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BCC Agenda 02/13/2024 Item #16B 1 (Awarding Contract #23-8149 for Laboratory Services)
02/13/2024 EXECUTIVE SUMMARY Recommendation to award Request for Proposal (“RFP”) No. 23-8149, “Laboratory Services,” to Advanced Environmental Laboratories, Inc., Pace Analytical Service, LLC, and Eurofins Environment Testing Southeast, LLC, as set forth herein, and authorize the Chairman to sign the attached Agreements. _____________________________________________________________________________________ OBJECTIVE: To obtain analytical laboratory services. CONSIDERATIONS: The County provides laboratory testing services for drinking water, wastewater, groundwater, and surface water. The resulting data is utilized in various programs for regulatory compliance, ambient water quality monitoring, capital project planning, and for health safety and welfare purposes. Those services are necessary to provide redundancy for compliance purposes and for analyses that are not conducted by in-house laboratories such as for isotopes and toxins. On May 15, 2023, the Procurement Services Division released RFP No. 23-8149, “Laboratory Services,” and received four proposals by the June 15, 2023, deadline, as summarized below. Company Name City County State Final Ranking Responsive/ Responsible Advanced Environmental Laboratories, Inc. Jacksonville Duval FL Category A: 1 Category B: 3 Category G: 3 Yes/Yes Eurofins Environment Testing Southeast, LLC Altamonte Springs Seminole FL Category A: 3 Category B: 2 Category C: 2 Category D: 1 Category E: 1 Category F: 1 Category G: 2 Yes/Yes Pace Analytical Service, LLC Ormond Beach Volusia FL Category A: 2 Category B: 1 Category C: 1 Category G: 1 Yes/Yes Florida-Spectrum Environmental Services, Inc. Fort Lauderdale Broward FL Category A: 4 Category B: 4 Yes/Yes Staff reviewed the proposals and determined all four proposers were responsive and responsible. A selection committee evaluated the proposals, ranked the firms for each category in which the vendors submitted proposals, and recommends making primary and secondary awards to the vendors in the six categories as set forth below. Category A: Water Division Primary: Advanced Environmental Laboratories, Inc. Secondary: Pace Analytical Service, LLC Category B: Wastewater Division Primary: Pace Analytical Service, LLC Secondary: Eurofins Environment Testing Southeast, LLC Category C: Environmental Water - Pollution Control Primary: Pace Analytical Services, LLC Secondary: Eurofins Environment Testing Southeast, LLC 16.B.1 Packet Pg. 367 02/13/2024 Category D: Algae & Toxins - Pollution Control Primary: Eurofins Environment Testing Southeast, LLC Category E: Isotopes - Pollution Control Primary: Eurofins Environment Testing Southeast, LLC Category G: PFAS - Pollution Control Primary: Pace Analytical Service, LLC Secondary: Eurofins Environment Testing Southeast, LLC As permitted by Collier County Procurement Ordinance No. 2017-08, as amended, at Section 12: Reserved Rights, staff determined and recommends that it is in the County’s best interest not to award Category F, “qPCR DNA Bacteria.” The attached proposed Agreement will become effective upon the expiration of current Agreement No. 18 -7375, which expires on March 22, 2024. This item is consistent with the Infrastructure and Asset Management element of Collier County’s Strategic Plan by preparing for the impacts of natural disasters on our critical infrastructure and natural resources FISCAL IMPACT: Funds are budgeted annually for these services within the respective funds. Other divisions requiring services shall use funds from their budgets. The anticip ated annual spend is estimated at $220,000. These expenditures are not indicative of future purchases, and they may increase or decrease in the coming fiscal years. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majorit y vote for Board approval. -SRT GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this item. RECOMMENDATION: Recommendation to award Request for Proposal No. 23-8149, “Laboratory Services,” to Advanced Environmental Laboratories, Inc, Pace Analytical Service, LLC, and Eurofins Environment Testing Southeast, LLC, as set forth herein, and authorize the Chairman to sign the attached Agreements. (Estimated annual spend of $220,000 from the Pollution Control Fund 1017 and Water/Wastewater Fund 408). Prepared by: Chad Ward, Interim Pollution Control Manager ATTACHMENT(S) 1. 23-8149 COI_ Auto_WC_EurofinsEnvironmentTestingSoutheast (PDF) 2. 23-8149 COI_ EurofinsEnvironmentTestingSoutheast (PDF) 3. 23-8149 COI_Advanced Environmental laboratories (PDF) 4. 23-8149 COI_Auto_Advanced Environmental laboratories (PDF) 5. 23-8149 COI_PaceAnalyticalServicesLLC (PDF) 6. 23-8149 Final Rank Categories A-G (PDF) 7. 23-8149 NORA (PDF) 8. 23-8149 Solicitation (PDF) 9. [Linked] 23-8149 Vendor Signed_Advanced Environmental laboratories, INC (PDF) 10. [linked] 23-8149 VendorSigned_EurofinsEnvironmentTesting Southeast,LLC (PDF) 11. [Linked] 23-8149 VendorSigned_Pace Analytical Services, LLC (PDF) 16.B.1 Packet Pg. 368 02/13/2024 12. [Linked] Advanced Environmental Lab (PDF) 13. [Linked] Eurofins Proposal (PDF) 14. [Linked] Proposal Pace (PDF) 15. 23-8149 COI_Eurofins_ (PDF) 16. 23-8149 COI_AutoLiab_Advanced Environmental laboratories (PDF) 17. 23-8149 COI_Advanced_ (PDF) 16.B.1 Packet Pg. 369 02/13/2024 COLLIER COUNTY Board of County Commissioners Item Number: 16.B.1 Doc ID: 27507 Item Summary: Recommendation to award Request for Proposal (“RFP”) No. 23-8149, “Laboratory Services,” to Advanced Environmental Laboratories, Inc., Pace Analytical Service, LLC, and Eurofins Environment Testing Southeast, LLC, as set forth herein, and authorize the Chairman to sign the attached Agreements. Meeting Date: 02/13/2024 Prepared by: Title: – Capital Project Planning, Impact Fees, and Program Management Name: Chad Ward 12/13/2023 2:02 PM Submitted by: Title: Division Director - Capital Proj Plan, Impact Fees – Capital Project Planning, Impact Fees, and Program Management Name: Beth Johnssen 12/13/2023 2:02 PM Approved By: Review: Procurement Services Vanessa Miguel Level 1 Purchasing Gatekeeper Completed 12/14/2023 12:29 PM Transportation Management Services Department Jeanne Marcella Transportation Management Services Department Completed 12/15/2023 9:34 AM Procurement Services Kristofer Lopez Additional Reviewer Completed 12/18/2023 7:29 AM Transportation Management Operations Support Tara Castillo Additional Reviewer Completed 12/20/2023 9:49 AM Capital Project Planning, Impact Fees, and Program Management Beth Johnssen Additional Reviewer Completed 01/08/2024 1:53 PM Procurement Services Sandra Srnka Procurement Director Review Completed 01/10/2024 8:50 PM Transportation Management Services Department Trinity Scott Transportation Completed 01/24/2024 4:03 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 02/06/2024 7:28 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/06/2024 8:43 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/06/2024 1:13 PM Community & Human Services Maggie Lopez Additional Reviewer Completed 02/06/2024 4:05 PM County Manager's Office Amy Patterson Level 4 County Manager Review Completed 02/07/2024 10:52 AM Board of County Commissioners Geoffrey Willig Meeting Pending 02/13/2024 9:00 AM 16.B.1 Packet Pg. 370 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY Willis Towers Watson Northeast, Inc. c/o 26 Century Blvd P.O. Box 305191 Nashville, TN 372305191 USA Eurofins Environment Testing Southeast 5102 LaRoche Ave Savannah, GA 31404 Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government, OR, Collier County are included as an Additional Insured as respects to Automobile Liability. Automobile Liability shall be Primary and Non-Contributory with any other insurance in force for or which may be purchased by Additional Insureds. Collier County Board of County Commissioners 3295 Tamiami Trail E. Naples, FL 34112 11/20/2023 1-877-945-7378 1-888-467-2378 certificates@willis.com Travelers Property Casualty Company of Ame 25674 W31114367 A 1,000,000 01/01/202401/01/2023YHC2JCAP-162D3822-TIL-23 UB-2R857672-23-I2-KA 1,000,000No01/01/2023 01/01/2024 1,000,000 1,000,000 321763724985074SR ID:BATCH: Willis Towers Watson Certificate Center Page 1 of 1 16.B.1.a Packet Pg. 371 Attachment: 23-8149 COI_ Auto_WC_EurofinsEnvironmentTestingSoutheast (27507 : Laboratory Services 23-8149) POLICY NUMBER: COMMERCIAL AUTO ISSUE DATE: THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE – PRIMARY AND NON-CONTRIBUTORY WITH OTHER INSURANCE This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM SCHEDULE OF ADDITIONAL INSURED PERSONS OR ORGANIZATIONS PROVISIONS CA T4 42 02 16 Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission. © 2016 The Travelers Indemnity Company. All rights reserved. 1. The following is added to Paragraph c. in A.1., Who Is An Insured , of SECTION Il – COVERED AUTOS LIABILITY COVERAGE : This includes any person or organization designated in the Schedule Of Additional Insured Persons Or Organizations who you are required under a written contract or agreement between you and that person or organization, that is signed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to name as an additional insured for Covered Autos Liability Coverage, but only for damages to which this insurance applies and only to the extent of that designated person's or organization's liability for the conduct of another "insured". 2.The following is added to Paragraph 5., Other Insurance , in B., General Conditions , of SECTION IV – BUSINESS AUTO CONDITIONS : Regardless of the provisions of paragraph a. and paragraph d. of this part 5. Other Insurance , this insurance is primary to and non-contributory with applicable other insurance under which the person or organization designated in the Schedule Of Additional Insured Persons Or Organizations is the first named insured when the written contract or agreement between you and that designated person or organization, that is signed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, requires this insurance to be primary and non-contributory. 3 2 16.B.1.a Packet Pg. 372 Attachment: 23-8149 COI_ Auto_WC_EurofinsEnvironmentTestingSoutheast (27507 : Laboratory Services 23-8149) 16.B.1.bPacket Pg. 373Attachment: 23-8149 COI_ EurofinsEnvironmentTestingSoutheast (27507 : Laboratory Services 23-8149) 16.B.1.bPacket Pg. 374Attachment: 23-8149 COI_ EurofinsEnvironmentTestingSoutheast (27507 : Laboratory Services 23-8149) 16.B.1.cPacket Pg. 375Attachment: 23-8149 COI_Advanced Environmental laboratories (27507 : Laboratory Services 23-8149) 16.B.1.dPacket Pg. 376Attachment: 23-8149 COI_Auto_Advanced Environmental laboratories (27507 : Laboratory Services 23-8149) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY Willis Towers Watson Midwest, Inc. c/o 26 Century Blvd P.O. Box 305191 Nashville, TN 372305191 USA Pace Analytical Services, LLC 2665 Long Lake Road, Suite 300 Roseville, MN 55113 This Voids and Replaces Previously Issued Certificate Dated 07/31/2023 WITH ID: W29774448. Division/Location: FL 35. For any and all work performed on behalf of Collier County. Collier County Board of County Commissioners 3295 Tamiami Trail East Naples, FL 34112 11/15/2023 1-877-945-7378 1-888-467-2378 certificates@willis.com The Charter Oak Fire Insurance Company 25615 Travelers Property Casualty Company of Ame Travelers Indemnity Company of CT 25674 25682 Lloyd's Syndicate 2623 (Beazley Furlong Li C2166 W31086460 A 1,000,000 500,000 10,000 1,000,000 2,000,000 2,000,000 Y H-660-3H339745-COF-23 08/01/2023 08/01/2024 B 1,000,000 08/01/202408/01/2023H-810-9W174961-TIL-23 B 5,000,000 10,000 CUP-5N703311-23-I2 08/01/2023 08/01/2024 5,000,000 UB-8K063715-23-I2-GC 1,000,000No08/01/2023 08/01/2024 1,000,000 1,000,000 D Professional Liability Claims Made Each ClaimW3315023020108/01/2023 08/01/2024 Aggregate SIR 321204124967701SR ID:BATCH: $100,000 $7,500,000 $5,000,000 Willis Towers Watson Certificate Center Page 1 of 2 16.B.1.e Packet Pg. 377 Attachment: 23-8149 COI_PaceAnalyticalServicesLLC (27507 : Laboratory Services 23-8149) ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: Pace Analytical Services, LLC 2665 Long Lake Road, Suite 300 Roseville, MN 55113 Collier County Board of County Commissioners is included as an Additional Insured as respects to General Liability and Auto Liability. General Liability policy shall be Primary and Non-contributory with any other insurance in force for or which may be purchased by Additional Insured. 2 2 Willis Towers Watson Midwest, Inc. See Page 1 See Page 1 See Page 1 See Page 1 25 Certificate of Liability Insurance W31086460CERT:3212041BATCH:24967701SR ID: 16.B.1.e Packet Pg. 378 Attachment: 23-8149 COI_PaceAnalyticalServicesLLC (27507 : Laboratory Services 23-8149) 08/30/23 ANY PERSON OR ORGANIZATION TO WHOM YOU HAVE AGREED IN A WRITTEN CONTRACT THAT NOTICE OF CANCELLATION OF THIS POLICY WILL BE GIVEN, BUT ONLY IF:• YOU SEND US A WRITTEN REQUEST TO PROVIDE SUCH NOTICE, INCLUDING THE NAME AND ADDRESS OF SUCH PERSON OR ORGANIZATION, AFTER THE FIRST NAMED INSURED RECEIVES NOTICE FROM US OF THE CANCELLATION OF THIS POLICY; AND • WE RECEIVE SUCH WRITTEN REQUEST AT LEAST 14 DAYS BEFORE THE BEGINNING OF THE APPLICABLE NUMBER OF DAYS SHOWN IN THE ENDORSEMENT. THE ADDRESS FOR THAT PERSON OR ORGANIZATION INCLUDED IN SUCH WRITTEN REQUEST FROM YOU TO US. 16.B.1.e Packet Pg. 379 Attachment: 23-8149 COI_PaceAnalyticalServicesLLC (27507 : Laboratory Services 23-8149) THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. DESIGNATED PERSON OR ORGANIZATION –NOTICE OF CANCELLATION PROVIDED BY US This endorsement modifies insurance provided under the following: ALL COVERAGE PARTS INCLUDED IN THIS POLICY SCHEDULE CANCELLATION:Number of Days Notice: PERSON OR ORGANIZATION: ADDRESS: PROVISIONS If we cancel this policy for any legally permitted reason other than nonpayment of premium,and a number of days is shown for Cancellation in the Schedule above,we will mail notice of cancellation to the person or organization shown in such Schedule.We will mail such notice to the address shown in the Schedule above at least the number of days shown for Cancellation in such Schedule before the effective date of cancellation. IL T4 05 05 19 ©2019 The Travelers Indemnity Company. All rights reserved.Page 1 of 1 POLICY NUMBER: ISSUE DATE: 16.B.1.e Packet Pg. 380 Attachment: 23-8149 COI_PaceAnalyticalServicesLLC (27507 : Laboratory Services 23-8149) POLICY NUMBER:ISSUE DATE: THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED PERSON OR ORGANIZATION – NOTICE OF CANCELLATION PROVIDED BY US This endorsement modifies insurance provided under the following: ALL COVERAGE PARTS INCLUDED IN THIS POLICY CANCELLATION: SCHEDULE Number of Days Notice: PERSON OR ORGANIZATION: ADDRESS: PROVISIONS IL T4 05 05 19 © 2019 The Travelers Indemnity Company. All rights reserved.Page 1 of 1 SEE EU T8 01 If we cancel this policy for any legally permitted reason other than nonpayment of premium, and a number of days is shown for Cancellation in the Schedule above, we will mail notice of cancellation to the person or organization shown in such Schedule. We will mail such notice to the address shown in the Schedule above at least the number of days shown for Cancellation in such Schedule before the effective date of cancellation. CUP-5N703311-23-I2 08/31/2023 30 SEE EU T8 01 SEE EU T8 01 MN 55414 16.B.1.e Packet Pg. 381 Attachment: 23-8149 COI_PaceAnalyticalServicesLLC (27507 : Laboratory Services 23-8149) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: EXCESS FOLLOW-FORM AND UMBRELLA LIABILITY INSURANCE UMBRELLA POLICY NUMBER:ISSUE DATE: DESIGNATED ENTITY - NOTICE OF CANCELLATION PROVIDED BY US CUP-5N703311-23-I2 08/31/2023 PERSON OR ORGANIZATION:ANY PERSON OR ORGANIZATION TO WHOM YOU HAVE AGREED IN A WRITTEN CONTRACT THAT NOTICE OF CANCELLATION OF THIS POLICY WILL BE GIVEN, BUT ONLY IF:1. YOU SEND US A WRITTEN REQUEST TO PROVIDE SUCH NOTICE, INCLUDING THE NAME AND ADDRESS OF SUCH PERSON OR ORGANIZATION, AFTER THE FIRST NAMED INSURED RECEIVES NOTICE FROM US OF THE CANCELLATION OF THIS POLICY, AND2. WE RECEIVE SUCH WRITTEN REQUEST AT LEAST 14 DAYS BEFORE THE BEGINNING OF THE APPLICABLE NUMBER OF DAYS SHOWN IN THIS SCHEDULE.ADDRESS:THE ADDRESS FOR THAT PERSON OR ORGANIZATION INCLUDED IN SUCH WRITTEN REQUEST FROM YOU TO US. Page of1 1EU T8 01 08 23 © 2023 The Travelers Indemnity Company. All rights reserved. 16.B.1.e Packet Pg. 382 Attachment: 23-8149 COI_PaceAnalyticalServicesLLC (27507 : Laboratory Services 23-8149) Endorsement Effective Countersigned by Policy No. Premium $Insured Insurance Company Endorsement No. All other terms and conditions of this policy remain unchanged. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. TO DESIGNATED PERSONS OR ORGANIZATIONS NOTICE OF CANCELLATION POLICY NUMBER: ENDORSEMENT WC 99 06 R3 (00) - EMPLOYERS LIABILITY POLICY AND WORKERS COMPENSATION Notice Of Cancellation To Designated Persons Or Organizations Name and Address of Designated Persons or Organizations:Number of Days Notice The following is added to PART SIX – CONDITIONS : SCHEDULE If we cancel this policy for any reason other than non-payment of premium by you, we will provide notice of such cancellation to each person or organization designated in the Schedule below. We will mail or deliver such notice to each person or organization at its listed address at least the number of days shown for that person or organiza- tion before the cancellation is to take effect. You are responsible for providing us with the information necessary to accurately complete the Schedule below. If we cannot mail or deliver a notice of cancellation to a designated person or organization because the name or address of such designated person or organization provided to us is not accurate or complete, we have no responsibility to mail, deliver or otherwise notify such designated person or organization of the cancellation. ONE TOWER SQUARE UB-8K063715-23-I2-G HARTFORD CT 06183 001 CONTRACT THAT NOTICE OF CANCELLATION OF THIS POLICY WILL BE GIVEN, BUT ONLY IF: 1. YOU SEE TO IT THAT WE RECEIVE A WRITTEN REQUEST TO PROVIDE SUCH NOTICE, INCLUDING THE NAME AND ADDRESS OF SUCH PERSON OR ORGANIZATION, AFTER THE FIRST NAMED INSURED RECEIVES NOTICE FROM US OF THE CANCELLATION OF THIS POLICY; AND 2. WE RECEIVE SUCH WRITTEN REQUEST AT LEAST 14 DAYS BEFORE THEBEGINNING OF THE APPLICABLE NUMBER OF DAYS SHOWN IN THISENDORSEMENT. ADDRESS:THE ADDRESS FOR THAT PERSON OR ORGANIZATION INCLUDED IN SUCH WRITTEN REQUEST FROM YOU TO US. ANY PERSON OR ORGANIZATION WITH WHOM YOU HAVE AGREED IN A WRITTEN 30 Page ofDATE OF ISSUE:ST ASSIGN: © 2013 The Travelers Indemnity Company. All rights reserved. 08-10-23 11 16.B.1.e Packet Pg. 383 Attachment: 23-8149 COI_PaceAnalyticalServicesLLC (27507 : Laboratory Services 23-8149) Selection Committee Final Rank RFP #: 23-8149 Title: Laboratory Services Category A Water Division Name of Firm Geoff Rosenaw Liz Woods Diane DiPascale Tunda Meyers Scott Cooper Kamelda Atkinson Total Scores Advanced Environmental Laboratories, Inc.85 85 79 95 67 84 495.00 Pace Analytical Service, LLC 60 67 79 75 75 70 426.00 Eurofins Environment Testing Southeast, LLC 55 76 73 65 76 70 415.00 Florida Spectrum Environmental Services, Inc.25 66 73 65 62 60 351.00 Procurement Professional Kristofer Lopez Page 1 of 1 16.B.1.f Packet Pg. 384 Attachment: 23-8149 Final Rank Categories A-G (27507 : Laboratory Services 23-8149) Selection Committee Final Rank RFP #: 23-8149 Title: Laboratory Services Category B Wastewater Division Name of Firm Geoff Rosenaw Liz Woods Diane DiPascale Tunda Meyers Scott Cooper Kamelda Atkinson Total Scores Pace Analytical Service, LLC 70 66 73 75 75 70 429.00 Eurofins Environment Testing Southeast, LLC 65 81 66 60 73 65 410.00 Advanced Environmental Laboratories, Inc.65 50 69 75 73 64 396.00 Florida Spectrum Environmental Services, Inc.15 40 64 40 66 60 285.00 Procurement Professional Kristofer Lopez Page 1 of 1 16.B.1.f Packet Pg. 385 Attachment: 23-8149 Final Rank Categories A-G (27507 : Laboratory Services 23-8149) Selection Committee Final Rank RFP #: 23-8149 Title: Laboratory Services Category C Environmental Water - Pollution Control Name of Firm Geoff Rosenaw Liz Woods Diane DiPascale Tunda Meyers Scott Cooper Kamelda Atkinson Total Scores Pace Analytical Service, LLC 65 72 80 80 73 67 437.00 Eurofins Environment Testing Southeast, LLC 25 54 70 50 74 62 335.00 Procurement Professional Kristofer Lopez Page 1 of 1 16.B.1.f Packet Pg. 386 Attachment: 23-8149 Final Rank Categories A-G (27507 : Laboratory Services 23-8149) Selection Committee Final Rank RFP #: 23-8149 Title: Laboratory Services Category D Algae & Toxins - Pollution Control Name of Firm Geoff Rosenaw Liz Woods Diane DiPascale Tunda Meyers Scott Cooper Kamelda Atkinson Total Scores Eurofins Environment Testing Southeast, LLC 70 73 81 80 85 72 461.00 Procurement Professional Kristofer Lopez Page 1 of 1 16.B.1.f Packet Pg. 387 Attachment: 23-8149 Final Rank Categories A-G (27507 : Laboratory Services 23-8149) Selection Committee Final Rank RFP #: 23-8149 Title: Laboratory Services Category E Isotopes - Pollution Control Name of Firm Geoff Rosenaw Liz Woods Diane DiPascale Tunda Meyers Scott Cooper Kamelda Atkinson Total Scores Eurofins Environment Testing Southeast, LLC 50 43 79 30 78 56 336.00 Procurement Professional Kristofer Lopez Page 1 of 1 16.B.1.f Packet Pg. 388 Attachment: 23-8149 Final Rank Categories A-G (27507 : Laboratory Services 23-8149) Selection Committee Final Rank RFP #: 23-8149 Title: Laboratory Services Category F qPCR DNA Bacteria - Pollution Control Name of Firm Geoff Rosenaw Liz Woods Diane DiPascale Tunda Meyers Scott Cooper Kamelda Atkinson Total Scores Eurofins Environment Testing Southeast, LLC 0 0 15 0 0 0 15.00 Procurement Professional Kristofer Lopez Page 1 of 1 16.B.1.f Packet Pg. 389 Attachment: 23-8149 Final Rank Categories A-G (27507 : Laboratory Services 23-8149) Selection Committee Final Rank RFP #: 23-8149 Title: Laboratory Services Category G PFAS - Pollution Control Name of Firm Geoff Rosenaw Liz Woods Diane DiPascale Tunda Meyers Scott Cooper Kamelda Atkinson Total Scores Pace Analytical Service, LLC 80 74 83 85 77 76 475.00 Eurofins Environment Testing Southeast, LLC 50 73 82 75 75 73 428.00 Advanced Environmental Laboratories, Inc.45 67 81 80 64 66 403.00 Procurement Professional Kristofer Lopez Page 1 of 1 16.B.1.f Packet Pg. 390 Attachment: 23-8149 Final Rank Categories A-G (27507 : Laboratory Services 23-8149) Notice of Recommended Award Solicitation: 23-8149 Title: Laboratory Services Due Date and Time: June 15, 2023, at 3:00 PM EST Respondents: Company Name City County State Final Ranking Responsive/Responsible Advanced Environmental Laboratories, Inc. Jacksonville Duval FL Category A: 1 Category B: 3 Category G: 3 Yes/Yes Eurofins Environment Testing Southeast, LLC Altamonte Springs Seminole FL Category A: 3 Category B: 2 Category C: 2 Category D: 1 Category E: 1 Category F: 1 Category G: 2 Yes/Yes Pace Analytical Service, LLC Ormond Beach Volusia FL Category A: 2 Category B: 1 Category C: 1 Category G: 1 Yes/Yes Florida-Spectrum Environmental Services, Inc. Fort Lauderdale Broward FL Category A: 4 Category B: 4 Yes/Yes Utilized Local Vendor Preference: Yes No On May 15, 2023, the Procurement Services Division issued Request for Proposal (RFP) No. 23-8149, Laboratory Services, to five thousand four hundred and sixty-three (5,463) vendors. Fifty-three (53) vendors viewed the solicitation information, and four (4) proposals were received by the June 15, 2023, deadline. The Selection Committee convened on July 26, 2023, and after review of the proposals and deliberation, the Committee scored the proposals and ranked the firms as shown above. Pursuant to Procurement Ordinance 2017-08 Section 12: Reserved Rights, staff has determined that it is in the County’s best interest not to award Category F “qPCR DNA Bacteria”. Staff is recommending awards as shown below: Category A: Water Division Primary: Advanced Environmental Laboratories, Inc. Secondary: Pace Analytical Service, LLC DocuSign Envelope ID: 5DBE93E8-FB2B-497D-A0CF-59576C225C74 16.B.1.g Packet Pg. 391 Attachment: 23-8149 NORA (27507 : Laboratory Services 23-8149) Category B: Wastewater Division Primary: Pace Analytical Service, LLC Secondary: Eurofins Environment Testing Southeast, LLC Category C: Environmental Water – Pollution Control Primary: Pace Analytical Services, LLC Secondary: Eurofins Environment Testing Southeast, LLC Category D: Algae & Toxins – Pollution Control Primary: Eurofins Environment Testing Southeast, LLC Category E: Isotopes – Pollution Control Primary: Eurofins Environment Testing Southeast, LLC Category G: PFAS – Pollution Control Primary: Pace Analytical Service, LLC Secondary: Eurofins Environment Testing Southeast, LLC Contract Driven Purchase Order Driven Required Signatures Project Manager: Procurement Strategist: Procurement Services Director: __________________________________ _________________ Sandra Herrera Date DocuSign Envelope ID: 5DBE93E8-FB2B-497D-A0CF-59576C225C74 9/6/2023 9/6/2023 9/7/2023 16.B.1.g Packet Pg. 392 Attachment: 23-8149 NORA (27507 : Laboratory Services 23-8149) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PROPOSAL (RFP) FOR LABORATORY SERVICES SOLICITATION NO.: 23-8149 KRISTOFER LOPEZ, PROCUREMENT STRATEGIST II PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8375 Kristofer.Lopez@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format (Rev 8/7/2017). Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.B.1.h Packet Pg. 393 Attachment: 23-8149 Solicitation (27507 : Laboratory Services 23-8149) 2 SOLICITATION PUBLIC NOTICE REQUEST FOR PROPOSAL (RFP) NUMBER: 23-8149 PROJECT TITLE: Laboratory Services LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112 DUE DATE: June 15, 2023 @ 3:00 PM EST PLACE OF RFP OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Pollution Control Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposal (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. The County is soliciting proposals from qualified commercial laboratories for analytical laboratory services to perform testing throughout the County. Historically, County departments have spent approximately $200,000; however, this may not be indicative of future buying patterns. BACKGROUND Collier County is seeking the services of experienced commercial laboratories to provide laboratory analyses and reporting services. The services required are in the following categories: Categories A through C require State of Florida Department of Health (FDOH) certified vendors. (A) Water Division (B) Wastewater Division (C) Environmental Water – Pollution Control Categories D through G are investigative, non-regulatory analyses and are exempt from FDOH laboratory certification requirements. ISO/IEC 17025:2017 accreditation is preferred for these categories but not required. (D) Algae & Toxins – Pollution Control (E) Isotopes – Pollution Control (F) qPCR DNA Bacteria – Pollution Control (G) PFAS – Pollution Control Intent of this solicitation is to award a Primary and Secondary vendor for each of the specified categories. TERM OF CONTRACT The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewal options. Prices shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. 16.B.1.h Packet Pg. 394 Attachment: 23-8149 Solicitation (27507 : Laboratory Services 23-8149) 3 All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. DETAILED SCOPE OF WORK 1. General Vendor Requirements: a. The Vendor must have the ability to analyze or subcontract out all analytes in each category to bid on that category. Vendor may bid on any or all categories but must bid on the entire category. b. The Vendor must supply sample kits within 48 hours of request. The kits must contain properly pre‑cleaned/pre- preserved/pre-labeled (or required preservatives in a separate container) sample containers (tightly sealed), coolers, electronic chain of custodies, shipping account info/packing slips or QC samples (e.g. trip blanks) at no cost to the County. The Vendor must pay for all shipping costs associated with sample kits. c. The Vendor must pay for all shipping costs of sending samples to their sub-contracted laboratory(s). d. Provide reports in Excel, and PDF. Both formats may be required, depending on the project. Electronic Data Deliverables (EDDs) must have no critical errors. Should critical errors be identified, data provider must revise the EDD. e. Results must be available within ten (10) business days after receipt of the samples by the laboratory. f. All results reported must include the program/project name, the County's ID number, station, name of the analyte, result qualifier, detection limit, practical quantitation limit, dilution used, preservative(s) used, the date/time collected/received, date/time analysis performed, and analyst name, laboratory certification number (including subcontractors) and method used. g. Results for samples that have multiple analytes shall be listed on one report sheet. Results for samples with a single analyte can be combined in table form. h. Laboratory must notify the applicable County section representative via email: 1. Within 24 hours of sample receipt if analysis cannot be performed. 2. If the sample can’t be analyzed without qualifying the data due to the following reasons: sample out of hold, out of temperature, or improperly preserved, insufficient sample volume or the sample was broken in transit. Once notified, the County will decide whether the laboratory should continue with the analyses. If the County has not been contacted or decides not to go forward with the analyses due to it needing to be qualified, the County will not pay for the analyses. i. In the event samples are lost by the Lab or not properly analyzed (incorrect analytes analyzed, samples analyzed beyond approved holding times without County authorization, etc.) the vendor will be liable for costs incurred by the County for collecting additional samples. j. The County reserves the right to reject without charge any data that is qualified due to vendors failure and the vendor is responsible for the cost of resampling and shipping. k. If a rush charge is needed to analyze sample to avoid data being analyzed out of hold due to the County submitting a sample outside a reasonable holding time, that rush charge must be authorized by the County. l. The County can request results within 72 hours. A rush fee may be applicable. m. Laboratories may subcontract a portion of the analysis to other facilities, i.e. cyanotoxins. The other facilities are subject to the same requirements in this contract. The Vendor must be responsible for the cost of all packing and shipping of samples and containers that will be sent to other laboratories for subsequent analysis. n. The County shall not be charged a sample disposal fee. o. Should the initial and re-analysis fail and not support the validity of results the county may withhold payment for analysis of the specific analytes failing the validation test. p. Results must be signed by the QA/QC officer or his/her representative of the company verifying the authenticity of the analyses. q. The Vendor must complete all Chain of Custody forms as appropriate and return the original completed forms to appropriate County Department/Division. r. For all analyses, results should be reported within the linear range and below the highest calibration standard. s. Samples shall not be diluted to produce a result that is below the detection limit at an elevated level of detection. t. Data qualifiers shall follow 62-160 F.A.C. u. The County reserves the right to site audit the awarded Laboratory(s) facility. 16.B.1.h Packet Pg. 395 Attachment: 23-8149 Solicitation (27507 : Laboratory Services 23-8149) 4 2. Category A – Additional Requirements a. All Drinking Water Division analytical results must be on, or accompanied by, signed "Public Drinking Water Analysis Reporting Forms." All reporting forms shall be current Florida Department of Environmental Protection (FDEP) approved forms. b. The Vendor must notify applicable County Division within 24 hours of analysis if a result exceeds a drinking water Maximum Contaminant Level (MCL). c. All drinking water samples shall be analyzed using only approved drinking water methods per 40 C.F.R. §§141.21, 141.23, 141.24, 141.25, 141.27, 141.74, 141.89, 141.131, 141.402, 141.704, 141.852, and 143.4 and Appendix A to 40 C.F.R. Part 141, Subpart C d. Maintain accreditation through The NELAC Institute (TNI). e. Maintain certification through the contract term by the Florida Department of Health (FDOH) Environmental Laboratory Certification Program. f. A FDOH analyte sheet for all certified analytes must accompany each proposal submitted. g. All laboratory analytical reports must comply with 62-160, F.A.C. h. Provide reports in all the following formats: Watershed Information Network (WIN), Excel, and pdf. Multiple formats may be required, depending on the project. Electronic Data Deliverables (EDDs) must have no critical errors. Should critical errors be identified, the data provider must revise the EDD. i. The County may submit blind or split QC samples to the Vendor to validate analysis results. Should the results fail, the county may request re-analysis at no additional cost. 3. Category B – Additional Requirements a. All Wastewater Division samples must be analyzed using analytical test methods and method detection limits (MDLs) sufficiently sensitive to ensure compliance with applicable water quality standards and effluent limitations in accordance with Rule 62-4.246, Chapters 62-160 and 62-600, F.A.C., and 40 CFR 136, as appropriate. A list of established analytical methods, and corresponding MDLs (method detection limits) and PQLs (practical quantitation limits), which is titled "FAC 62-4 MDL/PQL Table (November 10, 2020)" is available at https://floridadep.gov/dear/quality- assurance/content/quality-assurance-resources. The MDLs and PQLs as described in this list shall constitute the minimum acceptable MDL/PQL values. b. Approved analytical methods identified in Rule 62-620.100(3)(j), F.A.C., shall be used for the analysis. If no method is included for an analyte, methods specified in Chapter 62-550, F.A.C., shall be used. c. Maintain accreditation through The NELAC Institute (TNI. d. Maintain certification through the contract term by the Florida Department of Health (FDOH) Environmental Laboratory Certification Program. e. A FDOH analyte sheet for all certified analytes must accompany each proposal submitted. f. All laboratory analytical reports must comply with 62-160, F.A.C. g. Provide reports in all the following formats: pdf. Should critical errors be identified, data provider must revise the report. h. The County may submit blind or split QC samples to the Vendor to validate analysis results. Should the results fail, the county may request re-analysis at no additional cost. 4. Category C – Additional Requirements a. All samples must be analyzed using the approved methods listed in 40 CFR 136 and in accordance with Rule 62-4.246, Chapters 62-160, 62-600, 62-550, 62-770 F.A.C., and other relevant chapters as appropriate. b. Method detection limit (MDL) and practical quantitation limit (PQL) must be sufficiently sensitive to fall below the criteria listed within the above F.A.C.s. c. Maintain accreditation through The NELAC Institute (TNI). d. Maintain certification through the contract term by the Florida Department of Health (FDOH) Environmental Laboratory Certification Program. e. A FDOH analyte sheet for all certified analytes must accompany each proposal submitted. f. All laboratory analytical reports must comply with 62-160, F.A.C. g. Provide reports in all the following formats: Watershed Information Network (WIN), Excel, and pdf. Multiple formats may be required, depending on the project. Electronic Data Deliverables (EDDs) must have no critical errors. Should critical errors be identified, data provider must revise the EDD. h. The County may submit blind or split QC samples to the Vendor to validate analysis results. Should the results fail, the county may request re-analysis at no additional cost. 5. Category D – Additional Requirements - None 16.B.1.h Packet Pg. 396 Attachment: 23-8149 Solicitation (27507 : Laboratory Services 23-8149) 5 6. Category E – Additional Requirements - None 7. Category F – Additional Requirements - None 8. Category G- Additional Requirements a. Provide reports in all the following formats: Watershed Information Network (WIN), Excel, and pdf. Multiple formats may be required, depending on the project. Electronic Data Deliverables (EDDs) must have no critical errors. Should critical errors be identified, data provider must revise the EDD. Firms Proposal Intent The prospective firm shall select a category or categories with the submission of their proposal. Each category will be evaluated separately according to the evaluation criteria below. Prospective vendors may be awarded multiple categories. Category A – Water Division Category B – Wastewater Division Category C – Environmental Water – Pollution Control Category D – Algae & Toxins – Pollution Control Category E – Isotopes – Pollution Control Category F - qPCR DNA Bacteria – Pollution Control Category G – PFAS – Pollution Control REQUEST FOR PROPOSAL (RFP) PROCESS 1.1 The Proposers will submit a qualifications proposal which will be scored based on the criteria in Evaluation Criteria for Development of Shortlist, which will be the basis for short-listing firms. The Proposers will need to meet the minimum requirements outlined herein in order for their proposal to be evaluated and scored by the COUNTY. The COUNTY will then score and rank the firms and enter into negotiations with the top ranked firm to establish cost for the services needed. The COUNTY reserves the right to issue an invitation for oral presentations to obtain additional information after scoring and before the final ranking. With successful negotiations, a contract will be developed with the selected firm, based on the negotiated price and scope of services and submitted for approval by the Board of County Commissioners. 1.2 The COUNTY will use a Selection Committee in the Request for Proposal selection process. 1.3 The intent of the scoring of the proposal is for respondents to indicate their interest, relevant experience, financial capability, staffing and organizational structure. 1.4 The intent of the oral presentations, if deemed necessary, is to provide the vendors with a venue where they can conduct discussions with the Selection Committee to clarify questions and concerns before providing a final rank. 1.5 Based upon a review of these proposals, the COUNTY will rank the Proposers based on the discussion and clarifying questions on their approach and related criteria, and then negotiate in good faith an Agreement with the top ranked Proposer. 1.6 If, in the sole judgment of the COUNTY, a contract cannot be successfully negotiated with the top-ranked firm, negotiations with that firm will be formally terminated and negotiations shall begin with the firm ranked second. If a contract cannot be successfully negotiated with the firm ranked second, negotiations with that firm will be formally terminated and negotiations shall begin with the third ranked firm, and so on. The COUNTY reserves the right to negotiate any element of the proposals in the best interest of the COUNTY. 16.B.1.h Packet Pg. 397 Attachment: 23-8149 Solicitation (27507 : Laboratory Services 23-8149) 6 RESPONSE FORMAT AND EVALUATION CRITERIA FOR DEVELOPMENT OF SHORTLIST: 1.7 For the development of a shortlist, this evaluation criterion will be utilized by the COUNTY’S Selection Committee to score each proposal. Proposers are encouraged to keep their submittals concise and to include a minimum of marketing materials. Proposals must address the following criteria: Evaluation Criteria Maximum Points 1. Certified Woman and/or Minority Business Enterprise 5 Points 2. Cost of Services to the County 20 Points 3. Experience and Capacity of the Firm 25 Points 4. Ability to Meet Data Analysis Goals 30 Points 5. Data Deliverable Capability 10 Points 6. Local Vendor Preference 10 Points TOTAL POSSIBLE POINTS 100 Points Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County’s financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process and is invoked by the Procurement Services Division Director or designee. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. ---------------------------------------------------------------------------------------------------------------------------------------------------------- Each criterion and methodology for scoring is further described below. ***Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal may be deemed non-responsive*** EVALUATION CRITERIA NO. 1: CERTIFIED WOMAN AND/OR MINORITY BUSINESS ENTERPRISE (5 Total Points Available) Submit certification with the Florida Department of Management Service, Office of Supplier Diversity as a Certified Woman and/or Minority Business Enterprise. EVALUATION CRITERIA NO. 2: COST OF SERVICES TO THE COUNTY (20 Total Points Available) In this criteria, include but not limited to: • Use provided Excel Pricing document (Attachment 1) to detail the cost for each analyte. Cost must be identified as per analyte or per method (group of analytes). Make a notation of any price difference if grouped by matrix instead of individual analyte. Additional analytes offered may be added along with any comments. Provide the extra cost (if any) associated with expedited turnaround times (Rush). EVALUATION CRITERIA NO. 3: EXPERIENCE AND CAPACITY OF THE FIRM (25 Total Points Available) In this criteria, include but not limited to: • Copies of required certifications as applicable to the category i.e. NELAC, FDOH, ISO/IEC 17025:2017 • Scope of Accreditation • Team member qualifications that will be assigned to Collier County work. • Categories A, B, and C require copies of most recent biannual assessment • An employee to laboratory analyses ratio for your company or similar information that demonstrates your lab has capacity to meet contract requirements • Information regarding financial strength of the Company • Number of years of experience providing similar services specific to municipalities. The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients during a period of the last 5 years whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the Proposer that best represent projects of similar size, scope and complexity of this project using form provided in Form 5. Proposers may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant project work. 16.B.1.h Packet Pg. 398 Attachment: 23-8149 Solicitation (27507 : Laboratory Services 23-8149) 7 EVALUATION CRITERIA NO. 4: ABILITY TO MEET DATA ANALYSIS GOALS (30 Total Points Available) In this criteria, include but not limited to: • Use provided Excel spreadsheet that contains each requested analyte and provide matrix/matrices, method(s), matrix, method detection limit, method detection limit unit, and whether the analysis will be performed in house or sub-contracted. Evaluation criteria includes: o If applicable to the category, MDLs meet applicable quality regulatory standards. o If applicable to the category, MDLs meet minimum needs for trending of present and historical data. o Ability to provide entire category. o Ability to provide analyses for potable water and non-potable water, and sediment/soil analyses for most parameters. For matrix-preference is given to the non-potable matrix. If not certified for non-potable, then list the matrix you are certified for. EVALUATION CRITERIA NO. 5: DATA DELIVERABLE CAPABILITY (10 Total Points Available) In this criteria, include but not limited to: • Provide a real-world example (from a current/previous customer) of each data deliverable format your laboratory has provided: o Provide electronic “Hard Copy” Report (.pdf). o If applicable to the category, provide Watershed Information Network (WIN) reports. o If applicable to the category, provide Drinking Water Analysis Reporting forms. EVALUATION CRITERIA NO. 6: LOCAL VENDOR PREFERENCE (10 Total Points Available) Local business is defined as the vendor having a current Business Tax Receipt issued by the Collier or Lee County Tax Collector prior to proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier or Lee County from which the vendor’s staff operates and performs business in an area zoned for the conduct of such business. VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)*** 16.B.1.h Packet Pg. 399 Attachment: 23-8149 Solicitation (27507 : Laboratory Services 23-8149) 16.B.1.oPacket Pg. 400Attachment: 23-8149 COI_Eurofins_ (27507 : Laboratory Services 23-8149) 16.B.1.oPacket Pg. 401Attachment: 23-8149 COI_Eurofins_ (27507 : Laboratory Services 23-8149) 16.B.1.oPacket Pg. 402Attachment: 23-8149 COI_Eurofins_ (27507 : Laboratory Services 23-8149) 1001486 132849.14 04-13-2022 INSR LTR TYPE OF INSURANCE ADD INSD SUB WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY)LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC OTHER: EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence)$ MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS HIRED AUTOS ONLY NON-OWNED AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident)$ BODILY INJURY (Per person)$ BODILY INJURY (Per accident)$ PROPERTY DAMAGE (Per accident)$ $ UMBRELLA LIAB OCCUR EXCESS LIAB CLAIMS-MADE DED RETENTION $ EACH OCCURRENCE $ AGGREGATE $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A PER STATUTE OTH- ER $ E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CANCELLATION E-MAIL ADDRESS: CONTACT NAME: PHONE (A/C, No, Ext): FAX (A/C, No): INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : PRODUCER INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD AUTHORIZED REPRESENTATIVE A Y Y 776 5322-A30-59U 926 6672-B23-59B 01/30/2024 02/23/2024 07/30/2024 08/23/2024 1,000,000 MIKE@MIKETAUZEL.COM MICHAEL TAUZEL 904-425-4100 State Farm Mutual Automobile Insurance Company 25178 MICHAEL TAUZEL AGENCY INC 13170 ATLANTIC BLVD STE 58 JACKSONVILLE, FL 32225 ADVANCED ENVIRONMENTAL LABORATORIES INC 6681 SOUTHPOINT PKWY JACKSONVILLE FL 322160923 02/02/2024 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 3295 TAMIAMI TRAIL E NAPLES FL 34112 The following auto endorsements apply for the certificate holder named: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 6028BV Additional Insured - Prior Notice; 6196AC Waiver of Subrogation - Liability This insurance is primary with respect to Liability Coverage claims arising out of the ownership, maintenance, or use of the vehicle described on the Declarations of this policy. This insurance is non-contributory, but only with respect to the entity listed for the Waiver of Subrogation Under the Liability Coverage endorsement and with that entity’s insurer(s), for Liability Coverage claims arising out of the ownership, maintenance, or use of the vehicle described on the Declarations of this policy. Completed by an authorized State Farm representative. If signature is required, please contact a State Farm agent. 16.B.1.p Packet Pg. 403 Attachment: 23-8149 COI_AutoLiab_Advanced Environmental laboratories (27507 : Laboratory Services 23-8149) 16.B.1.qPacket Pg. 404Attachment: 23-8149 COI_Advanced_ (27507 : Laboratory Services 23-8149)