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VB MSTU Minutes 05/04/202340.A.4 Advisory coiwiwitf" 8300 Radio Road Naples, FL 34104 MAY 4, 2023 I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Ms. Miyamoto called the meeting to order at 2:02 P.M. Roll call was taken, and a quorum was not established. The Pledge of Allegiance was not recited. II. ATTENDANCE Advisory Committee: Staff: Others: 111. APPROVAL OF AGENDA Bruce Forman — Chairman (Excused) William Sjostrom Vice Chair (Excused) Mark Weber (ZOOM) Gabriella R. Miyamoto William Arell Harris (Excused) Judy Sizensky - Project Manager Rosio Garcia — Operations Coordinator Aaron Gross — Ground Zero Landscaping Wendy Warren - Transcriptionist The Committee agreed to bold an informational meeting in accordance with the Agenda. IV. APPROVAL OF MINUTES The minutes of the April 6, 2023, Vanderbilt Beach M.S.T. U. meeting will be considered at the June I, 2023, meeting. V. LANDSCAPE MAINTENANCE REPORT —Aaron Gross, Ground Zero Landscaping Mr. Gross reported: • Landscaping is in good condition. • The irrigation system was inspected and functioning as intended. • The Cocoplum hedge on the north side of Bluebill Avenue by the parking lot, damaged by Hurricane Ian, was removed. • Damage to the irrigation system from the removal of Cocoplum will be repaired as necessary. • A Cocoplum hedge and mulch will be installed between the county parking area and the north side of Bluebill Avenue by the parking lot on Bluebill Avenue. • Ms. Sizensky will determine the reason for the County construction project on the northwest corner of the Vanderbilt Drive/Bluebill Avenue intersection and report her findings to the Committee. Packet Pg. 836 40.A.4 VI. VANDERBILT DRIVE REFURBISHMENT — Mike McGee, McGee & Associates A. Vanderbilt Dr Landscape — Vanderbilt Beach Road to Bluebill Avenue Landscape West Side Vanderbilt Drive • The environmentally conscious design, from Palm Court to Bluebill Avenue, includes Christmas Palm trees at the intersections, ground covers and a storm water Rain Garden in the west Right of Way (ROW). Drawings include a Landscape Planting Plan, an Irrigation Plan, and a Plant Schedule for reference. Conformance to the twenty-four (24) inch high sightline standard at intersections will be ensured. • A drip line irrigation system will be designed and installed to ensure adequate water flow to the landscaping. • Final construction drawings for the project are pending. • The Collier County General Contractors Contract #19-7525 will be utilized. • Once the Scope of Work and McGee & Associates plans are completed, the bid will be sent to all contractors on the Contract. • The lowest qualified bidder will be awarded the contract. • The Road Maintenance Division will review and endorse the plans with consideration for impact on utilities on the roadway. B. Regatta Corner of Vanderbilt Beach Drive and Vanderbilt Beach Road • McGee & Associates has submitted the final subcontractor drawings for the renovation project at the NW corner of Vanderbilt Beach Road and Vanderbilt Drive at The Regatta Vanderbilt Beach. • The Collier County General Contractors Contract # 19-7525 will be utilized. • Once the Scope of Work and plans are completed, the bid will be sent to all contractors on the Contract. • The lowest qualified bidder will be awarded the contract. C. Crosswalks (6) Along Vanderbilt Beach Drive • Trebilcock Consulting Solutions and McGee & Associates prepared engineering/construction drawings for six (6) ADA compliant paver crosswalks on Vanderbilt Drive. • Three (3) of the crosswalks will be installed at The Anchorage, The Dunes of Naples, and Marina Bay on completion of Phase IV construction. • The Collier County General Contractors Contract 419-7525 will be utilized. • Once the Scope of Work and plans are completed, the bid will be sent to all contractors on the Contract. • The lowest qualified bidder will be awarded the contract. • On receipt of easements, the work will be scheduled. • Consideration will be given to coordinating the work required for the landscape projects at Vanderbilt Drive and The Regatta Vanderbilt Beach with the crosswalk project. VIL PROJECT MANAGER REPORT —Judy Si zensky A. FY-23 Budget for May Vanderbilt Beach M.S.T. U. Fund Budget 143 dated May 4, 2023 • Current Ad Valorem tax, Line I, is $1,702,200.00, an increase of 14.3% over FY-22. 2 Packet Pg. 837 40.A.4 Transfers and Contributions, Line 13, in the amount of $4,439,041,27, is a carry-over of unexpended FY-22 funds (minus a 5% reserve of $86,700). Total Revenue, Line 14, is $6,169,241.27, including investment interest, transfers, and contributions. • Purchase Orders Active: (Contractors) ➢ Century Link— Engineering Design & Supervision, Phase IV Utility Project. ➢ Ground Zero Landscaping — o Incidentals are for landscape refurbishment and miscellaneous. o Ground Maintenance includes Conner Park and irrigation repairs. i MasTec North America -- Contract for burial of conduit and placing of equipment for Florida Power & Light, Corneast cable and Century Link for Phase IV. ➢ McGee & Associates Landscape Architecture — Refurbishment of Vanderbilt Drive and Regatta Landscaping and miscellaneous projects. ➢ Premier Staffing -- Transcription Services. ➢ Stantec Consulting — CEI Professional Services, Phase IV Utility Project. ➢ Site One Landscape Supply -- Irrigation Parts & Pumps. • Operating Expense, Line 36, is budgeted at $5,305,541.27 with current Commitments of $1,310,709.02, Expenditures of$163,508.62, and a Budget Remainder (unspent operating funds) of $3,831,324.63. • Capital Outlay, Line 38, budgeted at $650,000.00, is for the current fiscal year long term projects, consistent with the M.S.T.U. ordinance and upon a motion from the Advisory Committee, • Transfer to Fund 111, Line 39, in the amount of $91,000.00, is for M.S.T.U. Staff salaries and accrued County overhead related to M.S.T.U. operations. • Transfer to the Property Appraiser, fine 41, in the amount of $13,500.00 is for computation of M.S.T.U. Ad Valorem data for the tax rolls. • Transfer to the Tax Collector, Line 42, in the amount of $34,200.00 is for collection of M.S.T.U. millage as part of the annual County tax bill, currently 0.5000 mills. • Reserves for Capital, Line 44, in the amount of $75,000.00, is for anticipated Maintenance and Capital projects in future fiscal years as identified in the Asset Management Plan. • Total Budget, Line 46, lists FY-23 M.S.T.U. budgeted funds at $6,169,241.27; with tabulated Commitments of $1,310,708.02, Expenditures of $295,912.94, and a Budget Remainder (total unspent funds) of $4,562,620.31. The budget amount of $6,169,241.27 does not change during the fiscal year. Notes: • FY-23 millage rate of 0.5000 will fund future projects, as well as the existing M.S.T.U. assets identified in the Capital Asset Management Plan, updated annually. • MasTec has an outstanding financial commitment of $1,038,882.77 for Phase IV construction. • Available funds are sufficient to complete Phase IV construction, landscaping at the Regatta of Naples at Vanderbilt Beach Road and Vanderbilt Drive and the Vanderbilt Drive landscape renovation project and the crosswalks. • Hurricane Ian Recovery: Separate Purchase Orders were issued for hurricane damage repairs; this to enable Collier County to apply for reimbursement from FEMA. Packet Pg. 838 40.A.4 • The County distributes funds received from FEMA to the M.S.T.U. B. Phase IV Utility Burial Status • MasTec North America, Inc. is the contractor for burial of conduit and installing equipment for Florida Power & Light, Comcast cable and Century Link for the Phase IV Utility Project. • All Florida Power & Light (FPL) underground power lines are activated; overhead wires are deactivated. • FPL is responsible for maintaining the power grid. • Installation of Comcast COAX cable from the northern area of The Dunes to Bluebill Avenue is complete, commercial power deactivated at the poles and connected to The Dunes and across the street. • Utility boxes were installed, and the water line connected. • MasTec installed the conduit and cable on the Cocohatchee River bridge and deactivated the power service. + MasTec has the contract to remove the overhead cable and the two (2) utility poles on either side of the bridge. • Florida Power & Light (FPL) is responsible for removal of the utility poles on the north section of Vanderbilt Drive. C. VBR and VBD (Regatta Corner) Update This topic was discussed under Item VI. B. D. Vanderbilt Drive Landscape — Vanderbilt Drive to Bluebill update This topic was discussed under Item VI. A. E. Greenway Multi -Use Path North of Bluebill on Vanderbilt Drive • A ten (10) foot bike and pedestrian north of the Dunes of Naples entrance cannot be navigated at high tide or during extreme rain events. • McGee & Associates will obtain a survey of the area to determine the feasibility of installing an asphalt surface and curb. VIII. OLD BUSINESS A. Potential Future Projects 1. Refurbish Bridge of Channel on Bluebill The Committee suggested cleaning the waterway bridge and researching the feasibility of installing stone veneer on the structure and the Project Manager will meet with the Road Maintenance Division to discuss the project. 2. Sidewalks East and West Side of Gulf Shore Drive The Road Maintenance Division is considering sidewalk installation on the east side of Gulf Shore Drive for 2025. Design and fund allocation are required; sidewalks must conform to the County code and be ADA compliant. A bike path should be incorporated into the project design. Drainage would have to be redesigned to accommodate the installation. Project timeline depends on coordination with Road Maintenance and Capital Planning, The Project Manager will meet ivith the Road Maintenance Division to discuss the project H Packet Pg. 839 40.A.4 Install 8" reuse water line from US41 to Conner Park. Vanderbilt Drive's current annual water bill is approximately $35,000 and Conner Park's approximately $30,000 per year. Investigation should occur to determine if underwriting the cost of a reuse water line installation from US 41 to Conner Park is financially beneficial. One potential quote placed the cost at $550,000 for the conversion which would supply water to Conner Park and Vanderbilt Drive. Reuse Water management has not approved the project at this point. Agreement to undertake the project will be sought from the Director of Parks and Recreation and subsequently pursued with Reuse Water management. 4. Pedestrian Lighting Varying Places Lighting options for pedestrian safety and visual enhancement in areas as necessary will be researched. IX. NEW BUSINESS None X. PUBLIC AND COMMITTEE COMMENTS None XI. ADJOURN There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 2:48 P.M. VANDERBILT BEACH M.S.T.U. ADVISORY COMMITTEE Bruce Forman, Chair The minutes approved by the Board/Committee on 7 '� 2023 "as subin tted" [_n or "as amended" L—]. NEXT MEETING DATE: JUNE 1, 2023 Claussen Family Center at St. John's Church 625 11O' Avenue Naples, FL 34108 5 Packet Pg. 840