Backup Documents 01/09/2024 Item #16E 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 E 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Inif is Date
1. Risk Risk Managementk
2. County Attorney Office County Attorney Office
5AL/fit'
4. BCC Office Board of County
Commissioners Of 6y /Of SI I/f 1/2i
4. Minutes and Records Clerk of Court's Office
( -I I 41
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Patrick Contact Information 239-252-8950
Contact/ Department O'Quinn/PROCUREMENT
Agenda Date Item was JANUARY 9TH, 2024 Agenda Item Number 16.E.3.
Approved by the BCC
Type of Document SECOND Number of Original 1
Attached AMENDMENT Documents Attached
PO number or account N/A 19-072-NS HYLAND
number if document is HYLAND SOFTWARE, INC.
to be recorded ENTERPRISE
CONTENT
MANAGEMENT
SYSTEM
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be PRO
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the PRO
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's PRO
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 1/9/2024 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County I•j an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made, and the document is ready for the 514k( an option for
Chairman's signature. this line.
1 6 E 3
SECOND AMENDMENT TO AGREEMENT#19-072-NS
FOR
HYLAND ENTERPRISE CONTENT MANAGEMENT SYSTEM
THIS SECOND AMENDMENT, made and entered into on this I*�' day of
d otn 4/wr y 2024, by and between Hyland Software, Inc. (the "Hyland" or "Contractor") and
Collier County, a political subdivision of the State of Florida, (the "County" or"Owner"), (collectively
the "Parties"):
WHEREAS, on October 8, 2019 (Agenda Item 16.E.7), the County entered into an
Agreement with Hyland for the purchase of OnBase® Information Management System to include
software licenses,professional services, and annual maintenance and support for the supported software
licensed; and
WHEREAS, on April 23, 2021, the Parties entered into the First Amendment to the
Agreement to increase annual maintenance and support fees by 3% each year effective on the renewal
period beginning October 8, 20211 and
WHEREAS, the Parties wish to further amend the Agreement to add access to Professional
Services from Hyland to include: (1)OnBase Solution Assessment, and(2)an OnBase software upgrade
to be implemented as more specifically described below and for the one-time purchase price of those
professional services for database cleanup as set forth in the Services Proposal attached hereto as Exhibit
"A-2" at an estimated cost of$68,220; and
WHEREAS,the Parties wish to mutually acknowledge the annual renewal of this Agreement
for the one (1)year period through October 7, 2024.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the parties as follows:
1. The above recitals are hereby incorporated into this Second Amendment as if fully set forth
herein.
2. Parties agree to add the one-time package for professional services for database cleanup and to
incorporate the one-time purchase set forth in the attached Exhibit"A-2."
3. The Solution Assessment will be conducted on the County's current environment/configurations
and identify opportunities for solution improvements and business process efficiencies. The
County's current software version is 19.12 and as part of this Second Amendment to the
Agreement, the County will have its test and production environment version upgraded to the
latest released version.
Remainder of this page is blank.
Page 1 of 3
Second Amendment to Agreement#19-072-NS
16E3
4. This Second Amendment will not otherwise change the County's yearly software maintenance/support fee
increase, which is detailed in the April 23,2021, First Amendment to the Agreement and has been agreed
upon by the Parties and approved by the Board.
5. As part of this Second Amendment, the Parties mutually acknowledge the renewal of this Agreement
through October 7,2024.
6. All other terms and conditions of the Agreement shall remain the same.
IN WITNESS WHEREOF,the Parties have executed this Second Amendment by an authorized person or
agent on the date and year first written above.
ATTEST:
Crystal K. Kinzel, Clerk of Circuit Court and BOARD F COUNTY COMMISSIONERS
Comptroller COLL UNTY FLORIDA
By: IIIBy:
Dated: ALIChris Hall, Chairman
(SEAL) Attest as to Chairman's
g•... Signature only
w
Vendor's Witnesses: VENDOR:
Hyland Software, Inc.
1i %de
First Witness By: )r-s
.,k.il----tL
Doniel!eT mer 11/d7/8C 3 Signature
y �
Type/print witness name M��q� �t,- — Gad
Type/print signature and title
0_,L,L oly)kA, :/ --
SecondWitness
t16_8 A m
,vov.a)a23 Date Il/ 7/�a3
Type/print witness name
Approved as ', ( d Legality:
:fir.
-Deputy•Coun it • • ,ey
a , t r I u
Print Name
Page 2 of 3
Second Amendment to Agreement 4I9-072-NS CAO
E 3
EXHIBIT "A-2"
Pricing
Customer acknowledges that the Professional Services pricing is based solely on the information provided to Hyland and
referenced in the above Project Areas.
Fixed Fee
Project Billing Type Totals(USD)
Project 1 —Solution Assessment Fixed Fee $19,500.00
Project 2—OnBase Upgrade Fixed Fee $48,720.00
Total $68,220.00
Payment Milestones
The costs for the above project(s)represent fixed price Professional Services. Payment milestones for the
engagement(s)will be invoiced as listed below.
Milestone Description % of Amount
Total
Project 1 —Solution Assessment
1 Contract Execution 50°0 $9,750.00
2 Delivery of Assessment Report 50% $9,750.00
Total 100% $19,500.00
Project 2—OnBase Upgrade
1 Contract Execution 34% $16,564.80
2 Completion of the Non-Production Environment Upgrade 33% $16,077.60
3 Completion of the Production Environment Upgrade 33% $16,077.60
Total 100% $68,220.00
Page 3 of 3 LAO
Second Amendment to Agreement#19-072-NS