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GGCC Minutes 07/05/202320.A.3 GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD (GGCCAB) MEETING MINUTES 06/07/2023 ADVISORY BOARD MEMBERS PRESENT: KAYDEE TUFF, CHAIRMAN WILLIE BRICE HI, ADVISORY BOARD MEMBER CECILIA ZENTI, ADVISORY BOARD MEMBER ERNIE BRETZMANN, ADVISORY BOARD MEMBER ADVISORY BOARD MEMBERS NOT PRESENT: LIZZETTE HOMAR-RAMOS, ADVISORY BOARD MEMBER ALSO PRESENT: AARON HOPKINS, REGIONAL MANAGER -- PARKS & RECREATION RAY CORIANO, GGCC SUPERVISOR - PARKS & RECREATION MARIAH BOSETTI, TRANSCRIPTIONIST - PARKS & RECREATION M N O N C 3 7 Packet Pg. 173 20.A.3 I. CALL TO ORDER Ms. Tuff called the Meeting to order at 6:09 PM. II. ATTENDANCE/ESTABLISH A QUORUM Roll Call was taken, Ms. Homar-Ramos was excused from meeting, a quorum was established. (*Mr. Brice was not present at roll call but joined the meeting at 6:12pm.) III. APPROVAL OF AGENDA Ms. Tuff entered a motion to approve the Meeting Agenda, Ms. Zenti approved, and the motion was seconded by Mr. Bretzmann. All members that were present were in favor. The motion was carried. IV. APPROVAL OF MINUTES - MAY 15t, 2023 Ms. Tuff entered a motion to approve the Meeting Minutes from May 1st, 2023. Mr. Bretzmann abstained from voting for approval because he wasn't present at that meeting Ms. Zenti approved, and the motion was seconded by Ms. Tuff. The motion was carried. V. PUBLIC COMMENTS No Public comments. There were no members of the Public present. VI. MONTHLY BUDGET REPORT = 0 Mr. Coriano stated that the total revenue for May so far was $15,548.32. He had pointed out (9 before that the athletic programs are already over 100% on revenue. We are going to finish ,n up our Winter/Springs programs in May at 166% on our revenue for the fiscal year. Under expenses, we had a chance to purchase everything that we needed for Summer Camp. N Now that camp has started the next thing, he has on the agenda for purchasing is building. He is doing his research on tables and chairs, etc. so that we can use what has been allocated N 0 for our Budget for this year because at the end of this month we're going to get notice to: N "rz use it or lose it."July/August is Bud et cut off time, so we're going to et started purchasing g g g g P g 4) what we need, so that we can get those things in on the Budget for this fiscal year. 0 Mr. Coriano and Mr. Hopkins wanted to point out that the budgeting system went through a whole new upgrade. The supervisors/managers got some training on it, but there are some significant changes to the program. It's cleaner, but it's a bit more work. a� .N VII. OLD BUSINESS r a.) SUMMER CAMP PREPARATIONS & TRAINING Mr. Coriano stated that we can close out this item. We are no longer in preparations and 2 training stage; we are in full Summer Camp mode. It's going well. Right now, we have 126 campers registered. That includes five elementary and one middle school group. What we were really trying to do this year was prepping up the counselors more. We d take the first week to have the counselors get familiar with the campers, and our m expectations of them. All but 1 counselor is new (Gabi, is returning). Q U A counselor that went through the full hiring process, the training process, and then U backed out. Luckily, this year we had a back-up system where we could use the Key Staff positions to spread out with the groups and they're all doing a good job. Packet Pg. 174 20.A.3 Ms. Tuff asked if CCPS was bringing lunches for the kids or if they had to bring their lunches. Mr. Coriano explained that there is a FREE lunch program brought in by the school board from the GGHS cafeteria for the campers and the community. We have been having some people from the community come in. It is the campers' choice whether they eat the school lunch or what they brought from home. Parts of the extra lunches are used for snacks, for those campers that may not have brought enough snacks for the day. Mr. Coriano presented the new counselor STAFF, JR LEADER, & COUNSELOR T-shirts. He said this year we have 14 Jr Leaders assigned to us, so that will give us 2 Jr. Leaders per group. Mr. Coriano stated that there would be no field trips on the first and last weeks of camp. For the weeks that there are field trips, they will go to: the zoo, bowling twice, the movies, and Sun'N'Fun twice. Mr. Coriano stated that this year we were also doing 3 weeks of BMX camp and 2 weeks of Skate camp. The Skate camp is being run by Trevor, and our BMX camp is being run by Mario. All the BMX camps are full, we have waiting lists on all those. The Skate camp is not full but is almost there. b.) SPRING BASKETBALL LEAGUE Mr. Coriano stated that the parents were really happy with the Spring League; really enjoyed the format. We had great feedback on it. We will be running the league in Winter/Spring of next year. We were thinking about running a league for the Fall, but we were also looking to do a league for the middle schoolers. The league is co-ed and has kids ages S — 11 years old. c.) FALL PROGRAMS PLANNING Mr. Coriano stated that there wasn't much to add from the last meeting. All the c programs have been set and inputted into ActiveNet. The one thing that will be a bit N different this year is working on that middle school basketball program. c VIII. NEW BUSINESS a.) COMMUNITY CENTER & WHEELS FACILITIES UPDATES .-. Mr. Hopkins stated that he had a full detailed update. - TREE TRIMMING: All the quotes have been received, uploaded into the system, and aM waiting on approval (Basically just a purchase order). Once the purchase order is —N- received, Mr. Croiano will contact the company, and they start working on the trees. r - SOD REPLACEMENT: They ripped out the old garden sod will be replaced with new sod. The irrigation is already in place and supplies are pending a purchase order. 2 They are keeping the gazebo; the carpenter is going to give it a nice face lift. c - LIGHTS: At the BMX and Skate park are waiting on a purchase order for the replacement of those with LED lights. - CEMENT WORK: It was scheduled but it changed due to the weather. Mr. Arcia pp stated that they would now start Monday (6/12). Q They are going to be redoing some of the berms on turn # 2 of the BMX track, and the downgrade into the starting ramp. They will be doing repair work to the West side of the building (where the dumpster is), and some various other cement repairs Packet Pg. 175 20.A.3 around the property. They already have the purchase order on that, we'll input a change of schedule for the BMX season and the weather. SKATE PARK: It is a work in progress. Mr. Hopkins said that the update that he just gave the Board (it's called the AIMS Commissioner Office Request), he gives that same report to the Commissioner every week. Mr. Hopkins also wanted to mention that he and Mr. Coriano had followed up with Facilities on the fire reinspection so that we can get the full VPK license issued from DCF. Mr. Coriano stated that they had finished all the painting, pressure washing, etc. out at Wheels and Facilities Renovation Team did a great job. Mr. Hopkins also wanted to add that it made more sense to Mr. Coriano and him to wait on replacing the floors in the bathrooms until after summer camp. The Board will be consulted on colors, etc. b.) CCSO M.S. BASKETBALL PROGRAM & HOT SUMMER NIGHTS Mr. Coriano stated that Sgt. Solomon with CCSO is going to try to run a basketball program for middle schoolers on Friday nights from 6:00 - 10:OOPM, here at GGCC and also out in lmmokalee. We will work something out where we just lock up the building and they can leave by the side doors. Mr. Coriano stated that he didn't think they would get the numbers to be here that late, but he hopes they do. Mr. Coriano received a call from Officer Capizzi about CCSO running Hot Summer Nights in the open field here at GGCC. The event is held in different communities to get information out to parents on various programs available for middle schoolers. M IX. MEMBER COMMENTS o Ms. Zenti stated that whenever we have a meeting to inform parents on programs, we N should provide refreshments. m c Ms. Tuff stated that there needs to be communicationfrelationsbips between CCSO, COPS, and GGCC regarding the middle school programs. We have a problem with the kids loitering in front of businesses and getting into trouble. Everyone wants to keep the kids safe & occupied. LM Mr. Bretzmann stated that he would pass. Mr. Brice stated that he would pass. X. ADJOURNMENT With no further topics for discussion, Ms. Tuff entered a motion to adjourn the Meeting. Ms. Zenti approved, Mr. Bretzmann seconded the motion, and all agreed. The Meeting was adjourned at 7:18PM. Packet Pg. 176 20.A.3 Golden Gate Community Center Advisory Board Kaydee Tuff; Chairman These minutes approved by the Board on 715 as presented, or as amended Next Meeting is schedule for Wednesdays, July 51h, 2023, instead of Monday July 3rd, at 6:OOpm, due to holiday. Golden Gate Community Center 4701 Golden Gate Parkway, Rm. C, Naples, FL 34116 CM N O N C 7 7 Packet Pg. 177