Backup Documents 01/09/2024 Item #16F 9SEE REVERSE SIDE
Proposed Agenda Changes
Board of County Commissioners Meeting
January 9, 2024
Move Item 16F6 to Item 11H: *** This item continued from the December 12, 2023, BCC Meeting. ***
Recommendation to establish a policy for leasing a County‐owned mobile home at the Paradise Coast Sports
Complex to law enforcement officers for greater onsite law enforcement presence, adopt a standard lease
template, and authorize the County Manager or their designee to execute such leases. (Commissioner McDaniel’s
Request)
Move Item 16F9 to Item 11I: Recommendation to approve administratively approved Change Order No. 11,
providing for a 180‐day extension under Agreement No. 16‐6622, “Big Corkscrew Island Regional Park,” with Q.
Grady Minor & Associates, P.A., and authorize the Chairman to sign the attached change order. (Project No.
80039) (Commissioner McDaniel’s Request)
Move Item 16F3 to Item 11J: Recommendation to approve the expenditure of the Tourism Development Tax
Promotion funds to support the November 2023 Doral Gold Cup event up to $12,000; to waive any irregularities
in the process for items including lack of written approval, pre‐approval or TDC and Board approval; and make a
finding that these expenditures promote tourism. (Commissioner Hall’s Request)
Move Item 16F4 to Item 11K: Recommendation to approve the expenditure of the Tourism Development Tax
Promotion funds to support the October 2023 Advertising World Series Event, up to $5,000, to waive any
irregularities in the process for items, including lack of written approval, pre‐approval or TDC and Board approval;
and make a finding that these expenditures promote tourism. (Commissioner Hall’s Request)
Move Item 16F10 to Item 11L: Recommendation to approve and authorize the Chairman to execute the
Second Extension and Amendment to the Sponsorship Agreement between Collier County and Spirit Promotions
for the 2025‐2029 U.S. Open Pickleball Championships and make a finding that this item promotes tourism.
(Commissioner Hall’s Request)
Notes:
TIME CERTAIN ITEMS:
Item 11A to be heard at 2 PM: Presentation of the 2023 Collier County Community Assessment.
1/9/2024 8:40 AM
ORIGINAL DOCUMENTS CHECKLIST& ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 b F 9
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded
to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original
documents must be received in the County Attorney Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is
already complete with the exception of the Chairman's signature, draw a line through routing lines#1 through #2, complete the
checklist, and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1. County Attorney's Office County Attorney Office
Jilk(ft, I/ 1/Z Y
2. BCC Office
Board of County Commissioners Chairman
cH by 01 2'I3. Minutes and Records Clerk of Court's Office y�F [_I gci
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed
in the event one of the addresses above, may need to contact staff for additional or missing information.
Name of Primary Staff Bendisa E.Zela, Facilities Division Phone Number 239-252-8440
Contact/Department Email Bendisa.Zela@colliercountyfl.gov
Agenda Date Item was January 9,2024 Agenda Item
Approved by the BCC Number 16.F.9
Type of Document Administratively approved Change Order Number of
Attached No. 11,providing for a 180-day extension Original 1
under Agreement No. 16-6622,"Big Documents
Corkscrew Island Regional Park,"with Q. Attached
Grady Minor& Associates, P.A.
PO number or account Facilities Division is requesting a
number if document is completed copy
to be recorded
INSTRUCTIONS& CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information (Name,Agency,Address, Phone)on an attached sheet.
3. The original document has been signed/initialed for legal sufficiency. (All documents to
be signed by the Chairman, except for most letters, must be reviewed and signed by the BEZ
Office of the County Attorney.
4. All handwritten strikethroughs and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board.
5. The Chairman's signature line date has been entered as the date of BCC approval of the BEZ
document or the final negotiated contract date, whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney's Office at the time the item is input into SIRE.
Some documents are time-sensitive and require forwarding to Tallahassee within a certain
time frame, or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on January 9,2024,and all changes made N/A is not
during the meeting have been incorporated in the attached document. The County k A l an option for
Attorney's Office has reviewed the changes, if applicable. �� this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC, all changes directed by the BCC have been made, and the document is ready for the 5Ak�,, an option for
Chairman's signature. this line.
1: Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16F9
Procurement Services
Co . te N4
r COlty Change
Order Form
Z Contract Modification ❑Work Order Modification
Contract#:( 16-6622 Change#: 11 Purchase Order#: 4500176296 Project#: 80039
Contractor/Firm Name: Q Grady Minor&Associates,P.A Contract/Project: Big Corkscrew Island Regional Park Phase 1
Project Manager Name: Tony Barone, PMP Facilities Management
Division Name:
Original Contract/Work Order Amount $ 3,630,062.00 02/14/17 11C Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 3,823,226.00f 11/14/23 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 3,823,226.00 11/29/2023 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 5.32% Total Change from Original Amount
Revised Contract/Work Order Total $ 3,823,226.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes j $ 193,164.00 0.00% Change from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 3/01/2017 Original 4/26/2022 Last Approved 11/29/2023 Revised Date 5/27/2024
Date Completion Date Date (Includes this change)
#of Days Added 180 Select Tasks ❑Add new task(s) Delete task(s)s❑ ( ) ❑ Change task(s) ®Other
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested);2.)why this change was not included in the original contract;and,3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This change order adds 180 days to the contract time to provide for the consultant's continued support of remaining tasks on
the overall project, including the installation of the National Fitness Campaign (NFC)outdoor fitness pad.There is no change to
the purchase order or contract amount for this extension.
2. The decision to install the National Fitness Campaign outdoor fitness pad had not yet been scheduled.
3. If not approved, our project will not have the appropriate bidding and post-design services from the Engineer facilitate the
construction of the NFC outdoor fitness pad.
B a ro n eTo n y Digitally signed by BaroneTony
Prepared by: Date: 2023.11.14 16:04:36 -05'00' Date:
Tony Barone, PMP, Senior Project Manager and Facilities Management Division
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above, as fully as if the same were stated in this acceptance.The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Digitally signed by Michael J. Delete, P.E.
Accepted by: Date: 2023.11.15 07:47:54-05'00'
Date:
Q Grady Minor&Associates,P.A.
McCormickJohn Digitally signed by McCormickJohn
Approved by: Date: 2023.11.15 08:45:15 -05'00' Date:
John McCormick, P.E. Division Director, Facilities Management)
Sq uitieriVi rg i nia Digitally signed by SquitieriVirginia
Approved by: Date:2023.11.29 15:57:02 05'00' Date:
(Procurement Professional)
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC ES
16F9
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. Kinzel,Clerk of Courts COLLIE C UNTY, FLORIDA
& Comptroller
By: r0 DC By:
Chris Hall, Chairman
il
Dated: ( '� 7
(SEAL) Attest as to Chairman b
signature only
Approve o and ality:
By:
Scott R
Deputy oun y orney
4
1 F9
Change Order/Amendment Summary
COST TIME
CO# AMD# Description Additive Deductive(-) Days New Justification
(+) Added Amount
Utilizes Task 9
Allowance for Additional Drainage Design to tie
1 $5,983 and reduced into the sewer/utility lines with
the Allowance to North East Service Area
$479,017
Incorrect Rates were
used in Change
Order 1.CO 2
administratively CO 2 administratively corrects
2 corrects the rates to incorrect rates in CO 1 from
from$5,983 to $5,983 to$5,905
$5,905. Credits Task
9 Allowance($78)to
$479,095
Utilizes Task 9
Allowance for Adds additional
3 $190,412.29 and meeting/coordination and
reduced the engineering support to review
Allowance to Qualite Lights Vs Musco Lighting
$288,682.71 Design
CO 4
administratively
corrects Incorrect
rates in CO 3 from CO 4 administratively corrects
4 $190,412.29 incorrect rates in CO 3 from
$185,025. Change $190,412.29 to$185,025
reduces allowance
to$294,070
Utilizes Task 9
Allowance for A change order was not approved
$14,310 that and a ATF was submitted in lieu of
ATF reduced the CO#5. Requires design work to
allowance to add a dog park and National
$279,760 Fitness Campaign d Design
Utilizes Task 9
Allowance for Adds additional Post Design
5 $180,672 that Services to support the remaining
reduced the of the project due to delays in the
allowance to construction schedule
$99,088
Adds 65 days,
utilizes$99,088 of
Task 9 Allowance
and reallocates Adds additional Post Design
6 $13,000 of Task 11 65 1947 Services and time to support the
Reimbursables to remaining of the project due to
Task 8 Post Design delays in the construction schedule
Services.The
Allowance is
reduced to$0
Adds additional 180 Adds additional Post Design
days and adds Services and time to support the
7 $193,164 to the $193,164 180 2127 remainingof the project due to
contract post design P 1
services delays in the construction schedule
Adds additional 99 days Adds additional time to support the
8 to the contract 99 2226 remaining of the project due to
delays in the construction schedule
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin RPt BCC ES
16F9
9 Adds additional 90 days Adds additional time to support the
to the contract 90 2316 remaining of the project due to
delays in the construction schedule
10 Adds additional 61 days Adds additional time to support the
to the contract 61 2377 remaining of the project due to
delays in the construction schedule
11
Adds additional 180 Adds additional time to support the
days to the contract 180 2557 remainder of the project.
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin (B-C J BCC ES
1 6 F 9
/11 GradyMinor
Civil Engineers • Land Surveyors • Planners • Landscape Architects
November 9, 2023
Mr. Tony Barone,Principal Project Manager
Collier County Facilities Management
3335 Tamiami Trail East
Naples,FL 34112-5356
RE: Big Corkscrew Island Regional Park Phase 1
Collier County Contract No. 16-6622
Post-Design Services
Change Order#11 —Time Extension
Dear Mr. Barone:
As discussed, we are requesting a change order to the existing contract to cover the additional
time needed to complete this project. The contractor anticipates completion in 2024. We request
our contract be extended 180 days from the end of November.
Thank you for your assistance with this matter.
Very truly yours,r
ye/ei
t /tic:
Michael J.Delate,P.E.
Sr. Vice President
Q. Grady Minor&Associates, P.A. Ph.239-947-1144•Fax, 239-947-0375
3800 Via Del Rey EB 00(15151 • LB 0005151 •L,C 20000266
Bonita Springs. FL 34134 www.Qradvminor.com