VB MSTU Minutes 04/06/202340.A.3
Advisa►y eawoo"N("
8300 Radio Road
Naples, FL 34104
APRIL b, 2023
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Vice Chair Sjostrom called the meeting to order at 2:14 P.M. A quorum of three was present.
The Pledge of Allegiance was recited.
II. ATTENDANCE
Advisory Committee:
Staff -
Others:
III. APPROVAL OF AGENDA
Bruce Forman — Chairman (Excused)
William Sjostrom — Vice Chair
Mark Weber (Excused)
Gabriella R. Miyamoto
William Arell Harris
Judy Sizensky - Project Manager
Rosio GarciaOperations Coordinator
Aaron Gross — Ground Zero Landscaping
Mike McGee — McGee & Associates
Wendy Warren - Transcriptionist
Vice Chair Sjostrom moved to approve theAgenda of the Vanderbilt Beach M.S. T. U. Advisory
Committee as presented Second by Ms. Miyamoto. Carried unanimously 3 - 0.
IV. APPROVAL OF MINUTES
Vice Chair Sjostrom moved to approve the minutes of the March 2, 2023, Vanderbilt Beach
M.S. T. U. meeting as presented Second by Ms. Miyamoto. Carried unanimously 3 - 0.
V. LANDSCAPE MAINTENANCE REPORT --Aaron Gross, Ground Zero Landscaping
Mr. Gross reported:
• Routine maintenance was performed.
Sabal Palms were pruned.
One (1) damaged Paurotis Palm tree, north of Wiilet Avenue, was cut flush to the ground.
Two (2) lateral breaks at the irrigation Tee in Connor Park were repaired.
Cocoplum Hedge on Bluebill Avenue
The Cocoplum hedge on the north side of Bluebill Avenue by the parking lot, damaged by
Hurricane Ian, requires removal and replacement,
Agreement was granted from the Parks and Recreation Department for removal, repair of
the impacted irrigation system if necessary, and installation of a new hedge.
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Mr. Harris motioned to approve the installation of a Cocoplunt hedge and mulch between
the county parking area and the north side of Bluebill Avenue for an anio tint not to exceed
$I5,000.00. Second by Ms. Miyamoto. Carried unanimously 3 — 0.
VI. VANDERBILT DRIVE REFURBISHMENT — Mike McGee, McGee & Associates
A. Vanderbilt Dr Landscape — Vanderbilt Beach Road to Bluebill Avenue
Landscape West Side Vanderbilt Drive
The environmentally conscious design, from Palm Court to Bluebill Avenue, includes
Christmas Palm trees at the intersections, ground covers and a storm water Rain Garden in the
west Right of Way (ROW). Drawings include a Landscape Planting Plan, an Irrigation Plan,
and a Plant Schedule for reference. Conformance to the twenty-four (24) inch sightline standard
at intersections is ensured.
A drip line irrigation system will be designed and installed to ensure adequate water flow to the
landscaping.
The Committee approved the landscape design at the February 2023 meeting.
Next Steps
• McGee & Associates construction drawings are fifty (50) percent complete.
• Trebilcock Consulting Solutions has provided engineering drawings for a storm water
catch basin and curbing.
• The completed package proposal will be submitted to Ms. Sizenslcy for preparation of a
Scope of Work (SOW).
• The Collier County General Contractors Contract #19-7525 will be utilized. Once the
SOW and plans are completed, the bid will be sent to all Contractor's on the Contract.
The lowest bid will be awarded the project.
• The bid process requires forty-five (45) days. Summer 2023 is the target date for
installation.
B. Regatta Corner of Vanderbilt Beach Drive and Vanderbilt Beach Road
McGee & Associates has submitted the final subcontractor drawings for the renovation project
at the NW corner of Vanderbilt Beach Road and Vanderbilt Drive at The Regatta Vanderbilt
Beach. The design was approved by the Committee at the February 2023 meeting.
Ms. Sizenslcy will:
• Secure final Regatta Vanderbilt Beach Board Association approval of the design.
• Obtain engineering documents and file for Right of Way (ROW) permits with the
County.
• The Collier County General Contractors Contract #19-7525 will be utilized. Once the
SOW and plans are completed, the bid will be sent to all Contractor's on the Contract.
The lowest bid will be awarded the project.
• Replacement of irrigation laterals must be done prior to installation of plant material.
The Anchorage
Landscape refurbishment proposed by McGee & Associates and for property damaged by
Phase IV construction is "on hold" pending restoration of property damaged by Hurricane Ian.
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The Dunes of Naples and Marina Bay Landsca to
Landscape planting to replace material damaged during Phase IV construction will be undertaken
upon completion of light pole removal by Florida Power & Light (FPL). A paver crosswalk will
be ADA compliant abutting curbs, installed to eliminate water puddling.
Enhancement of landscaping along the narrow strip of roadway will be scheduled for Fall 2023
Swales and gutters may be conducive to a simulated Japanese waterway.
Design Mans will be prepared! and Homeowner Association approval secured, for The
Anchorage, Marina Bay and The Dunes of Naples on completion of Phase IV conslritction.
Bench Installation
The Dztnes of Naples
The Charlie Arthur bench, plaque and paver pad will be installed when the sidewalk construction
is complete.
Moraya Bay
The commemorative bench with new paver pad will be installed, sod replaced, and irrigation
modifications implemented in coordination with similar projects in 2023.
C. Crosswalks (6) Along Vanderbilt Beach Drive
Trebilcock Consulting Solutions and McGee & Associates prepared engineering/construction
drawings for six (6) ADA compliant paver crosswalks on Vanderbilt Drive, three (3) of which
will be installed at The Anchorage, The Dunes of Naples, and Marina Bay on completion of
Phase IV construction.
Detailed drawings are required to file for a Right of Way (ROW) permit. Once received,
Ms. Sizensky will:
• The Collier County General Contractors Contract #19-7525 will be utilized. Once the
SOW and plans are completed, the bid will be sent to all Contractor's on the Contract.
The lowest bid will be awarded the project.
• Meet with the various condominium association representatives to secure approval for the
installation.
• On official receipt of easements, schedule crosswalk installation.
VII. PROJECT MANAGER REPORT —Judy Sizensky
A. FY-23 Budget for April
Vanderbilt Beach M.S. T. U. Fund Budgel 143 dated April 6, 2023
• Current Ad Valorem tax, Line 1, is $1,702,200.00, an increase of 14.3% over FY-22.
• Transfers and Contributions, Line 13, in the amount of $4,439,041.27, is a carry-over of
unexpended FY-22 funds (minus a 5% reserve of $86,700).
Total Revenue, Line 14, is $6,169,241.27, including investment interest, transfers, and
contributions.
• Purchase Orders Active: (Contractors)
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➢ Century Link— Engineering Design & Supervision, Phase IV Utility Project.
➢ Ground Zero Landscaping —
o Incidentals are for landscape refurbishment and miscellaneous.
o Ground Maintenance includes Conner Park and irrigation repairs.
i MasTec North America — Contract for burial of conduit and placing of equipment for
Florida Power & Light, Comcast cable and Century Link for Phase IV.
➢ McGee & Associates — Landscape Architecture — Refurbishment of Vanderbilt Drive
and Regatta Landscaping and miscellaneous projects.
➢ Premier Staffing — Transcription Services.
➢ Stantee Cotisultiiig -- CE1 Professional Services, Phase IV Utility Project.
➢ Site One Landscape Supply Irrigation Parts & Pumps.
• Operating Expense, Line 36, is budgeted at $5,305,541.27 with current Commitments of
$1,322,481.06, Expenditures of $149,945.76, and a Budget Remainder (unspent operating
funds) of $3,833,114.45.
• Capital Outlay, Line 38, budgeted at $650,000.00, is for the current fiscal year long term
projects, consistent with the M.S.T.U. ordinance and upon a motion froth the Advisory
Committee.
• Transfer to Fund 11 1, Line 39, in the amount of $91,000.00, is for M.S.T.U. Staff salaries
and accrued County overhead related to M.S.T.U. operations,
• Transfer to the Property Appraiser, Line 41, in the amount of $13,500.00 is for
computation of M.S.T.U. Ad Valorem data for the tax rolls.
• Transfer to the Tax Collector, Line 42, in the amount of $34,200.00 is for collection of
M.S.T.U. millage as part of the annual County tax bill, currently 0.5000 mills.
• Reserves for Capital, Line 44, in the amount of $75,000,00, is for anticipated
Maintenance and Capital projects in future fiscal years as identified in the Asset
Management Plan.
• Total Budget, Line 46, lists FY-23 M.S.T.U. budgeted funds at $6,169,241.27; with
tabulated Commitments of $1,322,481.06, Expenditures of $278,206.50, and a Budget
Remainder (total unspent funds) of $4,568,553.71. The budget amount of $6,169,241.27
does not change during the fiscal year.
Notes:
• FY-23 millage rate of 0.5000 will fund future projects, as well as the existing M.S.T.U.
assets identified in the Capital Asset Management Plan, updated annually.
• MasTec has an outstanding financial commitment of $1,038,882.77 for Phase IV
construction.
+ Available funds are sufficient to complete Phase IV construction, landscaping at the
Regatta of Naples at Vanderbilt Beach Road and Vanderbilt Drive and the Vanderbilt
Drive landscape renovation project.
• November 2022 expenditures funded restoration projects necessitated by Hurricane Ian.
+ McGee & Associates FY-23 Purchase Order will increase to fund design and engineering
drawings for M.S.T.U. landscape projects. The FY-22 Purchase Order balance rolled
over to FY-23.
+ The M.S.T.U. paid Ground Zero Landscaping for invoices related to hurricane cleanup.
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• Hurricane Ian Recovery: Separate Purchase Orders were issued for hurricane damage
repairs; this to enable Collier County to apply for reimbursement from FBMA.
• The County distributes funds received from FEMA to the M.S.T.U.
B. Budget FY-24 Discussion
• The FY-24 Budget planning process has commenced.
• During a meeting held on April 5"' with the Office of Management & Budget (OMB),
Ms. Sizensky requested one million five hundred thousand ($1,500,000.00) be allocated
to Reserves to fund future projects.
• The proposed budget will be presented to the Committee for review and approval.
C. Phase IV Utility Burial Status
• MasTec North America, Inc. is the contractor for burial of conduit and placing of
equipment for Florida Power & Light, Comcast cable and Century Link for the Phase IV
Utility Project.
• All Florida Power & Light (FPL) power lines are underground and activated; overhead
wires are deactivated.
• FPL is responsible for maintaining the power grid.
• Installation of Comcast COAX cable from the northern area of The Dunes to Bluebill
Avenue is complete, commercial power is turned off at the poles and connected to The
Dunes and across the street.
• Utility boxes will be installed April 10, 2023, and the water line connected.
• MasTec has the contract to remove the overhead cable and the poles.
Cocohatchee Bridge Conduit Installation
• The design for installation of stainless -steel conduit for Century Link and Comcast on the
bridge was modified to one (1) row of four (4) conduits.
• A modified Right of Way (ROW) permit to reflect the approved design alteration for the
cable installation was obtained.
• MasTec installed the conduit on the bridge, pulled the fiber cable in the coaxial, spliced it
and deactivated power.
• MasTec will flush cut and bury one (1) pole which could not be removed in its entirety.
• Project completion date is scheduled by June 21, 2023.
D. Greenway Multi -Use Path North of Bluebill on Vanderbilt Drive
A ten (10) foot bike and pedestrian path north of the Dunes of Naples entrance cannot be
navigated at high tide or during extreme rain events. The Committee directed Staff to
investigate elevating the grade of the pathway one (1) foot and installing an asphalt surface and
curb. A survey and elevation engineering drawings are required.
E. Verizon Pole Installation Request
Verizon's application for a Right of Way (ROW) permit to erect a cell phone utility pole on
Vanderbilt Beach Road south of LaPlaya Beach & Golf Resort was denied by the County.
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VIII. OLD BUSINESS
A. Potential Future Projects
1. Refurbish Bridge of Channel on Bluebill
The Committee suggested cleaning the waterway bridge and researching the feasibility of
installing stone veneer on the structure and the Project Manager will meet with the Road
Maintenance Division to discuss the project.
2. Sidewalks East and West Side of Gulf Shore Drive
The Road Maintenance Division is considering sidewalk installation on the east side of Gulf
Shore Drive for 2025. Design and fund allocation are required; sidewalks must conform to the
County code and be ADA compliant. A bike path should be incorporated into the project
design. Drainage would have to be redesigned to accommodate the installation. Project
timeline depends on coordination with Road Maintenance and Capital Planning.
The Project Manger a=ill discuss the project tit,ith the Road Maintenance Division at a planned
meeting.
3. Install S" reuse water line from US41 to Conner Parr,
Vanderbilt Drive's current annual water bill is approximately $35,000 and Conner Park's
approximately $30,000 per year. Investigation should occur to determine if underwriting the
cost of a reuse water line installation from US 41 to Conner Park is financially beneficial.
One potential quote placed the cost at $550,000 for the conversion which would supply water
to Conner Park and Vanderbilt Drive, Reuse Water management has not agreed to allow the
project at this point.
An agreement to undertake the project tit,ill be solicited from the Director of Parks and
Recreation and subsequently pursued with Reuse Water management.
4. Pedestrian Lighting Varying Places
Lighting options for pedestrian safety and visual enhancement will be researched.
IX. NEW BUSINESS
A. Next Meeting
Staff will poll members to determine a meeting date at which a quorum can be established.
X. PUBLIC AND COMMITTEE COMMENTS
None
XI. ADJOURN
There being no further business for the good of the County, the meeting was adjourned by order
of the Chair at 3:12 P.M.
VANDERBILT BEACH M.S.T.U. ADVISORY COMMITTEE
Bruce Forman, Chair
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The minutes approved by the Board/Committee on `T/13 2023 "cis submitted" A or "as
amended" L__I.
NEXT MEETING DATE:
MAY 4, 2023
Claussen Family Center at St. John's Church
625 111 "'Avenue
Naples, FL 34108
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