VB MSTU Minutes 11/02/202340.A.3
Advisory coxio"itt"
8300 Radio Road
Naples, FL 34104
NOVEMBER 2, 2023
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Forman called the meeting to order at 2:15 P.M. Roll call was taken, and a quorum of four
was established. The Pledge of Allegiance was recited.
Ii. ATTENDANCE
Advisory Committee
Staff:
Others:
111. APPROVAL OF AGENDA
Bruce Forman Chairman
William Sjostrom — Vice Chair (Excused)
Mark Weber
Gabriella R. Miyamoto
William Arell Harris
Judy Sizensky - Project Manager
Brian Wells — Director, PTNE
Rosio Garcia Operations Coordinator
Aaron Gross — Ground Zero Landscaping
Wendy Warren - Transcriptionist
Ms. Miyamoto moved to approve the Agenda of the Vanderbilt Beach MSTUAdvisory Committee.
Second by Mr. Weber. Carried unanimously 4 - 0.
IV. APPROVAL OF MINUTES
Mr. Weber moved to approve the minutes of'the October S, 2023, Vanderbilt Beach MSTU
meeting as presented. Second by Mr. Harris. Carried unanimously 4 - 0.
V. LANDSCAPE MAINTENANCE REPORT —Aaron Gross, Ground Zero Landscaping
Mr. Gross reported:
• The Community landscaping looks good.
• Conner Park landscaping was pruned, including Areka Palms, and fertilized.
• Irrigation bubblers and repair of two (2) lateral line valves will be undertaken to increase
water flow to wilting plants.
• Street hedges were pruned within three (3) feet to enhance site line visibility.
Ms. Sizensky will contact the Parks and Recreation Department to ascertain plans for the mulch
stored in the parking lot.
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VI. VANDERBILT DRIVE REFURBISHMENT —Judy Sizensky
Ms. Sizensky introduced Brian Wells, PTNE Director, to the Committee.
A. Regatta Corner of Vanderbilt Beach Drive and Vanderbilt Beach Road
Ms. Sizensky reported:
• The project docurnents are under review with the Procurement Division.
• A Scope of Work (SOW) for the project will be advertised and posted on Bid -Sync for
quotes from General Contractors.
• The contract will be awarded to the lowest qualified bidder.
+ The project will be scheduled for the second or third quarter of 2024.
+ Consideration will be given to coordinating the work required for the landscape projects
at Vanderbilt Drive and The Regatta Vanderbilt Beach with the crosswalk project.
+ A Welcome to Vanderbilt Beach sign is not incorporated in the design.
+ Direct Select bids for the Regatta project were higher than anticipated necessitating a full
bid solicitation.
• The full bid solicitation, processed through the Procurement Division, has not been
distributed.
Project Award Procedure
Ms. Sizensky reported:
• A work order has been created for the project engineers, surveyors, etc.
• The first solicitation is Direct Select to general contractors on the County's approved list.
• If the bid exceeds the financial specifications for Direct Select, the project becomes a full
bid solicitation processed through the Procurement Division.
• Bids are reviewed and the contract awarded to the lowest qualified bidder.
• With Committee recornmendation, the contract proposal is presented to the Board of
County Commissioners (BCC) for consideration.
13. Crosswalks (S with I alternate) Along Vanderbilt Beach Drive
Ms. Sizensky reported:
• Trebilcock Consulting Solutions and McGee & Associates completed engineering and
construction plans for five (5 with 1 alternate) ADA compliant paver crosswalks on
Vanderbilt Drive.
• Two (2) of the crosswalks will be constructed at The Regatta, three (3) at The Anchorage,
The Dunes of Naples, and Marina Bay and one (I -alternate) at Bluebi11 Avenue.
• The Request for Quote (RFQ) will be distributed to the vendor(s) on Collier County
General Contractors Contract #19-7525 after January 2024.
Marina Bay Club of Naples Landscaping
Ground Zero Landscaping planted Arboricola and installed sod at Marina Bay to areas damaged
during Phase IV construction. A hedge and rock material, noted on the original plan, will be
installed to camouflage the pump and generator at a future date.
ADA compliant paver crosswalk, abutting curbs, will be installed to eliminate water puddling in
conjunction with the crosswalk project. Installation will be staged to enable traffic to access the
community.
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C. Vanderbilt Drive Landscape — Vanderbilt Beach Road to Bluebill Avenue Landscape West
Side Vanderbilt Drive
Ms. Sizensky reported:
® The environmentally conscious design, frorn Palm Court to Bluebill Avenue, includes
Christmas Palm trees at the intersections, ground covers and a storm water Rain Garden
in the west Right of Way (ROW). Drawings include a Landscape Planting Plan, an
Irrigation Plan, and a Plant Schedule for reference. Conformance to the twenty-four (24)
inch high sightline standard at intersections will be ensured.
® A drip line irrigation system will be installed to ensure adequate water supply to the
landscaping.
• McGee and Associates will submit an Opinion of Cost on completion of final
construction drawings.
® The Collier County General Contractors Contract 419-7525 will be utilized.
® On completion of McGee & Associates plans, a Scope of Work (SOW) will be prepared,
an Invitation to Bid will be sent to contractors.
® The Road Maintenance Division will review the plans for impacts on utilities in the
vicinity.
• A work order to complete the plans will be issued on receipt of a proposal from McGee
& Associates for Annual Services for Landscape Architectural Maintenance Consulting
Services for the Vanderbilt Beach MSTU for October 1, 2023, through September 30,
2024,
VII. PROJECT MANAGER REPORT — Judy Sizensky
A. Budget FY-24
Ifarrder^bile Beach tiLSTU Firnd Bird t 1617 dated November 2, 2023,_12repared October 30,
2023.
Purchase Orders
I . Ground Zero Landscaping
o Incidentals are for landscape refurbishment and miscellaneous.
a Ground Maintenance includes Conner Park and irrigation repairs.
2. MasTee North America — Contract for burial of conduit and placing of equipment for Florida
Power & Light, Corncast cable and Century Link for Phase IV.
3. McGee & Associates — Landscape Architecture — Refurbishment of Vanderbilt Drive and
Regatta Landscaping and miscellaneous projects.
4. Premier Staffing — Transcription Services.
5. Q Grady Minor & Associates - West Vanderbilt Drive Sidewalks.
6. Site One Landscape Supply Irrigation Parts & Pumps.
Budget Summary
a. Current Ad Valorem tax, Line 1, is $1,756,300.00, an increase of 3.3% over FY-23.
b. Transfers and Contributions, Line 13, in the amount of $5,806,758,77, is a carry-over of
unexpended FY-23 funds (minus a 5% reserve of $89,200).
c. Total Revenue, Line 14, is Budgeted at $7,591,058.77, including investment interest,
transfers, and contributions.
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d. Operating Expense, Line 36: Of the $6,761,158.77 budgeted, $$1,248,455.12 is committed on
existing Purchase Orders and $5,313.65 has been spent, leaving a budget remainder of
$5,507,390.00 available within budget for additional operating expenses as needed.
e. Capital Outlay, Line 38, budgeted at $650,000.00, is for the current fiscal year long term
projects, consistent with the MSTU ordinance and upon a motion from the Adviso►y
Committee.
f. Transfer to Fund 1 11, Line 39, in the amount of $96,000.00, is for MSTU Staff salaries and
accrued County overhead related to MSTU operations.
g. Line 41, Transfer to the Property Appraiser, is budgeted at $14,300.00.
h. Transfer to the Tax Collector, Line 42, in the amount of $36,200.00 is for collection of MSTU
millage as part of the annual County tax bill, currently 0.5000 mills.
i. Of the $33,400.00 budgeted, for anticipated Maintenance and Capital projects in future fiscal
years as identified in the Asset Management Plan, $0 has been spent and a balance of $33,400
remains.
j. Total Budget, Line 46, lists FY-24 MSTU budgeted fields at $7,591,058.77; with
$1,248,455.12 in tabulated Commitments, $8,849.24 in Expenditures, and a Budget
Remainder (total unspent funds) of $6,333,754.41. The budget does not change does not
change during the fiscal year.
General
a. Available funds are sufficient to satisfy outstanding invoices for Phase IV Utility Burial
Project, landscaping at the Regatta of Naples at Vanderbilt Beach Road and Vanderbilt Drive,
the Vanderbilt Drive landscape renovation project, and the crosswalks.
b. Same FY-23 financial Commitments carried forward to FY-24.
c. The October budget error entry for Ground Zero Landscaping, Ground Maintenance, in the
amount of $6,569,658.77 was removed.
d. MasTec has an outstanding financial commitment of $1,038,882.77 for Phase IV construction.
• The third payment has been made.
• Ms. Sizensky will prepare an Executive Surnl arj) for final payment approval from the
Board of County Commissioners (BCC).
• MasTec's final payment is anticipated to be under budget.
e. The Q Grady Minor and Associates Purchase Order in the amount of $76,976.00, covers
Construction, Engineering, and Inspection (CEI) work for the landscaping project at the
Regatta of Naples.
f. FY-24 millage rate of 0.5000 will fund future projects, as well as the existing MSTU assets
identified in the Capital Asset Management Plan, updated annually.
g. Funds not spent in FY-24 (fiscal year 2024) will be carried forward into FY-25.
h. Funds collected by the Vanderbilt Beach MSTU cannot be utilized outside of the MSTU.
B. Phase IV Utility Burial Status
Ms. Sizensky reported that the Phase IV Utility Burial Project is complete.
C. The Dunes of Naples Landscape Refurbishment
Ms. ,Sizensky reported that McGee & Associates is developing a plan to enhance landscaping
along the roadway at The Dunes of Naples. A simulated Japanese waterway may be incorporated
into the plan. Homeowner Association approval of the landscape plan is required.
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Ms. Sizensky ivill f )I/mv up with M'r. McGee to deter"Iine a date for the conceptual plan and
cost estimate prese ntatlons to the Committee,
D. Greenway Multi -Use Bike Path — Vanderbilt Drive North of Blue Bill
Ms. Sizensky reported:
• A ten (10) foot bike and pedestrian path north of The Dunes of Naples on Vanderbilt
Drive near the bridge cannot be navigated at high tide or during extreme rain events. 4
• Road Maintenance Division representatives will meet with Ms. Sizensky on site to
review the proposal estimate for surveyor/engineering plans from RWA.
• The Road Maintenance Division may undertake construction of the twenty-four hundred
(2400) foot sidewalk renovation project.
• The MSTU would reimburse Road Maintenance for the cost of the project.
Ms. Sizensky tiilill update the Committee on project progress at the December !meeting.
VIII. OLD BUSINESS
A. Potential Future Projects
Consideration will be given to new projects to be undertaken by the MSTU in 2024 and 2025
Current considerations include:
1. Refurbish Bridge of Channel on Bluebill Avenue
Ms. Sizensky will meet with the Road Maintenance Division to discuss cleaning the waterway
bridge.
2. Install Sidewalks East and West Side of Gulf Shore Drive
Ms. Sizensky reported:
• A County wide "project meeting" created an opportunity to tour the sidewalk on the west
side of Gulf Shore Drive with Road Maintenance.
• Cleanup and maintenance of the sidewalk will be requested at the wall, through.
• A study by Jacobs Engineering in 2019 determined installation of a sixty-nine hundred
(6900) linear foot sidewalk on the east side of Gulf Shore Drive from Vanderbilt Beach
Road to Bluebill Avenue was not feasible due to Right of Way (ROW) limitations.
Ms. Sizensky will contact Jacobs Engineering Groarp for inforrmation regarding the Walkability
Study.
IX. NEW BUSINESS
A. Committee Appointments
Ms. Sizensky reported that the Board of County Commissioners reappointed Bruce Dorman and
Gabrielle Miyamoto to the Vanderbilt Beach Beautification MSTU Advisory Committee.
The four-year term expires on November 13, 2027, or at such time as the Board re -appoints
Mr. Forman or Ms. Miyamoto or their successors.
X. PUBLIC AND COMMITTEE COMMENTS
None
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XI. ADJOURN
There being no further business for the good of the County, the meeting was adjourned by order
of the Chair at 3:05 P.M.
VANDERBILT BEACH M.S.T.U. ADVISORY COMMITTEE
Bruce Forman, Chair
The minutes approved by the Board/Committee on YL 1 2023 "cis submitted" [�] or "as
an7ended" Imo.
NEXT MEETING DATE:
DECEMBER 7, 2023 - 2:00 P.M.
Collier County Library Headquarters Branch — Sugden Theater
2385 Orange Blossom Drive
Naples, FL 34109
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