Backup Documents 01/23/2024 Item #16F 2 ORIGINAL DOCUMENTS CHECKLIST .& ROUTING SLIP 1 6 F 2
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting. S1- F** ROUTING SLIP** +o
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
k
1/23
4. BCC Office Board of County
Commissioners GJ-! 6 y Prj pit/23
5. Minutes and Records Clerk of Court's Office I �'�s
6/6
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to contact staff for additional or missing information.
Name of Primary Staff Kathy Heinrichsberg Phone Number X 3622
Contact/Department
Agenda Date Item was January 23,2024 Agenda Item Number Minute Traq 27653
Approved by the BCC I C, F. 2
Type of Document(s) MOA Number of Original 1
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature(instead of stamp)? KH N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, KH—
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. Page 3
3. Original document has been signed/initialed for legality. (All documents to be signed by KH
the Chairman,with the exception of most letters,must be reviewed and signed by the
Office of the County Attorney.)
4. All handwritten strike-through and revisions have been initialed by the County Attorney NA
Office and all other parties except the BCC Chairman and the Clerk to the Board.
5. The Chairman's signature line date has been entered as the date of BCC approval of the KH
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip KH
should be provided to the County Attorney Office at the time the item is uploaded to the
agenda. Some documents are time sensitive and require forwarding to Tallahassee within a
certain time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 1/23/24 and all changes made during the KH 11111117
meeting have been incorporated in the attached document. The County Attorney an o ion for
Office has reviewed the changes,if applicable. line.
9. Initials of attorney verifying that the attached document is the version approved by the KH Mk is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an o Lion for
Chairman's signature.
Please return to Kathy Heinrichsberg in Emergency Management
Expe-c ;1'e — TJ,.s ,cads 1-96 t* file 51-4+e At S,�ftf r ..
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;,2.24.05; 11/30/12;4/22/16;9/10/21
Crystal K. Kinzel 1 6 F 2
�C�CV�T COURp�� Collier County
,z O
'`?:k Clerk of the Circuit Court and Comptroller
3315 Tamiami Trail East, Suite 102
Naples, Florida 34112-5324
C'O `QP
- COUNTY.0-9
January 23, 2024
State of Florida Division of
Emergency Management
Attn: Erin Oelze
2555 Shumard Oak Blvd
Tallahassee, FL 32399-2100
Re: MOA Regarding State-Owned Equipment
Transmitted herewith is one (1) original agreement of approved
document as referenced above, as adopted by the Collier County Board of
County Commissioners of Collier County, Florida on Tuesday, January 23,
2024, during Regular Session.
Once fully executed, please forward a fully executed copy to:
minutesandrecords@collierclerk.com to be kept as part of the Boards
Records.
Very truly yours,
Martha Vergara,
Deputy Clerk
Enclosures
Phone-(239)252-2646 Fax-(239)252-2755
Website-www.CollierClerk.com Email-CollierClerk@collierclerk.com
1 6F 's
Martha S. Vergara
From: Martha S. Vergara
Sent: Tuesday, January 23, 2024 2:48 PM
To: 'Erin.Oelze@em.myflorida.com'
Subject: DOEM - MOA Regarding State Owned Equipment
Attachments: Erin Oelze (FDEM).pdf
Hello Erin,
Attached is the MOA as referenced above from the Collier County Division of Emergency Management.
If you have any questions, feel free to call Kathy Henirichsberg at 239-252-3622.
Please forward a fully executed copy of the referenced MOA to our office at:
minutesandrecords@collierclerk.com.
Thank you,
Martha Vergara
BMR&VAB Senior Clerk
cuyTCOURr4 Office: 239-252-7240
"'ram "it Fax: 239-252-8408
E-mail: Martha.Vergara@CollierClerk.com
Office of the Clerk of the Circuit Court
& Comptroller of Collier County
3299 Tamiami Trail E, Suite #401
Naples, FL 34112
www.CollierClerk.com
1 4SF 2
Martha S. Vergara
From: Erin Oelze <Erin.Oelze@em.myflorida.com>
Sent: Wednesday, January 24, 2024 3:21 PM
To: Minutes and Records
Cc: Martha S. Vergara; NeumanJohn; Dan Summers (Collier Co EM)
Subject: MOA Regarding State-Owned Equipment
Attachments: MOA for State-Owned Generator_Collier County_EXECUTED 01-24-24.pdf
External Message: Please use caution when opening attachments, clicking links, or replying to this message.
Good Afternoon,
Please see attached for the executed MOA for Collier County's state-owned generator.
Thank you,
0`,MfFGIMi�M4y Erin Oelze, FCCM
Accountable Property Officer
Florida Division of Emergency Management
FDE * Bureau of Response
l'Cf�r rNE`J`ta.
C: 850-566-5339 0: 850-815-4279
Erin.Oelze@em.myflorida.com
Under Florida law, correspondence with the Florida Division of Emergency Management concerning agency business
that is neither confidential nor exempt pursuant to Florida Statutes is a public record and will be made available to the
public upon request.
6 F 2.
MEMORANDUM
Date: January 23, 2024
To: Kathy Heinrichsberg, Executive Secretary
Bureau of Emergency Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: MOU between Collier County and State of Florida Division of
Emergency Management
Regarding State-Owned Equipment
Attached are one (1) copy of the original document as referenced above, (Item #16F2)
as approved by the Board of County Commissioners on Tuesday, January 23, 2024.
Please forward the fully executed original to the Board's Minutes and Records
Department as part of the Boards Official Records.
If you have any questions, please contact me at 239-252-7240.
Thank you.
Attachment
16F 2
•
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis Kevin Guthrie
Governor Director
MEMORANDUM OF AGREEMENT BETWEEN THE FLORIDA DIVISION OF
EMERGENCY MANAGEMENT AND COLLIER COUNTY REGARDING
STATE-OWNED EQUIPMENT
I. Parties
A. This Memorandum of Agreement (hereinafter referred to as ''MOA") is made and
entered into by and between the State of Florida, Division of Emergency
Management("Division"),whose address is 2555 Shumard Oak Blvd., Tallahassee,
Florida 32399-2100, and Collier County ("County"), whose primary address
is 3299 Tamiami Trail East, Naples, Florida 34112, and collectively known as the
"Parties."
II. Background and Purpose
A. Pursuant to section 252.35 Florida Statues, the Division maintains an inventory list of
property owned by the state and local governments.
B. In preparation for hurricane season, the Division and State Emergency Response
Team purchased equipment to support and assist in response efforts during an
emergency. To maximize equipment utilization, the State is collaborating with Florida
counties, cities, agencies, municipalities, and additional partners to position and
maintain these critical assets throughout the State.
C. The purpose of this MOA is to establish the terms and conditions under which the
Division will provide to the County one(1) generator for official government use.
D. The applicable equipment identification is provided in Attachment A of this MOA.
III. Term and Termination
A. This MOA is effective upon the date last signed and executed by the duly authorized
representative of the Parties to this MOA. The term shall continue until the final
suspense date of any equipment covered by this MOA.
B. The suspense date for the equipment is 5 years from the date of execution, or the date
the unit is no longer serviceable as determined by the Division. whichever comes first.
C. Termination of this MOA by either Party requires a thirty (30) day written notice
delivered by hand, email, or certified mail to the address listed below.
D. In the event that the Division requests relocation or redeployment of the equipment
before termination or expiration of this MOA. the terms and conditions within will
become suspended until the equipment is returned to the County's possession and
will then resume under the original conditions of this MOA.
Page 1 of 4 CAp'
1 6 'F 2
E. In the event that the County wishes to terminate the MOA, the County will be
responsible for the cost of transporting the equipment to a specified drop off
destination, as determined by the Division.
IV. General Provisions
A. Responsibilities of the Division
i. The equipment will be state-tagged and recorded.
ii. The equipment is subject to relocation and redeployment in a future disaster or
special event, at the request of the Division. Costs associated with the relocation
and redeployment will be paid for by the State (transportation, logistics, etc.).
B. Responsibilities of the County
i. The County will be responsible for the costs of storing/staging, preventative
maintenance, repair and necessary part replacements, testing, operations,
fueling, and mobilizing/demobilizing of the equipment, except when the
equipment is redeployed by the State.
ii. The County must follow the maintenance requirements as outlined in Attachment
B.
iii. During the term of this MOA, the County will provide to the Division a quarterly
maintenance and operations report detailing three continuous months in the
reported quarter of weekly and monthly maintenance efforts and usage and a
summary of the overall condition of the equipment. A yearly report will be due 12
months following the MOA date of execution. Pictures must be included to
document any changes to the equipment's condition. Quarterly maintenance
reports must be submitted to the Division by email in adherence to the following
schedule:
• Q1 (July-September): Due no later than October 1
• Q2 (October-December): Due no later than January 1
• Q3 (January-March): Due no later than April 1
• Q4 (April-June): Due no later than July 1
iv. Maintenance reports requested by the Division outside of the County's quarterly
submission must be provided by the County no later than seven (7) days after
request.
v. The County can utilize the equipment for necessary official government purposes
at the County's expense—to include maintenance.
vi. The County will store, use. and maintain the equipment as per manufacturer's
recommendations to ensure functionality and readiness.
vii. The County is responsible for ensuring the equipment is maintained per
manufacturer's requirements such that the warrantees remain in full force and
effect for the entire term at their expense.
viii. When the County deems the equipment is no longer serviceable. they will
coordinate with the Division the return of the equipment.
Page 2 of 4
16F 2
ix. During the term of this MOA, the County shall be responsible for replacement of
the equipment, with a like item agreeable by the Division, if damaged while in the
possession of the County and deemed not repairable to serviceable condition.
The determination of repair and serviceability is at the sole discretion of the
Division.
x. All warrantees from the original manufacturer for the equipment and appurtenant
equipment shall remain with the Division. The Division will coordinate warrantee
actions, when applicable. with both the manufacturer and the County.
C. Miscellaneous
i. All email correspondence directed at the Division shall be sent to
FDEMequipment@em.myflorida.com.
ii. County noncompliance, related to section IV. General Provisions, B.
Responsibilities of the County, may result in termination of this MOA at the
discretion of the Division.
iii. If terminated for noncompliance. the County will be responsible for the cost of
transporting the equipment to a specified drop off destination, as determined by
the Division within thirty(30) days of notification.
V. Point of Contact
A. In the event of a change to the point of contact. the new point of contact will notify the
other party of this change within 30 days by written notice delivered by hand or certified
mail to the address listed below.
B. The Point of Contact for the Division is:
Name: Erin Oelze, Accountable Property Officer
Email: Erin.Oelze@em.myflorida.com
Telephone: (850) 566-5339
Address: 2555 Shumard Oak Blvd.
Tallahassee. FL 32399-2100
C. The Point of Contact for the County is:
Name. Dan E Summers
Email Dan.Summers@CollierCountyFL.gov
Telephone: 239-252-3600
8075 Lely Cultural Pkwy
Address: Suite 445
Naples, FL 34113
VI. Miscellaneous
A. Nothing herein shall constitute or be construed to create or suggest any type or kind
of employment, partnership, joint venture. or other legal relationship, express or
otherwise, between the Parties.
B. Liability- Each Party hereto agrees that it shall be solely responsible for the negligent
or wrongful acts of its employees and agents. Nothing contained herein shall constitute
a waiver by either Party of its sovereign immunity or the provisions of section 768.28,
Page 3 of 4
1 6F 2
I
Florida Statues. Nothing herein shall be construed as consent by either Party to be
sued by third parties.
C. Amendment - Either Party may request changes to this MOA. Any changes,
modifications, revisions. or amendments to this MOA that are mutually agreed upon
by and between the Parties to this MOA, shall be incorporated by written instrument
and effective when executed and signed by all Parties to this MOA.
D. This Agreement supersedes all prior agreements and understandings, oral, written
and implied, between the parties hereto with respect to the subject matter hereof.
IN WITNESS WHEREOF, the Parties hereto have caused this Memorandum of Agreement to be
executed by their duly authorized representatives on the dates appearing beneath their respective
signatures.
COLLIER COUNTY, FLORIDA DIVISION OF
FLORIDA EMERGENCY MANAGEMENT
Digitally signed by Ian
Ian Guidicelli GDaudicell'
Date:2024.01.24 15:14:3 S
By: (111BY: 05'00'
Signature Signature
Ian Guidicelli
Chris Hall. Chairman Printed Name
Bureau Chief of Response
Title Title
I/2.3/Z y 1/24/24
Date Date
- . • ATTEST , '
CRY�STAk iCIIV�$LyB1ltI
Approved as.teer and legality
BY: _ _
Attest-Ai.to CNbirrnan's ..•
Jeffrey A.Klatzkow,County Attorney L,,� signature only
Page4of4 •
1 6 E: 2
Memorandum of Agreement between Florida Division of Emergency Management and
Collier County Regarding State-Owned Equipment
Attachment A - Equipment Identification
(One(1)equipment identification page per,tern)
Equipment Information
Name/Description 1 CAT 200 kW Generator
Manufacturer Caterpillar
Model XQ230
Year Assembled 2020
VIN 7KUBB202XLJ089049
License Plate# Y5651
Serial # CK200349
FDEM Property ID# CA009819
(CA or EM Tag#)
EM Fleet Admin# N/A
Add-Ons/Plugs/Cables 4/0 Cu Conductor Cable; 1000ft
Additional Notes/Information