Agenda 01/09/2024 Item #16F 5 (Change Order #5 to Contract #20-7680 for the Pelican Bay Sidewalk Improvement Design)01/09/2024
EXECUTIVE SUMMARY
Recommendation to approve 1) Change Order No. 5 under Agreement No. 20-7680 for the Pelican Bay
Sidewalk Improvement Design with Agnoli, Barber & Brundage, Inc., to add the amount of $94,816.00 for
additional engineering services to revise the original designs and perform contract administration services
during Phase 2 construction, 2) authorize the Chairman to sign the attached change order, and 3) approve
the necessary Budget Amendment. (Project No. 50178)
OBJECTIVE: To prepare construction ready design plans for Phase 2 of the Pelican Bay Sidewalk Improvement
project and perform contract administration and engineering inspection services during Phase 2 sidewalk
construction.
CONSIDERATIONS: Collier County Ordinance No. 2002-27, as amended, established the Pelican Bay Services
Division Municipal Service Taxing and Benefit Unit (the “MSTBU”) of Collier County, Florida, for the purpose of
providing street lighting, water management, beach re-nourishment, ambient noise management, extraordinary law
enforcement service and beautification, including, but not limited to, recreation facilities, sidewalks, street and
median areas.
Historically, the Collier County Road and Bridge Maintenance Division (the “Division”) has maintained the asphalt
sidewalks in Pelican Bay. Due to aging infrastructure and tree root intrusions, the existing sidewalks built originally
in the early 1980’s have reached the end of their service (useful) life and can no longer be repaired to achieve the
desired standards of the Pelican Bay Community. As a result, on behalf of the MSTBU, the Division issued Request
for Professional Services No. 20-7680 seeking proposals for professional design services for a sidewalk
replacement project on certain public roadways located in Pelican Bay, that ultimately resulted in the Board
awarding Agreement No. 20-7680 (the “Agreement”) to the top ranked firm, Agnoli, Barber & Brundage, Inc.
(“ABB”) on April 28, 2020 (Agenda item 16.F.3).
In addition to preparing construction ready design plans under Task 1, the scope of work includes Construction
Contract Administration services under Task 6 that require ABB’s services until construction of the Pelican Bay
sidewalk improvement project is complete. Construction was implemented in two Phases: Phase 1 of the
construction began on June 7, 2021, and was completed on February 21, 2022, and included an approximately 1.3-
mile stretch of ADA-compliant sidewalk, and; Phase 2 of the construction began on June 6, 2022 and is anticipated
to be completed by September 3, 2024, and includes an approximately 11.6-mile stretch of ADA-compliant
sidewalk.
Staff issued a Notice-To-Proceed to ABB on May 13, 2020, with a Final Completion date of June 17, 2022, a total
of 765 days. Four Change Orders have been processed to address unforeseen conditions, increasing the total
contract value by $23,827.00, or 7.57%, for a revised contract amount of $338,721. The project time has been
increased a total of 900 days to address work included in the change orders, for a contract total duration of 1,665
days ending with completion of Phase 2 construction activities.
Change Order No. 5 increases the value of Agreement No. 20-7680 by a total of $94,816.00 to: a) add funds to
Task 1 Site Development Plans in the amount of $45,316 to re-design original Phase 2 sketches and plan sheets to
incorporate revisions identified during Phase 1, and; b) add funds to Task 6, Construction Contract Administration
in the amount of $49,500 to address significant unforeseen field conditi ons discovered during Phase 1 that require
re-designs to be discussed, implemented and documented during Phase 2. No additional time extension is required.
Additional construction costs associated with design changes are available in the owner’s allowance under
Agreement 22-7945 with Quality Enterprises USA, Inc., and will be addressed as a separate item, if necessary.
The below-listed unanticipated issues that are included in this change order were identified during Phase 1
construction activities and, therefore, were not included in the original Phase 2 design. Re -design of sketches and
plans and increased oversight of construction activities were required to address these issues:
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• Root barrier issues caused mandatory re-design of the ADA compliant sidewalks (original straight
sidewalks now had to be curved to prevent removal of trees impeding the original design);
• Low profile cars were unable to use the driveways due to their height which caused damage to their
undercarriage which required a re-design and lowering of the driveway height;
• Existing underground utilities located under the sidewalks had not been shown on the Phase 2 Utility
designs, requiring that they be assessed and then be either moved or modified;
• Sidewalks located on private property required easements to be obtained to ensure sufficient right- of-way
access;
• Certain streetlight boxes are located too close together creating impediments to previously designed cross
walks and;
• ADA compliance requirements had to be re-verified and updated to ensure that the issues described above
were included in all re-designs of sketches and plans.
If this change order is not processed, the required re-designs, submittals and oversight necessary to address
unanticipated issues discovered during Phase 1 cannot be satisfactorily performed during Phase 2. This change
order is intended to pro-actively revise the design to address design issues for Phase 2 construction and, therefore,
prevent project delays, future rework, public safety issues, and increased liability to the County. This change order
ensures that construction of approximately 11.6 miles of pavement in Phase 2 will achieve the desired standards of
the Pelican Bay Community.
FISCAL IMPACT: Change Order 5 increases the overall contract by $94,816.00 or 27.99% of the total contract
value of $338,721. A budget amendment is necessary in the amount of $94,816.00 to reallocate funding from
Project 50212 (Pelican Bay Sidewalk Replacement) to Project 50178 (Sidewalk Maintenance/Enhancemen t) in
Pelican Bay Capital Fund (3041).
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to
ensure the adequacy and availability of viable public facilities and to remain in compliance with all regulatory
programs.
RECOMMENDATION: To approve: 1) Change Order 5 under Agreement No. 20-7680 for the Pelican Bay
Sidewalk Improvement Design with Agnoli, Barber & Brundage, Inc., to add the amount of $94,816.00 for
additional engineering services to revise the original designs and perform contract administration services during
Phase 2 construction, 2) authorize the Chairman to sign the attached change order, and 3) approve the necessary
Budget Amendment. (Project No. 50178)
Prepared By: Lisa Jacob, Project Manager, Pelican Bay Services Division
Megan Gaillard, Division Director, Corporate Compliance and Continuous Improvement
ATTACHMENT(S)
1. 20-7680AgnoliBarber&Brundage_Contract (PDF)
2. Change Order 5 CAO Signed (PDF)
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01/09/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.5
Doc ID: 27209
Item Summary: Recommendation to approve 1) Change Order No. 5 under Agreement No. 20-7680 for the
Pelican Bay Sidewalk Improvement Design with Agnoli, Barber & Brundage, Inc., to add the amount of
$94,816.00 for additional engineering services to revise the original designs and perform contract administration
services during Phase 2 construction, 2) authorize the Chairman to sign the attached change order, and 3) approve
the necessary Budget Amendment. (Project No. 50178)
Meeting Date: 01/09/2024
Prepared by:
Title: Project Manager – Pelican Bay Services
Name: Lisa Jacob
11/08/2023 11:06 AM
Submitted by:
Title: Project Manager – Pelican Bay Services
Name: Lisa Jacob
11/08/2023 11:06 AM
Approved By:
Review:
Pelican Bay Services Chad Coleman Mgr - PBSD Completed 12/27/2023 7:05 AM
Procurement Services Vanessa Miguel Level 1 Purchasing Gatekeeper Completed 12/28/2023 11:06 AM
Procurement Services Sandra Srnka Procurement Director Review Completed 12/28/2023 1:09 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 12/28/2023 1:47 PM
Corporate Compliance and Continuous Improvement Megan Gaillard Additional Reviewer Completed
12/28/2023 1:49 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 12/28/2023 2:06 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 12/29/2023 8:40 AM
Office of Management and Budget Laura Zautcke Additional Reviewer Completed 12/29/2023 2:10 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 01/03/2024 9:05 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 01/09/2024 9:00 AM
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16.F.5.aPacket Pg. 1132Attachment: 20-7680AgnoliBarber&Brundage_Contract (27209 : Recommendation to approve 1) Change Order 5 under Agreement No. 20-7680)
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Packet Pg. 1167 Attachment: Change Order 5 CAO Signed (27209 : Recommendation to approve 1) Change Order 5 under Agreement No. 20-7680)
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Packet Pg. 1168 Attachment: Change Order 5 CAO Signed (27209 : Recommendation to approve 1) Change Order 5 under Agreement No. 20-7680)