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Agenda 01/09/2024 Item #16F11 (Exemption from Competitive Process through FY2027 for Braxton College to provide EMS supervised skill training to EMS Technology Programs)01/09/2024 EXECUTIVE SUMMARY Recommendation to authorize expenditures exceeding the $50,000 competitive threshold, under an Exemption from the Competitive Process, through fiscal year 2027, for Braxton College to provide EMS supervised skill training and experience to students enrolling in Emergency Medical Services Technology Programs. OBJECTIVE: To provide students enrolling in EMS training programs to participate in skill training and field experiences under the appropriate supervision of the Collier County Emergency Medical Services. CONSIDERATIONS: On October 27, 2020, Agenda Item #16.E.7, the Board approved an agreement with Braxton College allowing students to obtain State-required field internship experience and training. In accordance with CMA 5325, and Article 23 of the EMS Collective Bargaining Agreement, this request will facilitate the continuation of training and development of employees to obtain certification as Paramedics and Firefighters through programs offered through Braxton College. Braxton College is institutionally accredited by the Accrediting Bureau of Health Education Schools with its main campus in Bonita Springs, Florida. This training opportunity benefits staff in the field as well as services to Collier County residents by increasing the number of paramedics. Tuition will be for the Paramedic Program and Firefighter I and II Programs, which are courses necessary for Collier County EMTs to obtain state license to practice as paramedics on an ambulance and for Paramedics to obtain certification as a firefighter to participate in an ALS engine program. EMS currently has a shortage of paramedics and offering this benefit provides additional certified personnel for staffing. EMS has experienced an increase in call volume each consecutive fiscal year. To continue the division’s level of service and response times, EMS will need to continue to provide the education necessary to keep staffing numbers well-adjusted and in line with the county’s growing population. As EMS continues to expand its stations to address the growing population in Collier County it is necessary to train employees to meet this immediate demand. In effort to be proactive, EMS has implemented a new program that allows its field personnel to complete their full degrees of Paramedic Program and Firefighter I and II Programs at Collier County’s EOC campus accredited through Braxton College. EMS previously took this item to the Board on 9/13/2022 with a lower not to exceed amount of $70,000. There has been great interest in this program as it is schedule friendly and does not conflict with personnel’s schedules that includes unforeseen mandatory scheduling. In response to this new program, several field personnel have expressed their interest in this program. Due to the high demand for this program, EMS is seeking to increase its expenditure per fiscal year, from the not to exceed amount of $70,000 to a not to exceed amount of $185,000, to meet the need and demand of its personnel and the county’s growing population. Section 8.1, of the Collier County Procurement Ordinance. 2017-08, as amended, provides that educational or academic programs are eligible for exemption from the competitive process based upon the lack of available competition and a determination that such an exemption is in the best interest of the County.. The approved exemption form is attached. Staff requests that the Board approve this expenditure for EMS supervised skill training and experience for students enrolling in Emergency Medical Services Technology Programs from Braxton College as an exemption under the Procurement Ordinance. FISCAL IMPACT: Funding is budgeted and available through EMS Operating Fund 490. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.-SAA GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact resulting from this action. 16.F.11 Packet Pg. 1463 01/09/2024 RECOMMENDATION: To authorize expenditures exceeding the $50,000 competitive threshold, under an Exemption from the Competitive Process for EMS supervised skill training and experience for students enrolling in Emergency Medical Services Technology Programs from Braxton College through fiscal year 2027. PREPARED BY: Cherie DuBock, Accounting Supervisor, EMS ATTACHMENT(S) 1. 24-062-Exemption- Braxton (PDF) 16.F.11 Packet Pg. 1464 01/09/2024 COLLIER COUNTY Board of County Commissioners Item Number: 16.F.11 Doc ID: 27588 Item Summary: Recommendation to authorize expenditures exceeding the $50,000 competitive threshold, under an Exemption from the Competitive Process, through fiscal year 2027, for Braxton College to provide EMS supervised skill training and experience to students enrolling in Emergency Medical Services Technology Programs. Meeting Date: 01/09/2024 Prepared by: Title: – Emergency Medical Services Name: Cherie DuBock 12/21/2023 2:23 PM Submitted by: Title: – Emergency Management Name: Michael Choate 12/21/2023 2:23 PM Approved By: Review: County Attorney's Office Sally Ashkar Level 2 Attorney Review Completed 12/21/2023 3:00 PM Emergency Management Michael Choate Executive Director Review Completed 12/26/2023 12:18 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 12/26/2023 4:31 PM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 12/27/2023 8:56 AM Office of Management and Budget Agnieszka Chudy Additional Reviewer Completed 12/27/2023 4:39 PM County Manager's Office Amy Patterson Level 4 County Manager Review Completed 01/03/2024 4:01 PM Board of County Commissioners Geoffrey Willig Meeting Pending 01/09/2024 9:00 AM 16.F.11 Packet Pg. 1465 EXEMPTION FROM COMPETITVE PROCESS FORM Page 1 of 2 Revised 9/2023 EXEMPTION FROM COMPETITIVE PROCESS FORM /ŶƐƚƌƵĐƟŽŶƐ:dŚĞ ĨŽůůŽǁŝŶŐ ƉƌŽĐƵƌĞŵĞŶƚ ĐĂƚĞŐŽƌŝĞƐ ŵĂǇ ďĞ ĞůŝŐŝďůĞ ĨŽƌ ĞǆĞŵƉƟŽŶ ĨƌŽŵ ƚŚĞ ĐŽŵƉĞƟƟǀĞ ƉƌŽĐĞƐƐ ƉĞƌ Procurement Ordinance 17-Ϭϴ͕ĂƐĂŵĞŶĚĞĚ͕^ĞĐƟŽŶŝŐŚƚ͕ǆĞŵƉƟŽŶƐƚŽƚŚĞŽŵƉĞƟƟǀĞWƌŽĐĞƐƐ͖ďĂƐĞĚƵƉŽŶƚŚĞ ĚĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚĞŽƵŶƚǇDĂŶĂŐĞƌŽƌĚĞƐŝŐŶĞĞƚŚĂƚĂƉƉƌŽǀĂůŽĨƐƵĐŚĂŶĞǆĞŵƉƟŽŶŝƐŝŶƚŚĞďĞƐƚŝŶƚĞƌĞƐƚŽĨ ƚŚĞ ŽƵŶƚǇ͘ WƵƌĐŚĂƐĞƐ ŐƌĞĂƚĞƌ ƚŚĂŶ ΨϱϬ͕ϬϬϬ ǁŝůů ƌĞƋƵŝƌĞ ĮŶĂů ĂƉƉƌŽǀĂů ďǇ ƚŚĞ ŽĂƌĚ ŽĨ ŽƵŶƚǇ ŽŵŵŝƐƐŝŽŶĞƌƐ͘ Complete all ƐĞĐƟŽŶƐ ŽĨ ƚŚŝƐ ĨŽƌŵ ƉƌŝŽƌ ƚŽ ƐƵďŵŝƫŶŐ ŝƚ ƚŽWƌŽĐƵƌĞŵĞŶƚ. Any quotes and/or ĚŽĐƵŵĞŶƚĂƟŽŶ ƐƵďŵŝƩĞĚŵƵƐƚďĞĚĂƚĞĚǁŝƚŚŝŶƚŚĞůĂƐƚƚŚŝƌƚǇ;ϯϬͿĚĂǇƐ͘/ĨĂƉƉůŝĐĂďůĞ͕ƐƵďŵŝƚǁŝƚŚƚŚĞĨŽƌŵĂƐƐŽĐŝĂƚĞĚtermƐĂŶĚ ĐŽŶĚŝƟŽŶƐŽƌĂŐƌĞĞŵĞŶƚƐ͘ 1. Government Agency/Non-WƌŽĮƚ 2.ZĞŐŝƐƚƌĂƟŽŶͬƵĞƐͬdƌĂŝŶŝŶŐ 3.^ƵďƐĐƌŝƉƟŽŶƐͬWĞƌŝŽĚŝĐĂůƐͬWƌŝŶƚĞĚDĂƚĞƌŝĂůƐ 4.ĚǀĞƌƟƐĞŵĞŶƚƐ 5.hƟůŝƚǇ^ĞƌǀŝĐĞƐ– subject to government control 6.ĚƵĐĂƟŽŶͬĐĂĚĞŵŝĐPrograms/Trainers/Speakers 7. Legal Services 8.WƵƌĐŚĂƐĞƐƌĞƋƵŝƌĞĚďǇŐƌĂŶƚƐͬŐŝŌƐ ϵ͘ ŽŵƉĂƟďŝůŝƚǇͬProprietary with current systems 10.^ŚŽƉĞƐƟŵĂƚĞƐŽŶĚŝƐĂƐƐĞŵďůĞĚĞƋƵŝƉŵĞŶƚ 11. Personnel/Recruitment Services 12. Works of art for public display 13.ŝƌĞĐƚWƵƌĐŚases 14. Financial Instruments 15. Entertainment Services for County Sponsored Events 16. Management Studies as directed by the County Manager ϭϳ͘ ZĞƐŽůƵƟŽŶͬŝƌĞĐƟŽŶ;ŝŶĐůƵĚĞƌĞƐŽůƵƟŽŶŶƵŵďĞƌ ĂŶĚĂƉƉƌŽǀĂůĚĂƚĞͿ SECTION ONE Requester: ŝǀŝƐŝŽŶ͗ Requested Item;ƐͿ/Service;ƐͿ:Vendor Name: SECTION TWO Historical Countywide Expenditure: Requested Not to Exceed Expenditure Per FY: ZĞƋƵĞƐƚĞĚĂƚĞZĂŶŐĞ͗ ƵĚŐĞƚ&z͗ One Time Purchase DƵůƟƉůĞWƵƌĐŚĂƐĞƐ SECTION THREE Quote/Proposal: Yes No /ĨǇĞƐ͕ĂƩĂĐŚ͘ ŐƌĞĞŵĞŶƚͬdĞƌŵƐΘŽŶĚŝƟŽŶƐ͗ zĞƐ EŽ /ĨǇĞƐ͕ĂƩĂĐŚ͘ SECTION FOUR Detailed ĞƐĐƌŝƉƟŽŶŽĨWƵƌĐŚĂƐĞ. ✔ Cherie DuBock EMS Tuition Braxton College, Inc. $ 84,275 $ 185,000 01/09/2024-09/30/2027 FY24-FY27 The cost of tuition for EMS staff will be purchased under this exemption. This exemption will also cover costs of textbooks and materials needed for classroom lectures to include FISDAP codes. The cost of uniform EMS Polo shirts are to also be included. 16.F.11.a Packet Pg. 1466 Attachment: 24-062-Exemption- Braxton (27588 : Braxton College Exemption FY24-FY27) EXEMPTION FROM COMPETITVE PROCESS FORM Page 2 of 2 Revised 9/2023 Detailed Public WƵƌƉŽƐĞ. Include why this purchase is ĞƐƐĞŶƟĂůƚŽŽƵŶƚǇŽƉĞƌĂƟŽŶƐ͘ SECTION FIVE /ŶĨŽƌŵĂƟŽŶdĞĐŚŶŽůŽŐǇ͘^ĞůĞĐƚzĞƐŝĨƚŚĞƉƌŽĚƵĐƚƐͬƐĞƌǀŝĐĞƐĂƌĞƌĞůĂƚĞĚƚŽ/ŶĨŽƌŵĂƟŽŶdĞĐŚŶŽůŽŐǇ͘/ĨǇĞƐ͕ƉƌŽǀŝĚĞƚŚĞ WƵƌĐŚĂƐŝŶŐŽŵƉůŝĂŶĐĞŽĚĞ;WͿŶƵŵďĞƌŽƌĞŵĂŝůĂƉƉƌŽǀĂůĚŽĐƵŵĞŶƚĂƟŽŶ͘ Yes No If yes, provide the PCC number: SECTION SIX Requester: Signature: ŝǀŝƐŝŽŶŝƌĞĐƚŽƌ͗ Signature: ĞƉĂƌƚŵĞŶƚ,ĞĂĚ;ZĞƋƵŝƌĞĚŝĨŽǀĞƌΨϱϬ͕ϬϬϬͿ͗Signature: Procurement ŝƌĞĐƚŽƌ;ΨϱϬ͕ϬϬϬĂŶĚƵŶĚĞƌͿ: Signature: WƌŽĐƵƌĞŵĞŶƚŝƌĞĐƚŽƌ;KǀĞƌΨϱϬ͕ϬϬϬĐŽŶƟŶŐĞŶƚŽŶ ŽĂƌĚĂƉƉƌŽǀĂůͿ͗ Signature: WƌŽĐƵƌĞŵĞŶƚhƐĞKŶůǇ ApprovĞĚ&Žƌ: ƉƉƌŽǀĞĚďǇŽĂƌĚ͗ Contract #: ^ƚĂƌƚĂƚĞĂƚĞ Contract Not Applicable ŶĚĂƚĞ Agenda # ǆĞŵƉƟŽŶη͗ Tuition will be for the Paramedic Program and Firefighter I and II Programs, which are courses necessary for Collier County EMT's to obtain state license to practice as paramedics on an ambulance and for Paramedics to obtain certification as a firefighter to participate in an ALS engine program. In concurrence with CMA 5325 and Article 23 of the EMS Collective Bargaining Agreement, this provides the continuation of training and development skills to improve the competency level of staff by having more EMS Paramedics certified. This benefits staff in the field as well as services to Collier County residents. Cherie DuBock Cherie DuBock Digitally signed by Cherie DuBock Date: 2023.12.11 17:30:23 -05'00' Bruce Gastineau Bruce Gastineau Digitally signed by Bruce Gastineau Date: 2023.12.12 07:57:18 -05'00' Michael Choate ChoateMichael Digitally signed by ChoateMichael Date: 2023.12.12 09:24:19 -05'00' Sandra Srnka Sandra Srnka Digitally signed by Sandra Srnka Date: 2023.12.18 08:35:44 -05'00' 1/9/24 9/30/27 ✔ 62 16.F.11.a Packet Pg. 1467 Attachment: 24-062-Exemption- Braxton (27588 : Braxton College Exemption FY24-FY27)