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BCC Agenda 02/13/2024 Item #16B 2 (Awarding Contract #23-8108 for Design Services at the Collier Area Transit Operations & Maintenance Facility)02/13/2024 EXECUTIVE SUMMARY Recommendation to award Request for Professional Services (“RPS”) No. 23 -8108, “Design Services for Collier Area Transit Operations and Maintenance Facility,” to Jacobs Engineering Group, Inc., in the amount of $1,735,063.00, and authorize the Chairman to sign the attached Agreement. OBJECTIVE: To obtain professional design services for the Collier Area Transit Operations and Maintenance Facility project. CONSIDERATIONS: The Collier Area Transit (“CAT”) Operations and Maintenance Facility is located at 8300 Radio Road and consists of a 10.04-acre parcel that includes a maintenance building, maintenance bays, parts shop, vehicle parking, and offices for operations staff. The parcel also contains a separate administration building, outdoor storage for buses and support vehicles, a fueling island and a bus wash facility. The facility supports both the fixed route and door-to-door paratransit services. On March 14, 2023, the Procurement Services Division posted RPS No. 23-8108, Design Services for Collier Area Transit Operations and Maintenance Facility. To stimulate interest, the response deadline was extended twice, and staff performed additional vendor outreach. The County received two responsive and responsible proposals by the May 3, 2023, submission deadline. On July 11, 2023, (Agenda Item 16B9), the Board approved the selection committee’s ranking and authorized staff to begin contract negotiations with the top-ranked firm, Jacobs Engineering Group Inc., (“Jacobs”). Jacobs has been providing professional engineering services in Florida for over 36 years and has previously provided services on various County projects. Staff finalized negotiations with Jacobs on September 1, 2023, in the amount of $1,735,063.00. The initial fee proposal Jacobs submitted to the County was for $1,814,805.00. Negotiations resulted in a reduction of the proposed contract amount of $79,742.00. Staff recommends awarding RPS No. 23-8108 to Jacobs and approving the attached proposed agreement. The Board’s approval of this item will also be an acknowledgement of the cost reasonableness of the contract amount based upon staff’s competitive negotiations as required by the Consultant’s Competitive Negotiation Act, Section 287.055, Florida Statutes. The following is the project cost estimate which will be refined with the completion of a final design, as well as a table of the allocated and pending funding. Cost Estimate Available Funding Pending Grant Application/ Award Shortfall Design $1,735,063 $1,735,063 $0 $0 CEI $962,700 $962,700 $0 $0 Grant Management $393,468 $267,591 $0 $125,877 Construction $16,394,500 $7,118,889 $5,500,000 $3,775,611 Total $19,195,668 $10,084,243 $5,500,000 $3,901,488 Collier County has been notified that additional funds have been designated from the FTA Emergency Relief 5324 funding to address the project's shortfall. The application for this additional funding will be processed in Fiscal Year 2024. This item is consistent with Collier County’s strategic plan objectives to: (1) plan and build public infrastructure and facilities to effectively meet the needs of the community, (2) prepare for the impacts of natural disasters on the County’s critical infrastructure and natural resources, and (3) design and maintain an effectiv e transportation system to reduce traffic congestion and improve the mobility of the County’s residents and visitors. 16.B.2 Packet Pg. 405 02/13/2024 FISCAL IMPACT: The total contract cost is $1,735,063. Funding for the professional design services is available from the Collier Area Transit Grant Fund 4031, Project Numbers 33526; 33664; 33767; 33736; which is funded with Federal Transit Administration grant funds. Construction cost estimates will be refined during the design process. FTA Emergency Relief 5324 funding is available to address the anticipated project shortfall. The application for this additional construction funding will be processed in FY 24. GROWTH MANAGEMENT IMPACT: This action supports the goals and objectives of the Transportation Element of the Growth Management Plan. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: To award RPS No. 23-8108, “Design Services for Collier Area Transit Operations and Maintenance Facility,” to Jacobs Engineering Group Inc., for the Collier Area Transit bus system and operations, and authorize the Chairman to sign the attached agreement. Prepared By: Liz Soriano, Project Manager II, Public Transit and Neighborhood Enhancement Division ATTACHMENT(S) 1. 23-8108 NORA (PDF) 2. 23-8108 COI_Jacobs (PDF) 3. (linked) 23-8108 Contract_Jacobs_VendorSigned_Reduced (PDF) 16.B.2 Packet Pg. 406 02/13/2024 COLLIER COUNTY Board of County Commissioners Item Number: 16.B.2 Doc ID: 27626 Item Summary: Recommendation to award Request for Professional Services (“RPS”) No. 23-8108, “Design Services for Collier Area Transit Operations and Maintenance Facility,” to Jacobs Engineering Group, Inc., in the amount of $1,735,063.00, and authorize the Chairman to sign the attached Agreement. Meeting Date: 02/13/2024 Prepared by: Title: Project Manager – Name: Liz Soriano 01/02/2024 2:15 PM Submitted by: Title: – Public Transit & Neighborhood Enhancement Name: Brian Wells 01/02/2024 2:15 PM Approved By: Review: Transportation Management Services Department Jeanne Marcella Transportation Management Services Department Completed 01/03/2024 3:34 PM Public Transit & Neighborhood Enhancement Yousi Cardeso Additional Reviewer Completed 01/08/2024 2:27 PM Public Transit & Neighborhood Enhancement Caroline Soto Additional Reviewer Completed 01/08/2024 2:29 PM Public Transit & Neighborhood Enhancement Omar Deleon Additional Reviewer Completed 01/08/2024 2:31 PM Public Transit & Neighborhood Enhancement Brian Wells Director Review Completed 01/08/2024 3:43 PM Transportation Management Operations Support Brandy Otero Additional Reviewer Completed 01/10/2024 9:23 AM Road Maintenance Ellen Sheffey Additional Reviewer Completed 01/10/2024 10:32 AM Transportation Management Operations Support Tara Castillo Additional Reviewer Completed 01/11/2024 2:46 PM Transportation Management Services Department Trinity Scott Transportation Completed 01/12/2024 1:11 PM Procurement Services Sandra Srnka Procurement Director Review Completed 01/18/2024 8:56 AM Procurement Services Sandra Srnka Level 1 Purchasing Gatekeeper Completed 01/18/2024 9:16 AM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 01/23/2024 9:25 AM Grants Joanna Partyniewicz Level 2 Grants Review Completed 01/23/2024 9:50 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 01/23/2024 10:26 AM Grants Therese Stanley Additional Reviewer Completed 01/24/2024 8:20 AM 16.B.2 Packet Pg. 407 02/13/2024 County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/24/2024 2:25 PM Office of Management and Budget Christopher Johnson Additional Reviewer Completed 02/02/2024 4:00 PM County Manager's Office Amy Patterson Level 4 County Manager Review Completed 02/07/2024 10:01 AM Board of County Commissioners Geoffrey Willig Meeting Pending 02/13/2024 9:00 AM 16.B.2 Packet Pg. 408 COUNTY MANAGER OPERATIONS Procurement Services Division Notice of Recommended Award Solicitation: 23-8108 Title: Design Services for Collier Area Transit Operations and Maintenance Facility Due Date and Time: May 3, 2023, at 3:00 PM EST Respondents: Company Name City County State Final Ranking Responsive/Responsible Jacobs Engineering Group, Inc. Naples Collier FL 1 Y/Y Atkins North America, Inc. Fort Myers Lee FL 2 Y/Y Utilized Local Vendor Preference: Yes No N/A On March 14, 2023, the Procurement Services Division released notices of Request for Professional Services (RPS) No. 23-8108, Design Services for Collier Area Transit Operations and Maintenance Facility, to twenty-eight thousand five hundred and thirty-five (28,535) vendors. One hundred and eight (108) firms viewed the solicitation information, and two (2) proposals were received by the due date of May 3, 2023, as shown above. The two firms were found to be responsive and responsible. The Selection Committee convened on May 30, 2023, and as described in step 1 of the solicitation documents, the committee scored each of the proposals and shortlisted the two firms to move to step 2 Oral Presentations in the order listed below: Jacobs Engineering Group, Inc. Atkins North America, Inc. On June 13, 2023, the Selection Committee reconvened for step 2, presentations, and the final ranking. The firms were ranked as follows: Jacobs Engineering Group, Inc. – ranked as 1 Atkins North America, Inc. - ranked as 2 Staff is recommending negotiations with the top-ranked firm, Jacobs Engineering Group, Inc. Required Signatures Project Manager: Procurement Strategist: Procurement Services Director: __________________________________ _________________ Sandra Herrera Date DocuSign Envelope ID: 78B55854-C1EE-406A-A217-2E41E82401FB 6/15/2023 6/15/2023 6/15/2023 16.B.2.a Packet Pg. 409 Attachment: 23-8108 NORA (27626 : Award of 23-8108 CAT O&M Design) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER LIMITS(MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) POLICY EFF POLICY NUMBERTYPE OF INSURANCELTR INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 22667 X X A A 500,000 LIC #0437153 500,000 5,000 X Collier County Board of County Commissioners 70183200 70183200 Los Angeles, CA 90071 EON G21655065 014 3295 Tamiami Trail E. 1-212-948-1306 USA 1,000,000 12/18/2023 X X 500,000 HDO G47339273 ACE AMER INS CO nyumdo_newgalexy 07/01/24PROFESSIONAL LIABILITY PER CLAIM/PER AGG 07/01/24 500,000 Naples, FL 34112 CIRTS_Support@jacobs.com Marsh Risk & Insurance Services A 1,000,000 X 500,00007/01/23 633 W. Fifth Street 07/01/23 CONTRACTUAL LIABILITY 555 South Flower Street, Suite 3200 C/O Global Risk Management 07/01/24 N A 1,000,000 ISA H10736262 A A Jacobs Engineering Group Inc. 07/01/23 2,000,000 X Los Angeles, CA 90071 SCF C5071164A (WI) WCU C50711559 (OH)* WLR C50711481 (AOS) 07/01/23 07/01/23 07/01/23 1-212-948-1306 2,000,000 07/01/24 07/01/24 07/01/24 includes the severability of interests/Cross Suits Liability provision in favor of the holder. Designated Construction non-contributory. Waiver of subrogation is hereby granted in favor of cert holder for WC. General Liability coverage Liability and Auto Liability insurance policies are primary and the certificate holder's insurance is excess and of the insured in the performance of insured's services to cert holder under contract for captioned work. The General County Board of County Commissioners is added as an additional insured for general liability as respects the negligence Building. CONTRACT NUMBER: 23-8108. CONTRACT END DATE: 09-01-2027. PROJECT NUMBER: TBD. SECTOR: Public. Collier PROJECT MGR: Kevin Regalado. CONTRACT MGR: Leanne Andersen. RE: New Vehicle Maintenance Facility, Office and Storage 16.B.2.b Packet Pg. 410 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) SUPP (05/04) SUPPLEMENT TO CERTIFICATE OF INSURANCE DATE NAME OF INSURED: Additional Description of Operations/Remarks from Page 1: Additional Information: 12/18/2023 Jacobs Engineering Group Inc. *$2,000,000 SIR FOR STATE OF: OHIO CONDITIONS, AND LIMITS AGREED TO UNDER THE APPLICABLE CONTRACT.* AND LIMITS PROVIDED UNDER THIS CERTIFICATE OF INSURANCE WILL NOT EXCEED OR BROADEN IN ANY WAY THE TERMS, Project(s) General Aggregate Limit Endorsement applies to the General Liability coverage. *THE TERMS, CONDITIONS, 16.B.2.b Packet Pg. 411 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) 16.B.2.b Packet Pg. 412 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) 16.B.2.b Packet Pg. 413 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) 16.B.2.b Packet Pg. 414 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) 07-01-2023 3200 16.B.2.b Packet Pg. 415 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) 16.B.2.b Packet Pg. 416 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) 16.B.2.b Packet Pg. 417 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) 16.B.2.b Packet Pg. 418 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) 16.B.2.b Packet Pg. 419 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) 07-01-202307-01-2023 3200 16.B.2.b Packet Pg. 420 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) 16.B.2.b Packet Pg. 421 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) 16.B.2.b Packet Pg. 422 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) !" # $ % %$$$$" $ & ## ' $( ( & ( & ) $ *& # $ # # $ # ) ( +, ## $ ) $ - ' ) ## ($ ( +, # ( + ) "- - , ) $ & .#' %-"& %-- / "& ( # ) % %# ) # % $# 0 122! 2123!4 565778%95" :988;.5778 , 20 !2!2<, $ # ( ( ( ( # ' #- + ( + $ , San Francisco, CA 94105 Valuation: Replacement Cost on Property Damage. Covering: Valuable Papers Boiler & Machinery subject to normal policy exclusions and sublimits. "All Risks" of Direct Physical Loss or Damage including Earthquake, Flood and Collier County Board of County Commissioners Naples, FL 34112 CIRTS_Support@jacobs.com Aon Risk Insurance Services West, Inc. 3295 Tamiami Trail E. 1-415-486-7000 Jacobs Engineering Group Inc. 425 Market Street, 28th Floor 555 South Flower Street, Suite 3200 C/O Global Risk Management 12/18/2023 Swiss Re Corporate Solutions Elite Insurance Corp 04/01/23 N.Yumdo As_stated_above CONDITIONS, AND LIMITS AGREED TO UNDER THE APPLICABLE CONTRACT.* CONDITIONS, AND LIMITS PROVIDED UNDER THIS CERTIFICATE OF INSURANCE WILL NOT EXCEED OR BROADEN IN ANY WAY THE TERMS, Building. CONTRACT NUMBER: 23-8108. CONTRACT END DATE: 09-01-2027. PROJECT NUMBER: TBD. SECTOR: Public. *THE TERMS, PROJECT MGR: Kevin Regalado. CONTRACT MGR: Leanne Andersen. RE: New Vehicle Maintenance Facility, Office and Storage Property All Risk Los Angeles, CA 90071 Limit: $250,000.00 SEE REMARKS BELOW FOR ALL LOCATION DETAILS. NAP 2004255 02 USA 70183247 04/01/24 16.B.2.b Packet Pg. 423 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design) SUPP (10/00) SUPPLEMENT TO CERTIFICATE OF INSURANCE DATE NAME OF INSURED: 12/18/2023 Jacobs Engineering Group Inc. 16.B.2.b Packet Pg. 424 Attachment: 23-8108 COI_Jacobs (27626 : Award of 23-8108 CAT O&M Design)