GGCC Minutes 08/07/202320.A.3
GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD (GGCCAB) N
MEETING MINUTES L
08/07/2023
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ADVISORY BOARD MEMBERS PRESENT:
KAYDEE TUFF, CHAIRMAN
ERNIE BRETZMANN, ADVISORY BOARD MEMBER
WILLIE BRICE, ADVISORY BOARD MEMBER
LIZETTE HOMAR-RAMOS, ADVISORY BOARD MEMBER
ADVISORY BOARD MEMBERS NOT PRESENT:
CECILIA ZENTI, ADVISORY BOARD MEMBER
ALSO PRESENT:
RAY CORIANO, GGCC SUPERVISOR - PARKS & RECREATION
MARIAH BOSETTI, TRANSCRIPTIONIST - PARKS & RECREATION
JAMES HANRAHAN, ASSISTANT DIRECTOR - PARKS & RECREATION
OLEMA EDWARDS, DIRECTOR - PARKS & RECREATION
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I. CALL TO ORDER N
Ms. Tuff called the Meeting to order at 6:06 PM. `%
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11. ATTENDANCE/ESTABLISH A QUORUM
Roll Call was taken, Ms. Zenti was not present - with excused -absence. A quorum was O
established.
III. APPROVAL OF AGENDA
Ms. Tuff entered a motion to approve the Meeting Agenda, Ms. Homar-Ramos approved, and
the motion was seconded by Mr. Bretzmann. All members that were present were in favor.
The motion was carried.
IV. APPROVAL OF MINUTES _ JULY 5th, 2023
Ms. Tuff entered a motion to approve the Meeting Minutes from July 5th, 2023. Mr.
Bretzmann approved, and the motion was seconded by Ms. Homar-Ramos. The motion was
carried.
V. PUBLIC COMMENTS
No Public comments. There were no members of the public present.
Mr. Coriano had Ms. Olema Edwards reintroduced herself to the Advisory Board as the
official Director of Parks & Recreation, and James Hanrahan as her new Assistant Director.
Ms. Edwards stated that Mr. Hanrahan will attend the Advisory Board meetings in her place
when she isn't available.
VI. MONTHLY BUDGET REPORTGo
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Mr. Coriano stated that last month's total revenue was $41,18S.69. We are at 108%
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consumption rate on our revenues for the fiscal year. He wanted to point out that the Judo,
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Karate, and Zumba classes have been staying steady. Room rentals are going well and when
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it comes to the budget, we also surpassed the revenues for rentals. We have gone 180.6%
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consumption of our actual budget for athletic program revenue for the current fiscal year.
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There was an increase of $12,221.00 from last month in operating expenses. We have
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already begun making our final purchases before we get the call for the end of the fiscal
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year. All of our purchase orders are up to date, and we have started cleaning the facilities
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for the Fall. Staff members have done the cleaning of floors utilizing the scrubber and based
on his understanding the County still didn't have a contractor for waxing and polishing of
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the floors in the Parks & Recreation.
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Ms. Edwards stated that the cleaning contract is run through Facilities, and they divide it
out to the County agencies. Parks have 4 or 5 different zones and there is a different
cleaning staff for each location. That's the way the contract is set up. They give you two
cleanings per year if you have carpet and if you need floor waxing then you have to go out
and get a person specialized to do that. The cleaning contract has been a sore spot for a lot
of people. That is a contract that we inherit from Facilities; they have that entire contract
for the County. We can't deviate from that contract.
Ms. Tuff asked if that was the case, even if they don't do work - Are we paying them not to
work?
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Mr. Bretzmann stated that we must be, because it is a budgeted item that is paid for. It o
seems we're paying it out and the work is not getting done. Ms. Homar-Ramos asked how N
long the contract was for. Ms. Edwards stated that she wasn't sure, she would have to look
at it. Mr. Hanrahan stated that the contract was in Procurement; so there might be a change c
that happens and one of the things that Managers and Supervisors had been tasked with
recently (within the last 3 months) is recording the number of times that we have had
issues with the cleaners with Facilities.
Ms. Homar-Ramos asked, again, if they knew how long the contract was for. Mr. Hanrahan
stated that he would have to investigate that for the Board and get back to Mr. Coriano.
Ms. Edwards stated that this contract was just awarded within the last year, so she thinks
that it is a 5-year contract, but there is always a provision in it that the County can
terminate for convenience. Ms. Edwards also stated that this has been going on for the past
2 or 3 years, since she was a Regional Manager. We have been trying to document this, to
show that we're not just making stuff up, or being overzealous. Ms. Olema states she
informs the staff we are still responsible for our facilities; the public doesn't care that we
have a contract that doesn't work for us, we still must provide clean facilities.
s. Tuff asked if the County is doing this work and paying someone else, why doesn't the
County just take it back? Ms. Edwards stated that she had asked that same and she would
follow up with Facilities and let Mr. Coriano know. She also stated that this isn't a contract
`, that Parks manages, it's with Facilities Maintenance throughout the County.
Mr. Coriano proposed adding Facility Report as an agenda item to report any work orders &
facility issues during each meeting session. Ms. Tuff offered a motion to add FACILITY
REPORT as a recurring Agenda Item under OLD BUSINESS, Ms. Homar-Ramos approved. Mr.
Bretzmann seconded.
VIL OLD BUSINESS N
a.) COMMUNITY CENTER & WHEELS FACILITIES UPDATES N
Mr. Coriano had a quick update on Aaron Lutz Park. There's still a contractor coming
out to fix the lights/lighting issue. They are supposed to start this week. The tennis
courts are fixed. There is one net up, and one that is still coming. 3
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Community Center:
1. Facilities passed the final inspection in order to receive our Fire Compliance
Certificate from DCF.
2. All air conditioning units are operational, except for one in the gym. Mr. German and
Mr. Hamantha (HVAC Staff) said that the new unit should be installed this week.
3. Everything is up to date with the gazebo. They laid out new sod, the only thing
remaining from that job is finding out who is going to stain/paint the gazebo (As far
as he knows, it will likely end up being our maintenance guys.)
4. All the tree trimming has been completed. The money that we had allocated gave us
the opportunity to get all the palm trees and oak trees that were close to any of the
light posts in the parking lot completed.
S. Restroom floors are still listed for renovations. As far as we know once we get our
new budget approved, we will know how much funds we have for a contractor.
6. The commercial refrigerator in the kitchen will need to be replaced. The system is
too old to find a vendor with the right parts to fix it. Facilities Maintenance are
suggesting purchasing a new commercial fridge. Ms. Tuff stated that she didn't
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think that we needed to replace it with a new one, since we no longer need a fridge N
that large, so maybe we could get two regular -sized fridges. N
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Wheels Skate & BMX Park: .0
1. The LED lights conversion has been completed for the entire park; except for the
light post that had the broken fixture. Currently waiting for the arrival of a new O
fixture.
2. The skate park is about 50% completed. Mr. Johnson is waiting for his last payment,
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so he can purchase the remaining supplies. He had a completion date of, hopefully, o
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no later than the end of August.
b.) SUMMER CAMP UPDATE
Mr. Coriano stated we finished last Friday, and we had a nice social for the parents
where we did a recap/presentation for them on the nine weeks of Summer Camp. There
was a good turnout, and the parents really enjoyed it. We got some good feedback from
the parents; both at the social and from the surveys we got from Summer Camp. Ms.
Tuff asked if the Board could see the video presentation too. Mr. Coriano said that he
would ask Ms. Del Pozo if she could send it or at the very least, show it to the Board at
the next meeting.
c.) PREPARATION FOR END FY 2023
Mr. Coriano stated that preparations are basically done. All our purchase orders are in
order now, and just need to make our final purchases.
VIII. NEW BUSINESS
a.) REGION #2 MANAGER POSITION UPDATE %=
Ms. Edwards stated that Mr. Hopkins had received a job offer from the City of Naples to N
be their Assistant Director of Parks and Mr. Hopkins last day is going to be Friday, N
August 11th. Parks & Recreation is having a'Going Away Celebration' at North Collier ti
Regional Park and the board members are invited to come. She will forward the flyer to
Mr. Coriano to forward to the Board. Ms. Olema stated we are going to bring in another I
staff member, on an interim basis, from Immokalee Sports Complex to take Mr. Hopkin's Q
spot and his name is Said Gomez. _
Mr. Hanrahan introduced himself and stated that his own time started with Parks &
Recreation back in 2016 and he had worked doing special events such as Snow Fest, as
well as a Regional Manager for Region S. Ms. Tuff asked if Snow Fest will be corning
back to GGCC this year. Mr. Hanrahan stated that as of right now the plan is to keep it at
Paradise Coast Sports Complex. He also states it is not something that has been
completely given away by Parks & Recreation, but we still own it. He also added it will
be a year-to-year evaluation which we immediately will do a follow-up meeting, after
the event, to see what worked and what didn't work.
Mr. Tuff asked if we still were having a carnival here at the Community Center. Mr.
Coriano stated that the latest information that he had on the carnival was that as of last
week, Mr. Carr has not renewed his contract, nor his insurance. He added there have
been issues in contacting him and ss far as he knows, there isn't another carnival
contractor.
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Ms. Edwards stated that we don't have another carnival contractor and that Mr. Carr o
was awarded the contract as the lowest bidder. She added, another issue is that all the N
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people that work at the carnival have to be background checked. So, we know it's hard
when you have people working the carnival out right off the street.
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Ms. Tuff asked if that process had changed from before. Mr. Edwards stated that O
previously, only Mr. Carr had to be background checked, and now all the people that
work under him have to be background checked as well. Mr. Hanrahan added it's o
because you are working with minors and DCF requires background checks. m
Mr. Hanrahan asked how interested, as Board Members, they are in having the carnival.
Ms. Tuff stated that we used to have Frontier Days, which was very popular event for
the Hispanic community, and now much of the Hispanic community likes attending the
carnival. Ms. Tuff also stated since the community likes the carnival, and it helps in
bringing revenues, the only issue with it is when the carnival damages our property and
don't take care of it. Ms. Homar-Ramos stated that the carnival is part of the community
and the Spanish community really look forward to it.
b.) FALL PROGRAMING
Mr. Coriano stated that the Fall programs are pretty much all set and ready to go. The
biggest change this Fall is, we're going to try a middle school basketball program.
Mr. Hanrahan stated that he had a robust basketball program at North Collier, but it was
just North Collier. With this league we could have North Collier, Immokalee, and Golden
Gate participants all in one league. Mr. Coriano stated we're hoping for good Cross -
County collaboration and will have more information at our next meeting.
Mr. Coriano also stated that Halloween is our next event, which is scheduled for Friday,
October 20th. He added the event is always scheduled a week prior to Halloween day c
due to any possibilities of competing with other parks events. N
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IX. MEMBER COMMENTS
Ms. Homar-Ramos stated she had an idea for Halloween. Have we ever thought about
converting the center into a haunted house? Mr. Coriano stated that we have done that
before, but we spend a Iot more time & money making the preparations for it. He added the
last time we did that type of event the attending people got a little too physical with the
staff/volunteers. Mr. Coriano stated we have the idea of creating an escape room added to
our event but haven't made the right contact with a coordinator for this type of event.
Ms. Tuff stated that after the last meeting, after having talked about the door to the Judo
room being open to the outside. She went to examine the gazebo and noticed they had the
back door wide open with people sitting in chairs looking in. Mr. Coriano stated that he
went up the next day to talk to the instructor and made him aware of the issue of needing to
keep the door closed because of the air conditioning. Mr. Coriano stated that directed the
instructor to keep the door closed and all participants and parents will use the facility
hallways to enter & exit the classroom. Ms. Tuff stated that the instructor needs to
understand that having the door open is not an option. Mr. Coriano stated that if Ms. Tuff
sees that door open to give him a call so he can address the issue with the instructor.
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Mr. Bretzmann had no comments.
Mr. Brice asked if the next meeting is scheduled for Monday, September 41h, since Labor Day
falls on that day, and he also asked if someone wanted to come in and play basketball and
there wasn't anything going on, could they go in and play? Mr. Coriano requested a motion
from the Board to reschedule the meeting in September, and the Board members agree to
cancel the meeting and reconvene in October. Mr. Coriano also stated that, yes, if we don't
have a program or rental in the gym, patrons will be allowed to use the gym.
X. ADJOURNMENT
With no further topics for discussion, Ms. Tuff entered a motion to adjourn the Meeting. Mr
Bretzmann approved, Mr. Brice seconded the motion, and all agreed. The Meeting was
adjourned at 7:07PM.
Golden Gate Community Center Advisory Board
✓ Kaydee Tuft', Chaifmd'n
These minutes approved by the Board on /0 � �� as presented,
or as amended
Next Meeting, October 2ud, 2023, at 6YOOPM
Golden Gate Community Center 4701 Golden Gate Parkway, Rm. C, Naples, FL 34116
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