Backup Documents 01/23/2024 Item #16D 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 D 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
** ROUTING SLIP**
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routingjines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2. (Enter your Dept here)
3. County Attorney Office County Attorney Office
4k PP,
4. BCC Office Board of County CH by MB
Commissioners [s] f Z°l(Zt(
5. Minutes and Records Clerk of Court's Office l�16la 4*
IIin&WI-
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to contact staff for additional or missing information.
Name of Primary Staff Madison Bird Phone Number 2939
Contact/Department
Agenda Date Item was 1/23/24 Agenda Item Number 16D3
Approved by the BCC
Type of Document(s) Resolution Number of Original 1
Attached
Documents Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's signature?(stamped unless otherwise stated) MB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name; Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legality. (All documents to be signed by MB
the Chairman, with the exception of most letters, must be reviewed and signed by the
Office of the County Attorney.)
4. All handwritten strike-through and revisions have been initialed by the County Attorney MB
Office and all other parties except the BCC Chairman and the Clerk to the Board.
5. The Chairman's signature line date has been entered as the date of BCC approval of the MB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is uploaded to the
agenda. Some documents are time sensitive and require forwarding to Tallahassee within a
certain time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on_1/23/24_and all changes made JAK/MB N/A is not
during the meeting have been incorporated in the attached document. The County an option for
Attorney Office has reviewed the changes, if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the JAK/MB /A is not
BCC, all changes directed by the BCC have been made, and the document is ready for the `I`option for
Chairman's signature. I is line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05; 11/30/12;4/22/16;9/10/21
16D 3
RESOLUTION NO. 2024 - 1 1
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO REMOVE UNCOLLECTABLE
ACCOUNTS RECEIVABLES FROM ACTIVE ACCOUNTS
RECEIVABLE, FINDING THAT DILIGENT EFFORTS HAVE BEEN
MADE TO RECAPTURE THE FUNDS AND THE ACCOUNTS ARE NOT
COLLECTABLE.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners
has established a procedure to remove past due accounts from active accounts receivable by
Resolution where diligent efforts at collection have proved unsuccessful; and
WHEREAS, this adjustment is proper and in the best interest of the county because the
accounts were deemed uncollectible after multiple attempts; and
WHEREAS, the Corporate Compliance and Continuous Improvement Division has
identified delinquent accounts within Fund 0001 (General Fund) for the Domestic Services
Division comprising a total amount of $45,711.00, which are uncollectable after three years of
diligent attempts to make collections and use of the County's collection agency; and
WHEREAS, the Domestic Animal Services Division staff have made diligent efforts to
collect these past due amounts, including issuing formal notice to complies and citations with a
follow up letter being mailed to the individual after the compliance date expires. When possible,
the Domestic Services Division staff would make phone calls; however, the main reliance was on
the formal notifications and mailed letters. If the notice to complies or citations at this point, the
items are turned over to the county contracted debt collection services for future attempts at
collections; and
WHEREAS,the County has diligently attempted,without success,to collect on these past-
due accounts totaling $45,711.00.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
1. The Board finds that Collier County has made diligent efforts to collect the total
debt amount by researching the balances and reviewing any applicable records for further
information:
Collier County General Fund (0001) $45,711.00
2. Despite diligent efforts, it is not able to collect the debts, but is able to determine that
these accounts are uncollectable.
[22-REV-01249/1757675/1] 1
16D 3
3. The Board finds that the total amount of$45,711.00 may be removed from active
accounts receivable in accordance with generally accepted accounting procedures and pursuant to
law.
THIS RESOLUTION ADOPTED this 23rd day of January, 2024, after motion, second and
majority vote.
ATTEST: �,, .• BOARD OF COUNTY COMMISSIONERS OF
CRYSTAL4.�IK Ad '- d,ERK COLLIER COUNTY, FLORIDA
By tt
1►\ti
By: CA/41k
Attest s`tc Chairlje,, 7.. uty r Chris Hall, Chair
tture only , 3;
Approv:d ,�;. s 0 m and legality:
Ail r
Jeffrey 1 la i ow, County Attorney
[22-REV-01249/1757675/1] 2