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Backup Documents 12/12/2023 Item #16B12 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 B 1 9 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office 7 PA2)02:3 4. BCC Office Board of County Commissioners QC (P i Z 1 l2'23 5. Minutes and Records Clerk of Court's Office - /?7'f3/83 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is ne ded in the event one of the addressees above,may need to contact staff for additional or missing information. , Name of Primary Staff Andrew Miller—GMD—Capital Project `' Phone Number 239.252.2922 Contact/ Department Planning,Impact Fees and Program ri Management Agenda Date Item was 12/12/2023 Agenda Item Number 16.B.12 Approved by the BCC Type of Document COI —APTIM Environmental&Infrastructure— Number of Original 1 Attached South Naples Emergency Berm Documents Attached PO number or account N/A number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature AAM 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be AAM signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AAM signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 12/12/2023 and all changes made during AAM the meeting have been incorporated in the attached document. The County t: . t Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the AAM 4: BCC,all changes directed by the BCC have been made,and the document is ready for the o, Chairman's signature. ai' __ I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16B12 Procurement Services Cuter County Change Order Form ❑Contract Modification ®Work Order Modification Contract#: 18-7432-CZ ,/C hange#: 1 Purchase Order If: 4500222753 Z project#: 50280.1 APTIM Environmental&Infrastructure, Hurricane Ian Post-Storm Engineering Services Contractor/Firm Name: LLC. Contract/Project: for FEMA Emergency Berm Project Project Manager Name: Andrew Miller,P.E. Division Name: Capital Project Planning,impact Fees,&Program Management Original Contractlork Order Amount $ 187,636.25 12/13/22; 11.D. Original BCC Approval Date;Agenda Item# Current BCC Approved Amount $ 187,636.25 N/A ,ast BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 187,636.25 3/9/2025✓SAP Contract Expiration Date(Master) Dollar Amount of this Change $ 54,136.50 28.85% Total Change from Original Amount Revised Contract/Work Order Total $ 241,772.76 28.85% Change from Current BCC Approved Amount Cumulative Changes $ 54,136.50 28.85% Change from Current Amount Completion Date,Description of the Task(s)Change,and Rationale for the Change Notice to Proceed 12/28/22 Original 7/26/23 . Last Approved 7/26/23 Revised Date *TBD Date, " Completion Date Date (includes this change) #of Days Added 180 Select Tasks ®Add new task(s) ❑Delete task(s) ❑Change task(s) ®Other Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and I or the additional days added(if requested);2.)why this change was not included in the original contract;and,3.) describe the impact if this change is not processed, Attach additional information from the Design Professional and/or Contractor if needed. • This Work Order is on a Stop Notice with 13 days remaining. 1. This change is to increase the funding and time necessary to provide bidding assistance,re-mobilize,re-survey,re-design, monitor construction,and certify the construction of the emergency berm in South Naples(R-79—R89).The increases are described as follows:Task 1 —Beach Design,Construction Plans&Specifications by$18,112.00,Task 3—Pre-Construction and Notice to Proceed by$7,110.00,Task 4—Construction Services by$18,942.00,Task 5—Pre-Con and Post-Con Beach Surveys(Dry Beach Only)by$7,779.00,and Task 6--Reimbursables by$2,193.50,The time Increase request is for 180 additional days. 2. This change was not Included In the original scope because the intent was to construct the entire berm with the anticipation of being able to acquire the Temporary Beach Reconstruction Easements(TBREs)necessary within the time limitations of the project. 3. If the change Is not processed,the consultant will not be available to provide bidding assistance,re-mobilize,re-survey,re- design,monitor construction and certify the construction of the emergency berm in South Naples. Digitally signed by MillerAndrew""Ill°`Aed`ew Dale:2023.10,30 Prepared by: 04:52:oa-oa'oa' Date: (Andrew Miller,P.E.—Manager—Capital Project Planning,Impact Fees,and Program Management) Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance.The adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor I Consultant I Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs. Digitally signed by Sharp, Sharp, Dale:Nicole Dale 2023,11.07 Accepted by: 10:54:48.05'00• Date: (Nicole Sharp,P.E.—Coastal Market Lead—APTIM Environmental&Infrastructure,LLC,) Digitally signed by JohnsJohnsen^b Johnssen b sen Data:2023,11.05 Approved by: 13:2s:57-05.00 Date: it (Beth Johnssen,Division Director) 6Digitally signed by ScottTrinity o a�2023as.51 Approved by: 17-o432-0sro0' Date: (Trinity Scott,Department Head) HerreraSandra e rre ra Sa n d ra Digitally signed by HerreraSandra Approved by:t-! J t.1 Date:2023.11.15 08:57:44-05'00' Date: (Procurement Professional) Revised:01/14/2021 (Divisions who may require additional signatures may Include on separate sheet.) PROCUREMENT USE ON Vain BCC BC 1 6 B 1 2 ATTEST: " A 1-4 C,s BOARD OF COUNTY COMMISSIONERS Crystal ° •inze le Y''if Courts COLLIER COUNTY,FLORIDA &Cotryti, a f- r ,-' • BY jf/ By: / A - as a, ¢ ,ai r y tan's Rick LoCastro,Chairman .'gn.ture'o. , Dated: ",� (S . h,, Approved as to form and legality: By: ,z- " 0 Scott R.T ch Deputy County Attorney 1 1 I 1 I 0 1 6 B 1 9 Change Order/Amendment Summary • COST TIME ___ CO# AMD# Description pays New Justification Additive(+) Deductive(-) Added Amount Necessary to provide bidding assistance,re-moblilze,re-survey, 7 Add$54,136.50 $5473650 180 390 re-design,monitor construction, , , and add 180 days and certify the construction of the emergency harm In South Naples (R-79—R89). • • • !!i I i is fyE Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY • Admk r BCCRPj BCC Es1 • ! CAO 1 6 B 1 2 APTIM 6401 Congress Avenue,Suite 140 • Boca Raton,FL 33487 Tel:+1 561 391 8102 • www.aptintcom APTIM October 24, 2023 Andy Miller Collier County Coastal Zone Management 2685 S. Horseshoe Drive Naples, FL 34104 Re: FEMA Emergency Berm Project Change Order Request: South Naples R-83.5 to R•89 Contract No. 18-7432-CZ Dear Andy; This letter is in response to the continuation of work needed for the FEMA Emergency Berm Project between Collier County(County) and Aptim Environmental&infrastructure, LLC(APTIM).The work will include engineering and construction phase services to finalize the Emergency Berm Project in South Naples from R-83.5 to R-89. This assistance will consist of modifying the design, bidding assistance, construction monitoring, and consultation with pertinent agencies in support of the South Naples berm construction. This includes weekly visits to the County by the APTIM team during construction. Included as Exhibits are; the Scope of Work (Exhibit A), Estimated Fee Proposal (Exhibit B), and the Rates Schedule (Exhibit C). APTIM proposes to provide these services on a lump sum basis not-to- exceed$54,136.50 under the terms and conditions of the existing Contract No. 18-7432-CZ dated March 10, 2020, and as amended May 7, 2020. An additional 180 days are requested to be added onto the work order due to the inclusion of the additional reach and to allow sufficient time for the remobilization of the project, construction oversight, and post-construction reporting. Sincerely, Nicole S. Sharp, P.E. Coastal Market Lead Aptim Environmental&Infrastructure, LLC cc: Stephen Keehn, P.E., APTIM James Austin,APTIM is CAO 16B19 ii->-_. APTIM 1 Exhibit A Scope of Work f i I ! is I 1 e 1 1 I H CAO 1. 1 6 B 2 EXHIBIT A FEMA EMERGENCY BERM PROJECT CHANGE ORDER No, I SOUTH NAPLES R-83.6 TO R-89 CONTRACT NO. 18-7432-CZ COLLIER COUNTY, FL OCTOBER 24, 2023 Introduction This is a scope of work for Aptim Environmental & Infrastructure, LLC (APTIM) to provide the engineering services to complete the South Naples(R-83.5 to R-89) segment as additional work then what was originally proposed in the original scope of work for the FEMA Emergency Berm Project. Due to environmental restrictions, a separate mobilization and modified design required for this reach for inclusion into the project, The work will require an extension of the end date for an additional 180 days in order to allow for the design and construction of the additional reach and completion after the end of sea turtle nesting season on November 1, 2023, for 45,000 tons of truck haul sand. 1. Design, Construction, Plans & Specifications for South Naples (Port Royal) APTIM engineers will use the pre-construction surveys to update and modify the design to address changes in the profile. A second design will be created to address placing sand at a reduced length if obstacles and a narrow beach width prevents a full-length implementation. The task will include an inspection of the reach to Identify obstacles or lack of clear path for the construction equipment and sand placement.This will include developing methods to address the short piles found along the construction alignment. The goal of the design will be to place material so that the project area will be able to absorb a 5- year level storm based on FEMA's procedures.The design will be FEMA(protective)berm based on post recent post-storm surveys and FEMA's preliminary review of the proposed project size. After review of the preliminary volume estimates, an analysis will be conducted to optimize placement areas and volumes. APTIM will finalize the quantities and fill areas based on consultation with Collier County, FEMA and permitting agencies. APTIM will support the County with up to two (2) coordination meetings related to the project with the County and local stakeholders. Once the target volumes and placement areas have been approved by the County, APTIM will conduct engineering design work to prepare the construction footprint and typical cross sections. APTIM's GIS/CAD professionals will work directly with APTIM engineers to develop simplified construction plans including plan views and typical cross-sections of project areas, beach access, equipment storage areas, environmental protection areas and other information required for execution of this project. The construction plans and volumes for contracting will be based on the most recent survey, Technical specifications developed for the project will integrate the QA/QC plans, environmental standards, and permit conditions into the work. 3. Pre-Construction and Notice to Proceed Once the construction plans and technical specifications are completed, APTIM will provide the Aptim Environmental & Infrastructure, LLC CAO 16B12 County with a document package containing construction plans, technical specifications, project permits, and probable costs. APTIM will assist the County in their lead of the special award process.APTIM will participate in the award meeting via phone conference and assist the County in answering technical questions as needed during the award process. APTIM will assist the County in reviewing the contractor's documents and provide a recommendation to the County based on a review of the submitted contract documents to the extend practical. 4. Construction Services As the Engineer of Record, APTIM will conduct pre-, during- and post-construction tasks necessary for certification of the project. An APTIM engineer will attend the pre-construction conference and update the construction profiles using the latest pre-placement surveys. During construction,APTIM will support the County's inspection efforts and perform weekly site visits to inspect the work at both sites and attend during construction meetings. It is assumed that there will be up to 3 weeks of active hauling during construction. APTIM will prepare a QAIQC check list, delineating the County, contractor, inspector and APTIM duties as a guideline for during construction coordination. APTIM will perform a final inspection once construction of the South Naples berm is complete. APTIM will review the contractor's pay applications, reconcile and/or review the pay volumes/tonnage based on mine records, weights tickets collected at the beach and available physical surveys.The weight tickets will govern. APTIM will provide a construction and as-built summary based on the contractor's weight tickets, daily reports, and pre- and post-construction surveys. The as-built report will serve as the documentation to FEMA and FEDP on the sand volume placed.The report will be prepared as a supplement to the original report for construction ending June 2023. 5. Pre-and Post Construction Surveys (Dry Beach Only) APTIM surveyors will perform pre-and post construction surveys for 13 profiles lines between R- 83.5 and R-89 from the baseline(dunes)to the Mean High Water line. Summary This work will be performed on a lump sum basis with a cost not to exceed$38,015.50 as outlined in the attached fee spreadsheet. The overall time of the contract to complete surveys, certifications and Engineer of Record sign off will be within 390 days of receipt of the Start Work Notice. Assumptions •) No hardbottom edge survey will be required. • County Inspectors will collect weight tickets,observe delivered sand quality and beach construction, and reconcile sand mine records with weight tickets collected at the beach. • The County or a third party will perform and prepare reports on the following tasks if needed: o 2023 Physical Monitoring Aptim Environmental&Infrastructure, LLC I: CAd B12 o Marine Turtle Monitoring and Related FWC Coordination o Shorebird Monitoring o Turbidity Monitoring(if in water construction work is required) 11 { l , Aptim Environmental& Infrastructure, LLC CAO 16B12 �PTII I ` Exhibit B Estimated Fee Proposal 1 pB is is T I I• f I FAO r 1 6 B ] 2 ! ® ! E § § g2 E a §2 g 62 E § i'( qq E g .. . ) E a \§ ) ) v 0.° 5. 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I; 0 1 6 B 12 APTIM Exhibit C Rate Schedule I i 4 � tt i is . is { T i k CAO L r fi 1 6 B 1 2 DocuSign Envelope ID:80882885-B471-4CCC-BC63-021 FDADSCEBB * * * SCHEDULE B-ATTACHMENT I RATE SCHEDULE Title: Hourly Rote Principal $231 Senior Project Manager $203 Project Manager $160 Senior Engineer $177 Engineer $130 Senior Inspector $126 Inspector $93 Senior Planner $150 Planner _ $120 Senior Designer $140 Designer $105 Environmental Specialist $120 Senior Environmental Specialist - $167 -_--r Scientist/Geologist $115 Senior Scientist/Geologist $153 Marine Biologist/Hydrogeologist $120 Senior Marine Biologist/Hydrogeologist $145 Senior GIS Specialist $155 GIS Specialist $115 Clerical/Administrative $73 Senior Technician $103 E � Technician $83 Surveyor and Mapper $125 CADD Technician $107 Survey Crew-2 man $145 Survey Crew-3 man $180 Survey Crew-4 man $215 Senior Architect $160 Architect $125 The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all inclusive. Hourly rates for additional categories required to provide particular project services shall be mutually agreed upon by the County and firm, in writing, on a project by project basis,as needed, and will be set forth in the Work Order agreed upon by the parties. ® Grant Funded:The above rates are for purposes of providing estimate(s), as required by the grantor agency. Page 2 or First Amendment to Agreement if 18-7432-CZ t;,ULU Aptiin Environmental&Infrastructure,LLC CAO