Backup Documents 12/12/2023 Item #16F 7 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 F 7
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management616
jzl J Z/�3
2. County Attorney Office County Attorney Office
12f z7/Z3
4. BCC Office Board of County
Commissioners
4. Minutes and Records Clerk of Court's Office
MF tala-t 13
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Francheska Correa/Procurement Contact Information 239-252-2060
Contact/Department
Agenda Date Item was 12/12/2023 Agenda Item Number 16.F.7
Approved by the BCC
Type of Document Agreement Number of Original 1
Attached Documents Attached
PO number or account N/A 23-8139 Universal
number if document is Universal Protection Service,
to be recorded Protection Service, LLC, d/b/a Allied
LLC d/b/a Allied Universal Security
Universal Security Services, LLC
Services, LLC
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be FC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the FC
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's FC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 12/12/2023 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County s�l�y an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the stile an option for
Chairman's signature. this line.
I6F7
FIXED TERM SERVICE AGREEMENT
# 23-8139
for
Security Services
THIS AGREEMENT, made and entered into on this r" 2_ day of l f'Y1 0 23 ,
by and between Universal Protection Service, LLC D/B/A Allied Universal Security Services, LLC ,
authorized to do business in the State of Florida, whose business address is
450 Exchange, Irvine, CA 92602 , (the
"Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
1. AGREEMENT TERM. The Agreement shall be for a two ( 2 ) year period,
commencing n upon the date of Board approval; or • on January 22, 2024 and
terminating on two ( 2 ) year(s)from that date or until all outstanding Purchase
Order(s) issued prior to the expiration of the Agreement period have been completed or
terminated.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for
two ( 2 ) additional two ( 2 ) year(s) periods. The County shall give the
Contractor written notice of the County's intention to renew the Agreement term prior to
the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon
issuance of a ® Purchase Order ❑Notice to Proceed.
3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the
terms and conditions ofil Request for Proposal (RFP) n Invitation to Bid (ITB)
Other ( )# 23-8139 , including
all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal referred to
herein and made an integral part of this Agreement.
1■I The Contractor shall also provide services in accordance with Exhibit A — Scope of
Services attached hereto.
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3.1 This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Parties,
in compliance with the County's Procurement Ordinance, as amended, and Procurement
Procedures in effect at the time such services are authorized.
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price
methodology as defined in Section 4.1. Payment will be made upon receipt of a proper
invoice and upon approval by the County's Contract Administrative Agent/Project
Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
II
transferred from the County to the contractor; and, as a business practice there are no
satisfaction of the County's project manager before payment for the fixed price contract
is authorized.
INI Time and Materials: The County agrees to pay the contractor for the amount of labor
time spent by the contractor's employees and subcontractors to perform the work (number
of hours times hourly rate), and for materials and equipment used in the project (cost of
materials plus the contractor's markup). This methodology is generally used in projects in
which it is not possible to accurately estimate the size of the project, or when it is expected
that the project requirements would most likely change. As a general business practice,
these contracts include back-up documentation of costs; invoices would include number
of hours worked and billing rate by position (and not company (or subcontractor)
timekeeping or payroll records), material or equipment invoices, and other reimbursable
documentation for the project.
IMI Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs,
including labor, materials, equipment, overhead, etc.) for a repetitive product or service
delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The
invoice must identify the unit price and the number of units received (no contractor
inventory or cost verification).
4.2 Any County agency may obtain services under this Agreement, provided
sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months
after completion of the Agreement. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "'aches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this Agreement.
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4.4 The County, or any duly authorized agents or representatives of the County, shall
have the right to conduct an audit of Contractor's books and records to verify the accuracy
of the Contractor's claim with respect to Contractor's costs associated with any Payment
Application, Change Order, or Work Directive Change.
4-5 I I •
•
—Expenses:- Travel—am'
•
Mileage $0744:5-per wRfie
Breakfast WOO
Lunen $11.00
Dinner $-fig
Airfare rist or coach class faro
Rental car
vehicles
inglc occupancy rate with a
cap of no more than $150.00 per night
Raking Actual cost of parking
Taxi or Airport Limousine
Reimbursable items other than travel expenses shall be-4ir +led te-the following: telephone
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance
of the Work. Collier County, Florida as a political subdivision of the State of Florida, is
exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida
Statutes, Certificate of Exemption # 85-8015966531C.
6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or emailed to the Contractor at the following:
Company Name: Universal Protection Service, LLC D/B/A Allied Universal Security
Address: 13461 Parker Commons Blvd, Suite 200
Fort Myers, FL 33912
Authorized Agent: Robert Wood, Florida Region President
Attention Name & Title: David Euler, Branch Manager
Telephone: (215)416-6514/ (904)434-1510
E-Mail(s): Bob.Wood@aus.com / David.Euler@aus.com
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All Notices from the Contractor to the County shall be deemed duly served if mailed or
emailed to the County to:
Board of County Commissioners for Collier County, Florida
Division Name: Facilities Management Division
Division Director: John McCormick
Address: 3335 Tamiami Trail East
Naples, FL 34112
Administrative Agent/PM: Todd Fiedorowicz, Contract Administration Specialist
Telephone: (239)252-5857
E-Mail(s): Todd.Fiedorowicz@colliercountyfl.gov
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an
agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The County
will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non-County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons employed
by the Contractor.
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect
or hereafter enacted or adopted. In the event of such violation by the Contractor or if the
County or its authorized representative shall deem any conduct on the part of the
Contractor to be objectionable or improper, the County shall have the right to suspend the
Agreement of the Contractor. Should the Contractor fail to correct any such violation,
conduct, or practice to the satisfaction of the County within twenty-four (24) hours after
receiving notice of such violation, conduct, or practice, such suspension to continue until
the violation is cured. The Contractor further agrees not to commence operation during
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the suspension period until the violation has been corrected to the satisfaction of the
County.
10. TERMINATION. Should the Contractor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of the
non-performance.
In the event that the County terminates this Agreement, Contractor's recovery against the
County shall be limited to that portion of the Agreement Amount earned through the date
of termination. The Contractor shall not be entitled to any other or further recovery against
the County, including, but not limited to, any damages or any anticipated profit on portions
of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin or any other class protected by federal or Florida
law.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. III Commercial General Liability: Coverage shall have minimum limits of
$ 1,000,000 Per Occurrence, $ 2,000,000 aggregate for Bodily Injury Liability
and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply
per project. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. n Business Auto Liability: Coverage shall have minimum limits of$ 1,000,000
Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and
Employee Non-Ownership.
C. IN( Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of$ 1,000,000
for each accident.
•
8 I I P- ofessiana! Liab+4+#y: haN-ti
claim and aggregate.
•
ave--m n -Pef
claim.
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F. • Employee Dishonesty, including Theft of Property of Others : Coverage
shall have minimum limits of $ 1,000,000 per Occurrence.
•
6-
]4.. •
Special Requirements: Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR, Collier County Government shall be listed
as the Certificate Holder and included as an "Additional Insured" on the Insurance
Certificate for Commercial General Liability where required. This insurance shall be
primary and non-contributory with respect to any other insurance maintained by, or
available for the benefit of, the Additional Insured and the Contractor's policy shall be
endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County thirty (30) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire until
the greater of: thirty (30) days prior written notice, or in accordance with policy provisions.
Contractor shall also notify County, in a like manner, within twenty-four (24) hours after
receipt, of any notices of expiration, cancellation, non-renewal or material change in
coverage or limits received by Contractor from its insurer, and nothing contained herein
shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor
shall defend, indemnify and hold harmless Collier County, its officers and employees from
any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
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13.1 The duty to defend under this Article 13 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon
presentation of a claim by any party and written notice of such claim being provided to
Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive
the expiration or earlier termination of this Agreement until it is determined by final judgment
that an action against the County or an indemnified party for the matter indemnified
hereunder is fully and finally barred by the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Facilities Management Division
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following
component parts, all of which are as fully a part of the Agreement as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate(s), I Exhibit A Scope of Services,
Exhibit B Fee Schedule, • RFP/ ITB/I I Other
#23-8139 , including Exhibits, Attachments and Addenda/Addendum, I I StlbSegtkent
motes, and ■ Other Exhibit/Attachment: Federal Contract Provisions and Assurances
17. APPLICABILITY. Sections corresponding to any checked box ( ■ ) expressly apply to
the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee of
the firm from contact with County staff for a specified period of time; b. Prohibition by the
individual and/or firm from doing business with the County for a specified period of time,
including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
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located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended, as well as the requirements set forth in Florida Statute, §448.095; taxation,
workers' compensation, equal employment and safety including, but not limited to, the
Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law
Chapter 119, if applicable, including specifically those contractual requirements at F.S. §
119.0701(2)(a)-(b) as stated as follows:
IT IS THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT. IF THE CONTRACTOR HAS
QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, IT SHOULD CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT:
Division of Communications, Government and Public Affairs
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
Email: PublicRecordRequest{ colliercountyfl.gov
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and following completion of the contract if the
Contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the public agency, upon
request from the public agency's custodian of public records, in a format that is
compatible with the information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
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referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful Contractor extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful Contractor.
22. PAYMENTS WITHHELD. The County may decline to approve any application for
payment, or portions thereof, because of defective or incomplete work, subsequently
discovered evidence or subsequent inspections. The County may nullify the whole or any
part of any approval for payment previously issued and the County may withhold any
payments otherwise due to Contractor under this Agreement or any other Agreement
between the County and Contractor, to such extent as may be necessary in the County's
opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party
claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of
Contractor to make payment properly to subcontractors or for labor, materials or
equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance
of the Contract Amount; (e) reasonable indication that the Work will not be completed
within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or
(g) any other material breach of the Contract Documents.
If any conditions described above are not remedied or removed, the County may, after
three (3) days written notice, rectify the same at Contractor's expense. The County also
may offset against any sums due Contractor the amount of any liquidated or unliquidated
obligations of Contractor to the County, whether relating to or arising out of this Agreement
or any other Agreement between Contractor and the County.
If a subcontractor is a related entity to the Contractor, then the Contractor shall not mark-
up the subcontractor's fees. A related entity shall be defined as any Parent or Subsidiary
of the Company and any business, corporation, partnership, limited liability company or
other entity in which the Company or Parent or a Subsidiary of the Company holds any
ownership interest, directly or indirectly.
23.
and waste materials from and about the Project
site, as well as all tools, appliances, construction equipment and machinery and surplus
+efi end hall lea e he-Project site clean.
24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES.
The Contractor shall employ people to work on County projects who are neat, clean,
well-groomed and courteous. Subject to the American with Disabilities Act, Contractor
shall supply competent employees who are physically capable of performing their
employment duties. The County may require the Contractor to remove an employee it
deems careless, incompetent, insubordinate or otherwise objectionable and whose
continued employment on Collier County projects is not in the best interest of the County.
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25. n WARRANTY, Contractor expressly warrants that the goods, materials and/or
•
fabricators, suppliers or processors except as otherwise provided for in the Contract
Documents.
conformance with the Contract Documents, Contractor shall correct it promptly after
for replacement or repair of adjacent materials or Work which may be damaged as a result
of such replacement or repair. These warranties arc in addition to those implied
warranties to which the County is entitled as a matter of law.
26. n TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws,
tion, testing or approval. All
27.
A. Contractor shall fully protect the Work from loss or damage and shall b ar the cost
of any such loss or damage until final payment has been made. If Contractor or
anyone for whom Cent ac4er is loga+Fy liable is re
contractors, Contractor shall be charged wit
•
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28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from
specifications shall be approved in writing by the County in advance.
29. CHANGES IN THE WORK. The County shall have the right at any time during the
progress of the Work to increase or decrease the Work. Promptly after being notified of a
change, Contractor shall submit an estimate of any cost or time increases or savings it
foresees as a result of the change. Except in an emergency endangering life or property,
or as expressly set forth herein; no addition or changes to the Work shall be made except
upon modification of the Purchase Order by the County, and the County shall not be liable
to the Contractor for any increased compensation without such modification. No officer,
employee or agent of the County is authorized to direct any extra or changed work orally.
Any modifications to this Agreement shall be in compliance with the County Procurement
Ordinance and Procedures in effect at the time such modifications are authorized.
30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall
remain in effect.
31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be attended
by representatives of Contractor with full decision-making authority and by County's staff
person who would make the presentation of any settlement reached during negotiations
to County for approval. Failing resolution, and prior to the commencement of depositions
in any litigation between the parties arising out of this Agreement, the parties shall attempt
to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator
certified by the State of Florida. The mediation shall be attended by representatives of
Contractor with full decision-making authority and by County's staff person who would
make the presentation of any settlement reached at mediation to County's board for
approval. Should either party fail to submit to mediation as required hereunder, the other
party may obtain a court order requiring mediation under section 44.102, Fla. Stat.
33. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
34. to be utilized for
fight to perform investigations as may be deemed ncccssary to ensure that competent
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as many people as necessary to complete the services on a timely basis, and each person
assigned shall be available for an amount of time adequate to meet the required service
pef ael-.
• AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The Contractor
shall assign as many people as necessary to complete required services on a timely basis,
and each person assigned shall be available for an amount of time adequate to meet
required services.
35. ❑
and/or the County's Board approved Executive Summary, the Contract Documents shall
take precedence.
n ORDER OF PRECEDENCE (Grant Funded). In the event of any conflict between or
among the terms of any of the Contract Documents and/or the County's Board approved
Executive Summary, the terms of the Agreement shall take precedence over the terms of
all other Contract Documents, except the terms of any Supplemental Conditions shall take
precedence over the Agreement. To the extent any conflict in the terms of the Contract
Documents cannot be resolved by application of the Supplemental Conditions, if any, or
the Agreement, the conflict shall be resolved by imposing the more strict or costly
obligation under the Contract Documents upon the Contractor at County's discretion.
36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer this
Agreement, or any part herein, without the County's consent, shall be void. If Contractor
does, with approval, assign this Agreement or any part thereof, it shall require that its
assignee be bound to it and to assume toward Contractor all of the obligations and
responsibilities that Contractor has assumed toward the County.
37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this Agreement.
This may include, but not be limited to, checking federal, state and local law enforcement
records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least
Page 12 of 17
Fixed Term Service Agreement
[2023_ver.2]
%AO
16F7
four(4) years. All of Contractor's employees and subcontractors must wear Collier County
Government Identification badges at all times while performing services on County
facilities and properties. Contractor ID badges are valid for one (1) year from the date of
issuance and can be renewed each year at no cost to the Contractor during the time
period in which their background check is valid, as discussed below. All technicians shall
have on their shirts the name of the contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management Division
via e-mail (DL-FMOPScolliercountvfl.gov) whenever an employee assigned to Collier
County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four (4)
hours of separation may result in a deduction of$500 per incident.
Collier County Sheriff's Office (CCSO) requires separate fingerprinting prior to work being
performed in any of their locations. This will be coordinated upon award of the contract. If
there are additional fees for this process, the Contractor is responsible for all costs.
38. I SAFETY. All Contractors and subcontractors performing service for Collier County are
required and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable
rules and regulations. Also, all Contractors and subcontractors shall be responsible for
the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site.
Collier County Government has authorized the Occupational Safety and Health
Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way
for the purpose of inspection of any Contractor's work operations. This provision is non-
negotiable by any division/department and/or Contractor. All applicable OSHA inspection
criteria apply as well as all Contractor rights, with one exception. Contractors do not have
the right to refuse to allow OSHA onto a project that is being performed on Collier County
Property. Collier County, as the owner of the property where the project is taking place
shall be the only entity allowed to refuse access to the project. However, this decision
shall only be made by Collier County's Risk Management Division Safety Manager and/or
Safety Engineer.
(Intentionally left blank -signature page to follow)
Page 13 of 17
Fixed Term Service Agreement
•
[2023_ver.2]
16F7
IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed
this Agreement on the date and year first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. Kinzel, Clerk of the Circuit COLLIER COUNTY, FLORIDA
Court and Comptroller
a.By: By:
Dated:
/? a I Rick LoCastro , Chairman
_Y / �7-A7
(SEAL$test as to C't:atirnans
signature only , Universal Protection Service, LLC
D/B/A Allied Universal Security Services, LLC
Contractor's Witnesses: Contractor
By: T
Contractor's First Witness Sicna
Robert'JVood, Presiden Florida Region
Andrew Daniels, Vice President T'Type/print signature and titleT
TType/print witness name
Contractor's Second Witness
Taylor McDonald, Director Govt Srvs
TType/print witness name
A roved o F an Lega 'ty:
Count Attorney
Print Name
Page 14 of 17
Fixed Term Service Agreement
[2023_ver.2
CAO
16F7
Exhibit A
Scope of Services
■I following this page (containing 11 pages)
❑ this exhibit is not applicable
Page 15 of 17
Fixed Term Service Agreement
[2023_ver.2]
16F7
Request for Proposal (RFP) No. 23-8139
"Security Services"
Exhibit A
Scope of Services
BACKGROUND
The Facilities Management Division is tasked to provide security to government buildings (screening for weapons,
drugs),CCTV video surveillance,card access security details,building surveys,employee/general public investigations,
and government functions(events)including increased security for Executives,Judges and Elected Officials and official
guests of Collier County. The Contractor shall work in concert with the Facilities Management Division with the
discharge of the duties.
DETAILED SCOPE OF WORK
The Scope of Services will establish requirements for Security Services.The following outlines Collier County's general
objectives in regard to the daily scope of work and expectations in regard to security officer's conduct and appearance.
Collier County reserves the right to remove any security officer from duty temporarily or permanently without cause.
1.Contractor's Responsibilities
It shall be understood and agreed that all services, materials and equipment shall comply fully with all Local, State and
Federal laws and regulations.
Fingerprinting and Background Checks:
The Contractor and employees or other representatives, including sub-contractors, are required to comply with County
Ordinance 2004-52,as amended. Background checks are valid for five(5)years and the Contractor shall be responsible
for all associated costs. The Contractor shall be responsible for the costs of providing background checks by the Collier
County Facilities Management Division for all employees that shall provide services to the County under this Agreement.
This may include, but not be limited to, checking federal,state and local law enforcement records, including a state and
FBI fingerprint check, credit reports, education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them available to the County for at least
four(4)years.
All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all
times while performing services on County facilities and properties. Contractor ID badges are valid for one(1)year from
the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their
background check is valid.
The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-
FMOPS@colliercountyfl.gov)whenever an employee assigned to Collier County separates from their employment.This
notification is critical to ensure the continued security of Collier County facilities and systems.
The Collier County Sheriff's Office (CCSO) requires separate fingerprinting prior to work being performed in any of
their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the
Contractor is responsible for all costs.
The Contractor shall provide a benefit package for each security officer, including medical benefits with a significant
portion of the cost must be paid by the Contractor. A summary of these benefits and cost to the security officers must be
detailed in the proposal.These benefits will be maintained through-out the full term of the resultant contract.
Page 1 of 11
Exhibit A—Scope of Services
CAO
16F7
Request for Proposal (RFP)No. 23-8139
"Security Services"
Contractor must contribute more than 50%of the premium for employee only health insurance benefits(AHC compliant).
Spouse or dependent health insurance coverage and 401K benefits must be offered,but there is no minimum contribution
set forth for the contractor.
The Contractor will not subcontract any work without prior approval from the Division Representative or designee.
The Contractor shall provide all management, administrative, and clerical functions required to ensure Contractor's
effective and efficient performance under the contract.
Upon Contract expiration or termination,the Contractor shall ensure a seamless transfer of Contract responsibilities with
any subsequent Contractor necessary to transition the products and services of the resultant contract.
2.Fixed Hourly Rates
Billing for services rendered will be based on the rates as negotiated and agreed upon by the Contractor and the County
contained in the fee schedule. The fixed county hourly rates shall contain all charges, including wages and benefits paid
to all Contractor personnel. There may be additional charges to the Division for additional training, equipment, and/or
supplies requested by the Division.
A request to adjust the fixed county hourly rates can be made during the renewal process. Price increases must be
supported by a change in the Producer Price Index(PPI)for current Series ID 561612561612,Security guards and patrol
services. When requesting an adjustment to the fixed hourly rates, the Contractor shall submit a written request with
justification detailing the reason(s) for the request sixty(60)days prior to the renewal date; an increase in the PPI is not
sufficient justification for a price increase by itself.
3. Overtime Coverage
a) The Division shall be invoiced for overtime incurred per the Overtime Rate as defined in the fee schedule.
b) The Division may pay overtime at a rate of 1.5x the County hourly rate for security officers working posts over
40 hours per week or 8 hours per day.
c) Pricing/Hourly Rates should include any impact the Patient Protection and Affordable Care Act might have on
their employees now or in the future.
d) The Division may be invoiced for overtime incurred for temporary assignments with less than 48-hour notice.
e) The Division may be invoiced for overtime incurred for new assignments with less than two weeks' notice.
fl The Division Representative or designee will provide written approval for overtime charges based on the fee
schedule for new or temporary assignments.
g) Overtime charges may be approved during natural or manmade disasters, a Board of Collier County
Commissioners approved Emergency Activation or a Declared State of Emergency with the approval of the
Division Representative or designee.
4. Emergency Response Premium
With the approval of the Division Representative or designee, the negotiated emergency response percentage premium
markup may be applied to the negotiated and agreed upon post supervisor and security officer pay rates contained in the
Page 2 of 11
Exhibit A—Scope of Services
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1 6 F 7
Request for Proposal (RFP) No. 23-8139
"Security Services"
resultant contract fee schedule during a Board of Collier County Commissioners approved Emergency Activation or a
Declared State of Emergency.The emergency response premium will be applied first to the post supervisor and security
officer hourly pay rate then the post supervisor and security officer hourly pay rate markup will be applied.
5. Public Relations
An important aspect of security duties involves public relations.The security officer is usually the first person contacted
by visitors. The impression created by the security officer in the performance of the security officer's duties has a direct
bearing on an initial opinion formed of Collier County Government. It is the security officer's responsibility to ensure
that this impression is highly favorable.
The security officer's actions will be firm and determined,yet polite in all dealings with staff,visitors,and other persons.
A cheerful "Good morning" or "Good evening", in greeting visitors sets a favorable impression of security officer
performance.
Courtesy and tact are essential in dealing with Collier County staff,visitors,vendors,contractors,and all other persons.
6. Holidays
The Contractor will pay their employees at a rate of time and one half for working any Collier County observed holiday.
The Contractor will invoice the County at a rate of time and one half. Upon request a list of holidays will be provided.
7. Recruitment& Selection
The following guidelines must be used by the Contractor in the selection of personnel to be assigned to the Collier County
designated facilities or posts:
After a potential hire is processed through selection as stated below,the individual shall be made available to the Division
Representative or designee for interview and evaluation prior to being assigned a post assignment. The documentation
concerning screening/selection should be made available to the Division at this time.The final decision as to acceptability
of any person for a post assignment will rest with the Division Representative or designee. All security officers must be
fingerprinted and background checked by Division staff at the Contractor's expense, at the beginning and continuously
throughout the contract period(currently,every 5 years or as directed).Any arrests of any of the Contractor's employees
working for Collier County Government must be reported to the Division Representative or designee immediately.
8. Staffing Requirement and Turnover Rate
It is the responsibility of the Contractor to ensure that post assignments are staffed for all scheduled shifts. In the event
the Contractor cannot provide coverage for a scheduled post assignment, it is the Contractor's responsibility to ensure a
replacement security officer is timely provided to cover the shift.
Security officer turnover rates are a concern to the Division. The Contractor agrees to employ a continuous effort to
achieve minimal turnover rates.Turnover shall mean the number of security officers removed from the Contractor's work
force in Southwest Florida Region. Turnover rates shall include security officers who willingly leave the company, are
laid off,or are terminated for cause.Turnover reports shall be provided every six(6)months during active contract time
and available as requested by the Division Representative or designee.
Post vacancies are also a concern to the Division. The Contractor agrees to employ a continuous effort to ensure low
post vacancy. Collier County post vacancies shall be monitored on a continual basis by the Division.
Page 3 of 11
Exhibit A—Scope of Services
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Request for Proposal (RFP) No. 23-8139
"Security Services"
9. Security Officer Certification
Security Officers assigned must maintain a valid Florida security D and G licenses.The Division must approve training
plans and shift assignments. It is the responsibility of the Contractor to keep all security officers proficient at all skills.
The Contractor will provide the Division Representative or designee with annual written proof of each security officer's
valid State of Florida Security D and G license and CPR/AED certifications(American Heart or American Red Cross).
10. Contractor's Program Manager
The Contractor's Program Manager(Program Manager)reports directly to the Division Representative or designee.This
position is a salaried/exempt position. The Program Manager is required to ensure understanding of, and compliance
with, the following in regard to courtesy, knowledge, training and responsibilities of subordinates. The performance of
work will be in compliance with the schedule of posts/hours. The Program Manager or designee will also conduct
investigations into duty related incidents as part of their assigned duties.
The Program Manager is responsible for the administrative functions associated with contract administration.
These following duties are normal for this position; other duties may be required or assigned by the Division
Representative or designee.The Program Manager duties include,but are not limited to:
• Ensures Division compliance with applicable codes, laws, rules, regulations, standards, policies and
procedures; initiates any actions necessary to correct deviations or violations.
• Consults with assigned staff to review work requirements, status, and problems; assists with complex or
problem situations;provides direction,advice,and technical expertise.
• Develops/implements policies and procedures as required; initiates emergency procedures as warranted.
• Reviews operational problems and recommends changes in procedures and programs.
• Investigates unusual occurrences when needed and ensures proper documentation.
• Reviews logs,incident reports,and other documentation prepared by subordinate staff.
• Processes a variety of documentation associated with Division operations, per established procedures and
within designated time frames;distributes documentation or retains records as appropriate.
• Communicates with Client, employees, other departments, law enforcement personnel, court officials,
outside agencies and other individuals as needed to coordinate work activities.
• Maintains liaison with the Collier County Sheriff's Office on matters of mutual concern.
• Maintains a monthly incident report overview and send to Division Representative or designee.
• Provides security for Collier County functions that have not been budgeted for.
• Conducts internal investigations as requested.
• Conducts security audits, site inspections as requested.
• Maintains spreadsheets showing number of persons visiting County buildings and number of prohibited
persons held at various checkpoints.
• Review construction plans and make security recommendations, as requested.
• Works with building occupants to determine security needs.
• Coordinates with vendors on security systems to be installed,as requested.
• Attends meetings; serves on committees or boards as needed.
• Provides monthly AED and Assistance Box inspections with existing staff.
11. Contractor's Assistant Program Manager
Assists the Program Manager as directed. May relieve the Program Manager as needed.
The following duties are normal for this position; other duties may be required or assigned. The Assistant Program
Page 4 of 11
Exhibit A—Scope of Services CAO
16F7
Request for Proposal (RFP)No. 23-8139
"Security Services"
Manager's duties include,but are not limited to:
• Training: The Division may, at its expense, secure within the scope of the Contract, the services of an
additional staffing member to oversee training. This is in addition to any other training clauses addressed
within this Contract.
• Provides monthly AED and Assistance Box inspections with existing staff.
• Investigates unusual occurrences when needed and ensures proper documentation.
• Conducts internal investigations as requested.
• Conducts security audits,site inspections as requested.
• Works with building occupants to determine security needs.
12. Contractor's Operations Supervisor
Assists the Program Manager as directed. May relieve the Program Manager as needed.
The Operations Supervisor is responsible for the operational work functions associated with overseeing the continuing
implementation of measures designed for the safety and security of the Collier County Government Campuses.
The following duties are normal for this position;other duties may be required or assigned.The Operations Supervisor's
duties include, but are not limited to:
• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing
work, counseling,disciplining, and completing employee performance appraisals.
• Coordinates daily work activities; organizes and prioritizes workload; prepares work schedules to ensure
adequate coverage; maintains attendance records; makes work assignments; monitors status of work in
progress; inspects completed work;troubleshoots problem situations.
• Ensures adherence to established safety procedures;monitors work environment and use of safety equipment
to ensure safety of employees and other individuals.
• Maintains records pertaining to employee attendance and reviews time sheets for shift personnel.
• Reviews operational problems and recommends changes in procedures and programs.
• Investigates injuries, incidents,grievances,complaints,or allegations made by/about staff;initiates problem
resolution; adjusts employee grievances in accordance with policy.
• Interprets and enforces public safety rules, regulations and procedures; maintains a secure and peaceful
environment on the campus.
• Supervises completion of applicable forms, securing of lost property and explaining of campus rules,
regulations and procedures.
• Ensures availability of adequate equipment and supplies; initiates requests for new or replacement items.
• Communicates via telephone and/or two-way radio; provides information and assistance; takes and relays
messages; responds to requests for service or assistance.
• Operates a computer to enter, retrieve, review or modify data; verifies accuracy or entered data and make
corrections as appropriate; utilizes word processing, spreadsheet, database, desktop publishing, e-mail or
other software programs).
13. Contractor's Post Supervisor
The Post Supervisor is responsible for daily operations associated with overseeing the continuing implementation of
measures designed for the safety and security of the Collier County Government Campuses.
The following duties are normal for this position;other duties may be required or assigned. The Post Supervisor's duties
include,but are not limited to:
Page 5 of 11
Exhibit A—Scope of Services
CAO
16 F 7
Request for Proposal (RFP) No. 23-8139
"Security Services"
• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing
work, counseling,disciplining,and completing employee performance appraisals.
• Coordinates daily work activities; organizes and prioritizes workload; prepares work schedules to ensure
adequate coverage; maintains attendance records; makes work assignments; monitors status of work in
progress; inspects completed work;troubleshoots problem situations.
• Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures;
initiates any actions necessary to correct deviations or violations.
• Ensures adherence to established safety procedures;monitors work environment and use of safety equipment
to ensure safety of employees and other individuals.
• Consults with assigned staff to review work requirements, status, and problems; assists with complex or
problem situations; provides direction, advice,and technical expertise.
• Maintains records pertaining to employee attendance, available vacation/sick benefits, and other
personnel/payroll issues;reviews/approves time sheets for shift personnel.
• Conducts training for subordinates in methods and techniques used in the administration of government
security; conducts emergency drills; conducts roll calls; ensures that in-service training is presented and
properly documented.
• Develops/implements policies and procedures as required; initiates emergency procedures as warranted.
• Reviews operational problems and recommends changes in procedures and programs.
• Assumes responsibilities of Operations Supervisor in emergency situations.
• Investigates injuries,incidents,grievances,complaints,or allegations made by/about staff;initiates problem
resolution; adjusts employee grievances in accordance with policy.
• Coordinates scheduled activities on the campus.
14. Posts/Weekly Hours
The following is a summary of the post assignments and hours which will be required for Collier County.At the discretion
of the Division Representative or designee may add or delete post assignments.Any new post assignment will be charged
at the same established hourly rate.
Each post has a set (often changing) of post orders. These may include but are not limited to: locking and unlocking
doors,setting out parking cones,assisting the public with directions and or information,and other duties associated with
keeping the building and its occupants and its visitors' safe.
The Contractor will develop recommendations for coverage after conducting an analysis of the security needs. The
number of security officers and hours are at the discretion of the Division Representative or designee. Typical positions
and hours include but are not limited to:
Posts Position Salary/Hourly Weekly Hours
Administration Program Manager Salary 40 7:00 AM to 3:30 PM
Administration Assistant Program Salary 40 7:30 AM to 4:30 PM
Manager
Main Courthouse Operations Supervisor Salary 40 6:30 AM to 3:00 PM
Main Courthouse Post Supervisor Hourly 40 5:00 AM to 1:00 PM
Main Courthouse Post Supervisor Hourly 40 1:00 PM to 9:00 PM
Main Courthouse Security Officer Hourly 40 8:00 AM to 4:00 PM
Main Courthouse Security Officer Hourly 40 7:00 AM to 3:00 PM
Main Courthouse Security Officer Hourly 40 7:00 AM to 3:00 PM
Main Courthouse Security Officer Hourly 40 7:30 AM to 3:30 PM
Page 6 of 11
Exhibit A—Scope of Services
I6F7
Request for Proposal (RFP) No. 23-8139
"Security Services"
Main Courthouse Security Officer Hourly 40 7:30 AM to 3:30 PM
Main Courthouse Security Officer Hourly 40 1:00 PM to 9:00 PM
Main Courthouse Security Officer Hourly 40 1:00 PM to 9:00 PM
Main Courthouse Security Officer Hourly 40 1:00 PM to 9:00 PM
Main Courthouse (Sat AM) Security Officer Hourly 4 8:00 AM to 12:00 PM
Main Courthouse (Sun AM) Security Officer Hourly 4 8:00 AM to 12:00 PM
Main Courthouse Annex Security Officer Hourly 50 7:30 AM to 5:30 PM
Main courthouse Annex Security Officer Hourly 50 7:30 AM to 5:30 PM
(optional)
Administration Building-(F) Post Supervisor Hourly 40 7:00 AM to 3:00 PM
Administration Building-(F) Security Officer Hourly 40 6:15 AM to 3:00 PM
Administration Building-(F) Security Officer Hourly 40 7:00 AM to 3:00 PM
Administration Building-(F) Security Officer Hourly 30 3:00 PM to 9:00 PM
Administration Building-(F) Security Officer Hourly 30 3:00 PM to 9:00 PM
Health Building-Lobby Security Officer Hourly 50 7:30 AM to 5:30 PM
Health Building-3rd Floor Security Officer Hourly 45 8:00 AM to 5:00 PM
Immokalee Gov't Center Security Officer Hourly 47.5 7:45 AM to 5:15 PM
Emergency Service Center Security Officer Hourly 40 8:00 AM to 5:00 PM
Operations Center- Security Officer Hourly 40 8:00 AM to 5:00 PM
Building W
Operations Center- Security Officer Hourly 40 4:00 PM to 12:00 AM
Building W
Operations Center- Security Officer Hourly 40 12:00 AM to 8:00 AM
Building W
Public Utilities
Posts Position Salary/Hourly Weekly Hours
County-wide Patrol Post Supervisor Hourly 45 Varied
County-wide Patrol Security Officer Hourly 40 Varied
County-wide Patrol Security Officer Hourly 40 Varied
South Regional Water Security Officer Hourly 40 7:00 AM to 3:00 PM
Treatment Pant
North Regional Water Security Officer Hourly 40 7:00 AM to 3:00 PM
Treatment Plant
South Wastewater Security Officer Hourly 40 6:00 AM to 2:00 PM
Treatment Plant
North Wastewater Security Officer Hourly 40 7:00 AM to 3:00 PM
Treatment Plant
Golden Gate Cash Office Security Officer Hourly 45 9:00 AM to 6:00 PM
All posts and hours will be adjusted as needed throughout the Contract period.
Posts requiring armed guards will be paid for the G license,posts not requiring armed will be paid at a D license rate.
The Division Representative or designee may request selected individuals of the Contractor to work a special post
Page 7 of 11
Exhibit A—Scope of Services
CAO
16F7
Request for Proposal (RFP)No. 23-8139
"Security Services"
assignment,especially when a particular skill set and/or personality are required for the post assignment.
15. Meals and Lodging
In the event of a Board of Collier County Commissioners approved Emergency Activation or due to a natural or manmade
disaster,or a Declared State of Emergency the Contractors staff may become imbedded with Collier County Staff.In this
event, at the sole discretion of the Division Representative or designee, the County may elect to feed and/or house the
Contractor's personnel at the County's expense.
Upon approval by Division Representative or designee,security officers travel expenses including food and lodging shall
be on a cost reimbursement basis. Contractor must provide confirmation and proof of all expenses for reimbursement.
Contractor must issue a separate invoice for reimbursable expenses.
16. Habits
A dignified bearing will be maintained on duty at all times. Tobacco use and gum/tobacco chewing while on post is
prohibited.Tobacco use is prohibited throughout the site by any Security Officers while on duty.
All Contractor employees are required to display the needed qualities of honesty,alertness,loyalty and intelligence which
are essential for the efficient performance of security duties at all times while on duty.
17. Uniform and Appearance
Uniforms will be provided to each security officer by the Contractor, at no cost to the employee or Collier County..
Replacements shall be provided when necessary and/or as directed by Collier County.Replacements should be provided
when normal wear and/or extraordinary duty causes uniform to cease to produce a positive professional appearance.
However, the proper care and maintenance of the uniforms and equipment is the responsibility of each individual and
reasonable standards of neatness will be maintained at all times.The County must approve in advance any uniform worn
on County sites and post assignments.
• The uniform will be kept clean, in good repair,and pressed.
• Shoes will be kept neatly polished.
• The complete prescribed uniform and equipment will be worn while on duty.
18. Identification Cards
All security officers,regardless of rank,will carry on their person and be fully visible at all times an ID card provided by
the Division and any other requirements made by their employer or the State of Florida. Lost or stolen badges will be
documented accordingly and reported as soon as possible or at least within 24 hours after the badge is lost to the Division
Representative or designee.
An employee who is no longer assigned to a Collier County post must return the badge issued.Employees are personally
responsible for the loss or willful damage to county badges.
19. Personal Hygiene
Personal cleanliness and neatness are basic requirements for all security officers.All security officers must comply with
the Collier County Manager's Administrative Policy(CMA)5309 Appearance and Personal Hygiene.
Page 8 of 11
Exhibit A—Scope of Services
CAO
16F7
Request for Proposal (RFP)No. 23-8139
"Security Services"
20. Driving County Vehicles
With the approval of the Division Representative or designee, employees of the Contractor may drive Collier County
vehicles. Anyone driving a Collier County vehicle will submit to having their driver's license reviewed for traffic
violations at least annually, will sign the Collier County's Fleet Management's Agreement and must comply with CMA
5202.The Division Representative or designee may revoke driving privileges at any time without cause.
21. Training
The training program for Collier County will be unique in concept. It is an attempt by Collier County to pull the best
from the Contractor's training resources then add specialized input.
The Contractor is responsible for required training and coordination. Required includes those requirements necessary to
maintain the security officer's licenses and CPR/AED. The conditions below are meant to be minimum requirements.
Changes and additions will be published as required to meet security needs within a changing environment. The
Contractor is required to respond to such modifications by promptly making appropriate, reasonable and timely
alterations to the training program. All State regulatory requirements shall be met.
Additional Training Program is meant to be over and above all initial and required training. Collier County, at its sole
discretion, may reimburse Contractor for special training required by the Division Representative or designee and/ or
may at its expense,train both Contractor's Officers and in-house officers using outside experts at its expense.This ensures
that all security officers are trained alike.
Additional Training and or certification programs and special assignments may be approved by the Division
Representative or designee and paid for by Collier County when it is deemed in the best interest of Collier County.
Programs may include but are not limited to: Firearm Training, Dignitary Executive Protection, Self Defense Training,
Medical Training(Advanced Medical courses and/or First Aid Training)and the associated travel costs.
Contractor's security officers are expected to attend all training programs provided by the Division at Collier County's
expense.
Training provided to Division from the Contractor or sub-contractor when requested by the Division will be invoiced
separately and presented as a lump sum price inclusive of all costs (speakers, experts, range and or facilities fees, food,
etc.). The use of a sub-contractor will be allowed a maximum 15% markup. Markup percentage on ammunition,
equipment, and supplies shall not exceed 10%. The Contractor shall provide a proposal for the Division's approval in
advance of rendering the services.
22. Testing
Each security officer assigned to posts with x-ray machines will participate in weekly computer-generated tests,
identifying threats(guns, knives,bombs,etc.).These tests are generated from the x-ray machines.
At least once a week each security officer assigned to posts will test on a software package(Safe Passage). This system
provides threat images associated with building security.
At its discretion,the Division reserves the right to request Reasonable-Suspicion Drug Testing of employees of Contractor
or any sub-contractor in accordance with Collier County CMA.
When the use of alcohol or controlled substances by a Contractor or sub-contractor employee is confirmed through
authorized test,employees will be recommended for corrective action,up to and including removal from contract.
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Exhibit A—Scope of Services
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Request for Proposal (RFP) No. 23-8139
"Security Services"
On an irregular basis, the Division and or the 20th Judicial Circuit Court will conduct actual physical tests employing
individual and or equipment,testing the efficiently of the screening procedures.
a) Failed Screening Tests
The County reserves the right to fine the Contractor and deduct from invoices, at the discretion of the Division
Representative or designee, for failure to comply with the contract for test failures at the 20th Judicial Circuit
Courthouse and or any Collier County facility.:
Schedule:
• First Failure—Oral Warning
• Second Failure—Written Warning
• Third Failure—$500
• Fourth Failure—$1,000
• Failures after the fourth failure-$1,000
• The Division may elect to have the security officer retrained in lieu of or in addition to fines.
23. Vehicles
The County has the right to request the Contractor to provide vehicles. Examples of vehicles includes but are not limited
to golf cart, Segway, car, truck, etc. In the event of a natural or manmade disaster or Declared State of Emergency,
Contractor will procure vehicles to use during and post event. Vehicles provided by the Contractor will prominently
display signage with the word Security and the company's name on the vehicle's exterior. Unit price for Contractor
supplied vehicles is all inclusive,including but not limited to fuel,maintenance,repair,and vehicle transport to and from
post locations.Examples of vehicles include but are not limited to:
• Golf Cart
• Segway
• Sedan
• Sport Utility Vehicle
• Pickup Truck
24. Equipment
a) Telephones:Contractor shall ensure that all post telephones are used for official business relating to performance
of security duties only and not for personal calls. Personal calls shall be limited to incidental use only and shall
not be conducted using the primary security telephone as it may impact emergency response. Compliance with
Collier County internet/e-mail policy, per CMA 5405, Computer/Technology use is required. Each employee
must sign the CMA 5405 Attestation,agreeing to the terms,conditions,and restrictions of CMA 5405.
b) Firearms: Any security officer assigned a side arm will carry a Division Representative or designee approved
firearm.
c) Plain clothes armed security officers will carry a Division Representative or designee approved firearm.
d) Ammunition:Only Division authorized,Contractor purchased ammunition will be used while on Collier County
posts and or assignments. If requested by Division Representative or designee, the Contractor may purchase
approved ammunition and may submit for reimbursement with allowed markup of 10%.
e) Tasers: The Contractor will at their expense equip their employees with Division Representative or designee
approved tasers at the request of the Division Representative or designee with the proper training certified.
Page 10 of 11
Exhibit A—Scope of Services
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Request for Proposal (RFP) No. 23-8139
"Security Services"
f) OC Spray:The Contractor will at their expense equip their employees with Division Representative or designee
approved OC at the request of the Division Representative or designee with the proper training certified.
g) Handcuffs:The Contractor will at their expense equip their employees with Division Representative or designee
approved handcuffs at the request of the Division Representative or designee with the proper training certified.
h) Office Supplies: The Contractor will, at their expense, equip their employees with supplies and equipment to
include but not limited to:computers,printers,toner,and general office supplies necessary to conduct day to day
operations.
i) Reports/Manuals: The Contractor or it's subcontractor(s) may be directed to write special reports, SOP's, and
Policy and Procedures.
j) Unauthorized Equipment: No security officer will have in their possession any equipment not approved in
advance by the Division Representative or designee.
If requested by Division Representative or designee,the Contractor may purchase approved equipment and may submit
for reimbursement with allowed markup of 10%.
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Exhibit A—Scope of Services
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Exhibit B
Fee Schedule
following this page (containing 1 pages)
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Fixed Term Service Agreement
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Request for Proposal (RFP) No. 23-8139
"Security Services"
EXHIBIT B
FEE SCHEDULE
Position Hourly Pay Rate County Hourly Rate
Program Manager $39.79 $53.72
Assistant Program Manager $30.95 $41.78
Operations Supervisor $28.46 $38.42
Post Supervisor $23.50 $32.90
Security Officer(Armed) $21.50 $29.85
Security Officer(Un-Armed) $19.50 $27.78
Payrate Markup Percentage
Percentage Markup on Contractor employee pay rate for unidentified positions 39%
Emergency Response Program: 160%
Percentage Markup on Post Supervisor and Security Officer Hourly Pay Rate
Vehicles Daily Weekly Monthly
Golf Cart $30.46 $152.31 $660.00
Segway $26.92 $134.62 $583.33
Sedan $63.92 $319.62 $1,385.00
Sport Utility Vehicle $74.77 $373.85 $1,620.00
Pickup Truck $81.88 $409.38 $1,774.00
Position Hourly Pay Rate County Hourly Rate
Special Details $25.00 $37.50
Shift Differential $2.00 $2.84
Emergency Response Team $30.00 $72.50
The Special Details position rates are applicable to unscheduled security assignments outside of contract post assignments
and personnel assigned will not be pulled from other County assignments.Special Detail positions will require approval from
Division Director or designee from the requesting Department/Division. Regarding the Shift Differential,the Shift Differential
rates are applicable to hours worked between 10:00 PM and 6:00 AM.
The Emergency Response Premium will apply to Allied personnel assigned to an identified position with Collier County before
a Board of Collier County Commissioners approved Emergency Activation or a Declared State of Emergency.The Emergency
Response Team (ERT) rate will apply to new Allied personnel temporarily assigned to Collier County after a Collier County
Board of Commissioners approved Emergency Activation or a Declared State of Emergency.
Prices shall remain firm for the initial term of this Agreement.
MARKUP:
Equipment, ammunition, and supplies markup: 10%
Subcontractor markup: 15%
Page 1 of 1 CA°
Exhibit B—Fee Schedule
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Other Exhibit/Attachment
Description:
Federal Contract Provisions and Assurances
11
■I following this page (containing pages)
fl this exhibit is not applicable
Page 17 of 17
Fixed Term Service Agreement
[2023_ver.2]
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SIGNED EXHIBITS
EXHIBIT I
FEDERAL CONTRACT PROVISIONS AND ASSURANCES
FEDERAL EMERGENCY MANAGEMENT AGENCY
PUBLIC ASSISTANCE
The supplemental conditions contained in this section are intended to cooperate with,to supplement, and
to modify the general conditions and other specifications. In cases of disagreement with any other section
of this contract,the Supplemental Conditions shall govern.This is an acknowledgement that FEMA financial
assistance will be used to fund all or a portion of the contract.
Pursuant uniform requirements of federal awards (2 CFR Part 200 23)the definition of CONTRACTOR is
an entity that receives a Contract/Purchase Order.
Compliance with Federal Law,Regulations and Executive Orders:The Sub-Recipient(County)agrees
to include in the subcontract that (i) the subcontractor is bound by the terms of the Federally-Funded
Subaward and Grant Agreement, (ii) the subcontractor is bound by all applicable state and Federal laws
and regulations, and (iii)the subcontractor shall hold the Division and Sub-Recipient harmless against all
claims of whatever nature arising out of the subcontractor's performance of work under this Agreement,to
the extent allowed and required by law.
Specifically, the Contractor shall be responsible for being knowledgeable and performing any and all
services under this contract in accordance with the following governing regulations along with all applicable
Federal law, regulations, executive orders, FEMA policies, procedures, and directives.
2 C F.R. Part 200 Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards
44 C.F.R. Part 206
The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-
288, as amended,42 U.S.C. 5121 et seq.. and Related Authorities
FEMA Public Assistance Program and Policy Guide
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Access to Records: The contractor agrees to provide the County, the Florida Department of Emergency
Management, the FEMA Administrator, the Comptroller General of the United States, or any of their
authorized representative's access to any books,documents, papers,and records of the Contractor which
are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and
transcriptions.(2)The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to
provide the FEMA Administrator or his authorized representatives' access to construction or other work
sites pertaining to the work being completed under the contract. (4)in compliance with section 1225 of the
Disaster Recovery Act of 2018,the County and the Contractor acknowledge and agree that no language in
this contract is intended to prohibit audits or internal reviews by the FEMA Administrator or the Comptroller
General of the United States.
Affirmative Socioeconomic Steps: If subcontracts are to be let, the prime contractor is required to take
all necessary steps identified in 2 C.F.R. §200.321(b)(1)-(5)to ensure that small and minority businesses,
women's business enterprises, and labor surplus area firms are used when possible.
Changes:To be allowable under a FEMA grant or cooperative agreement award,the cost of any contract
change, modification, amendment, addendum, change order, or constructive change must be necessary,
allowable, allocable, within the scope of the grant or cooperative agreement, reasonable for the scope of
work,and otherwise allowable.
DHS Seal,Logo,and Flags: The contractor shall not use the DHS seal(s), logos, crests,or reproductions
of flags or likenesses of DHS agency officials without specific FEMA pre-approval. The contractor shall
include this provision in any subcontracts.
Domestic Preference for Procurements: As appropriate and to the extent consistent with law, the non-
Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for
the purchase,acquisition, or use of goods, products, or materials produced in the United States(including
but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of
this section must be included in all subawards including all contracts and purchase orders for work or
products under this award.
For purposes of this section: "Produced in the United States" means, for iron and steel products,that all
manufacturing processes,from the initial melting stage through the application of coatings.occurred in the
United States. "Manufactured products" means items and construction materials composed in whole or in
part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl
chloride pipe;aggregates such as concrete;glass, including optical fiber;and lumber.
License and Delivery of Works Subject to Copyright and Data Rights: The Contractor grants to the
County, a paid-up, royalty-free, nonexclusive, irrevocable, worldwide license in data first produced in the
performance of this contract to reproduce, publish, or otherwise use, including prepare derivative works,
distribute copies to the public, and perform publicly and display publicly such data. For data required by
the contract but not first produced in the performance of this contract, the Contractor will identify such data
and grant to the County or acquires on its behalf a license of the same scope as for data first produced in
the performance of this contract. Data, as used herein, shall include any work subject to copyright under
17 U.S.C. § 102, for example, any written reports or literary works, software and/or source code, music,
choreography,pictures or images,graphics,sculptures,videos,motion pictures or other audiovisual works,
sound and/or video recordings, and architectural works. Upon or before the completion of this contract,the
Contractor will deliver to the County data first produced in the performance of this contract and data
required by the contract but not first produced in the performance of this contract in formats acceptable by
the County.
No Obligation by Federal Government:The Federal Government is not a party to this contract and is not
subject to any obligations or liabilities to the non-Federal entity,contractor,or any other party pertaining to
any matter resulting from the contract.
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Prohibition on Covered Telecommunications Equipment or Services:
(a) Definitions. As used in this clause,the terms backhaul; covered foreign country; covered
telecommunications equipment or services; interconnection arrangements, roaming; substantial or
essential component; and telecommunications equipment or services have the meaning as defined in
FEMA Policy,#405-143-1 Prohibitions on Expending FEMA Award Funds forcovered
Telecommunications Equipment or Services As used in this clause—
(b) Prohibitions.
(1) Section 889(b)of the John S. McCain National Defense Authorization Act for Fiscal Year2019, Pub. L.
No. 115-232, and 2 C.F.R. §200.216 prohibit the head of an executive agency on or after Aug.13, 2020,
from obligating or expending grant, cooperative agreement, loan, or loan guarantee funds on certain
telecommunications products or from certain entities for national security reasons.
(2) Unless an exception in paragraph (c)of this clause applies, the contractor and its subcontractors may
not use grant, cooperative agreement, loan, or loan guarantee funds from the Federal Emergency
Management Agency to:
(i) Procure or obtain any equipment, system, or service that uses covered telecommunications
equipment or services as a substantial or essential component of any system, or as critical technology
of any system;
(ii) Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that
uses covered telecommunications equipment or services as a substantial or essential component of
any system, or as critical technology of any system;
(iii)Enter into,extend,or renew contracts with entities that use covered telecommunications equipment
or services as a substantial or essential component of any system, or as critical technology as part of
any system;or
(iv) Provide, as part of its performance of this contract, subcontract, or other contractual instrument,
any equipment, system, or service that uses covered telecommunications equipment or services as a
substantial or essential component of any system, or as critical technology as part of any system.
(c)Exceptions.
(1)This clause does not prohibit contractors from providing—(i).A service that connects to the facilities of
a third-party, such as backhaul, roaming, or interconnection arrangements; or (ii). Telecommunications
equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that
such equipment transmits or otherwise handles.
(2) By necessary implication and regulation, the prohibitions also do not apply to: (i), Covered
telecommunications equipment or services that: i.Are not used as a substantial or essential component of
any system; and ii. Are not used as critical technology of any system. (ii). Other telecommunications
equipment or services that are not considered covered telecommunications equipment or services.
(d)Reporting requirement.
(1) In the event the contractor identifies covered telecommunications equipment or services used as a
substantial or essential component of any system, or as critical technology as part of any system, during
contract performance, or the contractor is notified of such by a subcontractor at any tier or by any other
source, the contractor shall report the information in paragraph (d)(2) of this clause to the recipient or
subrecipient, unless elsewhere in this contract are established procedures for reporting the information.
(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause: (i)
Within one business day from the date of such identification or notification:The contract number;the order
nummber(s), if applicable; supplier name; supplier unique entity identifier (if known):: supplier Commercial
and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer
EXHIBIT 1-3
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number, manufacturer part number, or wholesaler number); item description; and any readily available
information about mitigation actions undertaken or recommended.(ii)Within 10 business days of submitting
the information in paragraph (d)(2)(i) of this clause: Any further available information about mitigation
actions undertaken or recommended_ In addition, the contractor shall describe the efforts it undertook to
prevent use or submission of covered telecommunications equipment or services,and any additional efforts
that will be incorporated to prevent future use or submission of covered telecommunications equipment or
services.
(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph(e), in
all subcontracts and other contractual instruments.
Program Fraud and False or Fraudulent Statements or Related Acts: The Contractor acknowledges
that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the
contractor's actions pertaining to this contract.
Rights to Inventions Made Under a Contract or Agreement: Exempt from FEMA Public Assistance
Funding
Suspension and Debarment: (1)This contract is a covered transaction for purposes of 2 C.F.R. pt. 180
and 2 C.F.R. pt. 3000.As such the contractor is required to verify that none of the contractor, its principals
(defined at 2 C.F.R. § 180.995), or its affiliates(defined at 2 C.F.R. § 180.905)are excluded (defined at 2
C.F.R. § 180.940)or disqualified (defined at 2 C.F.R. § 180.935). (2)The contractor must comply with 2
C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000,subpart C and must include a requirement to comply with
these regulations in any lower tier covered transaction it enters into. (3) This certification is a material
representation of fact relied upon by the County. If it is later determined that the contractor did not comply
with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the
County, the Federal Government may pursue available remedies, including but not limited to suspension
and/or debarment. (4)The bidder or proposer agrees to comply with the requirements of 2 C.F.R.pt. 180,
subpart C and 2 C.F.R. pt.3000,subpart C while this offer is valid and throughout the period of any contract
that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such
compliance in its lower tier covered transactions.
Procurement of Recovered Materials 0200.323) (Over$10,000): In the performance of this contract,
the Contractor shall make maximum use of products containing recovered materials that are EPA-
designated items unless the product cannot be acquired—Competitively within a timeframe providing for
compliance with the contract performance schedule; Meeting contract performance requirements; or At a
reasonable price. Information about this requirement, along with the list of EPA-designated items, is
available at EPA's Comprehensive Procurement Guidelines webpage:
https:,iwww_epa.gov/smmlcornprehensive-procurement-guideline-cpg-program,.
The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid
Waste Disposal Act.
Termination for Cause and Convenience(over$10,000): See Standard Purchase Order and/or Contract
Terms and Conditions
Byrd Anti-Lobbying Amendment (31 U.S.C. §1352 (as amended) (over$100,000): Contractors who
apply or bid for an award of$100,000 or more shall file the required certification. Each tier certifies to the
tier above that it will not and has not used Federal appropriated funds to pay any person or organization for
influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer
or employee of Congress, or an employee of a member of Congress in connection with obtaining any
Federal contract, grant,or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any
lobbying with non-Federal funds that takes place in connection with obtaining any Federal award, Such
disclosures are forwarded from tier to tier up to the recipient."
y._.._ EXHIBIT I-4
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Contractors must sign and submit a certification to the County with each bid or offer exceeding $100,000.
See Certifications and Assurances and the end of this document.
Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708) (over $100,000): Where
applicable, all contracts awarded by the solicitor in excess of $100,000 that involve the employment of
mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as
supplemented by Department of Labor regulations(29 CFR Part 5),
(1) Overtime requirements.No contractor or subcontractor contracting for any part of the contract work
which may require or involve the employment of laborers or mechanics shall require or permit any such
laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of
forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less
than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such
workweek.
(2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause
set forth in paragraph(1)of this section the contractor and any subcontractor responsible therefor shall be
liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United'.
States(in the case of work done under contract for the District of Columbia or a territory,to such District or
to such territory),for liquidated damages.Such liquidated damages shall be computed with respect to each
individual laborer or mechanic; including watchmen and guards, employed in violation of the clause set
forth in paragraph(1)of this section, in the sum of$27 for each calendar day on which such individual was
required or permitted to work in excess of the standard workweek of forty hours without payment of the
overtime wages required by the clause set forth in paragraph (1)of this section.
(3) Withholding for unpaid wages and liquidated damages. The County or FEMA shall upon its own
action or upon written request of an authorized representative of the Department of Labor with hold or cause
to be withheld,from any moneys payable on account of work performed by the contractor or subcontractor
under any such contract or any other Federal contract with the same prime contractor, or any other
federally-assisted contract subject to the Contract Work Hours and Safety Standards Act,which is held by
the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of
such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set
forth in paragraph(2)of this section.
(4) Subcontracts.The contractor or subcontractor shall insert in any subcontracts the clauses set forth
in paragraph (1) through (4) of this section and a clause requiring the subcontractors to include these
clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any
subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this
section."
For contracts that are only subject to Contract Work Hours and Safety Standards Act and are not subject
to the other statutes in 29 C.F.R. § 5.1 "Further Compliance with the Contract Work Hours and Safety
Standards Act.
(1)The contractor or subcontractor shall maintain payrolls and basic payroll records during the course of
the work and shall preserve them for a period of three years from the completion of the contract for all
laborers and mechanics, including guards and watchmen, working on the contract. Such records shall
contain the name and address of each such employee, social security number, correct classifications,
hourly rates of wages paid,daily and weekly number of hours worked,deductions made,and actual wages
paid.
(2)Records to be maintained under this provision shall be made available by the contractor or subcontractor
for inspection, copying, or transcription by authorized representatives of the Department of Homeland
Security, the Federal Emergency Management Agency. and the Department of Labor, and the contractor
or subcontractor will permit such representatives to interview employees during working hours on the job.
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Clean Air Act(over$150,000): 1. The contractor agrees to comply with all applicable standards, orders
or regulations issued pursuant to the Clean Air Act,as amended,42 U.S.C.§7401 et seq. 2.The contractor
agrees to report each violation to the County and understands and agrees that the County will, in turn,
report each violation as required to assure notification to the Federal Emergency Management Agency,and
the appropriate Environmental Protection Agency Regional Office. 3. The contractor agrees to include
these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal
assistance provided by FEMA.
Federal Water Pollution Control Act (over $150,000): 1. The contractor agrees to comply with all
applicable standards, orders,or regulations issued pursuant to the Federal Water Pollution Control Act, as
amended, 33 U.S.C. 1251 et seq. 2. The contractor agrees to report each violation to the County and
understands and agrees that the County will, in turn, report each violation as required to assure notification
to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency
Regional Office. 3. The contractor agrees to include these requirements in each subcontract exceeding
$150,000 financed in whole or in part with Federal assistance provided by FEMA.
Administrative, Contractual, or Legal Remedies (over $250,000): Unless otherwise provided in this
contract, all claims, counter-claims, disputes and other matters in question between the local
government and the contractor,arising out of or relating to this contract,or the breach of it,will be decided
by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction.
CONSTRUCTION ACTIVITIES
Equal Employment Opportunity Clause (§60-1.4): Except as otherwise provided under 41 C.F.R. Part
60, all contracts that meet the definition of"federally assisted construction contract" in 41 C,F.R. § 60-1.3
must include the equal opportunity clause provided under 41 C.F.R. §60-1.4.
During the performance of this contract,the contractor agrees as follows:
(1)The contractor will not discriminate against any employee or applicant for employment because of race,
color, religion,sex, sexual orientation,gender identity,or national origin.The contractor will take affirmative
action to ensure that applicants are employed, and that employees are treated during employment without
regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action
shall include, but not be limited to the following:
Employment,upgrading,demotion,or transfer; recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship. The
contractor agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided setting forth the provisions of this nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the
contractor, state that all qualified applicants will receive consideration for employment without regard to
race.color, religion,sex, sexual orientation, gender identity,or national origin.
(3)The contractor will not discharge or in any other manner discriminate against any employee or applicant
for employment because such employee or applicant has inquired about, discussed, or disclosed the
compensation of the employee or applicant or another employee or applicant.This provision shall not apply
to instances in which an employee who has access to the compensation information of other employees or
applicants as a part of such employee's essential job functions discloses the compensation of such other
employees or applicants to individuals who do not otherwise have access to such information, unless such
disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding.
hearing, or action, including an investigation conducted by the employer, or is consistent with the
contractor's legal duty to furnish information.
(4)The contractor will send to each labor union or representative of workers with which he has a collective
bargaining agreement or other contract or understanding. a notice to be provided advising the said labor
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union or workers'representatives of the contractor's commitments under this section,and shall post copies
of the notice in conspicuous places available to employees and applicants for employment.
(5)The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of
the rules, regulations, and relevant orders of the Secretary of Labor.
(6)The contractor will furnish all information and reports required by Executive Order 11246 of September
24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will
permit access to his books, records,and accounts by the administering agency and the Secretary of Labor
for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(7)In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with
any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in
whole or in part an the contractor may be declared ineligible for further Government contracts or federally
assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in
Executive Order 11246 of September 24, 1965,or by rule, regulation, or order of the Secretary of Labor,or
as otherwise provided by law.
(8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the
provisions of paragraphs(1)through(8)in every subcontract or purchase order unless exempted by rules,
regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246
of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The
contractor will take such action with respect to any subcontract or purchase order as the administering
agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:
Provided. however,that in the event a contractor becomes involved in, or is threatened with, litigation with
a subcontractor or vendor as a result of such direction by the administering agency, the contractor may
request the United States to enter into such litigation to protect the interests of the United States.
Davis Bacon Act: Exempt under FEMA Public Assistance Funding
Copeland Anti-Kickback Act: Exempt under FEMA Public Assistance Funding
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Compliance with Federal Law, Regulations,And Executive Orders
and Acknowledgement of Federal Funding
Certification
This is an acknowledgement that FEMA financial assistance will be used to fund all or a portion of the
contract. The contractor will comply with all applicable Federal law, regulations, executive orders, FEMA
policies, procedures, and directives.
If the Contractor subcontracts any of the work required under this Agreement, a copy of the signed
subcontract muss be available to the County for review and approval. The Contractor agrees to include in
the subcontract that{1)the subcontractor is bound by the terms of this Agreement,(ii)the subcontractor is
bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the
County and the Grantor Agency harmless against all claims of whatever nature arising out of the
subcontractor's performance of work under this Agreement,to the extent allowed and required by law.The
County may document in the quarterly report the Contractor's progress in performing its work under this
agreement.
On behalf of my firm, I acknowledge,the grant requirements identified in this document.
Vendor/Contractor Name Allied Universal Security Services
Date ✓20 '2Az-3
Authorized Signature
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CERTIFICATION REGARDING DEBARMENT, SUSPENSION,INELIGIBILITY
i
and VOLUNTARY EXCLUSION
Contractor Covered Transactions
(I) The prospective subcontractor of the Sub-recipient,Collier County, certifies, by submission of this
document, that neither it nor its principals is presently debarred, suspended, proposed for debarment,
declared ineligible.or voluntarily excluded from participation in this transaction by any Federal department
or agency.
(2) Where the Sub-recipient's subcontractor is unable to certify to the above statement,the prospective
contract shall attach an explanation to this form.
CONTRACTOR
Allied Universal Securit Services
By: �-- -
Signet" e
Robert Wood, Florida Region President
Name and Title
13461 Parker Commons Blvd, Suite 200
Street Address
Fart Meyers, FL 3391L_
City, State,Zip
MFA2C5SMMA35 _
UEI Unique Entity Identifier(for SAM.gov verification)
Date
Sub-Recipient Name: Collier County Board of County Commissioners
DEM Contract Number: TBD
FEMA Project Number: TBD
EXHIBIT I-9
Allied Universal°Response to Collier County
2023
AO
16F7
EXHIBIT I
FEDERAL CONTRACT PROVISIONS AND ASSURANCES
COLLIER COUNTY
ANTICIPATED DISADVANTAGED, MINORITY,WOMEN OR VETERAN PARTICIPATION STATEMENT
Status will be verified. Unverdabie statuses I requ re the PRIME to either pro de a revised statement or proTide source documentation that validates a
status,
A. PRIME VENDOR/CONTRACTOR INFORMATION
VE FE:.1^,LiNt5E.P CON-PA.:I DOLLOP AMOUNT
Allied Universal Security Services 56-0515447 TBD
IS THE PRIME A FLOR;DA-CEFT F SD C SADvANTAGED, VETERAN a 0 S THE ACTIVITY OF This CONTRACT„
MINORITY OR W0?..IIN BUSINESS ENTERPRISE'
DBE? I 0 CONSTRUCTION? y0
.:DBENBEIWBEy OP HAVE A SMALL DISADt.WAGED
BUS:NESS BA CERTIFICATiON FROM THE SMALL BUSINESS MEE' CONSULTArON? r 0
ADMINISTRATION? A SERVICE DISABLED 4 ETERAN, t'VBE? OTHER?
SEIB SA,
IS TN S SUBMISS ON A REVISION, F rEt,PE'.'SION NUMBER
B. IF PRIME HAS SUBCONTRACTOR OR SUPPLIER WHO IS A DISADVANTAGED MINORITY,WOMEN-OWNED,SMALL
BUSINESS CONCERN OR SERVICE DISABLED VETERAN,PRIME IS TO COMPLETE THIS NEXT SECTION
DEE M,PWSE SUBCONTRACTOR OR SUPPLIER I TYPE OF WORK OR ETHNICITY CODE SUB/SUPPUER PERCV.7 OF CONTRACT
VETERAN NAME SPECIALTY {See Be*ow) DOLLAR AMOUNT DOLLARS
0 0
C. SECTION TO BE COMPLETED BY PRIME VENDOR/CONTRACTOR
NAME OF SUBMITTER DATE TITLE OF SUBMITTER
Robert Wood 6/27/2023 Florida Region President
EMAIL ADDRESS OF PRIME ISUBMITTER) TELEPHONE NUMBER FAX NUMBER
bob.wood@aus.com (347)728-1702 (813)252-4437
NOTE:This information is used to track and report anticipated DBE or MBE participation in federal 1-Funded contracts The anticipated DBE or
MBE amount is voluntarp'and vill not become part of the contractual terms, This form must.be submitted at time of response to a
solicitation f and"...hen a.ard.ed a county contract,the prime wil/be asked to update the inormation for the grant compliance files.
ETHNICITY CODE
Black AmericanBA
Hispanic it.verican
Native American NA
Subccot Asian American SAA
Astan-Pacific American APA
Non-Minority Vb'omen Nmo,
Other:not of any other group listed 0
D. SECTION TO BE COMPLETED BY COLLIER COUNTY
EF Ft F,P 7,0 PECi r.,P.A'N'T PP OGR.L.1,1 C.:0JF AC-
ACCEPTED BY • DATE
EXHIBIT I -10
1 6 F 7
( Li!EDUNIVERSAL
ih,,,f ,,„
EXHIBIT I
FEDERAL CONTRACT PROVISIONS AND ASSURANCES
COWER COUNTY
ANTICIPATED DISADVANTAGED,MINORITY,WOMEN OR VETERAN PARTICIPATION STATEMENT
Strbus Rill be ried. Uneatable aatises wt.rechiee the PRIME to ether 0-oil/de a revised statement O provide swifts downentation that validates a
7Itattis
, .
A. PRIME VENDOR/CONTRACTOR INFORMATION
PRIME NAME FEINCE ran WPM EP isDNTRACT DOLLOP A leXTUINIT .,
Allied Universal Security Services 56-0515447 TBD
, $
IS THE PRIME A ITOPRIA-CEETINED DISLOVENTARTD, .,teteAN y N t THE ACTIVITY or,ails cur _
miNovn-y CC WOMEN StiSINESS ENTERPRISE? DBE?' Y II DONSTRUCTION? Y NI
i IDIVE,TeREANBE)OR HAVE A SMALL DISADVANTAGED
BUSINESS SA cutificrrtoN nofirnir%tau.gust i IESS Mti E? 7 " °MIRAN AlION? Y Ti
ADM NISTIIarow A SERVICE DISASLED VETERAN? wae? Y N DTHER7 Y El
sos sA? Y fa'
. .
IS INIC!A:EMISSION f.Tevistow r r4 ;rts Pt,,1:ON!LuME I c „
. ,
B. IF PRIME HAS SUBCONTRACTOR OR SUPPUER WHO IS A DISADVANTAGED MINORITY,WOMEN-OWNED,SMALL
BUSINESS CONCERN OR SERVICE DISABLED VETERAN,PRIME IS TO COMPLETE THIS NEXT SECTION
DEE MANNA StlfseDN'TEACTOP OR SUPPIIR TYPE OF WORK t* ETHNICITY CODP sulysuppura PERCENT CIE COKTEACT
WEITRAN, _ NAME
.,___ SPECIALTY (See nokeel oot(AR AMOIR41 DOLLOPS
.....
'..
.--
'.,,, „,„ ---• —,
TOTALS 0 0
v .C. SECTION TO BE COMPLETED BY PRIME VENDOR/CONTRACTOR
NAME OT YAMMER DATE TIME OC SLICIMITTER Robert Wood 6/27/2023 Florida Region President
........, .
Ewa A6iirass or PRIME NutmrrrEst) TELEFIRDNIE NUPAREN FAX NUMBER
.... E —
bob.wood@aus.com (347)728-1702 (813)252-4437 ,
NOTE.This infoorraOhn is teed to track and report anticipated DM or MOT participatiw et federelpfundael cont'aentS, The antiripaled DECO'
MDT amnia is vokintary and wilt not become part of the contractual tams.Thy form most be submitted at tars of response toe
sakitation.tf ald wlw owarttee 4 Conn:ow:*at,the airte Nell be asked to oaken e the information for the rant rompbance fees. ,
ETTOOrrle
8 id AIVEALif bi, ,
ttsparec nineru.-an
NJT At AllErlW ha/
5ubcont,MLitt Amerin SAA
aver-reel,:PIN eaar Ail.
Noretrelorrer Women-—NW" --
..- --,
Other not c'ae.caw(v..--,F.sttc C
D.SECTION TO BE COMPLETED BY COWER COUNTY
DEPARTMENT NAME COL EF C:-..°,7.m.:1 e re MEP 07 PO/EC : .IP,AP'47 P .PGRAWS9141-PACT . ..
„„„„..„„.............„.,..
,ACCtiriED BY: DATE
.. ..,.... ..........._
—„....„..............,_.... ..„..........-__—.
.....—
EXHIBIT I-10
Allied Universals Response to Collier County ‘,'„:1:2"1;FIl.„;:rAnirboe,''':4,11014t
2023 'T4iiiti°-mIO'r'14}1
1 6 F 7
? L EDUNIVERSAL
EXHIBIT I
FEDERAL CONTRACT PROVISIONS AND ASSURANCES
I
LOBBYING CERTIFICATION
(To be submitted with each bid or offer exceeding$100,0001 •
The undersigned[Contractor]certifies.to the best of his or her knowledge,that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person
for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer
or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant. the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment,or modification of any Federal contract, grant,
loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to
Report Lobbying,"in accordance with its instructions.
3.The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements)and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995).Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000
for each such failure.
The Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and
disclosure, if any. In addition, the Contractor un e ands and agrees that the provisions of 31 U.S.C. § 3801 et
seq., apply to this certification and disclosure, any
1
Allied Universal Sgc.gr!1y S rvice _______
Contractor(Firm Name f/j
Signature of Contractor's Authorized Ofi cial
Robert Wood, Florida Region President
Name and Title of Contractor's Authorized Official
Date /
EXHIBIT I-11
Allied Universal'Response to Collier County 107
2023