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Agenda 01/09/2024 Item #16F 3 (Expenditure of the Tourism Development Tax Promotion to support the November 2023 Doral gold Cup Event)SEE REVERSE SIDE Proposed Agenda Changes Board of County Commissioners Meeting January 9, 2024 Move Item 16F6 to Item 11H: *** This item continued from the December 12, 2023, BCC Meeting. *** Recommendation to establish a policy for leasing a County-owned mobile home at the Paradise Coast Sports Complex to law enforcement officers for greater onsite law enforcement presence, adopt a standard lease template, and authorize the County Manager or their designee to execute such leases. (Commissioner McDaniel’s Request) Move Item 16F9 to Item 11I: Recommendation to approve administratively approved Change Order No. 11, providing for a 180-day extension under Agreement No. 16-6622, “Big Corkscrew Island Regional Park,” with Q. Grady Minor & Associates, P.A., and authorize the Chairman to sign the attached change order. (Project No. 80039) (Commissioner McDaniel’s Request) Move Item 16F3 to Item 11J: Recommendation to approve the expenditure of the Tourism Development Tax Promotion funds to support the November 2023 Doral Gold Cup event up to $12,000; to waive any irregularities in the process for items including lack of written approval, pre-approval or TDC and Board approval; and make a finding that these expenditures promote tourism. (Commissioner Hall’s Request) Move Item 16F4 to Item 11K: Recommendation to approve the expenditure of the Tourism Development Tax Promotion funds to support the October 2023 Advertising World Series Event, up to $5,000, to waive any irregularities in the process for items, including lack of written approval, pre-approval or TDC and Board approval; and make a finding that these expenditures promote tourism. (Commissioner Hall’s Request) Move Item 16F10 to Item 11L: Recommendation to approve and authorize the Chairman to execute the Second Extension and Amendment to the Sponsorship Agreement between Collier County and Spirit Promotions for the 2025-2029 U.S. Open Pickleball Championships and make a finding that this item promotes tourism. (Commissioner Hall’s Request) Notes: TIME CERTAIN ITEMS: Item 11A to be heard at 2 PM: Presentation of the 2023 Collier County Community Assessment. 9/26/2024 3:54 PM 01/09/2024 EXECUTIVE SUMMARY Recommendation to approve the expenditure of the Tourism Development Tax Promotion funds to support the November 2023 Doral Gold Cup event up to $12,000; to waive any irregularities in the process for items including lack of written approval, pre-approval or TDC and Board approval; and make a finding that these expenditures promote tourism. OBJECTIVE: To provide for the after-the-fact payment for the hosting cost of the November 2023 Doral Gold Cup. The event promoter met the requirements for reimbursement and had verbal pre-approval from County staff prior to incurring these costs. CONSIDERATIONS: On September 5, 2023, the President of Soccer Skills FL, Inc. provided the signed Athletic Event and Tournament Application for the Doral Gold Cup. The event was scheduled to be held on November 4, 2023, and November 5, 2023. This was an irregularity in the process because the applications are required to be submitted 90 days prior to the event. The former Tourism Direct or accepted the application and processed it for review and approval. This event had been held for the prior six years with an estimated 2,000 participants and 800 room nights anticipated for this event based on historical information. In July 2022, the Doral Cup received Board approval for up to $12,000 for the November 2022 Doral Cup event; however, the event was cancelled due to Hurricane Ian. This event resumed in November 2023, which is the current event application. The former Tourism Director provided verbal pre-approval of the event and the FY 2024 budget has $72,500 budgeted for sports sponsorships for minor events, such as smaller sporting events. The funds are available for payment of the hosting costs that were verbally pre-approved without the proper TDC and Board approvals. Additionally, the marketing materials included information for the Paradise Coast Sports Complex and County Parks locations. Collier County hosted the Doral Gold Cup Tournament in November 2023, and the event promoter is seeking reimbursement for hosting costs based on the former Tourism Director’s verbal pre-approval to review and approve the application then process it through the TDC and Board for approval. The former Tourism Director reviewed the application and determined that the event should be funded by the County for hosting costs in the amount of up to $12,000 rather than the $15,000 that was requested. The item was not processed expeditiously when it was received less than 90 days prior to the event to be added t o the October 2023 TDC Meeting and subsequent Board Meeting prior to the event. The former Tourism Director provided the verbal pre -approval to move forward with the event and the County’s support with the item being anticipated to be added to the November 2023 TDC Meeting. Due to staffing changes, the item was not added in time for the meeting for post approvals and waiver of process irregularities. As such, Tourism staff is requesting after-the-fact TDC and Board approval for this payment. Tourism staff is requesting that the Board waive process irregularities, including the receipt of the late application, the lack of written pre-approval, and accept the verbal pre-approval that was provided by the former Tourism Director for these costs. The event promoter met the requirements for reimbursement and had verbal pre-approval from County staff prior to incurring these costs. Standard Details about Sport Events and Applications The pre-approved hosting costs are based on Collier County’s experience with these same or similar events, the event funding application request, and the room nights received from the event organizer. The Tourism Division proposes to reimburse the event organizer for actual facility rental costs and operating expenses based on the ac tual facility rental cost and room night visitation delivered to Collier County from the event participants and fans. These expenditures are authorized to be reimbursed through the BCC approved Sports Assistance Program. Tourism staff utilizes the Board approved Event Application form (attached) to determine the appropriate amount of recommended funding based on a sports tourism industry standard maximum acquisition cost of fifteen dollars per room night. Funding for these sports events is subject to TDC recommendation and Board approval. 16.F.3 Packet Pg. 1088 01/09/2024 Doral Gold Cup The event took place November 4 - 5, 2023 and utilized Paradise Coast Sports Complex and North Collier Regional Park. The event attracted 1,965 athletes, 4,421 spectators, and generated 855 room nights in the County. The expenses proposed for reimbursement are assistance with facility rental, and operating expenses up to $12,000. Based on Destination’s International Event Impact Calculator, direct spending was estimated at $1,449,228 with a total economic impact of $2,042,561. Direct Impact $1,449,228 Total Impact $2,042,561 TDT Revenue $21,907 Room Nights 855 room nights/800 approved Acquisition Cost $15 ($15 X 800 = $12,000) County staff is working with the Corporate Compliance and Continuous Improvement Division to update the application to ensure that the submitter was aware of the approval process and that only the Board can approve the applications. Additionally, the process is being reviewed to ensure that applications are received and proce ssed in a timely manner. FISCAL IMPACT: Funding for expenditure reimbursement, in the amount of $12,000, is available within Tourism Promotion Fund (1101) in the Tourism Division FY 2024 budget for support of sport events. GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this Executive Summary. ADVISORY BOARD RECOMMENDATION: The Tourist Development Council recommended approval of this item (8-0) at the December 18, 2023 meeting. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality and requires majority vote for approval. - JAK RECOMMENDATION: to approve the expenditure of the Tourism Development Tax Promotion funds to support the November 2023 Doral Gold Cup event, up to $12,000; to waive any irregularities in the process for items including lack of written approval, pre -approval or TDC and Board approval; and make a finding that these expenditures promote tourism. Prepared by: Marissa Baker, Regional Manager - Paradise Coast Sports Complex Megan Gaillard, Division Director, Corporate Compliance and Continuous Improvement ATTACHMENT(S) 1. FINAL Doral Cup 2023 Application - Soccer Skills Unlimited (PDF) 2. Doral Economic Impact (PDF) 3. Doral cup logo (PDF) 16.F.3 Packet Pg. 1089 01/09/2024 COLLIER COUNTY Board of County Commissioners Item Number: 16.F.3 Doc ID: 27569 Item Summary: Recommendation to approve the expenditure of the Tourism Development Tax Promotion funds to support the November 2023 Doral Gold Cup event up to $12,000; to waive any irregularities in the process for items including lack of written approval, pre-approval or TDC and Board approval; and make a finding that these expenditures promote tourism. Meeting Date: 01/09/2024 Prepared by: Title: Administrative Assistant – Tourism Name: Jennifer Leslie 12/19/2023 4:19 PM Submitted by: Title: – Tourism Name: John Melleky 12/19/2023 4:19 PM Approved By: Review: County Attorney's Office Megan Gaillard Level 2 Attorney Review Skipped 12/19/2023 6:44 PM Corporate Compliance and Continuous Improvement Megan Gaillard Additional Reviewer Completed 12/19/2023 6:45 PM Tourism John Melleky Tourism Review Completed 12/29/2023 11:20 AM Tourism John Melleky Tourism Review Skipped 12/29/2023 11:21 AM Office of Management and Budget Laura Zautcke Level 3 OMB Gatekeeper Review Completed 12/29/2023 12:19 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 12/29/2023 4:48 PM Office of Management and Budget Christopher Johnson Additional Reviewer Completed 12/30/2023 11:25 AM County Manager's Office Amy Patterson Level 4 County Manager Review Completed 01/02/2024 12:19 PM Board of County Commissioners Geoffrey Willig Meeting Pending 01/09/2024 9:00 AM 16.F.3 Packet Pg. 1090 Page 1 of 12 Athletic Event & Tournament Application *Application must be received via email 90 days prior to the first day of the event. Soccer Skills Fl Inc Organization Name: 12653 Torbay Dr Organization Address: Boca Raton Fl 33428 City: State: Zip: Organization Phone: www.doralgoldcup.com Organization Website: soccerskillsunlimited@gmail.com Organization Email: Non-Profit Tax ID No.: 84-4266553 Federal Tax ID No.: Jeff Pinteralli Event Director Full Name: 07/31/1964 D.O.B.: *Event Director will be the first point of contact in the event of any issues during the event (i.e. medical, safety, altercations etc.). Collier County Parks and Recreation site-lead representative will consult on appropriate facility protocols, but it is the responsibility of the Event Director to regulate the situation. Once the situation has been mediated, the Collier County Parks and Recreation site-lead representative will discuss the appropriate recourse with the Event Director. (Altercations or violations may result in ejecting teams and/or individuals from facility etc.) The below contact information will be used to contact the Event Director during the event. soccerskillsunlimited@gmail.com Event Director Email: 7272518459 Event Director Cell Phone: 12653 Torbay Dr Event Director Home/Business Address: Boca Raton Fl 33428 City: State: Zip: The Doral Gold Cup Event Name: soccer Sport(s): November 4-5 2023 Dates requested for event: Will you require load-in dates in addition to the above requested dates? Please list schedule of load-in and tear down (Date, Start, & End Time) and details on what will be loaded-in/torn down: (Please note, load-in days may require additional facility rental fees.) Yes No 7272518459 16.F.3.a Packet Pg. 1091 Attachment: FINAL Doral Cup 2023 Application - Soccer Skills Unlimited (27569 : Hosting for the Doral Gold Cup Event) Page 2 of 12 Vendors X Will you be securing any vendors at this event? YES NO Please list the name of the vendor(s), dates, times, and dimensions of set-up. *Please note, a fee may be required for vendors to utilize venue space during the event. 1. Vendors are required to supply their own power. 2. Vendors are required to be fully set-up at least (1) hour prior to competition. 3. No outside food and/or beverage vendors are allowed at Collier County Parks & Recreation as there is an exclusive concessionaire on-site. 4. All vendors must provide a current business license and proof of insurance of atleast $1,000,000 in coverage. Facility(s) Type Requesting: (Include number of fields, courts, lake, beach, etc. and type Example – North Collier Regional Park – (1) 9 v 9 Soccer Field) (1) North Collier-8 full size fields Paradise -8 full size fields (2) (3) (4) Please, list any other logistical needs (i.e. number of tables, bleachers, chairs, stage, etc.). Please note, a cost may be associated with these requests at the expense of the event organizer, unless agreed upon in writing and excused as an expense by the CVB. NA Yes Will you require food any on-site concessions? *If yes, please ensure an accurate event schedule is provided to Collier County Parks and Recreation upon request to ensure ample preparation time. Estimated # of Spectators per day of event: 3000 Estimated # of Teams: 150 16.F.3.a Packet Pg. 1092 Attachment: FINAL Doral Cup 2023 Application - Soccer Skills Unlimited (27569 : Hosting for the Doral Gold Cup Event) Page 3 of 12 If using multiple facilities, please provide the information below. *Site Directors must be at least 21 years of age and remain on premises for the duration of the event. Site Director Name & Cell Phone (1): Jeff Pinteralli 7272518459 Site Location: Paradise Site Director Name & Cell Phone (2): Chris Stone 239 243 4896 Site Location: Collier Park Site Director Name & Cell Phone (3): Site Location: Insurance Policy Please provide the appropriate Certificate of Insurance per the guidelines below. Documentation of coverage must be supplied to Collier County Parks and Recreation Staff (15) business days prior to event. The event organizer is subject to a late fee if this documentation is received after (15) business days. Reservation will not be honored without appropriate insurance on file. Please refer to the below for additionally insurance and coverage requirements. Collier County Board of County Commissioners 3299 East Tamiami Trail, Suite 303 Naples, FL. 34112-5746 o Agree to provide certificate(s) of insurance 15 business days prior to event start date “Collier County Board of County Commissioners is an additional insured”. This coverage must remain in effect for the entirety of the event including the following coverages: o General liability requirements as follows: Provide Collier County with proof of a comprehensive General Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,000,000.00 Auto, bodily injury, property damage, workers comp, employer’s liability (minimum $100,000) o Agree that Collier County assumes no liability for the recruitment, selection, background screening of non-county special event management, staff, volunteers, coaches, youth leaders, and others. X (Please, initial to verify your compliance with the above Insurance Policy) Facility Rental Deposit Policy A deposit of 15% of the total rental fees and charges associated with the event must be paid to Collier County Parks and Recreation within 7 business days of Collier County Parks & Recreation approval. Any event that has not paid the deposit is not considered approved until paid. Collier County Parks and Recreation will apply the deposit towards the event balance, provided the facilities utilized for the event are returned in the same condition as prior to the event. Should any damages or monetary obligations be incurred by the facility (i.e. excessive damage, vandalism etc.), the 15% deposit shall be retained by Collier County Parks and Recreation. JP (Please, initial to verify your compliance with the Facility Rental Deposit Policy) 16.F.3.a Packet Pg. 1093 Attachment: FINAL Doral Cup 2023 Application - Soccer Skills Unlimited (27569 : Hosting for the Doral Gold Cup Event) Page 4 of 12 Event Cancellation Policy Please note, if the event is canceled 90 or more days prior to the first requested date of reservation, a full refund will be issued. All event cancellations must be in writing and sent to James Hanrahan at James.Hanrahan@colliercountyfl.gov In the event the reservation is canceled less than 90 days prior to the first requested date of reservation, a 20% cancellation fee will be retained by Collier County Parks and Recreation and no refund of the deposit will be issued. In the event the reservation is canceled less than 45 days prior to the first requested date of reservation, a 30% cancellation fee will be retained by Collier County Parks and Recreation and no refund of the deposit will be issued. In the event the reservation is canceled less than 15 days prior to the first requested date of reservation, a 50% cancellation fee will be retained by Collier County Parks and Recreation and no refund of the deposit will be issued. If the event is not able to be hosted due to Acts of God (i.e. hurricane), the 15% deposit will be refunded by Collier County Parks and Recreation. Regarding inclement weather, if competition begins on any day, rental fees and event expenses will not be refundable. If the rented areas are deemed unplayable by Parks and Recreation Lead Supervisor and/or weather does not allow for the event to begin, rental fees and expenses associated with the date of cancellation will be refunded. Collier County reserves the right to terminate this Event for any reason with 30 days’ notice to the Event Organizer. Deposit will be refunded in full. No other refunds will be made. JP (Please, initial to verify your compliance with the Event Cancellation Policy) Facility Parking Policy Please note, all cars parking on Collier County Park property must park within the designated parking areas. This DOES NOT include any grass area, berm, median, or area not conducive with the safety of park users. In addition, destruction of landscaping and/or signs prohibiting parking in certain areas is strictly prohibited. Failure to comply with the above policy and/or failing to comply with the proper parking guidelines as set forth by Collier County Parks and Recreation may result in parking violations being issued to the party in violation and/or towing of vehicles. Please, communicate this policy to individuals associated with the event (i.e. teams, coaches, spectators, vendors etc.) prior to the first event day via email. JP (Please, initial to verify your compliance with the Facility Parking Policy) 16.F.3.a Packet Pg. 1094 Attachment: FINAL Doral Cup 2023 Application - Soccer Skills Unlimited (27569 : Hosting for the Doral Gold Cup Event) Page 5 of 12 Venue Rental Request & Approval Policy Venue rental request and/or approved venue requests are subject to relocation to another County facility or cancelled in the event of maintenance, safety issues, scheduling, facility capacity, non- compliance with Collier County guidelines, rules, and laws. This also includes any Acts of God (i.e. hurricane). Any of the above adversities will be communicated to the renter by Collier Countystaff. Please note after capacity limits are reached on any County venues, multiple facilities must be reserved, paid for and used. Event organizers may also be asked to supply port-o-lets and additional dumpsters at their expense for large events. JP (Please, initial to verify your compliance with the Venue Rental Request & Approval Policy) Rental Fees & Payment Policy All fees and expenses related with the event are the responsibility of the event organizer to pay. In addition, any field, equipment, and/or facility usage in excess of the approved number of fields, venues, and/or equipment is subject to additional charges at the expense of the event organizer. In the event, it is determined that the event will require more event fields/space after funding assistance has been approved for the event, the additional cost will be the responsibility of the event organizer to remit. Payment of all rental fees and expenses associated with the event are due 7 days prior to the first day of the event. If all fees are not paid then the event will not be honored and will be cancelled. JP (Please, initial to verify your compliance with the Rental Fees Policy) Weather Policy Inclement weather and/or field conditions will be assessed by the Collier County Parks & Recreation Event Supervisor in accordance with the protocol approved by Collier County. JP (Please, initial to verify your compliance with the Weather Policy) Event Approval Policy I understand that submitting an application is NOT a guarantee of availability or approval. Approval will be indicated once all signatures below are completed and the County confirms the requested facilities are available in compliance with Parks and Recreation requirements. However, Collier County reserves the right to deny or cancel rental request if the required documentation is not provided and/or if guidelines are not followed as requested by Collier County. This also includes those guidelines set forth in the above application and the Collier County Parks and Recreation Rules & Regulations form. JP (Please, initial to verify your compliance with Event Approval Policy) 16.F.3.a Packet Pg. 1095 Attachment: FINAL Doral Cup 2023 Application - Soccer Skills Unlimited (27569 : Hosting for the Doral Gold Cup Event) Page 6 of 12 INDEMNIFICATION To the maximum extent permitted by Florida law, the EVENT SPONSOR shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the EVENT ORGANIZER or anyone employed or utilized by the EVENT ORGANIZER in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in section 768.28, Florida Statutes. JP (Please, initial to verify your compliance with required Indemnification language) 16.F.3.a Packet Pg. 1096 Attachment: FINAL Doral Cup 2023 Application - Soccer Skills Unlimited (27569 : Hosting for the Doral Gold Cup Event) Page 7 of 12 Collier County Sports Tourism Event Funding Application Funding Eligibility Sports Tourism events supported in part by Tourist Development Tax (TDT) funds should promote future overnight visitors to the designation or have a history of attracting overnight visitors who utilize hotels and lodging in Collier County over multiple days throughout the duration of the event. Funding for Sports Tourism events are required to comply with Section 125.0104, Fla. Stat., which states: “To promote and advertise tourism in this state and nationally, and internationally, however, if tax revenues area expended for an activity, service, venue, or event, the activity, service, venue, or event shall have as one of its main purposes the attraction of tourists as evidenced by the promotion of the activity, service, venue, or event to tourists.” The following criteria are required for TDT funding support: Funding Eligibility 1. Fully completed Application must be received 90 days prior to the first day of the event. 2. All applications must be submitted online or via email. No handwritten Applications will be accepted. 3. Event must be more than (1) day in duration. 4. Event must generate a minimum (250) or more room nights within Collier County. 5. Events with national television exposure may be considered for additional funding reimbursement. 6. Event must have a history of attracting significant out-of-county visitors and/or the potential to attract out-of-county visitors. Collier County reserves the right to request proof of room nights, host, and/or hotel references from previous events. 7. Must comply with all Collier County guidelines, rules, safety protocols, and laws. Pre-Event Requirements 1. Applicant must provide proof of insurance coverage as required by Collier County at least 15 days prior to the =first date of the event. 2. Collier County hotels and lodging must be the primary event accommodations. Collier County hotel or other Collier County paid lodging accommodations must be advertised to participants and spectators prior to the event, on the event website and/or via email blasts. 3. Must provide documentation of marketing promotions outside of Collier County for the event that will attract overnight visitors and spectators to Collier County. Naples, Marco Island, Everglades Convention and Visitors Bureau logo and/or website (sportsinparadise.com) must be used in all marketing and/or promotional items as it relates to the event. 16.F.3.a Packet Pg. 1097 Attachment: FINAL Doral Cup 2023 Application - Soccer Skills Unlimited (27569 : Hosting for the Doral Gold Cup Event) Page 8 of 12 Post-Event Requirements 1. Events that exceed the estimated room nights will receive the maximum amount of reimbursement previously approved. A higher production of room nights than projected will not qualify for additional refund amount but will be considered as part of future funding requests. 2. All expenses (i.e. facility rental) will be paid on a reimbursement basis. The event organizer is responsible for all expenses associated with the event and must provide an invoice from all entities that charged the event organizer for said expenses. Event organizers are subject to Collier County Finance audit prior to payment. 3. Proof of payment (i.e. front and back of cleared check, or credit card receipts and statements will be used as proof of payment, proofs of advertisement, radio scripts, etc.) must be accompanied by an invoice from the entity charging the event organizer for each expense as proof of performance, proof of room night pick-up reports, and an invoice to the CVB for the amount of reimbursement based on actual expenses and room night production. Only the items approved by the CollierCounty Board of Commissioners on the event application are eligible to be reimbursed. 4. Room night pick-up must be tracked and reported with the submission of a post-event report to CollierCounty within (10) calendar days after the last day of the event to remain eligible for funding reimbursement. 5. The event must achieve a minimum of 250 room nights within Collier County to receive funding reimbursement. If the room nights generated from the event within Collier County are less than 250 room nights, then the event will not receive event expenses reimbursement. Allowable Expenses 1. Promotional, marketing, and advertising expenses in target markets outside of Collier County. 2. Field rental fees, site rental fees, contracted labor to assist with event (i.e. set-up, breakdown, operational assistance), official/referee fees, equipment rental (i.e. golf carts). Please note, any facility rental, equipment or third-party rental and/or vendor will need to be procured and rented by the event organizer. Event organizers may request reimbursement for such expenses. The Naples, Marco Island, Everglades Convention and Visitors Bureau will not honor reimbursement of any rental or vendor directly affiliated with the event organizer. In certain instances, the BCC may agree to pay an internal Collier County entity directly (i.e. Collier County Sheriff, EMS Naples Police Department, Collier County Parks and Recreation etc.). 3. Sanctioning and/or bid fees directly related to the event Non-Allowable Expenses 1. Food, Beverages, Refreshments. 2. Administrative or general expenses. (i.e. office supplies, copies etc.) 3. Building projects or permanent equipment expenses. 4. Fundraising cost and/or functions. Prize money or purses. 5. Expenses and debts not related to event. 16.F.3.a Packet Pg. 1098 Attachment: FINAL Doral Cup 2023 Application - Soccer Skills Unlimited (27569 : Hosting for the Doral Gold Cup Event) Page 9 of 12 Review Process by Tourism Division, Tourist Development Council (TDC) and Board of County Commissioners (BCC) 1. Applications will be reviewed to evaluate the impact of the event to Collier County. 2. All proposed funding must be recommended by the Collier County Tourist Development Council and the Collier County Board of Commissioners. Expenses will not be reimbursed unless all elements of the Event Application are strictly adhered to. Event Summary How many years has this event been held? 6 YEARS What previous locations have hosted this event? MIAMI How many participants does this event host historically? 2000 How many room nights has this event attracted historically? 800 How many spectators has this event attracted historically? 3000 Please, provide a breakdown of the projected number of participants, team, staff, and media and related hotel room nights for each category. Out- of- Area Youth Participants 1500 Local Youth Participants 500 Out-of-Area Adult Participants 200 Local Adult Participants 50 Out-of-Area Staff & Media NA Local Staff & Media NA Gender of Participants BOTH Number of Teams 150 Age Ranges of Participants 8-18 Total Projected Room Nights 800 All events seeking CVB funding must be sanctioned in advance by a governing body in Florida or by a National governing body. Documentation of sanctioning must accompany the application. (Ex: COI through governing body for documentation.) Which organization will be sanctioning this event? USSSA How will you be securing Collier County hotel accommodations? If you are contracting with a housing company, please list below. HBC TRAVEL 16.F.3.a Packet Pg. 1099 Attachment: FINAL Doral Cup 2023 Application - Soccer Skills Unlimited (27569 : Hosting for the Doral Gold Cup Event) Page 10 of 12 Marketing Plan Please, describe in detail the marketing outlets that will be used to promote this event to participants, visitors, and entities outside of Collier County. Please note, Media Plans must be submitted at the time of application and can be emended up to 60 days prior to the first day of the event with the application. NA PROJECTED EVENT EXPENSES: Please refer to the allowable and non-allowable expenses on page 8 of this document to indicate the intended use of Tourist Development Tax (TDT) Funds below. Please, provide (1) item per line. If an item is not outlined below, it will not be considered for funding reimbursement. Allowable expenses will be reimbursed up to the amount approved by the BCC if room night projection is met or exceeded. Allowable Expense Amount FIELD RENTAL 15,000 Total Amount Requested: OTHER EVENT EXPENSES NOT REIMBURSABLE: 15,000 Post-Event Material Deadline Policy Post-event forms and proof of room nights in Collier County must be submitted within (10) calendar days from the last day of the event. Failure to submit the proper documentation provided by Collier County, may result in forfeiture of County approved funding reimbursement and/or future event dates. JP (Please, initial to verify your compliance with the Post-Event Material Deadline Policy) 16.F.3.a Packet Pg. 1100 Attachment: FINAL Doral Cup 2023 Application - Soccer Skills Unlimited (27569 : Hosting for the Doral Gold Cup Event) Page 11 of 12 Evaluation of Event for Future Dates Policy Upon submission of the post-event and room night materials, Collier County will evaluate the impact of the event in Collier County based on the deliverables outlined by the event organizer in the funding application. Collier County will determine based on said evaluation, the extent of which Collier County will be involved with the event in future years, in terms of event dates and funding. If an event fails to meet the assured impact to Collier County, Collier County reserves the right to cancel future requested and/or approved dates. In addition, if there are any activities, violations, or infractions (i.e. altercations, law enforcement/security detail required, violation of park regulations, county laws, etc.) that are deemed unfavorable to Collier County, Collier County reserves the right to cancel future requested and/or approved dates. JP (Please, initial to verify your compliance with the Evaluation of Event for Future Dates Policy) Hotel & Room Night Guidelines Policy Event organizers are required to provide actual room night pick-up reports from hotels, which housed event patrons in Collier County to Collier County staff within (10) calendar days of the last day of the event. These reports must come from hotel representatives and be printed on official hotel stationery Written emails, excel sheets etc., will not be accepted as valid proof of room nights). In the event a third- party booking agency is used; the same procedure as above applies. Third-party booking agencies must also verify in writing, the accuracy of the reports. Room nights that are not accounted for on pick-up reports as outlined above, will not be considered for inclusion into the room night total for the event. JP (Please, initial to verify your compliance with the Hotel & Room Night Guidelines Policy) Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures outlined in the Collier County Sports Tourism Event Funding Application. I will abide by all legal, financial, and reporting requirements as a condition of receiving funds from Collier County. JP (Please, initial to verify your compliance) 16.F.3.a Packet Pg. 1101 Attachment: FINAL Doral Cup 2023 Application - Soccer Skills Unlimited (27569 : Hosting for the Doral Gold Cup Event) Page 12 of 12 Date: Collier County Use Only Rental Fees and Charges Approved facility: Number of fields approved: Field type: Venue Rental Cost (including load-in dates): Additional Rental Cost (i.e. stage, tables, etc.): Total Cost: Expenses to be reimbursed by Tourist Development Tax funds: Expenses to be paid by Event Organization: Event Director Collier County/CVB Representative JEFF PINTERALLI Printed Name: PRESIDENT Printed Name: John Melleky Title: Title: Signature: Signature: 09/5/2023 Date: Date: 11-28-2023 Parks & Recreation Representative Printed Name: Olema Edwards Title: Director Signature: 11/27/2023 MellekyJohn Olema L. Edwards Edwards Digitally signed by Olema L. Date: 2023.11.27 17:06:21 -05'00' Applications must be sent electronically to be eligible for review. Please send application via email to: Paul Beirnes Naples, Marco Island, Everglades Convention and Visitors Bureau 239-252-ϰϬϰϬ Paul.Beirnes@colliercountyfl.gov 16.F.3.a Packet Pg. 1102 Attachment: FINAL Doral Cup 2023 Application - Soccer Skills Unlimited (27569 : Hosting for the Doral Gold Cup Event) Industry Attendees Organizer Media/Sponsors Total Lodging $438,132 $0 $0 $438,132 Transportation $113,126 $1,810 $174 $115,111 Food & Beverage $372,228 $90,292 $0 $462,520 Retail $225,685 $0 $0 $225,685 Recreation $139,418 $0 $0 $139,418 Space Rental $0 $12,000 $0 $12,000 Business Services $0 $56,265 $98 $56,363 TOTAL $1,288,589 $160,367 $273 $1,449,228 Event Parameters Key Results Event Name:Doral Gold Cup 2023 Business Sales (Direct):$1,449,228 Organization:Soccer Skills FL Inc Business Sales (Total):$2,042,561 Event Type:Youth Amateur Jobs Supported (Direct):787 Start Date:11/4/2023 Jobs Supported (Total):895 End Date:11/5/2023 Local Taxes (Total):$54,684 Overnight Attendees:2397 Net Direct Tax ROI:$47,730 Day Attendees:2303 Estimated Room Demand:1,704 Direct Business Sales Event Impact Summary Destination: Naples, Marco Island, Everglades Convention & Visitors Bureau Destinations International Event Impact Calculator 10/24/2023 12:25:18 PM 16.F.3.b Packet Pg. 1103 Attachment: Doral Economic Impact (27569 : Hosting for the Doral Gold Cup Event) Economic Impact Details Direct Indirect/Induced Total Business Sales $1,449,228 $593,332 $2,042,561 Personal Income $524,159 $167,021 $691,180 Jobs Supported Persons 787 108 895 Annual FTEs 13 2 15 Taxes and Assessments Federal Total $135,549 $50,072 $185,620 State Total $99,113 $18,868 $117,981 sales $74,765 $8,900 $83,665 income $0 $0 $0 bed $0 -$0 other $24,347 $9,968 $34,315 Local Total (excl. property)$47,730 $6,954 $54,684 sales $12,461 $1,483 $13,944 income $0 $0 $0 bed $21,907 -$21,907 per room charge $0 -$0 tourism district $0 -$0 restaurant $0 $0 $0 other $13,362 $5,471 $18,833 property tax $26,290 $6,647 $32,937 Event Return on Investment (ROI) Estimated Room Demand Metrics Room Nights (total)1,704 Room Pickup (block only)0 Peak Rooms 888 Total Visitor Days 5,482 Event Name: Doral Gold Cup 2023 2023 Event Impact Details Destination: Naples, Marco Island, Everglades Convention & Visitors Bureau Organization: Soccer Skills FL Inc Direct local tax ROI (net property taxes) Direct Tax Receipts $47,730 DMO Hosting Costs $0 Direct ROI $47,730 Net Present Value $47,730 Direct ROI (%)- Total local tax ROI (net property taxes) Total Local Tax Receipts $54,684 Total ROI $54,684 Net Present Value $54,684 Total ROI (%)- Destinations International Event Impact Calculator 10/24/2023 12:25:18 PM 16.F.3.b Packet Pg. 1104 Attachment: Doral Economic Impact (27569 : Hosting for the Doral Gold Cup Event) ONLY THE BEST JOIN US IN PARADISE! Playing in the All-American Series at all locations gives each player the opportunity to be selected as one of the TOP PLAYERS from each event, allowing participation in the All-American Golden Cup at the end of the year in Naples, Florida (East Version) and Mesa, Arizona (West Version). From there, players are selected for the All-American Super Cup and earn the recognition as one of the “NATION’S BEST PLAYERS” for the year. The Golden Cup will be LOADED with talent featuring hundreds of players from all around the United States. Expecting over 40 states represented and several countries! Always our biggest event of the year! If you’re invited to play in the Golden Cup, you will not want to miss this opportunity. 16.F.3.c Packet Pg. 1105 Attachment: Doral cup logo (27569 : Hosting for the Doral Gold Cup Event) 16.F.3.c Packet Pg. 1106 Attachment: Doral cup logo (27569 : Hosting for the Doral Gold Cup Event) 16.F.3.c Packet Pg. 1107 Attachment: Doral cup logo (27569 : Hosting for the Doral Gold Cup Event) 16.F.3.c Packet Pg. 1108 Attachment: Doral cup logo (27569 : Hosting for the Doral Gold Cup Event)