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BCC Agenda 02/27/2024 Item #16D 4 (Approve and Income Distribution from the Harvey M. Sheve Jr. Irrivocable Trust Accountto the Collier County Public Library)02/27/2024 EXECUTIVE SUMMARY Recommendation to approve an Income Distribution from the Harvey M. Shreve Jr. Irrevocable Trust Account in the amount of $305,996.85 to the Collier County Public Library, to authorize the County Manager, or his designee, to complete any required forms, and to approve any necessary Budget Amendments. OBJECTIVE: To accept a distribution from a trust in the sum of $305,996.85 to the Collier County Public Library. CONSIDERATIONS: In April 2019, the Northern Trust Company advised the Collier County Public Library that it is named as a remainder beneficiary of the Harvey M. Shreve Jr. Irrevocable Trust (Trust). At the November 12, 2019, Board of County Commissioners (Board) Meeting, Agenda Item #16.D.9, the Library was approved to receive an initial distribution from the Trust in the amount of $1,600,000. Resolution #2019 -219 recognized the public purpose and acceptance of this distribution and any subsequent distributions from the Trust to the Collier County Public Library. The remainder of the Trust is being held pending receipt of the Internal Revenue Service (IRS) closing letter and discharge by the probate court. The income that has accumulated on the Library’s five percent (5%) residuary share of the Trust and has been disbursed from the trust; as of the end of September 2023 is $305,996.85. FISCAL IMPACT: A Budget Amendment is needed to recognize a carry forward donation from FY 2023 provided by the Harvey M. Shreve Jr. Irrevocable Trust in the amount of $305,996.85 in the Library Adm in. Grant Fund (181000000) Cost Center 156112 - WBS Project 46047. There is no requirement for a County match. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal issues and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: None RECOMMENDATION: To approve an Income Distribution from the Harvey M. Shreve Jr. Irrevocable Trust, to accept a distribution from the Trust in the amount of $305,996.85 to the Collier County Public Library, to authorize the County Manager, or his designee, to complete any required forms, and to approve any additional Budget Amendments as necessary to allocate funds to expense accounts. Prepared By: Catherine Cowser, Library Director, Library Division Jeffrey Newman, Manager - Financial Operations, Operations and Veterans Services Division ATTACHMENT(S) 1. Resolution 2019-219_Signed Docs (PDF) 2. Signed+LOD+Shreve+Trust_Redacted (PDF) 3. CR202306-27ShreveTrustDonationtoLib_304,993.48_20240126141943.033_X (PDF) 4. CR202307-06ShreveTrustDonationtoLib_1,003.37_20240126142039.432_X (PDF) 16.D.4 Packet Pg. 561 02/27/2024 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.4 Doc ID: 27830 Item Summary: Recommendation to approve an Income Distribution from the Harvey M. Shreve Jr. Irrevocable Trust Account in the amount of $305,996.85 to the Collier County Public Library, to authorize the County Manager, or his designee, to complete any required forms, and to approve any necessary Budget Amendments. Meeting Date: 02/27/2024 Prepared by: Title: Administrative Assistant – Library Name: Karen Tibbetts 01/26/2024 10:50 AM Submitted by: Title: – Library Name: Catherine Cowser 01/26/2024 10:50 AM Approved By: Review: Library Catherine Cowser Director Review Completed 01/29/2024 8:38 AM Operations & Veteran Services Jeff Weir OVS Director Review Completed 01/29/2024 9:55 AM Public Services Department Todd Henry Level 1 Department Review Completed 02/06/2024 8:15 AM County Attorney's Office Jeffrey A. Klatzkow Level 2 Attorney Review Completed 02/05/2024 9:03 AM Public Services Department Tanya Williams PSD Department Head Review Completed 02/20/2024 7:55 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/20/2024 8:32 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/20/2024 8:36 AM Office of Management and Budget Blanca Aquino Luque OMB Reviewer Completed 02/20/2024 4:18 PM County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 02/21/2024 9:39 AM Board of County Commissioners Geoffrey Willig Meeting Pending 02/27/2024 9:00 AM 16.D.4 Packet Pg. 562 4! RESOLUTION NO, 2019-21 9 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, AS THE GOVERNING BOARD OF THE COLLIER COUNTY PUBLIC LIBRARY, DECLARING A PUBLIC PURPOSE FOR THE RECOGNITION AND ACCEPTANCE OF A DISTRIBUTION FROM THE HARVEY M. SHREVE, JR. IRREVOCABLE TRUST OF 1997 TO THE COLLIER COUNTY PUBLIC LIBRARY IN THE ESTIMATED AMOUNT OF 1,600,000, AND ANY SUBSEQUENT DISTRIBUTIONS TO THE COLLIER COUNTY PUBLIC LIBRARY FROM THE TRUST AND AUTHORIZING THE COUNTY OR DESIGNEE TO EXECUTE ALL NECESSARY DOCUMENTS. WHEREAS,the Board of County Commissioners("Board")was notified by The Northern Trust Company that the Collier County Public Library("Library") is a 5% residuary beneficiary of the Harvey M. Shreve,Jr. Irrevocable Trust of 1997 ("Trust"); and WHEREAS,the Trust is prepared to make an initial distribution of the Library's residuary share of the Trust in the estimated amount of$1,600,000 and plans to make subsequent future distributions of the remaining reserves to the Library; and WHEREAS, Northern Trust retained the law offices of Cohen & Grigsby to represent it in its fiduciary roles as Personal Representative and Trustee the Trust; and WHEREAS, fees for legal services, as well as other administrative fees, were deducted from the Library's initial share of the Trust and will be deducted from future disbursements to the Library as is customary in such cases; and WHEREAS, Mr. Shreve's wife, Sarah Anne Shreve, predeceased him. Her estate is being administered in probate court and certain documents are necessary to be signed by Library as a qualified beneficiary of her estate; and WHEREAS, the Board formally agrees by adoption of this Resolution to abide by the provisions set forth in the Trust; and WHEREAS, the Board agrees to direct the transfer of funds to the Collier County Clerk of Courts and Comptroller ("Clerk of Courts") for the benefit of the Library owned and operated by the Board pursuant to wire instructions to be provided to the Trust. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that: 1. The donation of monies by the Trust to the Collier County Public Library serves a valid public purpose. 2. The Board will accept,on behalf of the Library,a wire in the amount of$1,600,000, and all future distributions, if any, from the Trust. As custodian of County Funds, the Clerk of Courts' and its 1 The Clerk of Court is Crystal K. Kinzel. 1 16.D.4.a Packet Pg. 563 Attachment: Resolution 2019-219_Signed Docs (27830 : Approve income distribution from Shreve Irrevocable Trust in the amount $305,996.85 Finance Director2 and their successors in position are authorized to provide to the Trust and its representatives written transfer instructions and otherwise communicate with the Trust to facilitate the Board's receipt of the funds. 3. The$1,600,000 and any and all future funds received from the Trust, less any administrative fees and expenses, shall be given to and deposited by the Clerk of Courts, and that the budget of the Library Donation — Project Fund" shall be amended accordingly reflecting that the funds are deposited for its use. 4. The County Managei3 or designee is authorized to execute all documents required to process and otherwise accept donation of monies by the Trust. 5. The County Manager or designee is also authorized to execute Probate Court documents needed at the closing of the Sarah Anne Shreve Estate and Harvey M. Shreve,Jr. Estate. THIS RESOLUTION ADOPTED upon majority vote on the I a day of c,1,dA4., ,2019. ATTEST: BSS Y COM S . • . R CRYSTAL K.KINZEL,Clerk CC r O,?/ , F • ' .A i By. i , By fittest as to Chairman'eeputy Clerk William McDaniel,Jr., Chairman SlglRtl(g'ya's to form andlegality: Jenner A. Belped o 01 Assistant County Attor` CY tea. oI 2 The Finance Director is Derek Johnssen. 3 Leo E. Ochs,Jr., is the County Manager 2 C' 16.D.4.a Packet Pg. 564 Attachment: Resolution 2019-219_Signed Docs (27830 : Approve income distribution from Shreve Irrevocable Trust in the amount $305,996.85 512013 HARVEY M. SHREVE, JR.IRREVOCABLE TRUST DATED 4/28/1997 AS AMENDED AND RESTATED Trust No.: 02-52855 Total or Partial Distribution of Trust to Beneficiary APPROVAL OF ACCOUNTS AND DISTRIBUTION,RELEASE,AND REFUNDING AGREEMENT To: The Northern Trust Company("Northern Trust"), as Trustee of the Harvey M. Shreve, Jr. Irrevocable Trust dated 4/28/1997,as amended and restated Northern Trust is the Trustee(the"Trustee") of the above-captioned trust(the"Trust") which benefits me as beneficiary. Northern Trust is prepared to distribute to me the property listed on the attached Plan of Distribution Statement, subject to the provisions of this Approval of Accounts and Distribution,Release, and Refunding Agreement(the"Agreement"). A. Sequence of Events. I will sign and deliver this Agreement to Northern Trust, and then.Northern Trust will distribute the trust property to me;provided, however,that this Agreement shall not become effective until Northern Trust has in fact distributed the trust property listed on the attached Plan of Distribution Statement to me. B. Accounts. In connection with this settlement and distribution,I acknowledge that 1)the Trustee has given me all required accounts during its trusteeship of the Trust since May 2018 and(2) copies of accounts for prior periods not previously furnished during its trusteeship have been made available to me upon request. The Trustee will not give me any further trust accountings with respect to this distribution. C. Approval of Accounts and Release. In consideration of the distribution by Northern Trust of the property listed on the attached Plan of Distribution Statement to me, and to induce Northern Trust not to require a court proceeding in which a judge approves its accounts and grants it a discharge, I state as follows: 1. Approval of Accounts and Full Distribution. I approve the administration. and accounts of Northern Trust, as Trustee,and agree that the distribution of the property listed on the attached Plan of Distribution Statement,subject to any Reserve provided for on said Schedule, is in full satisfaction, distribution and settlement of all property which is now due to me, as beneficiary,pursuant to the provisions of the Trust. 2. Release. I release and discharge Northern Trust,both individually and as Trustee, and its employees, directors, agents, affiliates, successors and assigns, from any and all claims,demands, lawsuits,actions, damages,liabilities, losses,responsibilities or expenses of whatsoever kind or nature,which may arise out of or in connection with the trusteeship of the Trust. NTAC:2SE-18 0 16.D.4.a Packet Pg. 565 Attachment: Resolution 2019-219_Signed Docs (27830 : Approve income distribution from Shreve Irrevocable Trust in the amount $305,996.85 5/201.3 3. Refunding. a. I agree to assume and pay all taxes and claims,debts and liabilities of whatever nature(in excess of any Reserve provided for on the Plan of Distribution. Statement and stillretained by Northern Trust)for which.Northern Trust may hereafter be personally liable,to the extent that Northern Trust would have been entitled to be reimbursed or exonerated from the property listed on the Plan of Distribution Statement had such property remained in the possession of Northern Trust. b. The Plan of Distribution Statement may provide for a Reserve. When all taxes and claims,debts and liabilities of whatever nature for which Northern Trust or the Trust may hereafter be liable shall have been determined and paid,then Northern Trust shall deliver to me any portion of the Reserve which has not been required to discharge or secure the payment of such taxes, claims,debts, or liabilities. c. If it is determined within one year of receiving the distribution that a part or all of this distribution sho*have been paid to someone else rather than to me, or the amount of the distribution represents an overdisfribution for whatever reason,I agree to refund that property(including the earnings and appreciation on it)to Northern Trust within sixty(60)days of Northern Trust's demand. d. The undersigned agrees to reimburse Northern Trust for its reasonable attorney fees and costs which may arise out of or in connection with this Section C.3 should the Collier County Public Library fail to return the funds within 60 days written notice to the County. Such notice shall be sent to the Director of the Collier County Public Library and to the Collier County Attorney's Office. D. Miscellaneous. This Agreement shall benefit not only Northern Trust but also any co-trustees or prior trustees at any time acting under the Trust. This Agreement is binding upon me and my personal representative,heirs, successors and assigns. Dated this oC day of y `Qµe 14 AP r ft- OA A ! , ' Ail,I ''' _ Bo./..of County Commissioners of Collier County,App a.>t+ .. f:" prim and legality Florida(Collier County Public Library),as beneficiary Jeffrey A 'a 11, , ounty Attorney Note: Staple the Plan of Distribution Statement to this Form]AT E T:ii :2 CRYSTAL' K. KINZhL,'CLERK NTAC: 2SE-18 T), •, ^_;v . .,i, Ampati Depu - IV AttestastoChairman's,i CAO signature only, 16.D.4.a Packet Pg. 566 Attachment: Resolution 2019-219_Signed Docs (27830 : Approve income distribution from Shreve Irrevocable Trust in the amount $305,996.85 FLORIDA DEPARTMENT Of STATEr RICK SCOTT KEN DETZNER Governor Secretary of State January 18, 2018 C O Py Mr. Jeffrey A. Klatzkow, County Attorney Office of the County Attorney Collier County Government Complex 3299 East Tamiami Trail, Suite 800 Naples, Florida 34112-5749 Dear Mr. Klatzkow: We are in receipt of the facsimile signatures, under oath, filed by Andy Solis,Chairman and William L. McDaniel, Jr., Vice Chairman of the Board of County Commissioners of Collier County, Florida and Donna Fiala, Co-Chairman and William L. McDaniel, Jr. Co-Chairman of the Collier County Redevelopment Agency. This information was filed in this office on January 16, 2018. If we may be of further assistance, please contact this office at the number listed below. Sincerely, Ernest L. Reddick Program Administrator ELR/lb i'e r.. r R. A. Gray Building • 500 South Bronough Street • Tallahassee, Florida 32399-0250 Telephone: (850) 245-6270 www.dos.state.fl.us 16.D.4.a Packet Pg. 567 Attachment: Resolution 2019-219_Signed Docs (27830 : Approve income distribution from Shreve Irrevocable Trust in the amount $305,996.85 16.D.4.b Packet Pg. 568 Attachment: Signed+LOD+Shreve+Trust_Redacted (27830 : Approve income distribution from Shreve Irrevocable Trust in the amount 7/10/23, 10:57 AM FFB Commercial Online https://firstfoundation.olbanking.com/onlineMessenger 1/1 Copyright 2023 First Foundation Bank. Member FDIC. Equal Housing Lender Account Number Check Number Posting Date Amount Transaction Groups *6407 - Demand Deposit (101 BOCC CONCENTRATION From To From 06/25/2023 To 07/10/2023 From 304993.48 To 304993.48 All Transaction Search Search Transactions * indicates req Page generated on 07/10/2023 at 10 Search Posting Date Description Credit De 06/27/2023 Domestic Wire in NORTHERN TRUST/TRUSTEE/02-52855 Wires $304,993.48 Results returned in 16.D.4.c Packet Pg. 569 Attachment: CR202306-27ShreveTrustDonationtoLib_304,993.48_20240126141943.033_X (27830 : Approve income distribution from Shreve 11/12/2019 EXECUTIVE SUMMARY Recommendation to approve a Resolution authorizing the County Manager to sign all documents required to accept an initial distribution from The Harvey M. Shreve Jr. Irrevocable Trust of 1997 Trust), in the amount of $1,600,000 and any subsequent distributions to the Collier County Public Library, and to approve any necessary Budget Amendments. OBJECTIVE: To accept the initial distribution from the Trust in the estimated sum of $1,600,000 to the Collier County Library Division (Library) as well as any future distributions. CONSIDERATIONS: The Board of County Commissioners (Board) was notified by The Northern Trust Company that the Library is a five percent (5%) residuary beneficiary of the Trust. The Trust is prepared to make an initial distribution of the Library’s residuary share of the Trust in the estimated amount of 1,600,000 and plans to make subsequent future distributions of the remaining reserves to the Library. Fees for legal services, as well as other administrative fees, were deducted from the Library’s initial share of the Trust and will be deducted from future disbursements to the Library as is customary in such cases. Mr. Shreve’s wife, Sarah Anne Shreve, predeceased him. Her estate is being administered in probate court and certain documents are necessary to be signed by the Library as a qualified beneficiary of her estate. A qualified beneficiary is entitled to receive the income or principal if the current recipients’ (Mr. Shreve) rights are terminated. The proposed resolution provides that: 1. The donation of monies by the Trust to the Collier County Public Library serves a valid public purpose. 2. The Board will accept, on behalf of the Library, a wire in the amount of $1,600,000, and all future distributions, if any, from the Trust. As custodian of County Funds, the Clerk of Courts and its Finance Director and their successors in position are authorized to provide to the Trust and its representative's written transfer instructions and otherwise communicate with the Trust to facilitate the Board’s receipt of the funds. 3. The $1,600,000 and any and all future funds received from the Trust, less any administrative fees and expenses, shall be given to and deposited by the Clerk of Courts, and that the budget of the “Library Donation - Project Fund” shall be amended accordingly reflecting that the funds are deposited for its use. 4. The County Manager or designee is authorized to execute all documents required to process and otherwise accept the donation of monies by the Trust. 5. The County Manager or designee is also authorized to execute Probate Court documents needed at the closing of the Sarah Anne Shreve Estate and Harvey M. Shreve, Jr. Estate. Documents required to be signed include, but are not limited to: Approval of Accounts and Distribution Agreement and Waiver of Accounting, Portions of Petition for Discharge and Service of Petition for Discharge; Receipt of Beneficiary and Consent to Discharge. All required documents will be routed to the County Manager or designee after approved for legality by The Office of the County Attorney. 16.D.9 Packet Pg. 1567 16.D.4.c Packet Pg. 570 Attachment: CR202306-27ShreveTrustDonationtoLib_304,993.48_20240126141943.033_X (27830 : Approve income distribution from Shreve 11/12/2019 FISCAL IMPACT: The initial distribution of $1,600,000 and all future distributions provided by the Trust in the will be recognized and budgeted in Library Donations Fund (129), Fund Center 156112, Shreve Trust Project/Grant No. 46047 . There is no requirement for a County match. LEGAL CONSIDERATIONS: This Item is approved for form and legality and requires a majority vote for Board approval. -JAB GROWTH MANAGEMENT IMPACT: None RECOMMENDATION: To approve a Resolution authorizing the County Manager to sign all documents required to accept an initial distribution from The Harvey M. Shreve Jr. Irrevocable Trust of 1997, in the amount of $1,600,000 and any subsequent distributions to the Collier County Public Library, and to approve any necessary Budget Amendments. Prepared By: Tanya Williams, Director, Library Division ATTACHMENT(S) 1. Cohen&Grisby Letter.05.13.19 (PDF) 2. Resolution SHREVE DONATION CAO STAMPED.10.22.19 (PDF) 3. Shreve Irrevocable Trust_Northern Trust letter (PDF) 4. Shreve Refunding Agreement_CAO STAMPED (PDF) 16.D.9 Packet Pg. 1568 16.D.4.c Packet Pg. 571 Attachment: CR202306-27ShreveTrustDonationtoLib_304,993.48_20240126141943.033_X (27830 : Approve income distribution from Shreve From:ColemanIan To:Bernadette Tracy Cc:CowserCatherine; EtzelMatthew Subject:RE: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Date:Tuesday, July 11, 2023 9:59:58 AM Attachments:image003.png image010.png image012.png image013.png image015.png image001.png image002.png image004.png Thanks for the heads up Bernadette, I appreciate it. I just sent the Project Set Up form off to be signed, so when I get it back, I will shorten the WBS name as I initially put the description down as was provided. Also, yes you are correct, the distribution should be $60,000 to 46047.6 and the remaining of the combined $1,003.37 wire and the balance of $244,993.48 will go to 46047.7. As I am sure you saw, Catherine will be out of the office for a few days and in her absence, Rosemary LaBarge will sign, so we will not lose any time on this. Thank you as always for all of your help with this, we truly appreciate it. Ian Ian Coleman Procurement Specialist 239-252-5544 ian.coleman@colliercountyfl.gov From: Bernadette Tracy <bernadette.tracy@collierclerk.com> Sent: Tuesday, July 11, 2023 9:49 AM To: ColemanIan <Ian.Coleman@colliercountyfl.gov> Cc: CowserCatherine <Catherine.Cowser@colliercountyfl.gov> Subject: RE: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Hi Ian, I will wait to post these wires until I receive the new WBS request. Just a heads up – there is a 40 character limit on the WBS name. The ones provided below exceed that so please adjust accordingly! And I just want to make sure I understand the allocation correctly. From the 6/27 wire, $60,000 will go to 46047.6 and the remaining $244,993.48 will go to 46047.7? Then then the entire $1,003.37 wire from 7/6 will also go to 46047.7? Thank you, Bernadette TracyAccountant I – Grants Office: (239) 252-7913 bernadette.tracy@collierclerk.com Office of the Clerk of the Circuit Court & Comptroller of Collier County 3299 Tamiami Trail E, Suite #403 Naples, FL 34112-5749 www.CollierClerk.com From: ColemanIan <Ian.Coleman@colliercountyfl.gov> Sent: Monday, July 10, 2023 4:07 PM 16.D.4.c Packet Pg. 572 Attachment: CR202306-27ShreveTrustDonationtoLib_304,993.48_20240126141943.033_X (27830 : Approve income distribution from Shreve To: Bernadette Tracy <bernadette.tracy@collierclerk.com> Subject: RE: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Hi Bernadette, we talked to Catherine and I will be submitting a new Project Form for approval and then send it on to you for your records. What she would like is two separate subprojects added to the main project 46047. 1. 46047.6: Professional development, conferences, training, tuition assistance 2. 46047.7: Library improvements (carpet, building fixtures, technology, A/V equipment) $60,000 will go into the first one, and the remainder would go to the library improvement. It will probably take a couple days to get the approved Project Form back and then I’ll send it on to you. Thanks Bernadette, Ian Ian Coleman Procurement Specialist 239-252-5544 ian.coleman@colliercountyfl.gov From: Bernadette Tracy <bernadette.tracy@collierclerk.com> Sent: Monday, July 10, 2023 11:19 AM To: ColemanIan <Ian.Coleman@colliercountyfl.gov> Subject: FW: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Hi Ian, Can you please confirm the account string for the two below wires? 1810000000-156112-366900-46047 – which WBS element would you like to use? 101 BOCC CONCENTRATION 6/27/2023 Domestic Wire in NORTHERN TRUST/TRUSTEE/02-52855 Wires 304,993.48 CR 101 BOCC CONCENTRATION 7/6/2023 Domestic Wire in SHREVE, HARVEY IRREV TRUST Wires 1,003.37 CR Thank you, Bernadette Tracy Accountant I – Grants Office: (239) 252-7913 bernadette.tracy@collierclerk.com Office of the Clerk of the Circuit Court & Comptroller of Collier County 3299 Tamiami Trail E, Suite #403 Naples, FL 34112-5749 www.CollierClerk.com From: Fabiola E. DeCristofaro <fabiola.decristofaro@collierclerk.com> Sent: Friday, July 7, 2023 10:43 AM To: Bernadette Tracy <bernadette.tracy@collierclerk.com>; Kyle E. Wagner <Kyle.Wagner@collierclerk.com> Subject: FW: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Good morning, 16.D.4.c Packet Pg. 573 Attachment: CR202306-27ShreveTrustDonationtoLib_304,993.48_20240126141943.033_X (27830 : Approve income distribution from Shreve Attached is the backup from the Library for the donation. Respectfully, Fabiola E. DeCristofaro Accounting Technician - Revenue Office: 239-252-7827 fabiola.decristofaro@collierclerk.com Office of the Clerk of the Circuit Court & Comptroller of Collier County 3299 Tamiami Trail E, Suite #700 Naples, FL 34112-5749 www.CollierClerk.com From: ColemanIan <Ian.Coleman@colliercountyfl.gov> Sent: Friday, July 7, 2023 9:59 AM To: TibbettsKaren <Karen.Tibbetts@colliercountyfl.gov>; MageeYahaira <Yahaira.Magee@colliercountyfl.gov>; CowserCatherine <Catherine.Cowser@colliercountyfl.gov>; EtzelMatthew <Matthew.Etzel@colliercountyfl.gov> Cc: Fabiola E. DeCristofaro <fabiola.decristofaro@collierclerk.com> Subject: RE: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Thank you Karen, this is extremely helpful information. Fabiola, additionally it appears Derek Johnson had correspondence with Ann Graham on June 6th 2023 concerning this and may have signed to LOD for distribution, (please see attached). I hope this additional information is helpful. Please let me know if you need anything additional. Thanks Fabiola, Ian Ian Coleman Procurement Specialist 239-252-5544 ian.coleman@colliercountyfl.gov From: TibbettsKaren <Karen.Tibbetts@colliercountyfl.gov> Sent: Friday, July 7, 2023 9:43 AM To: ColemanIan <Ian.Coleman@colliercountyfl.gov>; MageeYahaira <Yahaira.Magee@colliercountyfl.gov>; CowserCatherine <Catherine.Cowser@colliercountyfl.gov>; EtzelMatthew <Matthew.Etzel@colliercountyfl.gov> Cc: fabiola.decristofaro@collierclerk.com Subject: RE: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Hi Ian, Here is the information I found regarding the Shreve Irrevocable Trust distribution. Please let me know if you need any additional information. 16.D.4.c Packet Pg. 574 Attachment: CR202306-27ShreveTrustDonationtoLib_304,993.48_20240126141943.033_X (27830 : Approve income distribution from Shreve Respectfully, Karen Tibbetts Operations Support Specialist I Karen.Tibbetts@CollierCountyFL.gov Library Division Exceeding Expectations Everyday! 2385 Orange Blossom Drive, Naples, FL 34109 Phone: 239.252.7386 Fax: 239.254.8167 From: ColemanIan <Ian.Coleman@colliercountyfl.gov> Sent: Friday, July 7, 2023 9:01 AM To: MageeYahaira <Yahaira.Magee@colliercountyfl.gov>; CowserCatherine <Catherine.Cowser@colliercountyfl.gov>; EtzelMatthew <Matthew.Etzel@colliercountyfl.gov>; TibbettsKaren <Karen.Tibbetts@colliercountyfl.gov> Cc: fabiola.decristofaro@collierclerk.com Subject: FW: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Importance: High Good morning, please see the attached from the Clerks Office and First Foundation Bank. Has anyone received any correspondence or information concerning this gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 wire? At this point, I have received nothing from the normal channels that I would typically receive donations in. Any information that you may come across concerning this would be very much appreciated. Thank you for your help as always, Ian Ian Coleman Procurement Specialist 239-252-5544 ian.coleman@colliercountyfl.gov From: Fabiola E. DeCristofaro <fabiola.decristofaro@collierclerk.com> Sent: Friday, July 7, 2023 8:23 AM To: ColemanIan <Ian.Coleman@colliercountyfl.gov> Cc: Lib-Money <Lib-Money@colliercountyfl.gov>; Revenue <Revenue@collierclerk.com>; Bernadette.Tracy@collierclerk.com Subject: FW: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Importance: High EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Good morning, Do you have the agenda for the below donations? 16.D.4.c Packet Pg. 575 Attachment: CR202306-27ShreveTrustDonationtoLib_304,993.48_20240126141943.033_X (27830 : Approve income distribution from Shreve 101 BOCC CONCENTRATION 6/27/2023 Domestic Wire in NORTHERN TRUST/TRUSTEE/02-52855 Wires 304,993.48 CR 101 BOCC CONCENTRATION 7/6/2023 Domestic Wire in SHREVE, HARVEY IRREV TRUST Wires 1,003.37 CR Respectfully, Fabiola E. DeCristofaro Accounting Technician - Revenue Office: 239-252-7827 fabiola.decristofaro@collierclerk.com Office of the Clerk of the Circuit Court & Comptroller of Collier County 3299 Tamiami Trail E, Suite #700 Naples, FL 34112-5749 www.CollierClerk.com From: Maribel Martinez <RMT3@ntrs.com> Sent: Thursday, July 6, 2023 5:09 PM To: Fabiola E. DeCristofaro <fabiola.decristofaro@collierclerk.com> Cc: Ann C. Graham <aga1@ntrs.com> Subject: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Importance: High External Message: Please use caution when opening attachments, clicking links, or replying to this message. Good afternoon Fabiola, Following our conversation, we confirm that the wire transfer in the amount of $304,993.48 from Northern Trust is a gift from the Harvey Shreve Irrevocable Trust account 02-52855 to the Collier County Public Library. Please let us know if you need anything further. Thank you, R. Maribel Martinez Second Vice President/ Estate Administration 4001 Tamiami Trail N, Suite 100, Naples, Florida 34103 USA +1 239-213-6196 | F +1 239-213-6292 rmt3@ntrs.com Please read our Privacy Notice to learn how we use the personal information you provide and your related rights. If you would like our latest insights, including Cyber Security topics, add e.northerntrust.com to your contacts. Learn more about how to safelist messages from Northern Trust. CONFIDENTIALITY NOTICE: This communication is confidential, may be privileged and is meant only for the intended recipient. If you are not the intended recipient, please notify the sender ASAP and delete this message from your system. NTAC:3NS-20 This electronic communication contains information intended solely for the named addressee(s). If you have received this communication in error, please forward the email in its entirety to the Clerk's Office at collierclerk@collierclerk.com and delete the email. Under Florida Law, email addresses are public. Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not 16.D.4.c Packet Pg. 576 Attachment: CR202306-27ShreveTrustDonationtoLib_304,993.48_20240126141943.033_X (27830 : Approve income distribution from Shreve send electronic mail to this entity. Instead, contact this office by telephone or in writing. 16.D.4.c Packet Pg. 577 Attachment: CR202306-27ShreveTrustDonationtoLib_304,993.48_20240126141943.033_X (27830 : Approve income distribution from Shreve 7/10/23, 10:57 AM FFB Commercial Online https://firstfoundation.olbanking.com/onlineMessenger 1/1 Copyright 2023 First Foundation Bank. Member FDIC. Equal Housing Lender Account Number Check Number Posting Date Amount Transaction Groups *6407 - Demand Deposit (101 BOCC CONCENTRATION From To From 06/25/2023 To 07/10/2023 From 1,003.37 To 1,003.37 All Transaction Search Search Transactions * indicates req Page generated on 07/10/2023 at 10 Search Posting Date Description Credit Deb 07/06/2023 Domestic Wire in SHREVE, HARVEY IRREV TRUST Wires $1,003.37 Results returned in 0 16.D.4.d Packet Pg. 578 Attachment: CR202307-06ShreveTrustDonationtoLib_1,003.37_20240126142039.432_X (27830 : Approve income distribution from Shreve 11/12/2019 EXECUTIVE SUMMARY Recommendation to approve a Resolution authorizing the County Manager to sign all documents required to accept an initial distribution from The Harvey M. Shreve Jr. Irrevocable Trust of 1997 Trust), in the amount of $1,600,000 and any subsequent distributions to the Collier County Public Library, and to approve any necessary Budget Amendments. OBJECTIVE: To accept the initial distribution from the Trust in the estimated sum of $1,600,000 to the Collier County Library Division (Library) as well as any future distributions. CONSIDERATIONS: The Board of County Commissioners (Board) was notified by The Northern Trust Company that the Library is a five percent (5%) residuary beneficiary of the Trust. The Trust is prepared to make an initial distribution of the Library’s residuary share of the Trust in the estimated amount of 1,600,000 and plans to make subsequent future distributions of the remaining reserves to the Library. Fees for legal services, as well as other administrative fees, were deducted from the Library’s initial share of the Trust and will be deducted from future disbursements to the Library as is customary in such cases. Mr. Shreve’s wife, Sarah Anne Shreve, predeceased him. Her estate is being administered in probate court and certain documents are necessary to be signed by the Library as a qualified beneficiary of her estate. A qualified beneficiary is entitled to receive the income or principal if the current recipients’ (Mr. Shreve) rights are terminated. The proposed resolution provides that: 1. The donation of monies by the Trust to the Collier County Public Library serves a valid public purpose. 2. The Board will accept, on behalf of the Library, a wire in the amount of $1,600,000, and all future distributions, if any, from the Trust. As custodian of County Funds, the Clerk of Courts and its Finance Director and their successors in position are authorized to provide to the Trust and its representative's written transfer instructions and otherwise communicate with the Trust to facilitate the Board’s receipt of the funds. 3. The $1,600,000 and any and all future funds received from the Trust, less any administrative fees and expenses, shall be given to and deposited by the Clerk of Courts, and that the budget of the “Library Donation - Project Fund” shall be amended accordingly reflecting that the funds are deposited for its use. 4. The County Manager or designee is authorized to execute all documents required to process and otherwise accept the donation of monies by the Trust. 5. The County Manager or designee is also authorized to execute Probate Court documents needed at the closing of the Sarah Anne Shreve Estate and Harvey M. Shreve, Jr. Estate. Documents required to be signed include, but are not limited to: Approval of Accounts and Distribution Agreement and Waiver of Accounting, Portions of Petition for Discharge and Service of Petition for Discharge; Receipt of Beneficiary and Consent to Discharge. All required documents will be routed to the County Manager or designee after approved for legality by The Office of the County Attorney. 16.D.9 Packet Pg. 1567 16.D.4.d Packet Pg. 579 Attachment: CR202307-06ShreveTrustDonationtoLib_1,003.37_20240126142039.432_X (27830 : Approve income distribution from Shreve 11/12/2019 FISCAL IMPACT: The initial distribution of $1,600,000 and all future distributions provided by the Trust in the will be recognized and budgeted in Library Donations Fund (129), Fund Center 156112, Shreve Trust Project/Grant No. 46047 . There is no requirement for a County match. LEGAL CONSIDERATIONS: This Item is approved for form and legality and requires a majority vote for Board approval. -JAB GROWTH MANAGEMENT IMPACT: None RECOMMENDATION: To approve a Resolution authorizing the County Manager to sign all documents required to accept an initial distribution from The Harvey M. Shreve Jr. Irrevocable Trust of 1997, in the amount of $1,600,000 and any subsequent distributions to the Collier County Public Library, and to approve any necessary Budget Amendments. Prepared By: Tanya Williams, Director, Library Division ATTACHMENT(S) 1. Cohen&Grisby Letter.05.13.19 (PDF) 2. Resolution SHREVE DONATION CAO STAMPED.10.22.19 (PDF) 3. Shreve Irrevocable Trust_Northern Trust letter (PDF) 4. Shreve Refunding Agreement_CAO STAMPED (PDF) 16.D.9 Packet Pg. 1568 16.D.4.d Packet Pg. 580 Attachment: CR202307-06ShreveTrustDonationtoLib_1,003.37_20240126142039.432_X (27830 : Approve income distribution from Shreve From:ColemanIan To:Bernadette Tracy Cc:CowserCatherine; EtzelMatthew Subject:RE: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Date:Tuesday, July 11, 2023 9:59:58 AM Attachments:image003.png image010.png image012.png image013.png image015.png image001.png image002.png image004.png Thanks for the heads up Bernadette, I appreciate it. I just sent the Project Set Up form off to be signed, so when I get it back, I will shorten the WBS name as I initially put the description down as was provided. Also, yes you are correct, the distribution should be $60,000 to 46047.6 and the remaining of the combined $1,003.37 wire and the balance of $244,993.48 will go to 46047.7. As I am sure you saw, Catherine will be out of the office for a few days and in her absence, Rosemary LaBarge will sign, so we will not lose any time on this. Thank you as always for all of your help with this, we truly appreciate it. Ian Ian Coleman Procurement Specialist 239-252-5544 ian.coleman@colliercountyfl.gov From: Bernadette Tracy <bernadette.tracy@collierclerk.com> Sent: Tuesday, July 11, 2023 9:49 AM To: ColemanIan <Ian.Coleman@colliercountyfl.gov> Cc: CowserCatherine <Catherine.Cowser@colliercountyfl.gov> Subject: RE: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Hi Ian, I will wait to post these wires until I receive the new WBS request. Just a heads up – there is a 40 character limit on the WBS name. The ones provided below exceed that so please adjust accordingly! And I just want to make sure I understand the allocation correctly. From the 6/27 wire, $60,000 will go to 46047.6 and the remaining $244,993.48 will go to 46047.7? Then then the entire $1,003.37 wire from 7/6 will also go to 46047.7? Thank you, Bernadette TracyAccountant I – Grants Office: (239) 252-7913 bernadette.tracy@collierclerk.com Office of the Clerk of the Circuit Court & Comptroller of Collier County 3299 Tamiami Trail E, Suite #403 Naples, FL 34112-5749 www.CollierClerk.com From: ColemanIan <Ian.Coleman@colliercountyfl.gov> Sent: Monday, July 10, 2023 4:07 PM 16.D.4.d Packet Pg. 581 Attachment: CR202307-06ShreveTrustDonationtoLib_1,003.37_20240126142039.432_X (27830 : Approve income distribution from Shreve To: Bernadette Tracy <bernadette.tracy@collierclerk.com> Subject: RE: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Hi Bernadette, we talked to Catherine and I will be submitting a new Project Form for approval and then send it on to you for your records. What she would like is two separate subprojects added to the main project 46047. 1. 46047.6: Professional development, conferences, training, tuition assistance 2. 46047.7: Library improvements (carpet, building fixtures, technology, A/V equipment) $60,000 will go into the first one, and the remainder would go to the library improvement. It will probably take a couple days to get the approved Project Form back and then I’ll send it on to you. Thanks Bernadette, Ian Ian Coleman Procurement Specialist 239-252-5544 ian.coleman@colliercountyfl.gov From: Bernadette Tracy <bernadette.tracy@collierclerk.com> Sent: Monday, July 10, 2023 11:19 AM To: ColemanIan <Ian.Coleman@colliercountyfl.gov> Subject: FW: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Hi Ian, Can you please confirm the account string for the two below wires? 1810000000-156112-366900-46047 – which WBS element would you like to use? 101 BOCC CONCENTRATION 6/27/2023 Domestic Wire in NORTHERN TRUST/TRUSTEE/02-52855 Wires 304,993.48 CR 101 BOCC CONCENTRATION 7/6/2023 Domestic Wire in SHREVE, HARVEY IRREV TRUST Wires 1,003.37 CR Thank you, Bernadette Tracy Accountant I – Grants Office: (239) 252-7913 bernadette.tracy@collierclerk.com Office of the Clerk of the Circuit Court & Comptroller of Collier County 3299 Tamiami Trail E, Suite #403 Naples, FL 34112-5749 www.CollierClerk.com From: Fabiola E. DeCristofaro <fabiola.decristofaro@collierclerk.com> Sent: Friday, July 7, 2023 10:43 AM To: Bernadette Tracy <bernadette.tracy@collierclerk.com>; Kyle E. Wagner <Kyle.Wagner@collierclerk.com> Subject: FW: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Good morning, 16.D.4.d Packet Pg. 582 Attachment: CR202307-06ShreveTrustDonationtoLib_1,003.37_20240126142039.432_X (27830 : Approve income distribution from Shreve Attached is the backup from the Library for the donation. Respectfully, Fabiola E. DeCristofaro Accounting Technician - Revenue Office: 239-252-7827 fabiola.decristofaro@collierclerk.com Office of the Clerk of the Circuit Court & Comptroller of Collier County 3299 Tamiami Trail E, Suite #700 Naples, FL 34112-5749 www.CollierClerk.com From: ColemanIan <Ian.Coleman@colliercountyfl.gov> Sent: Friday, July 7, 2023 9:59 AM To: TibbettsKaren <Karen.Tibbetts@colliercountyfl.gov>; MageeYahaira <Yahaira.Magee@colliercountyfl.gov>; CowserCatherine <Catherine.Cowser@colliercountyfl.gov>; EtzelMatthew <Matthew.Etzel@colliercountyfl.gov> Cc: Fabiola E. DeCristofaro <fabiola.decristofaro@collierclerk.com> Subject: RE: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Thank you Karen, this is extremely helpful information. Fabiola, additionally it appears Derek Johnson had correspondence with Ann Graham on June 6th 2023 concerning this and may have signed to LOD for distribution, (please see attached). I hope this additional information is helpful. Please let me know if you need anything additional. Thanks Fabiola, Ian Ian Coleman Procurement Specialist 239-252-5544 ian.coleman@colliercountyfl.gov From: TibbettsKaren <Karen.Tibbetts@colliercountyfl.gov> Sent: Friday, July 7, 2023 9:43 AM To: ColemanIan <Ian.Coleman@colliercountyfl.gov>; MageeYahaira <Yahaira.Magee@colliercountyfl.gov>; CowserCatherine <Catherine.Cowser@colliercountyfl.gov>; EtzelMatthew <Matthew.Etzel@colliercountyfl.gov> Cc: fabiola.decristofaro@collierclerk.com Subject: RE: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Hi Ian, Here is the information I found regarding the Shreve Irrevocable Trust distribution. Please let me know if you need any additional information. 16.D.4.d Packet Pg. 583 Attachment: CR202307-06ShreveTrustDonationtoLib_1,003.37_20240126142039.432_X (27830 : Approve income distribution from Shreve Respectfully, Karen Tibbetts Operations Support Specialist I Karen.Tibbetts@CollierCountyFL.gov Library Division Exceeding Expectations Everyday! 2385 Orange Blossom Drive, Naples, FL 34109 Phone: 239.252.7386 Fax: 239.254.8167 From: ColemanIan <Ian.Coleman@colliercountyfl.gov> Sent: Friday, July 7, 2023 9:01 AM To: MageeYahaira <Yahaira.Magee@colliercountyfl.gov>; CowserCatherine <Catherine.Cowser@colliercountyfl.gov>; EtzelMatthew <Matthew.Etzel@colliercountyfl.gov>; TibbettsKaren <Karen.Tibbetts@colliercountyfl.gov> Cc: fabiola.decristofaro@collierclerk.com Subject: FW: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Importance: High Good morning, please see the attached from the Clerks Office and First Foundation Bank. Has anyone received any correspondence or information concerning this gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 wire? At this point, I have received nothing from the normal channels that I would typically receive donations in. Any information that you may come across concerning this would be very much appreciated. Thank you for your help as always, Ian Ian Coleman Procurement Specialist 239-252-5544 ian.coleman@colliercountyfl.gov From: Fabiola E. DeCristofaro <fabiola.decristofaro@collierclerk.com> Sent: Friday, July 7, 2023 8:23 AM To: ColemanIan <Ian.Coleman@colliercountyfl.gov> Cc: Lib-Money <Lib-Money@colliercountyfl.gov>; Revenue <Revenue@collierclerk.com>; Bernadette.Tracy@collierclerk.com Subject: FW: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Importance: High EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Good morning, Do you have the agenda for the below donations? 16.D.4.d Packet Pg. 584 Attachment: CR202307-06ShreveTrustDonationtoLib_1,003.37_20240126142039.432_X (27830 : Approve income distribution from Shreve 101 BOCC CONCENTRATION 6/27/2023 Domestic Wire in NORTHERN TRUST/TRUSTEE/02-52855 Wires 304,993.48 CR 101 BOCC CONCENTRATION 7/6/2023 Domestic Wire in SHREVE, HARVEY IRREV TRUST Wires 1,003.37 CR Respectfully, Fabiola E. DeCristofaro Accounting Technician - Revenue Office: 239-252-7827 fabiola.decristofaro@collierclerk.com Office of the Clerk of the Circuit Court & Comptroller of Collier County 3299 Tamiami Trail E, Suite #700 Naples, FL 34112-5749 www.CollierClerk.com From: Maribel Martinez <RMT3@ntrs.com> Sent: Thursday, July 6, 2023 5:09 PM To: Fabiola E. DeCristofaro <fabiola.decristofaro@collierclerk.com> Cc: Ann C. Graham <aga1@ntrs.com> Subject: Gift from Harvey Shreve Jr. Irrevocable Trust Account 02-52855 Importance: High External Message: Please use caution when opening attachments, clicking links, or replying to this message. Good afternoon Fabiola, Following our conversation, we confirm that the wire transfer in the amount of $304,993.48 from Northern Trust is a gift from the Harvey Shreve Irrevocable Trust account 02-52855 to the Collier County Public Library. Please let us know if you need anything further. Thank you, R. Maribel Martinez Second Vice President/ Estate Administration 4001 Tamiami Trail N, Suite 100, Naples, Florida 34103 USA +1 239-213-6196 | F +1 239-213-6292 rmt3@ntrs.com Please read our Privacy Notice to learn how we use the personal information you provide and your related rights. If you would like our latest insights, including Cyber Security topics, add e.northerntrust.com to your contacts. Learn more about how to safelist messages from Northern Trust. CONFIDENTIALITY NOTICE: This communication is confidential, may be privileged and is meant only for the intended recipient. If you are not the intended recipient, please notify the sender ASAP and delete this message from your system. NTAC:3NS-20 This electronic communication contains information intended solely for the named addressee(s). If you have received this communication in error, please forward the email in its entirety to the Clerk's Office at collierclerk@collierclerk.com and delete the email. Under Florida Law, email addresses are public. Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not 16.D.4.d Packet Pg. 585 Attachment: CR202307-06ShreveTrustDonationtoLib_1,003.37_20240126142039.432_X (27830 : Approve income distribution from Shreve send electronic mail to this entity. Instead, contact this office by telephone or in writing. 16.D.4.d Packet Pg. 586 Attachment: CR202307-06ShreveTrustDonationtoLib_1,003.37_20240126142039.432_X (27830 : Approve income distribution from Shreve