall be replaced by the Consultant within one week of Division notification.
Before the project begins,all project staff shall have a working knowledge of the current CPAM and must possess
all the necessary qualifications/certifications for fulfilling the duties of the position they hold.Cross-training of the
Consultant's project staff is highly recommended to achieve a knowledgeable and versatile project inspection team
but shall not be at any additional cost to the Division and should occur as workload permits.Visit the training page
on the FDOT Construction Office website for training dates.
Minimum qualifications for the Consultant personnel are set forth as follows. Exceptions to these minimum
qualifications will be considered on an individual basis. However, a Project Administrator working under the
supervision and direction of a Senior Project Engineer or an Inspector working under the supervision and direction
of a Senior Inspector shall have six months from the date of hire to obtain the necessary qualifications/certifications
provided all other requirements for such positions are met and the Consultant submits a training plan detailing when
such qualifications/certifications and other training relative to the Division's procedures, Specifications, and
Standard Plans will be obtained. The Division Construction Engineer or designee will have the final approval
authority on such exceptions.
CEI SENIOR PROJECT ENGINEER - A Civil Engineering degree and registered in the State of Florida as a
Professional Engineer(or if registered in another state,the ability to obtain registration in the State of Florida within
six months) and six (6) years of engineering experience [(two (2) years of which are in major road or bridge
construction)] or [(five (5) of which are in major bridge construction) - for Complex Bridge Projects with the
exception of PTS projects which require two(2)years of major bridge construction],or for non-degreed personnel
the aforementioned registration and ten(10)years of engineering experience(two(2)years of which are in major
road or bridge construction).Qualifications include the ability to communicate effectively in English(verbally and
in writing);direct highly complex and specialized construction engineering administration and inspection program;
plans and organizes the work of subordinate and staff members; develops and/or reviews policies, methods,
practices, and procedures; and reviews programs for conformance with FDOT standards. Also, must have the
following:
QUALIFICATIONS:
Attend the CTQP Quality Control Manager course and pass the examination.
CERTIFICATIONS:
FDOT Advanced MOT
OTHER:
Complete the Critical Structures Construction Issues, Self-Study Course, and submit the mandatory Certification
of Course Completion form(for structures projects)
A Master's Degree in Engineering may be substituted for one(1)year engineering experience.
CEI PROJECT ADMINISTRATOR/PROJECT ENGINEER-A Civil Engineering degree plus two(2)years
of engineering experience in construction of major road or bridge structures,or for non-degreed personnel eight(8)
years of responsible and related engineering experience,two(2)years of which involved the construction of major
road or bridge structures with the exception of Complex Category 2(CC2)bridge structures.
As an exception, only one(1)year of PTS bridge experience will be required for registered project administrators
and two(2)years of PTS bridge experience for non-registered project administrators. Post-tensioning experience
is not required for precast prestressed concrete flat slab superstructures but successful completion of an FDOT-
accredited grouting and post-tensioning course is required.To be in primary control,a Project Administrator must
have supervised two or more inspectors as well as two or more support staff(Office Manager,Resident Compliance
Specialist,and Secretary)and must have been directly responsible for all CEI services assigned.
CPTS years of experience must have included a minimum of twelve (12) months experience in each of the
following areas:(1)casting yard operations and related surveying;(2)segment erection and related surveying,
post-tensioning(PT)of tendons and grouting of prestressing steel.
CPTCB years of experience must include monitoring of the following: girder erection, safe use of girder
erection cranes, stabilization of girders after erection, false work for temporary girder support, and PT and
grouting operations.
PTS years of experience must include monitoring of the following: installation of PT ducts and related
hardware and post-tensioning and grouting of strands or be the level of experience that meets the criteria for
CPTS or CPTCB bridges.
MB years of experience must have been in MB mechanical and/or electrical construction.
Receives general instructions regarding assignments and is expected to exercise initiative and independent
judgment in the solution of work problems.Directs and assigns specific tasks to inspectors and assists in all phases
of the construction project. Will be responsible for the progress and final estimates throughout the construction
project duration. Must have the following:
QUALIFICATIONS:
CTQP Final Estimates Level II
CERTIFICATIONS:
FDOT Advanced MOT
OTHER:
Attend CTQP Quality Control Manager Course and pass the examination.
Complete the Critical Structures Construction Issues, Self-Study Course, and submit the mandatory Certification
of Course Completion form(for structures projects)
A Master's Degree in Engineering may be substituted for one(1)year of engineering experience
CEI ASSISTANT PROJECT ADMINISTRATOR/PROJECT ENGINEER—
A Civil Engineering degree plus one(1)year of engineering experience in the construction of major road or bridge
structures, or for non-degreed personnel six (6)years of responsible and related engineering experience, two (2)
years of which involved the construction of major road or bridge structures with the exception of Complex Category
2(CC2)bridge structures.
QUALIFICATIONS:
CTQP Final Estimates Level II
CERTIFICATIONS:
FDOT Intermediate MOT
CEI CONTRACT SUPPORT SPECIALIST-A High School diploma or equivalent and four(4)years of road
&bridge construction engineering inspection(CEI)experience having performed/assisted in project related duties
(i.e., Materials Acceptance and Certification (MAC) System, progress, and final estimates, EEO compliance,
processing Construction Contract changes, etc.) or a Civil Engineering Degree. Should exercise independent
judgment in planning work details and making technical decisions related to the office aspects of the project.Should
be familiar with the FDOT's Procedures covering the project-related duties as stated above and be proficient in the
computer programs necessary to perform these duties. Shall become proficient in Trimble Business Center-Heavy
Construction Edition(HCE)or approved surface-to-surface comparison software and Engineering Menu.
QUALIFICATIONS:
CTQP Final Estimates Level II
CEI ASSOCIATE CONTRACT SUPPORT SPECIALIST- High school graduate or equivalent plus three(3)
years of secretarial and/or clerical experience including two(2)years experience in construction office management
having performed project-related duties(i.e.,Materials Acceptance and Certification(MAC)System,progress,and
final estimates, EEO compliance, processing Construction Contract changes, etc.). Experienced in the use of
standard word processing software. Should exercise independent initiative to help relieve the supervisor of clerical
detail. Assists the Project Administrator in office-related duties (i.e., CQR, progress, and final estimates, EEO
compliance,Processing Construction Contract changes, etc.). Project-specific work under the general supervision
of the Senior Project Engineer and staff.
QUALIFICATIONS:
CTQP Final Estimates Level I
CEI SENIOR INSPECTOR/SENIOR ENGINEER INTERN—High school graduate or equivalent plus four(4)
years of experience in construction inspection,two (2)years of which shall have been in bridge and/or roadway
construction inspection with the exception of Complex Category 2 (CC2)bridge structures or a Civil Engineering
degree and one(1)year of road&bridge CEI experience with the ability to earn additional required qualifications
within one year.(Note:Senior Engineer Intern classification requires one(1)year experience as an Engineer Intern.)
To be in primary control, a Senior Inspector must have supervised two or more inspectors and must have been
directly responsible for all inspection requirements related to the construction operations assigned.
CPTS years of experience must have included a minimum of twelve(12)months of inspection experience in
one or both of the following depending on which area the inspector is being approved for: (1) casting yard
inspection; (2) erection inspection. In addition, two (2) years of geometry-control surveying experience is
required for inspectors that perform or monitor geometry-control surveying in a casting yard.
CPTCB years of experience must include monitoring and inspection of the following:girder erection,safe use
of girder erection cranes, girder stabilization after erection, false work for temporary girder support, and PT
and grouting operations.
PTS years of experience must include monitoring of the following: installation of PT ducts and related
hardware and post-tensioning and grouting of strands or be the level of experience that meets the criteria for
CPTS or CPTCB bridges.
MB years of experience must have included the inspection of MB mechanical components for machinery
inspectors and MB electrical components/systems for electrical inspectors.
Must have the following as required by the scope of work for the project:
QUALIFICATIONS:
CTQP Concrete Field Technician Level I
CTQP Concrete Field Inspector Level II(Bridges)
CTQP Asphalt Roadway Level I
CTQP Asphalt Roadway Level II
CTQP Earthwork Construction Inspection Level I
CTQP Earthwork Construction Inspection Level II
CTQP Pile Driving Inspection
CTQP Drilled Shaft Inspection(required for inspection of all drilled shafts including
miscellaneous structures such as sign structures,lighting structures,and traffic signal
structures)
CTQP Grouting Technician Level I
CTQP Post-Tensioning Technician Level I
IMSA Traffic Signal Inspector Level I
CTQP Final Estimates Level I
CERTIFICATIONS:
FDOT Intermediate MOT
Nuclear Radiation Safety
IMSA Traffic Signal Inspector Level I
OTHER:
Complete the Critical Structures Construction Issues, Self-Study Course, and submit the mandatory Certification
of Course Completion form(for structures projects)
Responsible for performing highly complex technical assignments in field surveying and construction layout,
making, and checking engineering computations, inspecting construction work, and conducting field tests, and is
responsible for coordinating and managing the lower-level inspectors. Work is performed under the general
supervision of the Project Administrator.
CEI INSPECTOR/ENGINEER INTERN-High school graduate or equivalent plus two(2)years experience in
construction inspection, one(1)year of which shall have been in bridge and/or roadway construction inspection,
or an Engineer Intern with a Civil Engineering degree(requires certificate)having the ability to earn the required
qualifications and certifications within one year,plus demonstrated knowledge in the following:
Must have the following as required by the scope of work of the project:
QUALIFICATIONS:
CTQP Concrete Field Inspector Level I
CTQP Asphalt Roadway Level I
CTQP Earthwork Construction Inspection Level I
CTQP Pile Driving Inspection
CTQP Drilled Shaft Inspection(required for inspection of all drilled shafts including miscellaneous structures such
as sign structures, lighting structures,and traffic signal structures)
IMSA Traffic Signal Inspector Level I
CTQP Final Estimates Level I
CERTIFICATIONS:
FDOT Intermediate MOT
Nuclear Radiation Safety
IMSA Traffic Signal Inspector Level I
Florida Stormwater, Erosion, and Sedimentation Control Training and Certification Program for Inspectors and
Contractors
OTHER:
Complete the Critical Structures Construction Issues, Self-Study Course, and submit the mandatory Certification
of Course Completion form(for structures projects)
Responsible for performing assignments in assisting Senior Inspector in the performance of their duties. Receive
general supervision from the Senior Inspector who reviews work while in progress.
CEI ASPHALT PLANT INSPECTOR- High School Graduate or equivalent plus one(1)year of experience in
the surveillance and inspection of hot mix asphalt plant operations or 80 hours working under an approved and
qualified asphalt plant inspector at the asphalt plant and have the following:
QUALIFICATIONS:
CTQP Asphalt Plant Level I
CTQP Asphalt Plant Level II
CEI INSPECTORS AIDE - High School graduate or equivalent and able to perform basic mathematical
calculations and follow simple technical instructions. Duties are to assist higher-level inspectors. Must obtain
FDOT Intermediate MOT within the first six months of the assignment.
CEI SURVEY PARTY CHIEF- High School graduate plus four years of experience in construction surveying
(including two (2) years as Party Chief). Experienced in field engineering and construction layout, making, and
checking survey computations, and supervising a survey party. Work is performed under the general supervision
of the Project Administrator.
CEI INSTRUMENT PERSON-High school graduate plus three(3)years of experience in construction surveying
one(1)year of which shall have been as an instrument-man. Responsible for performing assignments in assisting
Party Chief in the performance of their duties. Receives general supervision from Party Chief who reviews work
while in progress.
CEI ROD-PERSON/CHAIN PERSON-High school graduate with some survey experience or training preferred.
Receives supervision from and assists Party Chief who reviews work while in progress.
CEI SECRETARY/CLERK TYPIST-High school graduate or equivalent plus two(2)years of secretarial and/or
clerical experience. Ability to type at a rate of 35 correct words per minute. Experienced in the use of standard
word processing software. Should exercise independent initiative to help relieve the supervisor of clerical detail.
Work under the general supervision of the Senior Project Engineer and staff.
10.3 Staffin:
Once authorized, the Consultant shall establish and maintain appropriate staffing throughout the duration of
construction and completion of the final estimate. Responsible personnel,thoroughly familiar with all aspects of
construction and final measurements of the various pay items, shall be available to resolve disputed fmal pay
quantities until the Division has received a regular acceptance letter.
Construction engineering and inspection forces will be required of the Consultant while the Contractor is working.
If Contractor operations are substantially reduced or suspended,the Consultant will reduce its staff appropriately.
If the suspension of Contractor operations requires the removal of Consultant forces from the project,the Consultant
will be allowed ten(10)days maximum to demobilize,relocate,or terminate such forces.
11.0 QUALITY ASSURANCE(QA) PROGRAM:
11.1 Quality Assurance Plan:
Within thirty (30) days after receiving award of an Agreement, furnish a QA Plan to the Construction Project
Manager. The QA Plan shall detail the procedures, evaluation criteria, and instructions of the Consultant's
organization for providing services pursuant to this Agreement. Unless specifically waived, no payment shall be
made until the Division approves the Consultant QA Plan.
Significant changes to the work requirements may require the Consultant to revise the QA Plan. It shall be the
responsibility of the Consultant to keep the plan current with the work requirements. The Plan shall include, but
not be limited to,the following areas:
A. Organization:
A description is required of the Consultant QA Organization and its functional relationship to the part of
the organization performing the work under the Agreement.The authority,responsibilities,and autonomy
of the QA organization shall be detailed as well as the names and qualifications of personnel in the quality
control organization.
B. Quality Assurance Reviews:
Detail the methods used to monitor and achieve organization compliance with Agreement requirements
for services and products.
C. Quality Assurance Records:
Outline the types of records which will be generated and maintained during the execution of the QA
program.
D. Control of Sub-consultants and Vendors:
Detail the methods used to control sub-consultant and vendor quality.
E. Quality Assurance Certification:
An officer of the Consultant firm shall certify that the inspection and documentation were done in
accordance with FDOT specifications,plans,standard indexes,and FDOT procedures.
11.2 Quality Assurance Reviews:
Conduct semi-annual Quality Assurance Reviews to ensure compliance with the requirements of the Agreement.
Quality Assurance Reviews shall be conducted to evaluate the adequacy of materials, processes, documentation,
procedures, training, guidance, and staffing included in the execution of this Agreement. Quality Assurance
Reviews shall also be developed and performed to achieve compliance with specific QA provisions contained in
this Agreement. The semi-annual reviews shall be submitted to the Construction Project Manager in written form
no later than one(1)month after the review.
For this project, the CCEI shall perform an initial QA review within the first two (2) months of the start of
construction.
The CCEI shall perform an initial QA review on its asphalt inspection staff after the Contractor has completed ten
(10)full workdays of mainline asphalt paving operations, or 25% of the asphalt pay item amount (whichever is
less)to validate that all sampling, testing, inspection, and documentation are occurring as required of the CCEI
staff.
11.3 Quality Records:
Maintain adequate records of the quality assurance actions performed by the organization(including subcontractors
and vendors) in providing services and products under this Agreement. All records shall indicate the nature and
number of observations made, the number and type of deficiencies found, and the corrective actions taken. All
records shall be available to the Division,upon request,during the Agreement term.All records shall be kept at the
primary job site and shall be subject to audit review.
12.0 CERTIFICATION OF FINAL ESTIMATES:
12.1 Final Estimate and As-Built Plans Submittal:
Prepare documentation and records in compliance with the Agreement, Statewide Quality Control(QC)Plan,or
Consultant's approved QC Plan and the FDOT's Procedures as required by CPAM.
Submit the Final Estimate(s)and one(1)set of final"as-built plans"documenting the Contractor's work in
accordance with CPAM.
Revisions to the Certified Final Estimate will be made at no additional cost to the County.
12.2 Certification:
Consultant personnel preparing the Certified Final Estimate Package shall be CTQP Final Estimates Level II.
A duly authorized representative of the Consultant firm will provide a notarized certification on a form pursuant to
FDOT's procedures.
12.3 Offer of Final Payment:
Prepare the Offer of the Final Payment package as outlined in CPAM. The package shall accompany the Certified
Final Estimates Package submitted to the Construction Project Manager for review. The Consultant shall be
responsible for forwarding the Offer of the Final Payment Package to the Contractor.
RESPONSE FORMAT AND SCORING CRITERIA FOR THE DEVELOPMENT OF SHORTLIST:
Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal
may be deemed non-responsive
Evaluation Criteria Maximum Points
1. Ability of Professional Personnel 20 Points
2. Certified Minority Business Enterprise 5 Points
3. Past Performance 25 Points
4. Project Approach,Willingness to Meet Time and Budget Requirements 20 Points
5. Location 10 Points
6. Recent,Current,and Projected Workloads of the Firm 20 Points
TOTAL POSSIBLE POINTS 100 Points
For a complete explanation of each evaluation criteria,please see the"RPS Instructions"file included with this advertisement.
VENDOR CHECKLIST
***Vendor should check off each of the following items as the necessary action is completed(please see,Vendor Check List)****