BCC Agenda 02/13/2024 Item #16F 6 (Change Order #2 adding 425 days to Contract #21-7884)02/13/2024
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 2, adding 425 days to the Professional Services Agreement
21-7884 with Matern Professional Engineering, Inc., for the New Chiller Plant Building K. (Project No.
50214)
OBJECTIVE: To retain design services throughout the construction phase of this project.
CONSIDERATIONS: On January 25, 2022 (Agenda Item 16.C.5), the Board awarded Professional Services
Agreement No. 21-7884 (the “Agreement”) to Matern Professional Engineering, Inc. (“Matern”) to provide design
services for the new Chiller Plant Building K, Jail Generator and Platform.
The project history is as follows:
• Original Contract - Board approved January 25, 2022, Item 16C5.
o Total contract amount of $1,406,974.00. Total contract time of 720 days.
• Amendment #1 - Administratively approved on March 24, 2022.
o Revised Schedule F to reflect the employees added/removed from the project.
• Change Order #1 - Board approved January 10, 2023, Item 16C3
o Added 120 days to the project and utilized $125,659.20 of the Contingency.
• Amendment #2 - Administratively approved on January 13, 2023.
o Revised Schedules A, B, B.2.1, and C to include Task 9 Building K Flood Proofing. This added
$86,578.40 to the total project amount.
On January 9, 2024, the Board approved the Guaranteed Maximum Price (“GMP”) amendment with OAK for
construction of the Chiller Plant project. That GMP provided a timeline of 425 days for completion. (Agenda Item
11.G.).
The contract with the engineer of record, Matern Professional Engineering, Inc., does not presently provide
sufficient days for engineering services to support the project through completion. The additional time needed was
unknown until the GMP for the construction portion of this work was awarded.
The recommended change order, Change Order No. 2, will add 425 days to Tasks 6 & 7 of the design contract
allowing engineering days to match contract duration days. This change does not increase the cost of the
Agreement. Change Order No. 2 revises Schedule C, Project Milestone Schedule, of the agreement as follows:
Task 1: 30% Construction Documents - 60 days
Task 2: 60% Construction Documents - 120 days
16.F.6
Packet Pg. 1823
02/13/2024
Task 3: 90% Construction Documents - 300 days
Task 4: 100% Construction Documents - 330 days
Task 5: Bidding 7 Permitting - 420 days
Task 6: Observation of work - 1205 days
Task 7: Commissioning - 1265 days
If not approved, the design team will not be available through the completion of the construction and
commissioning phase as required by the contract.
This item is consistent with the Responsible Governance, Quality of Place, and Infrastructure and Asset
Management strategic focus areas of the Collier County Strategic Plan.
FISCAL IMPACT: There is no fiscal impact associated with the item. Funding for this project resides within the
Infrastructure Sales Tax Fund 3018, New Chiller Plant Building K Project (50214).
GROWTH MANAGEMENT IMPACT: There is no impact to the current Growth Management Plan standards
to ensure the adequacy and availability of viable public facilities.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. -SRT
RECOMMENDATION: That the Board approves Change Order No. 2, adding 425 days to Professional Services
Agreement 21-7884 with Matern Professional Engineering, Inc., for the New Chiller Plant Building K, and
authorize the Chairman to sign the attached Change Order. (Project No. 50214)
Prepared by: Tim Rygiel, Project Manager III, Facilities Management Division
ATTACHMENT(S)
1. PO4500216578_CO2_Matern Professional Engineering, Inc. (PDF)
2. [Linked] 21-7884 Agreement_Matern Professional Engineering, Inc (PDF)
16.F.6
Packet Pg. 1824
02/13/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.6
Doc ID: 27816
Item Summary: Recommendation to approve Change Order No. 2, adding 425 days to the Professional Services
Agreement 21-7884 with Matern Professional Engineering, Inc., for the New Chiller Plant Building K. (Project No.
50214)
Meeting Date: 02/13/2024
Prepared by:
Title: Operations Analyst, Senior – Facilities Management
Name: Bendisa Marku
01/25/2024 10:22 AM
Submitted by:
Title: – Facilities Management
Name: John McCormick
01/25/2024 10:22 AM
Approved By:
Review:
Facilities Management Tim Rygiel Additional Reviewer Completed 01/25/2024 10:35 AM
Facilities Management John McCormick Director - Facilities Completed 01/25/2024 11:01 AM
Facilities Management Jennifer Belpedio Manager - Real Property Completed 01/26/2024 1:41 PM
Procurement Services Vanessa Miguel Level 1 Purchasing Gatekeeper Completed 01/29/2024 10:02 AM
Procurement Services Sandra Srnka Procurement Director Review Completed 01/29/2024 9:00 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 01/31/2024 3:28 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 01/31/2024 3:31 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 01/31/2024 3:41 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/31/2024 4:03 PM
County Manager's Office Ed Finn Level 4 County Manager Review Completed 02/07/2024 3:46 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 02/13/2024 9:00 AM
16.F.6
Packet Pg. 1825
16.F.6.a
Packet Pg. 1826 Attachment: PO4500216578_CO2_Matern Professional Engineering, Inc. (27816 : Change Order No. 2_Agreement 21-7884 with Matern
16.F.6.a
Packet Pg. 1827 Attachment: PO4500216578_CO2_Matern Professional Engineering, Inc. (27816 : Change Order No. 2_Agreement 21-7884 with Matern
16.F.6.a
Packet Pg. 1828 Attachment: PO4500216578_CO2_Matern Professional Engineering, Inc. (27816 : Change Order No. 2_Agreement 21-7884 with Matern