Backup Documents 12/12/2023 Item #16B 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 B 6
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office ,4 i
)S
4. BCC Office Board of County
Commissioners lZ112 Z
5. Minutes and Records Clerk of Court's Office /o// 7�jt 'l"'t,l
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Andrew Miller—GMD—Capital Project Phone Number 239.252.2922
Contact/ Department Planning,Impact Fees and Program
Management
Agenda Date Item was 12/12/2023 Agenda Item Number 16.B.6
Approved by the BCC
Type of Document CO —Taylor Engineering, Inc —Collier County Number of Original 1
Attached Dune Restoration Planting Project Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature AAM
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be AAM
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AAM
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 12/12/2023 and all changes made during AAM
it,VvAtthe meeting have been incorporated in the attached document. The County 4 s.
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the AAM .
BCC,all changes directed by the BCC have been made,and the document is ready for the TraiTigo.
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16B6
Procurement Services
CO .7er County Change Order Form
❑Contract Modification ►I Work Order Modification
Contract#: 18-7432-CZ t Change#: 1 Purchase Order#: 4500224963 Project#: 50280.1
Contractor/Firm Name: Taylor Engineering, Inc. Contract/Project: Collier County Dune Restoration Planting
Andrew Miller,P.E. Capital Project Planning,Impact Fees,&Program
Project Manager Name: Division Name: Management
Original Contract/Work Order Amount $ 57,007.00 5/23123; 16.B.6 Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ 57,007.00w 5/23/23: 16.8.6 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 57,007.00 3/9/2025 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 32,780.00 57.50% Total Change from Original Amount
Revised Contract/Work Order Total $ 89,787.00 57.50% Change from Current BCC Approved Amount
Cumulative Changes $ 32,780.00 57.50% Chan•e from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 6/15/2023 1 Original 11/12/2023 Last Approved 11/12/2023 Revised Date 02/04/2025
Date Completion Date Date — (Includes this change) t
#of Days Added 450 Select Tasks ]Add new task(s) ❑ Delete task(s) ❑Change task(s) [l Other
Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested);2.)why this change was not included in the original contract;and,3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This change is to add time and funding to cover post design services anticipated and specified in the executive summary on May
23, 2023 (Item 16.B.6.). Task 4 is needed for construction-phase services and final certification of the project. Adding these
services will require an additional 450 days for completion.Task 5 is added for reimbursable expenses associated with task 4
that were not included in the original work order.
2. This change was not included in the original work order but was anticipated to be added once a better understanding of the scope
and size of the planting project was determined.
3. If this change is not processed,the consultant will not be available for post design services to assist with construction
administration and final certification of the project.
Digitally signed by MillerAndrew
M i l l e rA n d rew Date: 2023.09.18 10:31:07-04'00' Date:
Prepared by:
(Andrew Miller,P.E.—Manager—Capital Project Planning,Impact Fees,and Program Management)
Acceptance of this Change Order shall constitute a modification to contract I work order identified above and will be subject to all the same
terms and conditions as contained in the contract I work order indicated above,as fully as if the same were stated in this acceptance.The
adjustment.if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor I Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
Accepted by: Christopher B. Ellis Digitally signed Date:202309.18y1a53:25-0400'B.Ellis Date:
(Christopher B.Ellis,VP of Environmental Services—Taylor Engineering,Inc.)
Johnssen b Digitally signed by Johnssen b
Apwoyed by: — Date:2023.0920 09 01:02-074'00' Date:
(Beth Johnssen,Division Director)
ScottTrinit Digitallys�gned bykotattnity
<yt Approved by: Y Date:2023.09.2716:28:14-04'00' Date:
(Trinity Scott, Department Head)
Digitally signed by Yii, Heather
Approved by: YllnldZHedt�tet Oate:zozs.w.osts:zs:ol-0400 _ Date:
(Procurement Professional)
PROCUREMENT USE ONLY
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) ------
Admin i Rpt BCC
1
I-_C _8 6---
Change Order/Amendment Summary
COST TIME
CO# AMD# Description Days New Justification
Additive(+) Deductive(-) Added Amount
Addition of Task 4
—Construction
Phase Services!
Final Certification Construction services needed for
for$2 $32,780.00 - 450 600 the 2024 dune planting and exotic
Additon off Task 5- vegetation removal project.
Reimburseables
for$5,200,and an
addition of 450
days.
I
I ,
I �
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
BCC
Admix Rpt BCC ES
16B6
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. Kinzel,it
• Courts COLLIER COUNTY, FLORIDA
& Comptroller'
�, F f
MrBy: , A.� 41�' By:
( - =� ' Rick LoCastro, Chairman
Dated. = �
(SEAL) a� F.o a{rman's
y A�
*ignat►1°e only
Approve as to form and legality:
By:
Ae-soS144—Jounty Attorney
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
C
Adman C BCC ,
Rpt
CPO
1 .6 B 6_
TAYLOR ENGINEERING , I N C .
Delivering Leading-Edge Solutions
September 8,2023
Andrew Miller, P.E.
Manager
Collier County Coastal Zone Management
2685 South Horseshoe Drive, Unit 103
Naples,Florida 34104
Re: P.O. 4500224963 (Collier County Dune Restoration Planting Construction Plans, Technical
Specifications,and Bid Assistance Services) — Request for Change Order No.1
Dear Mr. Miller:
Taylor Engineering submits this request for change order to the above-referenced purchase order in
support of the Collier County Dune Planting Project. Specifically, the proposed change order adds
construction-phase support tasks and extends the project schedule accordingly. Exhibit A describes the
proposed construction-phase support tasks and Exhibit B provides a detailed breakdown of the associated
fees.Exhibit C lists Taylor Engineering's negotiated rates under Agreement No. 18-7432-CZ.
We greatly appreciate the opportunity to continue our service to Collier County.If you have any questions
or require additional information, please contact me at(904)731-7040 or cellis@taylorengineering.com.
Best regards,
Christopher B. Ellis
Vice President, Environmental Services
Attachments
10190 SOUTHSIDF 81._VD. SUITE 110 j.ACKSONVII 1 E. FL 32256 ' TEt 904.731 7040
WWW.TAYLORENGINEERINC.CO,9 OCAIrl
16B6
EXHIBIT A
TAYLOR ENGINEERING,INC.
REQUEST FOR CHANGE ORDER NO.1
PURCHASE ORDER NO.4500224963
COLLIER COUNTY DUNE RESTORATION PLANTING CONSTRUCTION PLANS,
TECHNICAL SPECIFICATIONS,AND BID ASSISTANCE SERVICES
This proposed change order adds two tasks involving construction-phases services and final project
certification to the existing scope of work authorized by the above-referenced purchase order. The
following describes the proposed additional tasks.
Task 4 Construction-Phase Services and Final Certification
At a location selected by the County,Taylor will participate in a pre-construction conference with
the selected contractor and County representatives.The pre-construction conference will include:
• Reviewing the construction methodology,technical specifications, and schedule
• Reviewing the conditions of any regulatory permits
• Verifying construction access, staging and work areas
The pre-construction conference will occur after notice of award and prior to the notice to
proceed. We assume that the County will hold the meeting at the County offices or near the project site.
If necessary,we will review the contractor's pre-construction submittals prior to the meeting and during
the meeting conduct any necessary discussion of those submittals. Taylor will also visit the project area
prior to construction and document the pre-construction conditions with photographs. We assume
construction will commence in the spring of 2024.
We will assist the County with administration of the construction contract, as needed. We will
provide on-site observation the first day of construction to ascertain whether work is proceeding in
general conformance with the plans, specifications, and regulatory authorizations. Throughout
construction, we will visit the site once per week. Our visits will include observation of the work and
construction means, methods, and sequences. To record each day of observation, we will fill out an
observation report, which will become part of the project record. The reports will provide a log of
construction progress,delays and/or issues.
We will remain available throughout construction to provide advice and consultation to the
County through site visits and teleconferences.In that role,we will address questions pertaining to design,
regulatory compliance, scheduling, payment, and any proposed changes to the project design. We will
notify the County of any permit violations, work stoppages, or conflicts.The Taylor project manager will
provide recommendations to the County for resolving construction issues. This scope of work includes
budget for a total of eight site visits during the construction period. Should the construction schedule
require more time than the amount budgeted for this task, we will contact the County project manager
and discuss a modification of the scope of work to account for the additional level of effort.
(CIO
16B6
EXHIBIT A
When the County receives from the contractor a request to certify the project as "substantially
complete,"the Taylor project manager will visit the project area to determine whether the project meets
the substantially complete standard. Depending on the findings of the inspection, we will develop
preliminary and final punch list items to be completed or corrected for substantial and final construction
completion.With concurrence from the County,we will transmit this list to the contractor for execution.
Upon verification that the contractor has completed the outlined items,we will provide a letter report to
the County certifying the project substantially complete.We have budgeted for two meetings/inspections
of the project area for this work.
Specifications will require the contractor to meet a survivability requirement of 80% survival at
180 days following construction completion. We will visit the site approximately 180 days following
construction to complete a final plant survivability survey.We will coordinate the site visit with the County
and contractor. After the 180-day visit following construction and assuming the plants achieve the
survivability requirements, we will prepare and submit to the County a final statement of completion. If
success is not achieved after 180 days,we will direct the contractor to replant deficient areas and adjust
the planting density if necessary and will reassess the survivability approximately 180 days after the
additional planting. Should the plants again not meet the survivability criteria, we will consult with the
County project manager to revise this scope of work or identify other means of accomplishing the
necessary project support work.This scope of work does not include preparation of an as-built drawing,
certified by a professional engineer,depicting the areas restored with native dune vegetation;we assume
such drawings are not required.
Task 5 Reimbursables
This task comprises reimbursable expenses associated with the construction-phase support services
described in Task 4. Reimbursable expenses include travel expenses such lodging, meals, and mileage
associated with observation and inspection site visits occurring during construction and final inspection
and certification following the 180-day plant establishment period.
Schedule
The County issued the written notice to proceed (NTP)for the original purchase order(No.4500224963)
on June 13,2023 with a total schedule of 150 days(5 months).The proposed change order adds 450 days
(15 months)extending the total schedule to 600 days(20 months)to allow for completion of construction-
phase support and final project certification services. The table below provides the estimated project
schedule for the additional tasks in months from receipt of the County's original NTP.
Task Months from Notice to Proceed
No. Description
• 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Construction
4 Phase Services
and Final
Certification
5 Reimbursables
t�,p
C
1 6 B6
EXHIBIT A
Fee
The original project fee authorized under Purchase Order No.4500224963 totaled$57,007.00.Taylor will
complete the additional work described in this change order request on a time and materials basis for a
cost not to exceed $32,780.00. Authorizing the proposed change order would increase the total project
cost to $89,787.00. Exhibit B provides a detailed breakdown of the proposed additional task fees.Taylor
will invoice for completed work with labor billed based on the negotiated rates as documented in
Agreement No. 18-7432-CZ and included herein as Exhibit C.
S
1 6 B 6
EXHIBIT B
TAYLOR ENGINEERING,INC.
COST SUMMARY BY TASK(ESTIMATE)
P2023-159: COLLIER CO.DUNE PLANTING CONSTRUCTION-PHASE SERVICES
TASK 4: Construction-Phase Services and Final Certification
Labor Hours Hourly Rate Cost Task Totals
Engineer 32.0 130.00 / 4,160.00
Senior Environmental Specialist 100.0 167.00 ,/' 16,700.00
Environmental Specialist 56.0 120.00 / 6,720.00 ./
Total Man-Hours 188.0
Labor Cost 27,580.00
Total Task 4 $27,580.00
TASK 5: Reimbursables
Labor Hours Cost Task Totals
Non-Labor Units Cost
Reimbursable Expenses 5,200.00
Total Non-Labor Cost 5,200.00 /
Total Task 5 $ 5,200.00
Total $32,780.00 1
16B6
EXHIBIT C
Rate Schedule
(Agreement No. 18-7432-CZ)
Principal S231
Senior Project Manager $203
Project M: .'er — S160
Senior Engineer $177
Engineer $130
Senior Inspector S126
Inspector S93
Senior Planner $150
Planner $120
Senior Designer $140
Designer $105
Environmental Specialist $120
Senior Environmental Specialist $167
Scientist/Geologist $115
Senior Scientist/Geologist $153
Marine Biologist/Hydrogeologist $120
Senior Marine Biologist/Hydrogeologist $145
Senior GIS Specialist $155
GIS Specialist $115
Clerical/Administrative S73
Senior Technician $103
Technician S83
Surveyor and Mapper S125
CADD Technician S107
Survey Crew-2 man $145
Survey Crew-3 man $180
-- Survey Crew-4 man $215
Senior Architect $160
Architect $125
The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all
inclusive. Hourly rates for additional categories required to provide particular project services shall be
mutually agreed upon by the County and firm, in writing, on a project by project basis,as needed, and will
be set forth in the Work Order agreed upon by the parties.
® Grant Funded:The above rates are for purposes of providing estimate(s), as required by the grantor
agency.
CqO