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Backup Documents 06/27/2023 Item #16C 5 160 5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office 4. BCC Office Board of County Commissioners RC iv'frl , 6/z?/z 3 5. Minutes and Records Clerk of Court's Office I /j: alp kfrf/0 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff or additional or missing information. Name of Primary Staff Phone Number Q Contact/ Department �dV1 a o C J A 4 r A Jo23'1 2 2 5-37 7 Agenda Date Item was /+Agenda Item Number Approved by the BCC 0 b/27 /20Z5 l b , l� . S Type of Document Number of Original Attached C u © I'd,Q/r Documents Attached PO number or account number if document is , to be recorded f p r »Vain .e l INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? 2. Does the document need to be sent to another agency for additional signatures? If yes, provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/4 Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the ��� document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's .I signature and initials are required. 'V //t 7. In most cases(some contracts are an exception),the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on and all changes made during N/A is not the meeting have been incorporated in the attached document. The County an option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the an option for Chairman's signature. this line. 16C 5 ;f , Procurement Services CO ief" COullrty Change Order Form ®Contract Modification 0 Work Order Modification Contract#: 22-7950 Change#: 3 Purchase Order#: 4500218365 Project#: 70240.1 Contractor/Firm Name: Quality Enterprises USA, Inc. Contract/Project: Pelican Bay Blvd Sewer Replacement Project Manager Name: Damian Cuadrado Division Name: Engineering and Project Management Original Contract/Work Order Amount $ 1,170,674.75 6/14/2022:11A Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 1,170,674.7gr 6/14/2022;11A Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 1,170,674.75 3/4/2023 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $ 1,170,674.75 0.00% Change from Current BCC Approved Amount Cumulative Changes $ 0.00 0.00% Change from Current Amount Completion Date,Description of the Task(s)Change,and Rationale for the Change J Notice to Proceed 8/1/2022 Original 12/29/2022 Last Approved 3/4/2023 Revised Date 3/4/2023 Date Completion Date Date (Includes this change) #of Days Added 0 Select Tasks 0 Add new task(s) ❑ Delete task(s) 0 Change task(s) ®Other Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and f or the additional days added(if requested);2.)why this change was not included in the original contract;and,3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1. This change order authorizes use of allowance to fund Work Directive#2(see attached). No additional days are required, and the contract is complete. 2. On September 28, 2022, Hurricane Ian made landfall in Collier County and severely impacted southwest Florida. in the wake of the hurricane, Collier County experienced damage to multiple facilities and equipment, including excessive and unanticipated siltation within the Pelican Bay sewer system. Work Directive#2 directed the contractor to remove the additional siltation caused by Hurricane /an. The Pelican Bay Blvd. Sewer Replacement project was bid on January 18, 2022 (prior to the Hurricane Ian), The total cost of the draw against allowance is S12,220.08(see attached). Allowance Balance =$133,192.75— ($12,220.08) =$120,972.67 remaining allowance balance. 3. If this change is not processed, the contractor would not be reimbursed for completed work necessary to remove additional siltation in the Pelican Bay Blvd. Sewer system caused by Hurricane Ian. DiQ,I5Hy spnnt Gy Cuadrado Damian CN:E=L'amian.C,,ntlradn t5enlliorcdunlyll Uov,CN=CuadradoDaminn. C u a d ra d o D a m i a n QD=Gcnaral,OU=PPM User Accdunls, PUD Pldnninq and Project Management,O(J-PUD,OU-Dlvisinns,DC=tx4 DC=colliergov,DC=nat Prepared by: Mile'2023.0512 n 05 10.0100' Date: (Damian Cuadrado, CSM Project Manager-PU Engineering and Project Management) KLA 5/15/23 Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The adjustment, if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/ Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Jared R Brown Digitally signed by Jared R Brown Accepted by: Date:2023.05.15 10:20:40-04'00' Date: _ (Jared Brown, P.E.,Johnson Engineering. Inc.) Accepted by: Date: (Lou Gaudio, Vice President—Quality Enterprises USA; Inc.) Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admit, Rp! ecc ES 1 6C 5 . II Digitally signed by FandnchShon DN.E=Shon Fandrichecolllercountyfl.gov,CN=FandrichShon, FandrichShon aao9° P�D�u�to,00_=gazingand Accepted by: Date'.2023.05.1607.46.05-0400 Date: (Shon Fandrich, P,E„ Supervisor-Project Manager—PU Engineering and Project Management) Digitally signed by MoLeanMatthew McLeanMatthew ri o C MPf emnt=1Psi =:zcroPiegP Deojc Ma ge OU Approved by: Date:.2023.05.1617.1830-04'00• Date:__ (Matthew McLean, P.E., Director—PU Engineering and Project Management) YilmazHeather Digitally signed by YilmazHeather Approved by: Date:2023.05.19 13:15:45-04'00' Date: (Heather Yilmaz, Procurement Professional) ATTEST:: BOARDOF COUNTY COMMISSIONERS Cryst .KKinzel; rid olCourts COLLIER COUNTY,FLORIDA & Comptroller /� t3 Y: � Rick IoCnstro,Chairman ;` fig' 2 Dates} : ui .'j? _._ Attest rsfo Chairman's it, signature only Approv t a- to form r gality: Scott R. Teach Deputy County Attorney Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) — PROCUREMENT USE ONLY Admin 111510 BCC ES 0 AO 1 6 C 5 Change Order/Amendment Summary COST TIME CO# AMD# Description Days New Justification Additive(+) Deductive(-) Added Amount The additional time is required to 1 Add 57 days NA NA 57 207 enable completion of construction prior to contract expiration Utilize$16,807.25 of allowance for 2 NA NA 0 207 Hurricane Ian revised landscape plan Utilize$12,220.08 of allowance for the difference in 3 cost of cleaning NA NA 0 207 Hurricane Ian sewer pipe with heavy debris vs light debris__ CA0 Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Adrnin ClEIrC) BCC ES 16C 5 Collier County Engineering & Project Management Division WORK DIRECTIVE CHANGE CONTRACT#/PROJECT NAME:22-7950/Pelican Bay Blvd Sewer Replacement WORK DIRECTIVE#2 PURCHASE ORDER#:4500218365 DATE OF ISSUANCE: February 22,2023 OWNER: Collier County Board of Commissioners EFFECTIVE DATE: February 15, 2023 (see attached email) CONTRACTOR: Quality Enterprises USA, Inc. ENGINEER/DESIGN PROFESSIONAL:Johnson Engineering You are directed to proceed promptly with the following change(s): Description: Proceed with the additional siltation removal from the Pelican Bay Blvd. gravity sewer. Purpose of Work Directive Change: Due to Hurricane Ian and the advanced age of the Pelican Bay gravity sewer system there is excessive and unanticipated siltation within the system that needs to be removed to proceed with the video inspection. If a claim is made that the above change(s)have affected Contract/Allowance Price or Contract Times any claim for a Change Order based thereon will involve one or more of the following methods of determining the effect of the changes(s). Method of determining change in Method of determining change in Contract Times: Contract/Allowance Price: ❑ Unit Prices ® Contractor's records ❑ Lump Sum ❑ Engineer's record Time& Material ❑ Other ❑ Other Estimated increase/decrease in Allowance: Estimated change in Contract Time: $TBD Increase or decrease by 0 calendar days. RECOMIV .LADED: AUTHORIZED: CuadradoDamiartic- By: J1,- taro= , ' F''" By: Damian Cuadrado, P.E. /Enginee Owner's Representative r. C40 16C 5 CuadradoDamian From: CuadradoDamian Sent: Wednesday, February 15, 2023 3:47 PM To: 'Lou Gaudio'; HeitzmanEric; KinaszczukllKen Cc: FandrichShon;Randy Gilbert Subject: RE: Pelican bay sewer Unless Collections has an issue, please continue, Respectfully, Damian Cuadrado,P.E. Project Manager Ill,Licensed Go Ted'" GOletilLV Collier County Public Utilities Department Engineering t Project Management I)i'ision "Continuous Irnpnonunn'rrt,. Damian.Cuadrado ccolliercount:yfl.gov 3339 Tamiami Trail East,Suite 303 Naples, FL 3411.2 239-252-5377 Office 239-920-1130 Cell "HOW ARE WE DOING?" Please click here for our Customer Service Survey From:Lou Gaudio<lgaudio@geusa.com> Sent:Wednesday, February 15,2023 3:46 PM To:CuadradoDamian<Damian.Cuadrado@colliercountyfl.gov>; HeitzmanEric<Eric.Heitzman@colliercountyfLgov>; KinaszczukllKen <Ken.Kinaszczukll@colliercountyfl.gov> Cc:FandrichShon<Shon.Fandrich@colliercountyfl.gov>; Randy Gilbert<RGilbert@evllc.com> Subject:RE: Pelican bay sewer EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. All:Just confirming we are continuing to clean/video tomorrow and Friday. Thanks Louis J.Gaudio Vice President c:239-207-0660 o:239-435-7200 e:Ida uc5o nr C{eusa.com 3494 Shearwater Street,Naples,FL 34117 1 C40 16C 5 PROPOSAL 3494 SHEARWATER STREET NAPLES,FL 34117 e (239)435-7200 l';, FAX(239)435-7202 QUALITY ENTERPRISES Collier County May 4, 2023 1 PROPOSAL SUBMITTED TO: DATE PROPOSAL# 3339 Tamiami Trail E Louis Gaudio STREET SALES REPRESENTATIVE Naples, Florida Pelican Bay Sewer CITY, STATE, ZIP JOB NAME Damian Cuadrado Naples, FL ATTIC: JOB LOCATION 239-920-1130 PHONE NO. FAX NO. II E PROPOSE hereby to furnish all labor,materials,equipment and services necessary to complete the following: Additional cleaning of Pipes due to extra debris Earthview Proposal $ 11,638.17 QE5% Mark up $ 581.91 Grand Total: $ 12,220.08 CUSTOMER-SIGNATURE&DATE QUALITY ENTERPRISES USA,INC.-SIGNATURE&DATE Page 1 040 16C 5 111111111,4" EARTHVIEW . 3494 Shearwater Street Invoice 10487 Naples, FL 34117 Invoice Date 05/03/23 Due Date 06/02/23 Bill To: Quality Enterprises USA-EV 4500 Holland Office Park,Suite 316 Virginia Beach,VA 23452 Work Order: 3763-Gravity Sewer Replacement-Existing Service Location: Pelican Bay Blvd Naples, FL 34108 Scope:2 Vactor Vacuum Truck with Crew Customer PO: QE Job#14622-18 Date of Unit Service Description Quantity Price Total 02/28/23 Vacuum Desalting 1.00 11,638.17 11,638.17 Additional pipe cleaning due to excess debris Scope 2 Subtotal 11,638.17 Terms: Net 30 Days Total Due 11,638.17 Please remit to: Earth View, LLC, 3494 Shearwater St, Naples, FL 34117 If a check is returned for any reason at all.Client will pay an additional charge of$35.00 per returned check. 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