PBSD MSTBU Agenda 01/10/202433.A.2
PELICAN BAY SERVICES DIVISION
Municipal Services Taxing & Benefit Unit N
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NOTICE OF PUBLIC MEETING WEDNESDAY, JAN. 10, 2024 0
THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON JAN.
10 AT THE COMMUNITY CENTER AT PELICAN BAY, 8960 HAMMOCK OAK
DRIVE, NAPLES, FLORIDA, 34108.
AGENDA
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 12/13/23 Regular Session meeting minutes
5. Audience comments
6. *Select candidate to recommend for appointment to the PBSD Board
7. Administrator's report
a. Capital Projects updates
i. Sidewalk Phase II status
ii. Operations Facility
iii. Clam Pass dredging update
b. December 31 Financial Report
8. Chairman's report
a. PBF Strategic Planning Committee Process
9. Old Business
a. Update on the 2022 Annual Water Quality Report
10. New Business/Miscellaneous Correspondence
11. Adjournment
*indicates possible action items
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO
ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND
ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A
DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 252-1355.
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33.A.2
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION o
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DECEMBER 13, 2023 0
The Pelican Bay Services Division Board met on Wednesday, December 13, 2023, at 1:00 p.m. at
the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board
Michael Fogg, Chairman
Joe Chicurel, Vice -Chairman
.lack Cullen
Jacob Damouni (absent)
Mark Ferland
Pelican Bay Services Division Staff
Neil Dorrill, Administrator
Dawn Brewer, Ops. Support Spec. II
Chad Coleman, Ops. Manager
Darren Duprey, Supervisor — Field I
Also Present
Mohamed Dabees, Humiston & Moore
Peter Griffith
Susan Hamilton
Denise McLaughlin
Michael Rodburg
Beth Stein (absent)
Rick Swider
Dave Greenfield, Supervisor - Field 11
Karin Herrmann, Project Manager I
Lisa Jacob, Project Manager 11
Barbara Shea, Admin. Support Spec. II
Susan Levine, PBF Board
APPROVED AGENDA (AS AMENDED)
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 11/08/23 Regular Session meeting minutes
5. Audience comments
6. Administrator's report
a. Capital Projects updates
i. Sidewalk Phase 11 status
ii. Operations Facility
iii. Clam Pass dredging update
b. November 30 Financial Report
7. Chairman's report
8. Old Business
9. New Business/Miscellaneous Correspondence
a. PBPOA and PBF sub -committees (add -on)
10. Adjournment
ROLL CALL
Mr. Damouni and Ms. Stein were absent and a quorum was established. Mr. Fogg
commented that Ms. Stein has indicated that she intends to resign from the board due to personal
reasons.
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33.A.2
Pelican Bay Services Division Board Regular Session
December 13, 2023
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AGENDA APPROVAL N
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Ms. Hamilton motioned, Mr. Griffith seconded to approve the agenda as
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amended with the addition of item #9a. The motion carried unanimously.
OF 11/8/2023 REGULAR SESSION MEETIN
Ms. Hamilton motioned, Mr. Griffith seconded to approve the 11/8/2023 regular
session meeting minutes as presented. The motion carried
AUDIENCE COMMENTS
Mr. Rick Lillie, President of the Crescent Homeowners Assoc., commented that he looks
forward to the like -kind repair/restoration of landscaping on the Crescent property. He noted that there
was no working irrigation water for Crescent hedges from Oct. 20 --- Dec. 4 and that irrigation has been
spotty since then. Mr. Lillie also commented that a much smaller width of surface area for sidewalk
removal/replacement was out in front of other communities along Pelican Bay Blvd. than was cut in
front of the Crescent. He commented that he appreciates the board's support and looks forward to the
restoration of the Crescent landscaping.
Mr. Trent Waterhouse commented that at this week's Presidents Council meeting there were11,
safety concerns expressed concerning the construction sites on Pelican Bay Blvd. As a result of the
construction sites on both sides of the PB Blvd., walkers and bicyclists are being forced into the street. N
Mr. Waterhouse suggested that additional attention be paid to setting up safety cones along PB Blvd., CD
where appropriate.
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ADMINISTRATOR'S REPORT
SIDEWALK PHASE II UPDATE
Mr. Dorrill provided the following updates on our Sidewalk Phase 11 Project.
• Laid sidewalk is now at 88.5% completion (and confirmed by our inspection engineer).
• So far, $4.5 million has been earned and paid for (out of a total project of $6.7 million). We
are now at 65% through the project's time schedule.
• The contractor's slip form machine will be removed by the end of this week; QE will be hand -
forming concrete placement for the remainder of the project.
• Throughout the project we have recorded and memorialized the daily logs of our engineer
inspector, which will be utilized to ensure landscape remediation by QE.
• The newly installed sod on Ridgewood Dr. will be fully inspected to determine whether it
meets project specifications.
• A summary of project landscape areas which are "out of spec" and remain unresolved will be
requested from our engineer inspector and shared with the board.
• Minor alignment changes (in sidewalk installation) requested by community associations have
been accommodated.
Mr. Coleman commented that the County's right-of-way inspectors will inspect and reject any
areas of sod installed as part of our project not meeting project specifications. He noted that the
project's contract includes a one-year warranty for all project work.
Mr. Doi -rill commented that the trench in the valley gutter on Hammock Oak Drive has been
dug to allow for the installation of a new irrigation water main line.
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Pelican Bay Services Division Board Regular Session
33.A.2
December 13, 2023
OPERATIONS FACILITY UPDATE
Mr. Dorrill provided the following updates on our Operations Facility Replacement Project.
• Yesterday, the Board of County Commissioners authorized the Chair to execute a contract with
Heatherwood Construction for our Operations Facility Project.
• The County's PUD Dept. will provide approximately $500,000 in cost sharing.
• Construction trailers have been set up on 6200 Watergate Way (project site) for our operations
staff to work out of. Propane heaters may be rented this winter to accommodate staff.
• The engineer's estimate of the time frame for construction is 9 — 12 months.
Mr. Coleman commented that he expects to obtain an approved purchase order for the project
within a few weeks, followed by a January pre -construction meeting, followed by commencement of
the project.
CLAM PASS DREDGING UPDATE
Dr. Mohamed Dabees, Coastal Engineer with Humiston & Moore, provided an update on Clam
Pass conditions as follows.
• November Clam Pass aerials were shown for review by the board and the audience.
• A survey of Clam Pass has just been completed, which shows excess sand of 13,000 yards in
the template; 6,000 yards in Section "A," 4,000 yards in Section "B," and 3,000 yards in
Section "C."
• A 2024 maintenance dredge is recommended. We can begin to prepare the project package.
• Although the Pass has straightened out somewhat in recent weeks (it had previously meandered
towards the north), strong winds and waves over the next five days may change the direction
of the Pass.
• Our 2024 project will utilize a hydraulic dredge; the Pass will remain open during the project.
Mr. Dorrill commented on the "ribbon" of dead mangroves, which runs parallel to the beach
from Clam Pass to north of the South Beach Facility, which could be clearly seen on the projected
November aerial photo of Clam Pass. Staff will follow up with our Earth Tech consultant to determine
how to assist in the recovery of this strip of mangroves.
Mr. Griffith questioned whether the PBSD has a brief on the water quality in Clam Bay. Mr.
Dorrill commented that per the Clam Bay Management Plan, the PBSD monitors the water quality in
Clam Bay, including quarterly monitoring and annual reporting. He noted that in the past, we had
discussions on the possibility of removing sediment (containing copper) in Upper Clam Bay to
improve water quality. Mr. Dorrill also commented that about seven years ago, state funding was
obtained to remove the sediment in the lake bottom of Lake Trafford in Iminokalee which improved
the overall water quality of this lake. Dr. Dabees commented that removing lake bottom sediment
may not be the best way to improve water quality as it is very difficult to haul away the sediment. Mr.
Dorrill commented that if we were to undertake a physical project, then we would need to develop a
cost/benefit analysis. Such a project would have political implications and could contribute/encourage
larger boat navigable traffic, whereas this bay area was intended for smaller boat recreational use.
Mr. Fogg commented that copper levels in Clam Bay have been higher in the past and
questioned whether the health of the mangroves is in danger at this time. Dr, Dabees commented that
Hurricane Ian impaired the health of the mangroves, which will take a while to recover from the huge
runoff experienced during that storm. He suggested that our most effective action is to ensure the flow
out of Clam Pass; our planned 2024 maintenance dredge will improve flushing in the system.
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33.A.2
Pelican Bay Services Division Board Regular Session
December 13, 2023
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Mr. Fogg questioned whether we should look at requesting amendments to our Clam Bay
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permit which is due to be renewed in 2027. Dr. Dabees commented that if we were to request an
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amendment that it would likely delay the issuance of a new permit. Instead, he suggested they we
renew the 2027 permit as is, and then submit a request for modification of the template at a later date,
if we determine that there is a need to expand the template.
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Ms. McLaughlin commented that it was deemed appropriate to dredge a lake in the City of
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Naples where the project required the sediment to be removed and dried, and then placed in an area
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that would accept hazardous waste, at extraordinary expense. She suggested that we look at expanding
hand -dug channels which would improve flow in Clam Bay. Dr. Dabees suggested that areas of
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concern and methods to improve flow in Clam Bay be discussed at a future Clam Bay Committee
meeting.
Ms. Charlotte Culgin commented that prior to the PBSD obtaining a permit to dredge Clam
Pass, Collier County completed a dredge in 1999 which included dredging all the way up to the bridge.
Since then, dredging has been limited to the dredge template, per the permit. She suggested that we
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need to work together to educate neighbors and community associations on limiting fertilizer, which
impairs the water quality in Clam Bay from run-off into the system.
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Ms. Culgin expressed concern over a prior PBSD Clam Pass dredging project which closed
the Pass for eight weeks during which she observed dead fish and sea life in the canal behind her home
(approximately two years ago). She commented that she would like the 2024 project to include
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dredging up to the bridge. Mr. Fogg commented that these issues can be discussed at a Clam Bay
Committee meeting.
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Mr. Dorrill commented that staff will provide Ms. Culgin with a copy of the final draft of our
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Clam Bay 2022 Water Quality Report.
NOVEMBER 30 FINANCIAL REPORT
Mr. Dorrill reviewed the November 30 financial statements and discussed highlights including
a current PBSD cash balance of approximately $14.3 million, approximately $9 million encumbered
in capital improvement projects, and approximately $1.5 million in required County reserves. He
noted that $2.1 million in November assessment revenue appears to be low; however, it is likely that
some of the November assessments paid were not posted until December. Mr. Dorrill commented that
a draw of a little less than $3 million from our commercial paper line was requested and received in
November. He also noted that we are earning interest of approximately $15—16,000 each month.
Mr. Fogg commented on our current funded projects including $471,671 for signage
replacement, a little under $1 million for beach renourishment, and $5.4 million for our Operations
Building replacement. Mr. Coleman noted that the total project cost of $5.4 million includes the add
alternate items including the chemical and storage buildings. Mr. Dorrill commented on the benefits
of having these new buildings which will be in compliance with occupational safety standards.
CHAIRMAN'S REPORT
Mr. Fogg followed up on Mr. Waterhouse's concerns on safety cones on Pelican Bay Blvd.
Mr. Coleman commented that currently there are two other PB Blvd. ongoing construction projects (a
County lift station improvement project and a golf course project) in addition to our PBSD sidewalk
project. He commented that staff will continue to ensure that proper MOT (maintenance of traffic)
standards (including safety cones) are followed by our contractor.
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33.A.2
Pelican Bay Services Division Board Regular Session
December 13, 2023
Mr. Fogg reported that Ms. Stein has indicated that she is resigning from the board. The open
position will be posted on the County website. Ms. McLaughlin suggested that this open position is
also advertised in the PB Post.
Mr. Fogg commented that he attended the staff Christmas lunch and was very impressed with
the morale, positive attitude, and ownership of the entire PBSD organization. He commented that Mr.
Dorrill, Mr. Coleman, and the management team have done a good job in cultivating a positive attitude
and ownership by our staff. Mr. Coleman also complimented our entire staff who have all put in an
extra effort in providing additional assistance with the sidewalk project.
NEW BUSINESScn
PBPOA AND PBF SUB -COMMITTEES (ADD -ON)
Mr. Griffith commented that the PBPOA President, Beth Schultz, has asked him to provide a
short talk on the role of the PBSD, at their PBPOA meeting on Dec. 14. He noted that Ms. Schultz,
has been developing a list of questions (contributed by many residents) for discussion. Mr. Griffith m
commented that of the questions he has received so far, they show that Pelican Bay members have a
total lack of knowledge of what PBSD responsibilities are. He noted that Mr. Coleman will be a
attending this meeting and may be called upon to assist him in answering more complex questions.
Mr. Griffith commented that a PBF sub -committee has shown an interest in getting involved
in Pelican Bay landscaping decisions and having joint discussions with the PBSD on landscaping. He N
noted that there is a huge deficit of trees required on single family home properties.
Mr. Griffith commented that at the November PBSD Board meeting, it was suggested that a N
joint PBSD/PBF meeting be scheduled. Mr. Fogg disagreed, and suggested that little was o
accomplished at the last joint meeting. He suggested that members of the PBF sub -committee,
interested in Pelican Bay landscaping, should attend our Landscape & Safety Committee meetings.
Dr. Chicurel commented that he will reach out to the chair of the sub -committee for an initial one-on-
one discussion on PB landscaping. Ms. McLaughlin commented that the sub -committee members
need to be encouraged to attend our Landscape & Safety Committee meetings. Mr. Fogg commented a.
that the PBF is responsible for determining landscaping on PBF property, and that the PBSD will co
continue to maintain all landscaping on PBF property, as it has always done.
THANKS TO MR. JIM HOPPENSTEADT
Mr. Dorrill, on behalf of staff, expressed appreciation collectively to Mr. Jim Hoppensteadt for
his professionalism, his contributions, his cooperation, and his willingness to cost share with us. We
wish him the very best professionally and thank him for his spirit of cooperation.
ADJOURNMENT
The meetim! was adjourned at 2:27
Michael Fogg, Chairman
Minutes approved [ ] as presented OR [_____] as amended ON [ ] date
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33.A.2
Agenda Item #6
Page 1 of 4
Advisory Board Application Form
Collier County Government
3299 Tamiami Trail Fast, Suite 800
Naples, FL 34112
(239) 252-8400
Application was received on: 12/26/2023 11:11:40 AM.
Name: IMichaelW. Wei Home Phone: 239-597-3063
Horne Address: 16947 Greentree Drive
City: Naples Zip Code: 34108
Phone Numbers
Business:
F-Mail Address: imwweir aol.com
Board or Committee: Pelican Bay MSTBU Advisory Committee
Category:
Place of Employment: N/A - Retired
How long have you lived in Collier County: more than 15
How many months out of the year do you reside in Collier County: I am a year-round resident
Have you been convicted or found guilty of a criminal offense (any level felony or first degree
misdemeanor onlv)? No
Not Indicated
Do you or your employer do business with the County? No
Not Indicated
NOTE: All advisory board members must update their profile and notifythe Board of County
Commissioners in the event that their relationship changes relating to memberships of organizations
that may benefit them in the outcome of advisory board recommendations or they enter into contracts
with the County.
Would you and/or any organizations with which you are affiliated benefit from decisions or
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33.A.2
Agenda Item #6
Page 2 of 4
recommendations made by this advisory board? No
Not Indicated
Are you a registered voter in Collier County? es
Do you currently hold an elected office? No
Do you now serve, or have you ever served on a Collier County board or committee? es
PBSD Board (2019-2023) PBSD Water Management Committee PBSD Landscape & Safety Committee
PBSD Clam Bay Committee
Please list your community activities and positions held:
Moorings Park Institute Board of Directors 200S-2014 Club Pelican Bay Board of Governors 2012-2018
t. Matthews House, Voluntee
Education:
Duke University, BA Graduated 1963 Columbia Univ. Law School, LLB 196
Experience / Background
I spent my entire professional career practicing law at the New York City based law firm of Sullivan &
Cromwell, where I was a partner from 1974, until I retired at the end of 2004.
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33.A.2
Agenda Item #6
Page 3 of 4
Advisory Board Application Form
Collier County Government
3299 Tamiami Trail East, Suite 800
Naples, FL 34112
(239) 252-8400
Application was received on: 12/27/2023 12:31:13 PM.
Name: GregoryPukas Home Phone: 201-841-5508
Home Address: 17687 Pebble Creek Circle #103
City: Naples Zip Code: 34108
Phone Numbers
Business:
E-Mail Address: ukas mail.com
Board or Committee: Pelican Bay MSTBU Advisory Committee
Category:
Place of Employment: retired
How long have you lived in Collier County: 5-10
How many months out of the year do you reside in Collier County: 6-9
Have you been convicted or found guilty of a criminal offense (any level felony or first degree
misdemeanor onlv)? No
Not Indicated
Do you or your employer do business with the County? No
Not Indicated
NOTE: All advisory board members must update their profile and notify the Board of County
Commissioners in the event that their relationship changes relating to memberships of organizations
that may benefit them in the outcome of advisory board recommendations or they enter into contracts
with the County.
Would you and/or any organizations with which you are affiliated benefit from decisions or
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33.A.2
Agenda Item #6
Page 4 of 4
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recommendations made by this advisory board? No
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Ca
Not Indicated
Are you a registered voter in Collier County? es o
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c
Do you currently hold an elected office? No
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Do you now serve, or have you ever served on a Collier County board or committee? No
aD
Not Indicated
Please list your community activities and positions held: m
Member of Pelican Bay Foundation Strategic Planning Committee. I am a participant in developing the
overall vision, mission and values and the overall strategic plan for Pelican Bay Specifically, within this
committee I was focused on the overall environmental aspects of Pelican Bay which include Clam Passa
and the Mangroves. In addition, I have been appointed to the infrastructure subcommittee which is ch
[focused on building out a master plan for all of Pelican Bay.
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Education: le
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BS in Biology from Elizatbethtown College. c�•i
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was an executive in the consumer healthcare industry with over 35 years experience in the consu
iackaged goods and the consumer healthcare industry in customer development, sales strategy,
hopper insights, revenue growth management and customer replenishment in the US and
iternationally. As a retiree, I combine my love of adventurous travel with photography. I am also i
Iv fishiniz.
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33.A.2
Agenda Item #7a
Page 1 of 1
Pelican Bay Services Division Project Tracking Spreadsheet 1/04/2024 N
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PBSD New Maintenance Facilities — Project #50211
A contract was awarded to Heatherwood Construction in the amount of $5,340,571 on
12/12/2023. A pre -construction meeting will be scheduled this month.
Sidewalk Improvements - Project #50212
Production has increased greatly. Total linear footage as of 1 /2/2024 is 58,595 LF,
an estimated 95% of new sidewalk placed. A total of $4,521,170.72 has been
earned and paid to date.
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33.A.2
PELICAN BAY
BALANCE SHEET
Dec 31, 2023
(UNAUDITED)
Pelican Bay Landscape,
Pelican Bay
Street
Safety, Lake & Beach
Clam Bay Capital
Assessment
Financed Capital
Operating Fund
Lighting
Projects
Projects
Funded Activities
Projects
OLD FUND NUMBER
109
778
322
32D
323 ,
IOU70OWN
1008000000
3041000000
3040000000
Total
3042000000
TOTAL
ASSETS
Cash and Investments
5,311,710.98
660,857.24
8,165,183,77
395,394,28
14,533,146.27
1,713,971.55
16,247,117.82
Interest receivable
4,205.10
508.64
8,860,24
346.40
13,920.38
1,091.75
15,012.13
Trade receivable, net
-
-
-
-
-
-
-
ROU Lease Receivable -Current
24,359.94
11,998.18
-
-
36,358.12
-
36,359.12
Due from other Funds
-
-
-
-
-
-
Due from other governments
840,09
-
29,760,60
-
30,600.68
-
30,600,69
Total assets
5,341,116A0
673,364.05
8,203,804.61
395,740.68
14,614,025.45
1,715,063.30
16,325,089.75
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts payable
73,706.43
3,514.01
70,652M
-
147,973.12
712,313.09
860,186.21
Wages payable
105,045.35
5,914.92
-
111,960.27
-
111,960.27
Retafnage payable
-
-
-
-
-
-
-
Due to other Government
132.04
66.02
-
-
198.06
-
199,06
Deferred Inflows -Leases
23,401.33
11,526.03
-
-
34,927.36
-
34,927.36
Commercial Paper Loan
5,500,000.00
5,500,000.00
-
5,500,000.00
Total liabilities
203,295.15
21,020.98
5,570,652.68
-
5,794,958.81
712,313.09
6,507,271.90
Fund balances:
Fund balance
5,137,830,95
652,343.08
2,633,151.93
395,740.68
8,819,066.64
1,002,750.21
9,821,816.85
Total liabilities and fund balances
5,341,116.10
673,364.06
8,203,004.61
395,740.68
14,614,025.45
1,715,063.30
16,329,089.75
Fund Balance at the and of the period
5,137,830,95
652,343.08
2,633,151.93
395,740,68
1,002,750.21
Approved Project Financing Available to Draw
1,000,000.00
Unspent balance of projects:
Small projects under$200K
-
-
388,313.48
-
-
50103-PBSD Slgnage
-
-
471,671,2(i
-
-
50126-beach Renourishment
-
-
971,071,35
-
-
50211-PBSD OPS BLO
-
-
5,381,524,54
S0212-PBSD PHI -SW
-
-
1,709,269.75
-
-
50212-PBSD PH2-5W
-
-
-
-
1,978,829.28
50272-Streetlight Improvement
-
-
299,451-27
-
-
51100-Clam Bay Restoration
-
-
-
387,725.20
-
Total unspent balance of major projects
-
-
9,221,300,65
387,725,20
1,978,829.28
Budgeted reserves:
991000-Reserve for contingencies
184,400.00
11,400.00
_
-
-
991700-Reservefordlsaster relief
700,000.00
-
-
-
-
992090-Reserve forsinking fund
-
-
-
-
-
993000-Reserve forcapital outlay
129,100.00
49,600.00
-
-
-
994500-Reserve forfuture construction and Improvement
-
-
-
-
-
998000-Reserve forcash
475,000.00
40,000.00
Total budgeted reserves
1,488,500.00
101,000.00
Budgeted commitments at the end of the period
1,488,500.00
101,000.00
9,221,300,65
387,725,20
1,978,829.28
3,649,330.95
551,343.08
j6,588,148.72)
8,015.48
23,920.93
Financing Recap:
Funding for current sidewalk program planned
6,500,Oe0.00
This is the difference between interest
Funding reserved for future
capital projects
3,500,000.00
earned on unspent proceeds and
Financing Secured
10,000,000.00
accrued Interest paid on the borrowing.
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