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VB MSTU Agenda 12/07/202340.A.2 V and er6il)t BeacA M.S.T.R. Advisory Committee 8300 Radio Road ti L Naples, FL 34104 DECEMBER 7, 2023, 2:00 PM Committee Members and Project Manager will meet at Collier County Library Headquarters Branch-Sugden Theatre 2385 Orange Blossom Drive, Naples, FL 34109 All others are encouraged to attend via Zoom video conference AGENDA I. Call to order and Pledge of Allegiance II. Attendance Advisory Committee Bruce Forman - Chairman (11/13/2027) Bill Sjostrom - Vice Chairman (11/13/2024) Mark Weber (11/15/2025) Gabriella R. Miyamoto (11/13/2027) William Harris (11/13/2024) Aaron Gross, Ground Zero Landscaping Mike McGee -McGee & Associates Staff Judy Sizensky— Project Manager Rosio Garcia — Operations Coordinator Wendy Warren, Transcriptionist III. Approval of the agenda IV. Approval of the Minutes — November 2, 2023 V. Landscape Maintenance Report - Aaron Gross, Ground Zero Landscape VI. Vanderbilt Drive west side Landscape Discussion -Mike McGee VII. Vanderbilt Drive Refurbishment —Judy Sizensky A. Regatta Corner of VB Dr and VB Beach Rd -The bid is out until January 5, 2024, with a non -mandatory pre -bid on December 5, 2023 @ 10:00 am. B. Crosswalks (5 with 1 alternate) along VB Dr. -Bid documents have been sent to Procurement for review. C. Vanderbilt Dr Landscape- Vanderbilt Beach Rd to Bluebill-New work order to complete plans is in process. Mike McGee will discuss revisions to the initial plans per the new engineering firm. Vill. Project Manager Report Judy Sizensky A. Budget FY 24 December 2023 B. The work order is in process for the plans/estimate for The Dunes refurbishment from the Utility Burial project. C. Greenway Multi -use Bike Path -Vanderbilt Drive -Gulf Shore Drive- CC Road Maintenance have made site visits to access work required to repair these areas. IX. Old Business A. Potential Future Projects X. New Business XI. Public Comment MI. Adjourn NEXT MEETING DATE JANUARY 4, 2024 CC REGIONAL LIBRARY HEADQUARTERS-2385 ORANGE BLOSSOM DRIVE, NAPLES, FL Packet Pg. 1054 40.A.2 Vandaodi@t fleaeA M.3.T.p Advisory coommliffee 8300 Radio Road Naples, FL 34104 NOVEMBER 2, 2023 I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Forman called the meeting to order at 2:15 P.M. Roll call was taken, and a quorum of four was established. The Pledge of Allegiance was recited. II. ATTENDANCE Advisory Committee: Bruce Forman — Chairman William Sjostrom — Vice Chair (Excused) Mark Weber Gabriella R. Miyamoto William Arell Harris Staff: Judy Sizensky - Project Manager Brian Wells — Director, PTNE Rosio Garcia — Operations Coordinator Others: Aaron Gross — Ground Zero Landscaping Wendy Warren - Transcriptionist III. APPROVAL OF AGENDA Ms. Miyamoto moved to approve the Agenda of the Vanderbilt Beach MSTUAdvisory Committee. Second by Mr. Weber. Carried unanimously 4 - 0. IV. APPROVAL OF MINUTES Mr. Weber moved to approve the minutes of the October S, 2023, Vanderbilt Beach MSTU meeting as presented. Second by Mr. Harris. Carried unanimously 4 - 0. V. LANDSCAPE MAINTENANCE REPORT —Aaron Gross, Ground Zero Landscaping Mr. Gross reported: • The Community landscaping looks good. • Conner Park landscaping was pruned, including Areka Palms, and fertilized. • Irrigation bubblers and repair of two (2) lateral line valves will be undertaken to increase water flow to wilting plants. • Street hedges were pruned within three (3) feet to enhance site line visibility. Ms. Sizensky will contact the Parks and Recreation Department to ascertain plans for the mulch stored in the parking lot. Packet Pg. 1055 40.A.2 VI. VANDERBILT DRIVE REFURBISHMENT - Judy Sizensky Ms. Sizensky introduced Brian Wells, PTNE Director, to the Committee. A. Regatta Corner of Vanderbilt Beach Drive and Vanderbilt Beach Road Ms. Sizensky reported: • The project documents are under review with the Procurement Division. • A Scope of Work (SOW) for the project will be advertised and posted on Bid -Sync for quotes from General Contractors. • The contract will be awarded to the lowest qualified bidder. • The project will be scheduled for the second or third quarter of 2024. • Consideration will be given to coordinating the work required for the landscape projects at Vanderbilt Drive and The Regatta Vanderbilt Beach with the crosswalk project. • A Welcome to Vanderbilt Beach sign is not incorporated in the design. • Direct Select bids for the Regatta project were higher than anticipated necessitating a full bid solicitation. • The full bid solicitation, processed through the Procurement Division, has not been distributed. Project Award Procedure Ms. Sizensky reported: • A work order has been created for the project engineers, surveyors, etc. • The first solicitation is Direct Select to general contractors on the County's approved list. • If the bid exceeds the financial specifications for Direct Select, the project becomes a full bid solicitation processed through the Procurement Division. • Bids are reviewed and the contract awarded to the lowest qualified bidder. • With Committee recommendation, the contract proposal is presented to the Board of County Commissioners (BCC) for consideration. B. Crosswalks (5 with 1 alternate) Along Vanderbilt Beach Drive Ms. Sizensky reported: • Trebilcock Consulting Solutions and McGee & Associates completed engineering and construction plans for five (5 with 1 alternate) ADA compliant paver crosswalks on Vanderbilt Drive. • Two (2) of the crosswalks will be constructed at The Regatta, three (3) at The Anchorage, The Dunes of Naples, and Marina Bay and one (1-alternate) at Bluebill Avenue. • The Request for Quote (RFQ) will be distributed to the vendor(s) on Collier County General Contractors Contract # 19-7525 after January 2024. Marina Bay Club of Naples Landscapes Ground Zero Landscaping planted Arboricola and installed sod at Marina Bay to areas damaged during Phase IV construction. A hedge and rock material, noted on the original plan, will be installed to camouflage the pump and generator at a future date. ADA compliant paver crosswalk, abutting curbs, will be installed to eliminate water puddling in conjunction with the crosswalk project. Installation will be staged to enable traffic to access the community. 2 Packet Pg. 1056 40.A.2 C. Vanderbilt Drive Landscape — Vanderbilt Beach Road to Bluebill Avenue Landscape West Side Vanderbilt Drive Ms. Sizensky reported: • The environmentally conscious design, from Palm Court to Bluebill Avenue, includes Christmas Palm trees at the intersections, ground covers and a storm water Rain Garden in the west Right of Way (ROW). Drawings include a Landscape Planting Plan, an Irrigation Plan, and a Plant Schedule for reference. Conformance to the twenty-four (24) inch high sightline standard at intersections will be ensured. • A drip line irrigation system will be installed to ensure adequate water supply to the landscaping. • McGee and Associates will submit an Opinion of Cost on completion of final construction drawings. • The Collier County General Contractors Contract #19-7525 will be utilized. • On completion of McGee & Associates plans, a Scope of Work (SOW) will be prepared, an Invitation to Bid will be sent to contractors. • The Road Maintenance Division will review the plans for impacts on utilities in the vicinity. • A work order to complete the plans will be issued on receipt of a proposal from McGee & Associates for Annual Services for Landscape Architectural Maintenance Consulting Services for the Vanderbilt Beach MSTU for October 1, 2023, through September 30, 2024. VII. PROJECT MANAGER REPORT — Judy Sizensky A. Budget FY-24 Vanderbilt Beach MSTU Fund Budget 1617 dated November 2, 2023, prepared October 30, 2023. Purchase Orders 1. Ground Zero Landscaping — o Incidentals are for landscape refurbishment and miscellaneous. o Ground Maintenance includes Conner Park and irrigation repairs. 2. MasTec North America — Contract for burial of conduit and placing of equipment for Florida Power & Light, Comcast cable and Century Link for Phase IV. 3. McGee & Associates — Landscape Architecture — Refurbishment of Vanderbilt Drive and Regatta Landscaping and miscellaneous projects. 4. Premier Staffing — Transcription Services. 5. Q Grady Minor & Associates - West Vanderbilt Drive Sidewalks. 6. Site One Landscape Supply — Irrigation Parts & Pumps. Budget Summary a. Current Ad Valorem tax, Line 1, is $1,756,300.00, an increase of 3.3% over FY-23. b. Transfers and Contributions, Line 13, in the amount of $5,806,758.77, is a carry-over of unexpended FY-23 funds (minus a 5% reserve of $89,200). c. Total Revenue, Line 14, is Budgeted at $7,591,058.77, including investment interest, transfers, and contributions. Packet Pg. 1057 40.A.2 d. Operating Expense, Line 36: Of the $6,761,158.77 budgeted, $$1,248,455.12 is committed on existing Purchase Orders and $5,313.65 has been spent, leaving a budget remainder of $5,507,390.00 available within budget for additional operating expenses as needed. e. Capital Outlay, Line 38, budgeted at $650,000.00, is for the current fiscal year long term projects, consistent with the MSTU ordinance and upon a motion from the Advisory Committee. f. Transfer to Fund 111, Line 39, in the amount of $96,000.00, is for MSTU Staff salaries and accrued County overhead related to MSTU operations. g. Line 41, Transfer to the Property Appraiser, is budgeted at $14,300.00. h. Transfer to the Tax Collector, Line 42, in the amount of $36,200.00 is for collection of MSTU millage as part of the annual County tax bill, currently 0.5000 mills. i. Of the $33,400.00 budgeted, for anticipated Maintenance and Capital projects in future fiscal years as identified in the Asset Management Plan, $0 has been spent and a balance of $33,400 remains. j. Total Budget, Line 46, lists FY-24 MSTU budgeted funds at $7,591,058.77; with $1,248,455.12 in tabulated Commitments, $8,849.24 in Expenditures, and a Budget Remainder (total unspent funds) of $6,333,754.41. The budget does not change does not change during the fiscal year. General a. Available funds are sufficient to satisfy outstanding invoices for Phase IV Utility Burial Project, landscaping at the Regatta of Naples at Vanderbilt Beach Road and Vanderbilt Drive, the Vanderbilt Drive landscape renovation project, and the crosswalks. b. Some FY-23 financial Commitments carried forward to FY-24. c. The October budget error entry for Ground Zero Landscaping, Ground Maintenance, in the amount of $6,569,658.77 was removed. d. MasTec has an outstanding financial commitment of $1,038,882.77 for Phase IV construction. • The third payment has been made. • Ms. Sizensky will prepare an Executive Summary for final payment approval from the Board of County Commissioners (BCC). • MasTec's final payment is anticipated to be under budget. e. The Q Grady Minor and Associates Purchase Order in the amount of $76,976.00, covers Construction, Engineering, and Inspection (CEI) work for the landscaping project at the Regatta of Naples. f. FY-24 millage rate of 0.5000 will fund future projects, as well as the existing MSTU assets identified in the Capital Asset Management Plan, updated annually. g. Funds not spent in FY-24 (fiscal year 2024) will be carried forward into FY-25. h. Funds collected by the Vanderbilt Beach MSTU cannot be utilized outside of the MSTU. B. Phase IV Utility Burial Status Ms. Sizensky reported that the Phase IV Utility Burial Project is complete. C. The Dunes of Naples Landscape Refurbishment Ms. Sizensky reported that McGee & Associates is developing a plan to enhance landscaping along the roadway at The Dunes of Naples. A simulated Japanese waterway may be incorporated into the plan. Homeowner Association approval of the landscape plan is required. M Packet Pg. 1058 40.A.2 Ms. Sizensky will follow up with Mr. McGee to determine a date for the conceptual plan and cost estimate presentations to the Committee. D. Greenway Multi -Use Bike Path — Vanderbilt Drive North of Blue Bill Ms. Sizensky reported: • A ten (10) foot bike and pedestrian path north of The Dunes of Naples on Vanderbilt Drive near the bridge cannot be navigated at high tide or during extreme rain events. 4 • Road Maintenance Division representatives will meet with Ms. Sizensky on site to review the proposal estimate for surveyor/engineering plans from RWA. • The Road Maintenance Division may undertake construction of the twenty-four hundred (2400) foot sidewalk renovation project. The MSTU would reimburse Road Maintenance for the cost of the project. Ms. Sizensky will update the Committee on project progress at the December meeting. VIII. OLD BUSINESS A. Potential Future Projects Consideration will be given to new projects to be undertaken by the MSTU in 2024 and 2025 Current considerations include: 1. Refurbish Bridge of Channel on Bluebill Avenue Ms. Sizensky will meet with the Road Maintenance Division to discuss cleaning the waterway bridge. 2. Install Sidewalks East and West Side of Gulf Shore Drive Ms. Sizensky reported: • A County wide "project meeting" created an opportunity to tour the sidewalk on the west side of Gulf Shore Drive with Road Maintenance. • Cleanup and maintenance of the sidewalk will be requested at the walk through. • A study by Jacobs Engineering in 2019 determined installation of a sixty-nine hundred (6900) linear foot sidewalk on the east side of Gulf Shore Drive from Vanderbilt Beach Road to Bluebill Avenue was not feasible due to Right of Way (ROW) limitations. Ms. Sizensky will contact Jacobs Engineering Group for information regarding the Walkability Study. IX. NEW BUSINESS A. Committee Appointments Ms. Sizensky reported that the Board of County Commissioners reappointed Bruce Forman and Gabrielle Miyamoto to the Vanderbilt Beach Beautification MSTU Advisory Committee. The four-year term expires on November 13, 2027, or at such time as the Board re -appoints Mr. Forman or Ms. Miyamoto or their successors. X. PUBLIC AND COMMITTEE COMMENTS None 5 Packet Pg. 1059 40.A.2 XI. ADJOURN There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 3:05 P.M. VANDERBILT BEACH M.S.T.U. ADVISORY COMMITTEE Bruce Forman, Chair The minutes approved by the Board/Committee on 2023 "as submitted" [] or "as amended" j_l. NEXT MEETING DATE: DECEMBER %, 2023 - 2:00 P.M. 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W N O O M as W PO r O r n N R(7 O O O M N tD o0 o0 01 rA N N N N N N N N N N M O=@ c- IX V y❑ M ~ LL H H LL > m LL Q Q a -o Q N (n F m 3 3 w LLl LLJ 0 40.A.2 Potential Future Project for Discussion As of November 2, 2023 Refurbish bridge of channel on Bluebill The Committee suggested cleaning the waterway bridge and/or researching application of a veneer stone. PM will meet with new Road Maintenance Management as soon as possible. 2. Install Sidewalks east and west side of Gulf Shore Drive The Road Maintenance Division is considering sidewalk installation on the east side of Gulf Shore Drive for 2025. Design and fund allocation are required; sidewalks must conform to County code and be ADA compliant. A bike path should be incorporated into the project design. Drainage would have to be redesigned to accommodate the installation. Project timeline depends on coordination with Road Maintenance and Capital Planning. PM will discuss with Road Maintenance during planned meeting. Packet Pg. 1064