Backup Documents 12/12/2023 Item #16F 5 ORIGINAL DOCUMENTS CHECKLIST& ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 F 5
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded
to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original
documents must be received in the County Attorney Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through #2 as appropriate for additional signatures,dates,and/or information needed. If the document is
already complete with the exception of the Chairman's signature, draw a line through routing lines#1 through#2,complete the
checklist, and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1. County Attorney Office County Attorney Office
52-1v I?Aid 3
2. BCC Office Board of County Commissioners Chairman
�-� i2-I121Z3
3. Minutes and Records Clerk of Court's Office /11/.3/zi 7 9=9
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed
in the event one of the addresses above, may need to contact staff for additional or missing information.
Name of Primary Staff Bendisa E.Zela, Facilities Division Phone Number 239-252-8440
Contact/ Department Email Bendisa.Zela@colliercountyfl.gov
Agenda Date Item was December 12,2023 Agenda Item
Approved by the BCC Number 16.F.5
Type of Document Recommendation to approve Change Number of
Attached Order No. 5 under Agreement No. 18- Original 1
7277,with Stantec Consulting Services, Documents
Inc.,relative to the Collier the Collier Attached
County Sheriff's Forensic Facility to
increase the value of Task 5.0
PO number or account Facilities Division is requesting a
number if document is completed copy
to be recorded
INSTRUCTIONS& CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information (Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters, must be reviewed and signed BEZ
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the BEZ
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on December, 12 2023 N/A is not
and all changes made during the meeting have been incorporated in the attached so an option for
document. The County Attorney's Office has reviewed the changes, if applicable. >1' this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the *lip an option for
Chairman's signature. this line.
1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
6 F 5
Procurement Services
Corder County Change Order Form
B' Contract Modification ❑Work Order Modification
Contract#: 18-7277 1 Change#: 5 Purchase Order#: 4500197021 Project#: 70167
Contractor/Firm Name: Stantec Consulting Services Inc. Contract/Project: PUBLIC UTILTIES DEPARTEMENT COMPLEX DESIGN
Project Manager Name: Claudia Roncoroni Division Name: Facilities Management
Original Contract/Work Order Amount $ 5,773,613.00 6/25/19- 11.B Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 6,107,467.42'12/14/23 - 16.C.6 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 6,107,467.42 12/13/2023 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 725,654.00 18.35% Total Change from Original Amount
Revised Contract/Work Order Total $ 6,833,121.42 11,88% Change from Current BCC Approved Amount
Cumulative Changes $ 1,059,508.42 11.88% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 7/26/2019 Original 12/13/2023 Last Approve• 12/13/2023 Revised Date 12/13/26
Date Completion Date Date (Includes this change)
#of Days Added 1,996 Select Tasks ❑Add new task(s) ❑ Delete task(s) ❑Change task(s) ® Other
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added (if requested);2.)why this change was not included in the original contract;and,3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1) Consultant to provide:
a Design modifications under Task 5 0 as following:reconfiguration of space within the building footprint to create a Back-Up Command Center(ROC),
refrigerator and freezer rooms,swab&cash storage room.vestibule,evidence purging area,deputy drop-off area,pantry spaces,ammunition
storage and IT room within the vehicle storage building.
b Construction Administration Services(CA)under Task 9.0 equivalent to 12 months beyond the original scope of work.
c. Additional time in the amount of 1,096 days to the Agreement.
2) Changes to Task 5.0:only during the final design stage,it has been determined by Collier County Sheriff Office(CCSO)that some programmatic elements are
necessary to optimize CCSO operations,and that these are to be integrated into the building,Some areas,within the building footprint,need to be reconfigured
or modified to accommodate CCSO needs.
Changes to Task 9.0:Construction Manager at Rlsk(CMAR)Contract was terminated and the delivery method for this project transitioned to a hard bid.The
Construction Manager elimination placed an unexpected burden on Stantec Consulting Services Inc.The additional CA Services that Stantec will provide are
intended to replace services that the Construction Manager would have supplied,and that are no longer available.
Changes to time:the extra days are necessary to allow Stantec to incorporate the additional CA services into the construction phase services and are also
addressing delays triggered by changes pertinent the overall Government Business Park organization
3) If this change order is not processed,the design for CCSO facilities will not be able to be finalized,CCSO will not be able to optimize their operations,and
necessary construction administration services will not be provided by the Architect for the full duration of the construction
Digitally signed by
Al-bahouAyoub
Prepared by: Ron corOI1ICIaudia Digitally signed by RoncoroniClaudiaDate:2023.10.16 11:44:44-04'00' bahauAyoubDate:2023.10.18
Claudia Roncoroni, Project Manage, Facilities Management 1 i:23:43-04'00'
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance.The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
I2/" 'w
11 i 10/18/23
Accepted by: Date:
Ken Anderson, (Arlington)Stantec Consulting Services Inc.
M cC o rm i ckJ o h n Digitally signed by McCormickJohn
Approved by: Date: 2023.10.18 11:26:58 -04'00' Date:
John McCormick, P.E., Interim Director, Facilities Management
YilmazHeather Digitally signed by YilmazHeather
Approved by: Date:2023.10.27 17:14:02-04'00' Date:
Procurement Professional
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rp° Ccc E l
1 6 F 5
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. Kin7 ' Cr: ourts COLLIER COUNTY, FLORIDA
& Gfrf9
•
N'• •—•
13\ .••• - 4 4/••• By:
•
Rick Lo astro, Chairman
Ito A
DLit('(.1 al' •
• •
EAT) • :st.as,to Chairman's
u4 signature only
Appro s to form and le ality:
By:
Sc R. e ch
Deputy County Attorney
16F5
Change Order/Amendment Summary
COST TIME
CO# AMD# Description Days New Justification
Additive(+) Deductive(-) Added Amount
Additional
1 Services for 20% $368,370 0 To provide the most accurate
conceptual design construction budget.
Additional To provide the Construction
Services for 60% Management team with the design
2 design $0 0 documents necessary to establish
development the associate budget costs
To re-evaluate PUD program for
the final design.
Water @43.3%_$106,308.99
Additional services Wastewater @43.3%=$106,308.99
3 for 20%conceptual $0 0 Facilities @8.11%=$19,919.58
design(PUD) Solid waste @5.29%=$12,976.44
Total of$245,514 will be reallocated
from task#5 to task#4
Remove PUD, Reallocate funds within existing
4 Facilities, GMD 34,515.58 0 0 task to CCSO CID and Forensic
tasks
Space To provide the required space for
reconfiguration CCSO to operate/To extend
5 within the building $725,654 1,096 2,697 Construction Administration
footprint/Contract services and contract expiration
Extension date.
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet) PROCUREMENT USE ONLY
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16F5
SCHEDULE "A" SCOPE OF SERVICES-R10
Solicitation No 18-7277
PUBLIC UTILITIES DEPARTMENT COMPLEX DESIGN
September 13, 2023
Introduction:
Collier County seeks to develop the westernmost portion of the Collier County Resource
Recovery Business Park, along with associated access road(s), utilities, and water
management facilities to support a campus plan that will be the Collier County Sherriff's
Office (CCSO) CID + Forensic Building and support buildings. This campus will combine
CCSO operations within one site to address the current needs as well as future growth
and expansion of services as required to meet the needs of the community.
The following scope of services will facilitate the County's intent to provide programming,
master site planning, phased building design and permitting services for the construction
of these facilities.
Additionally, per Contract #18-7277/ PO #4500197021/ Project #70167 the current
contract expires on 12/13/2023. We are requesting extension of contract end date to
12/13/26 to incorporate construction phase services.
Project Assumptions:
The following project assumptions have been used to develop and inform this Scope of
Services document and associated fee and schedule proposal:
Building Name Approximate Size Notes
Sheriff's Forensic Evidence 94,660 sf
Building
Sheriff's Vehicle Storage 18,849 sf
Building
Total (all buildings) 113,509 sf
Page 1 of 6
16F5
Site acreage is approximately 60 acres at full buildout of the GOBP site. Site acreage for
the CCSO is approximately 22 acres. This scope of work is limited to the site acreage for
the CCSO.
Final building square footages, layout and adjacencies will be developed, but the above
assumed numbers were used for scope and fee determination. Stantec will not change
the fee outlined in Schedule B of this Agreement for minor variations (within 10% of the
identified square footage or acreage).
Design and permitting of buildings and/or site improvements not specifically included in
this scope is considered Additional Services if requested by the County. Fees for these
items are not included in the negotiated contract fees. If these items are determined
necessary and are requested by the County, scope and fee will be negotiated at that time
and will be implemented via an Amendment to this Agreement.
Task 1.0 — Completed
Task 2.0 — Completed
Task 3.0 - Completed
Task 4.0 — Completed
Task 5.0 - Final Design — Stantec has included fees for design modifications affecting
both buildings identified above. Detailed list below.
Task 6.0 — Completed.
Task 7,0 — No Change
Task 8.0 — No Change
Task 9.0 - Construction Administration — as requested, Stantec has included fees for
additional construction services of all of the buildings and site work identified above for
additional Twelve (12) months. This assumes all infrastructure is completed in one phase
and all buildings will be completed with no more than three site certifications required. No
Construction Phasing Plan is anticipated nor included in this proposal.
Stantec shall be required to comply with the Collier County Vertical Standards and Utility
Standards as applicable.
Page 2 of 6
16F5
Scope of Services for Phase CCSO:
Task 5.0 Design Modifications necessary to reconfigure spaces within the buildings
footprints - Final Building Design (Lump Sum)
The subtasks identified below represent the scope of work and effort associated with
Design Modifications, Stantec performed the subtasks concurrently.
5.1 Stantec was ask to enlarged Back-Up Command Center (ROC) from
previously coordinated design. This change affected Architectural,
Mechanical, Electrical, Fire protection, Telecom, Structural, and IT disciplines.
5.2 Stantec was asked to reconfigure Refrigerator & Freezer room (145) and
create Swab & Cash Storage room (144) from previously coordinated design.
This change affected Architectural, Mechanical, Electrical, Fire protection,
Telecom, and IT disciplines.
5.3 Stantec was asked to reconfigure Vestibule (147) and Evidence Purging Area
(149) in the general storage area from previously coordinated design. This
change affected Architectural, Mechanical, Electrical, and Fire protection.
5.4 Stantec was asked to reconfigure Deputy Drop-off Area (125) from previously
coordinated design. This change affected Architectural, Mechanical,
Electrical, Fire protection, Telecom, and IT disciplines.
5.5 Stantec was asked to reconfigure areas on the second level to create pantries
(200P and 208A) Spaces on the second level, these were not included in the
previously coordinated design and affected adjacent areas. This change
affected Architectural, Mechanical, Electrical, Fire protection, Telecom, and IT
disciplines.
5.6 Stantec was asked to reconfigure evidence area to create Ammunition
Storage Room in the general storage Area, this area was not included in the
previously coordinated design and affected adjacent rooms. This change
affected Architectural, Mechanical, Electrical, Fire protection, Telecom, and
IT disciplines.
5.7 Stantec was asked to reconfigure spaces in the Vehicle Storage Building to
create new IT rooms, these were not included in previously coordinated design
and affected adjacent areas that needed to be reconfigured. This change
Page 3 of 6
16F5
affected Architectural, Mechanical, Electrical, Fire protection, Telecom,
Structural, and IT disciplines.
CCSO — SITE PERMITTING, BUILDING PERMITTING, AND CONSTRUCTION
ADMINISTRATION
Task 7.0 Site Permitting — No Changes
Task 8.0 Building Permitting and Bid Assistance — No Changes
Task 9.0 Construction Contract Administration Phase
9.1 Stantec's Naples office, along with our consultants, will perform Architectural
and Site Construction support services for the buildings during construction of
the CCSO project and will be involved with building plan QA/QC including:
9.1.1 Construction Phase Services
Provide general construction observation and provide review of
contractor's requests for payment. Attend a weekly site meeting with
the County and general contractor. Scope and fee are based on a
single construction phase. It is assumed that construction will be
completed over the course of twenty four (24) months with an average
of five (5) hours per week for field visits.
9.1.2 Testing & Certifications
Review test reports and record drawings one time and conduct final
observation of construction/testing coordination for water, sanitary
sewer, storm sewer and irrigation as required by the County. Prepare
and submit certification packages to the County. It is assumed that each
utility will be certified under one phase and that each test occurs as
scheduled and passes.
9.1.3 Construction Inquires
Stantec's team will receive, review, and process construction related
RFI (Requests for Information) and Submittals from the contractor.
Page 4 of 6
16F5
Typical turn-around for these items is three (3) business days for RFI's
and ten (10) business days for submittals and/or shop drawings. Items
sent by the General Contractor after 12:00 PM will be dated the
following business day.
9.1.4 Site Meetings
Stantec will continue to service the project with a senior-level architect
and will include appropriate engineer leads as required at weekly
Owner Architect Contractor meetings. These would be in conjunction
with the contractor on site. Following each visit, a field observation
report will be prepared and submitted to the OAC team, which will note
the progress of the work and any observed deficiencies that should be
corrected.
9.1.5 Minutes
Stantec will review meeting minutes issued by the contractor.
9.1.6 Utility Acceptance
Stantec's team will support preliminary and final utility acceptance for
CCSO. Applications for each and required certifications.
9.1.7 Site Acceptance
Stantec's site civil and landscape teams will support preliminary and
final site acceptance for CCSO. Applications for each and required
certifications.
9.1.8 Punch Out
Following the general contractor's punch list, Stantec will provide punch
list— an initial punch list and a final punch list.
9.1.9 Schedule
Stantec assumes an 24-month construction schedule for CCSO to
arrive at Substantial Completion, and an additional three (3) months for
project closeout.
Task 9 Deliverables: Stantec will provide the following:
• Construction Administration documentation (as outlined in Task 9.0
Construction Contract Administration Phase).
Page 5 of 6
16F5
Scope Assumptions and Clarifications:
The following assumptions are included in this scope of work.
• The County will designate a project manager who will serve as the primary contact
throughout the project and who will work to provide prompt responses to inquiries
from Stantec.
• The current ACOE site permit has an unknown status. Based on conversations
with County GMD staff, the currently expired ACOE permit will not hold up local
permitting. This scope of work does not include permitting services regarding the
ACOE site permit.
• Efforts related to Gopher tortoise relocation are not included in this proposal.
County PM will coordinate all remaining gopher tortoise relocation.
• Stantec will initiate the building permit process and the permit will transfer to the
general contractor after receipt.
• Site permitting and construction will proceed as one unphased project.
• The contractor retained by the County to construct the improvements will maintain
redline as-built drawings during construction that indicate the work constructed and
provide Site Civil and Off-site Record Drawings signed by a Licensed Surveyor.
• If the project schedule is extended for reasons outside of our direct control, Stantec
may incur additional costs and reserves the right to charge such costs resulting
from such items as additional project management time. Any additional costs
incurred would be notified and agreed in advance with the County and an
Amendment will be executed by the parties.
Items not specifically detailed in the scope of services are excluded at this time but can
be added through agreement by Stantec and the County. Items that are excluded from
the scope include but are not limited to:
• Legal Services
• Real Estate/property negotiations
• Permit review fees
Page 6 of 6
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