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Agenda 12/12/2023 Item #16F 6 (Award request to MGT of America Consulting, LLC)12/12/2023 EXECUTIVE SUMMARY Recommendation to award Request for Proposal (“RFP”) No. 23-8102, “Cost Allocation Planning,” to MGT of America Consulting, LLC, and authorize the Chairman to sign the attached agreement. ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ OBJECTIVE: To establish a contract with a consultant to provide County-Wide Cost Allocation Plan Services as well as Allocated Cost Development and Prior Year Cost Recovery Reconciliation for the County’s Fleet Management ISF operation. CONSIDERATIONS: Historically, the County has retained a firm to provide consulting services for cost allocation planning consistent with the guidance for this service set forth in 2 C.F.R. Part 200 - “Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.” On March 1, 2023, the Procurement Services Division released notices of RFP No. 23 -8102 for Cost Allocation Planning, and the County received three responsive and responsible proposals by the March 31, 2023, submission deadline. A selection committee met on April 28, 2023, and after reviewing the proposals and deliberating, the committee scored and ranked the firms as shown below. Company Name City County State Final Ranking Responsive/ Responsible MGT of America Consulting, LLC Tampa Hillsborough FL 1 Yes/Yes Maximus US Services, Inc. Reston Fairfax VA 2 Yes/Yes Matrix Consulting Group, Ltd., authorized to transact business in Florida as Matrix C G Inc. San Mateo San Mateo CA 3 Yes/Yes Staff is recommending award to the selection committee’s top-ranked firm, MGT of America Consulting, LLC (“MGT”), who demonstrated the strongest credentials and resources to perform the required scope of work. MGT is currently providing these services for the County under existing Agr eement No. 19-7508. The attached agreement will become effective December 26, 2023, and will replace the existing agreement which expires on December 25, 2023. The contract term is for 3 years with two one-year renewal options. FISCAL IMPACT: Funding for these services is budgeted annually within General Fund (0001) and Fleet Management Fund (5021). Historically, County departments have expended approximately $35,000 per year on these services; however, historical spending may not be indicative of future buying patterns. GROWTH MANAGEMENT IMPACT: None. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: That the Board award RFP No. 23-8102, “Cost Allocation Planning,” to MGT of America Consulting, LLC, and authorize the Chairman to sign the attached agreement. Prepared By: Christopher Johnson, Director, Corporate Financial and Management Services. Agnieszka Chudy, Budget Analyst III, Corporate Financial and Management Services ATTACHMENT(S) 1. 23-8102 COI_MGT of America Consulting, LLC (PDF) 2. 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (PDF) 16.F.6 Packet Pg. 2317 12/12/2023 3. 23-8102 - NORA- Executed (PDF) 4. 23-8102 - Final Ranking (PDF) 5. Collier_County_CAP_MGT_Proposal_FINAL (PDF) 6. 23-8102 - Solicitation (PDF) 16.F.6 Packet Pg. 2318 12/12/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.F.6 Doc ID: 27298 Item Summary: Recommendation to award Request for Proposal (“RFP”) No. 23-8102, “Cost Allocation Planning,” to MGT of America Consulting, LLC, and authorize the Chairman to sign the attached agreement. Meeting Date: 12/12/2023 Prepared by: Title: – Office of Management and Budget Name: Debra Windsor 11/17/2023 12:48 PM Submitted by: Title: Accountant, Senior – Office of Management and Budget Name: Christopher Johnson 11/17/2023 12:48 PM Approved By: Review: Procurement Services Sandra Herrera Additional Reviewer Completed 11/29/2023 10:12 AM Procurement Services Sandra Herrera Level 1 Purchasing Gatekeeper Completed 11/29/2023 10:12 AM Procurement Services Sandra Herrera Procurement Director Review Completed 11/29/2023 10:12 AM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 11/29/2023 1:43 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/29/2023 1:50 PM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 11/29/2023 4:03 PM Office of Management and Budget Agnieszka Chudy Additional Reviewer Completed 12/01/2023 9:46 AM Office of Management and Budget Christopher Johnson Additional Reviewer Completed 12/05/2023 7:41 AM County Manager's Office Amy Patterson Level 4 County Manager Review Completed 12/05/2023 10:15 AM Board of County Commissioners Geoffrey Willig Meeting Pending 12/12/2023 9:00 AM 16.F.6 Packet Pg. 2319 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 11/16/2023 Alliant Insurance Services,Inc. 32 Old Slip New York NY 10005 Meagan Rago Meagan.Rago@alliant.com License#:812008 Hartford Fire Insurance Compan 19682 MGTCONS-01 Trumbull Insurance Company 27120TVGMGTHoldings,LP MGT of America Consulting,LLC 4320 West Kennedy Blvd Tampa FL 33609 Hartford Casualty Insurance Co 29424 Houston Specialty Ins Co 12936 Westfield Specialty Insurance 16992 1036511519 A X 1,000,000 X 300,000 10,000 1,000,000 2,000,000 X Y 10UUNCG6832 5/12/2023 5/12/2024 2,000,000 B 1,000,000 X X Y 10UENCG6748 5/12/2023 5/12/2024 Physical Damage ACV/COR Less C X X 10,000,00010XHUDL60295/12/2023 5/12/2024 10,000,000 X 10,000 A X N 10WBAR7J14 5/12/2023 5/12/2024 1,000,000 1,000,000 1,000,000 D E Professional Liability Cyber Tech E&O MEO-HS-0005133-00 ACS1038522 7/9/2023 7/1/2023 5/12/2024 5/12/2024 Per Claim/Aggregate Per Claim/Aggregate Per Claim/Aggregate $5,000,000 $5,000,000 $6,000,000 Crime/Fidelity Bond:Policy#652517299,Continental Casualty Company,4/10/23-4/10/24 Limit:$3,000,000.Policy includes Employee Theft,ERISA and Client's Property. Hired &NON-OWNED Auto Coll/Comp.deductible:$1,000 Collier County Board of County Commissioners is included as Additional Insured with regards to the General Liability and Auto Liability as required by written contract subject to the policy terms and conditions.Coverage is Primary and Non-Contributory as required by written contract subject to the policy terms and conditions.30 days notice of cancellation applies,except non payment of premium which is 10 days,in accordance with the terms and conditions of the policy. Collier County Board of County Commissioners 3295 Tamiami Trail East Naples,FL 34112 16.F.6.a Packet Pg. 2320 Attachment: 23-8102 COI_MGT of America Consulting, LLC (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) COMMERCIAL AUTOMOBILE BROAD FORM ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM To the extent that the provisions of this endorsement provide broader benefits to the "insured" than other provisions of the Coverage Form, the provisions of this endorsement apply. COMMERCIAL AUTOMOBILE HA 99 16 12 21 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. 1. BROAD FORM INSURED Paragraph .1. - WHO IS AN INSURED - of Section II - Liability Coverage is amended to add the following: d. Subsidiaries and Newly Acquired or Formed Organizations The Named Insured shown in the Declarations is amended to include: (1) Any legal business entity other than a partnership or joint venture, formed as a subsidiary in which you have an ownership interest of more than 50% on the effective date of the Coverage Form. However, the Named Insured does not include any subsidiary that is an "insured" under any other automobile policy or would be an "insured" under such a policy but for its termination or the exhaustion of its Limit of Insurance. (2) Any organization that is acquired or formed by you and over which you maintain majority ownership. However, the Named Insured does not include any newly formed or acquired organization: (a) That is a partnership or joint venture, (b) That is an "insured" under any other policy, (c) That has exhausted its Limit of Insurance under any other policy, or (d) 180 days or more after its acquisition or formation by you, unless you have given us notice of the acquisition or formation. Coverage does not apply to "bodily injury" or "property damage" that results from an "accident" that occurred before you formed or acquired the organization. e. Employees as Insureds (1). Any "employee" of yours while using a covered "auto" you don't own, hire or borrow in your business or your personal affairs. f. Lessors as Insureds (1). The lessor of a covered "auto" while the "auto" is leased to you under a written agreement if: (a) The agreement requires you to provide direct primary insurance for the lessor and (b) The "auto" is leased without a driver. Such a leased "auto" will be considered a covered "auto" you own and not a covered "auto" you hire. g. Additional Insured if Required by Contract (1) When you have agreed, in a written contract or written agreement, that a person or organization be added as an additional insured on your business auto policy, such person or organization is an "insured", but only to the extent such person or organization is liable for "bodily injury" or "property damage" caused by the conduct of an "insured" under paragraphs a. or b. of Who Is An Insured with regard to the ownership, maintenance or use of a covered "auto." The insurance afforded to any such additional insured applies only if the "bodily injury" or "property damage" occurs: (a) During the policy period, and (b) Subsequent to the execution of such written contract, and Form HA 99 16 12 21 Page 1 of 5 © 2021, The Hartford (Includes copyrighted material of Insurance Services Office, Inc. with its permission.) Policy Number:10 UEN CG6748 16.F.6.a Packet Pg. 2321 Attachment: 23-8102 COI_MGT of America Consulting, LLC (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) (c)Prior to the expiration of the period of time that the written contract requires such insurance be provided to the additional insured. (2)How Limits Apply If you have agreed in a written contract or written agreement that another person or organization be added as an additional insured on your policy,the most we will pay on behalf of such additional insured is the lesser of: (a)The limits of insurance specified in the written contract or written agreement; or (b)The Limits of Insurance shown in the Declarations. Such amount shall be a part of and not in addition to Limits of Insurance shown in the Declarations and described in this Section. (3)Additional Insureds Other Insurance If we cover a claim or "suit"under this Coverage Part that may also be covered by other insurance available to an additional insured,such additional insured must submit such claim or "suit"to the other insurer for defense and indemnity. However,this provision does not apply to the extent that you have agreed in a written contract or written agreement that this insurance is primary and non-contributory with the additional insured's own insurance. (4)Duties in The Event Of Accident,Claim, Suit or Loss If you have agreed in a written contract or written agreement that another person or organization be added as an additional insured on your policy,the additional insured shall be required to comply with the provisions in LOSS CONDITIONS 2.- DUTIES IN THE EVENT OF ACCIDENT, CLAIM ,SUIT OR LOSS –OF SECTION IV –BUSINESS AUTO CONDITIONS,in the same manner as the Named Insured. 2.Primary and Non-Contributory if Required by Contract Only with respect to insurance provided to an additional insured in A.1.g.-Additional Insured If Required by Contract,the following provisions apply: (1)Primary Insurance When Required By Contract This insurance is primary if you have agreed in a written contract or written agreement that this insurance be primary. If other insurance is also primary,we will share with all that other insurance by the method described in Other Insurance 5.d. (2)Primary And Non-Contributory To Other Insurance When Required By Contract If you have agreed in a written contract or written agreement that this insurance is primary and non-contributory with the additional insured's own insurance,this insurance is primary and we will not seek contribution from that other insurance. Paragraphs (1)and (2)do not apply to other insurance to which the additional insured has been added as an additional insured. When this insurance is excess,we will have no duty to defend the insured against any "suit"if any other insurer has a duty to defend the insured against that "suit".If no other insurer defends,we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. When this insurance is excess over other insurance,we will pay only our share of the amount of the loss,if any,that exceeds the sum of: (1)The total amount that all such other insurance would pay for the loss in the absence of this insurance;and (2)The total of all deductible and self-insured amounts under all that other insurance. We will share the remaining loss,if any,by the method described in SECTION IV- Business Auto Conditions,B.General Conditions,Other Insurance 5.d. 3.AUTOS RENTED BY EMPLOYEES Any "auto"hired or rented by your "employee"on your behalf and at your direction will be considered an "auto"you hire. The SECTION IV-Business Auto Conditions,B. General Conditions,5.OTHER INSURANCE Condition is amended by adding the following: e.If an "employee’s"personal insurance also applies on an excess basis to a covered "auto"hired or rented by your "employee"on your behalf and at your direction,this insurance will be primary to the "employee’s" personal insurance. Page 2 of 5 Form HA 99 16 12 21 16.F.6.a Packet Pg. 2322 Attachment: 23-8102 COI_MGT of America Consulting, LLC (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 4.AMENDED FELLOW EMPLOYEE EXCLUSION EXCLUSION 5.-FELLOW EMPLOYEE -of SECTION II -LIABILITY COVERAGE does not apply if you have workers'compensation insurance in-force covering all of your "employees". Coverage is excess over any other collectible insurance. 5.HIRED AUTO PHYSICAL DAMAGE COVERAGE If hired "autos"are covered "autos"for Liability Coverage and if Comprehensive,Specified Causes of Loss,or Collision coverages are provided under this Coverage Form for any "auto" you own,then the Physical Damage Coverages provided are extended to "autos"you hire or borrow,subject to the following limit. The most we will pay for "loss"to any hired "auto" is: (1)$100,000; (2)The actual cash value of the damaged or stolen property at the time of the "loss";or (3)The cost of repairing or replacing the damaged or stolen property, whichever is smallest,minus a deductible.The deductible will be equal to the largest deductible applicable to any owned "auto"for that coverage. No deductible applies to "loss"caused by fire or lightning.Hired Auto Physical Damage coverage is excess over any other collectible insurance. Subject to the above limit,deductible and excess provisions,we will provide coverage equal to the broadest coverage applicable to any covered "auto"you own. We will also cover loss of use of the hired "auto"if it results from an "accident",you are legally liable and the lessor incurs an actual financial loss, subject to a maximum of $1000 per "accident". This extension of coverage does not apply to any "auto"you hire or borrow from any of your "employees",partners (if you are a partnership), members (if you are a limited liability company), or members of their households. 6.PHYSICAL DAMAGE -ADDITIONAL TEMPORARY TRANSPORTATION EXPENSE COVERAGE Paragraph A.4.a.of SECTION III -PHYSICAL DAMAGE COVERAGE is amended to provide a limit of $50 per day and a maximum limit of $1,000. 7.LOAN/LEASE GAP COVERAGE Under SECTION III -PHYSICAL DAMAGE COVERAGE,in the event of a total "loss"to a covered "auto",we will pay your additional legal obligation for any difference between the actual cash value of the "auto"at the time of the "loss" and the "outstanding balance"of the loan/lease. "Outstanding balance"means the amount you owe on the loan/lease at the time of "loss"less any amounts representing taxes;overdue payments;penalties,interest or charges resulting from overdue payments;additional mileage charges;excess wear and tear charges;lease termination fees;security deposits not returned by the lessor;costs for extended warranties,credit life Insurance,health,accident or disability insurance purchased with the loan or lease;and carry-over balances from previous loans or leases. 8.AIRBAG COVERAGE Under Paragraph B.EXCLUSIONS -of SECTION III -PHYSICAL DAMAGE COVERAGE,the following is added: The exclusion relating to mechanical breakdown does not apply to the accidental discharge of an airbag. 9.ELECTRONIC EQUIPMENT -BROADENED COVERAGE a.The exceptions to Paragraphs B.4 - EXCLUSIONS -of SECTION III -PHYSICAL DAMAGE COVERAGE are replaced by the following: Exclusions 4.c.and 4.d.do not apply to equipment designed to be operated solely by use of the power from the "auto's"electrical system that,at the time of "loss",is: (1)Permanently installed in or upon the covered "auto"; (2)Removable from a housing unit which is permanently installed in or upon the covered "auto"; (3)An integral part of the same unit housing any electronic equipment described in Paragraphs (1)and (2)above;or (4)Necessary for the normal operation of the covered "auto"or the monitoring of the covered "auto's"operating system. b.Section III,Physical Damage Coverage,Limit of Insurance,Paragraph C.2.is amended to add the following: $1,500 is the most we will pay for "loss"in any one "accident"to all electronic equipment (other than equipment designed solely for the reproduction of sound,and accessories used with such equipment)that reproduces, receives or transmits audio,visual or data signals which,at the time of "loss",is: Form HA 99 16 12 21 Page 3 of 5 16.F.6.a Packet Pg. 2323 Attachment: 23-8102 COI_MGT of America Consulting, LLC (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) (1)Permanently installed in or upon the covered "auto"in a housing,opening or other location that is not normally used by the "auto"manufacturer for the installation of such equipment; (2)Removable from a permanently installed housing unit as described in Paragraph 2.a.above or is an integral part of that equipment;or (3)An integral part of such equipment. c.For each covered "auto",should loss be limited to electronic equipment only,our obligation to pay for,repair,return or replace damaged or stolen electronic equipment will be reduced by the applicable deductible shown in the Declarations,or $250,whichever deductible is less. 10.EXTRA EXPENSE -BROADENED COVERAGE Under Paragraph A.-COVERAGE -of SECTION III -PHYSICAL DAMAGE COVERAGE,we will pay for the expense of returning a stolen covered "auto"to you. 11.GLASS REPAIR -WAIVER OF DEDUCTIBLE Under Paragraph D.-DEDUCTIBLE -of SECTION III -PHYSICAL DAMAGE COVERAGE, the following is added: No deductible applies to glass damage if the glass is repaired rather than replaced. 12.TWO OR MORE DEDUCTIBLES Under Paragraph D.-DEDUCTIBLE -of SECTION III -PHYSICAL DAMAGE COVERAGE, the following is added: If another Hartford Financial Services Group,Inc. company policy or coverage form that is not an automobile policy or coverage form applies to the same "accident",the following applies: (1)If the deductible under this Business Auto Coverage Form is the smaller (or smallest) deductible,it will be waived; (2)If the deductible under this Business Auto Coverage Form is not the smaller (or smallest)deductible,it will be reduced by the amount of the smaller (or smallest) deductible. 13.AMENDED DUTIES IN THE EVENT OF ACCIDENT,CLAIM,SUIT OR LOSS The requirement in LOSS CONDITIONS 2.a.- DUTIES IN THE EVENT OF ACCIDENT,CLAIM, SUIT OR LOSS -of SECTION IV -BUSINESS AUTO CONDITIONS that you must notify us of an "accident"applies only when the "accident"is known to: (1)You,if you are an individual; (2)A partner,if you are a partnership; (3)A member,if you are a limited liability company;or (4)An executive officer or insurance manager,if you are a corporation. 14.UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS If you unintentionally fail to disclose any hazards existing at the inception date of your policy,we will not deny coverage under this Coverage Form because of such failure. 15.HIRED AUTO -COVERAGE TERRITORY SECTION IV,BUSINESS AUTO CONDITIONS, PARAGRAPH B.GENERAL CONDITIONS,7.- POLICY PERIOD,COVERAGE TERRITORY -is added to include the following: (6)For short-term hired "autos",the coverage territory with respect to Liability Coverage is anywhere in the world provided that if the "insured's"responsibility to pay damages for "bodily injury"or "property damage"is determined in a "suit,"the "suit"is brought in the United States of America,the territories and possessions of the United States of America,Puerto Rico or Canada or in a settlement we agree to. 16.WAIVER OF SUBROGATION Paragraph 5.TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US -of SECTION IV -BUSINESS AUTO CONDITIONS A.Loss Conditions is amended by adding the following: We waive any right of recovery we may have against any person or organization with whom you have a written contract that requires such waiver because of payments we make for damages under this Coverage Form. 17.RESULTANT MENTAL ANGUISH COVERAGE The definition of "bodily injury"in SECTION V- DEFINITIONS,C.is replaced by the following: "Bodily injury"means bodily injury,sickness or disease sustained by any person,including mental anguish or death resulting from any of these. 18.EXTENDED CANCELLATION CONDITION Paragraph 2.of the COMMON POLICY CONDITIONS -CANCELLATION -applies except as follows: If we cancel for any reason other than nonpayment of premium,we will mail or deliver to the first Named Insured written notice of cancellation at least 60 days before the effective date of cancellation. Page 4 of 5 Form HA 99 16 12 21 16.F.6.a Packet Pg. 2324 Attachment: 23-8102 COI_MGT of America Consulting, LLC (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 19.HYBRID,ELECTRIC,OR NATURAL GAS VEHICLE PAYMENT COVERAGE In the event of a total loss to a "non-hybrid"auto for which Comprehensive,Specified Causes of Loss,or Collision coverages are provided under this Coverage Form,then such Physical Damage Coverages are amended as follows: a.If the auto is replaced with a "hybrid"auto or an auto powered solely by electricity or natural gas,we will pay an additional 10%,to a maximum of $2,500,of the "non-hybrid" auto’s actual cash value or replacement cost, whichever is less, b.The auto must be replaced and a copy of a bill of sale or new lease agreement received by us within 60 calendar days of the date of "loss," c.Regardless of the number of autos deemed a total loss,the most we will pay under this Hybrid,Electric,or Natural Gas Vehicle Payment Coverage provision for any one "loss"is $10,000. For the purposes of the coverage provision, a.A "non-hybrid"auto is defined as an auto that uses only an internal combustion engine to move the auto but does not include autos powered solely by electricity or natural gas. b.A "hybrid"auto is defined as an auto with an internal combustion engine and one or more electric motors;and that uses the internal combustion engine and one or more electric motors to move the auto,or the internal combustion engine to charge one or more electric motors,which move the auto. 20.VEHICLE WRAP COVERAGE In the event of a total loss to an "auto"for which Comprehensive,Specified Causes of Loss,or Collision coverages are provided under this Coverage Form,then such Physical Damage Coverages are amended to add the following: In addition to the actual cash value of the "auto", we will pay up to $1,000 for vinyl vehicle wraps which are displayed on the covered "auto"at the time of total loss.Regardless of the number of autos deemed a total loss,the most we will pay under this Vehicle Wrap Coverage provision for any one "loss"is $5,000.For purposes of this coverage provision,signs or other graphics painted or magnetically affixed to the vehicle are not considered vehicle wraps. Form HA 99 16 12 21 Page 5 of 5 16.F.6.a Packet Pg. 2325 Attachment: 23-8102 COI_MGT of America Consulting, LLC (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) HG 00 01 09 16 Page 11 of 21 SECTION II - WHO IS AN INSURED 1.If you are designated in the Declarations as: a.An individual, you and your spouse are insureds, but only with respect to the conduct of a business of which you are the sole owner. b.A partnership or joint venture, you are an insured. Your members, your partners, and their spouses are also insureds, but only with respect to the conduct of your business. c.A limited liability company, you are an insured. Your members are also insureds, but only with respect to the conduct of your business. Your managers are insureds, but only with respect to their duties as your managers. d.An organization other than a partnership, joint venture or limited liability company, you are an insured. Your "executive officers" and directors are insureds, but only with respect to their duties as your officers or directors. Your stockholders are also insureds, but only with respect to their liability as stockholders. e.A trust, you are an insured. Your trustees are also insureds, but only with respect to their duties as trustees. 2.Each of the following is also an insured: a. Employees And Volunteer Workers Your "volunteer workers" only while performing duties related to the conduct of your business, or your "employees", other than either your "executive officers" (if you are an organization other than a partnership, joint venture or limited liability company) or your managers (if you are a limited liability company), but only for acts within the scope of their employment by you or while performing duties related to the conduct of your business. However, none of these "employees" or "volunteer workers" are insureds for: (1)"Bodily injury" or "personal and advertising injury": (a)To you, to your partners or members (if you are a partnership or joint venture), to your members (if you are a limited liability company), to a co-"employee" while in the course of his or her employment or performing duties related to the conduct of your business, or to your other "volunteer workers" while performing duties related to the conduct of your business; (b)To the spouse, child, parent, brother or sister of that co-"employee" or that "volunteer worker" as a consequence of Paragraph (1)(a)above; (c)For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in Paragraphs (1)(a)or (1)(b)above; or (d)Arising out of his or her providing or failing to provide professional health care services. If you are not in the business of providing professional health care services: (a)Subparagraphs (1)(a),(1)(b)and (1)(c) above do not apply to any "employee" or "volunteer worker" providing first aid services; and (b)Subparagraph (1)(d)above does not apply to any nurse, emergency medical technician or paramedic employed by you to provide such services. (2)"Property damage" to property: (a)Owned, occupied or used by, (b)Rented to, in the care, custody or control of, or over which physical control is being exercised for any purpose by you, any of your "employees", "volunteer workers", any partner or member (if you are a partnership or joint venture), or any member (if you are a limited liability company). b. Real Estate Manager Any person (other than your "employee" or "volunteer worker"), or any organization while acting as your real estate manager. c. Temporary Custodians Of Your Property Any person or organization having proper temporary custody of your property if you die, but only: (1)With respect to liability arising out of the maintenance or use of that property; and (2)Until your legal representative has been appointed. d. Legal Representative If You Die Your legal representative if you die, but only with respect to duties as such. That representative will have all your rights and duties under this Coverage Part. e. Unnamed Subsidiary Any subsidiary, and subsidiary thereof, of yours which is a legally incorporated entity of which you own a financial interest of more than 50% of the voting stock on the effective date of the Coverage Part. 10 UUN CG6832POLICY NUMBER:16.F.6.a Packet Pg. 2326 Attachment: 23-8102 COI_MGT of America Consulting, LLC (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 12 of 21 HG 00 01 09 16 The insurance afforded herein for any subsidiary not named in this Coverage Part as a named insured does not apply to injury or damage with respect to which such insured is also a named insured under another policy or would be a named insured under such policy but for its termination or the exhaustion of its limits of insurance. 3.Newly Acquired Or Formed Organization Any organization you newly acquire or form, other than a partnership,joint venture or limited liability company,and over which you maintain financial interest of more than 50%of the voting stock,will qualify as a Named Insured if there is no other similar insurance available to that organization.However: a.Coverage under this provision is afforded only until the 180th day after you acquire or form the organization or the end of the policy period,whichever is earlier; b.Coverage A does not apply to "bodily injury" or "property damage"that occurred before you acquired or formed the organization;and c.Coverage B does not apply to "personal and advertising injury"arising out of an offense committed before you acquired or formed the organization. 4.Nonowned Watercraft With respect to watercraft you do not own that is less than 51 feet long and is not being used to carry persons for a charge,any person is an insured while operating such watercraft with your permission.Any other person or organization responsible for the conduct of such person is also an insured,but only with respect to liability arising out of the operation of the watercraft,and only if no other insurance of any kind is available to that person or or ganization for this liability. However,no person or organization is an insured with respect to: a."Bodily injury"to a co-"employee"of the person operating the watercraft;or b."Property damage"to property owned by, rented to,in the charge of or occupied by you or the employer of any person who is an insured under this provision. 5.Additional Insureds When Required By Written Contract,Written Agreement Or Permit The following person(s)or organization(s)are an additional insured when you have agreed,in a written contract,written agreement or because of a permit issued by a state or political subdivision, that such person or organization be added as an additional insured on your policy,provided the injury or damage occurs subsequent to the execution of the contract or agreement. A person or organization is an additional insured under this provision only for that period of time required by the contract or agreement. However,no such person or organization is an insured under this provision if such person or organization is included as an insured by an endorsement issued by us and made a part of this Coverage Part. a.Vendors Any person(s)or organization(s)(referred to below as vendor),but only with respect to "bodily injury"or "property damage"arising out of "your products"which are distributed or sold in the regular course of the vendor's business and only if this Coverage Part provides coverage for "bodily injury"or "property damage"included within the "products-completed operations hazard". (1)The insurance afforded the vendor is subject to the following additional exclusions: This insurance does not apply to: (a)"Bodily injury"or "property damage"for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; (b)Any express warranty unauthorized by you; (c)Any physical or chemical change in the product made intentionally by the vendor; (d)Repackaging,except when unpacked solely for the purpose of inspection, demonstration,testing,or the substitution of parts under instructions from the manufacturer,and then repackaged in the original container; (e)Any failure to make such inspections, adjustments,tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business,in connection with the distribution or sale of the products; (f)Demonstration,installation,servicing or repair operations,except such operations performed at the vendor's premises in connection with the sale of the product; (g)Products which,after distribution or sale by you,have been labeled or relabeled or used as a container,part or ingredient of any other thing or substance by or for the vendor;or 16.F.6.a Packet Pg. 2327 Attachment: 23-8102 COI_MGT of America Consulting, LLC (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) HG 00 01 09 16 Page 13 of 21 (h)"Bodily injury"or "property damage" arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf.However,this exclusion does not apply to: (i)The exceptions contained in Sub- paragraphs (d)or (f);or (ii)Such inspections,adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business,in connection with the distribution or sale of the products. (2)This insurance does not apply to any insured person or organization,from whom you have acquired such products, or any ingredient,part or container, entering into,accompanying or containing such products. b.Lessors Of Equipment (1)Any person(s)or organization(s)from whom you lease equipment;but only with respect to their liability for "bodily injury", "property damage"or "personal and advertising injury"caused,in whole or in part,by your maintenance,operation or use of equipment leased to you by such person(s)or organization(s). (2)With respect to the insurance afforded to these additional insureds this insurance does not apply to any "occurrence"which takes place after the equipment lease expires. c.Lessors Of Land Or Premises Any person or organization from whom you lease land or premises,but only with respect to liability arising out of the ownership, maintenance or use of that part of the land or premises leased to you. With respect to the insurance afforded these additional insureds the following additional exclusions apply: This insurance does not apply to: 1.Any "occurrence"which takes place after you cease to lease that land;or 2.Structural alterations,new construction or demolition operations performed by or on behalf of such person or organization. d.Architects,Engineers Or Surveyors Any architect,engineer,or surveyor,but only with respect to liability for "bodily injury", "property damage"or "personal and advertising injury"caused,in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (1)In connection with your premises;or (2)In the performance of your ongoing operations performed by you or on your behalf. With respect to the insurance afforded these additional insureds,the following additional exclusion applies: This insurance does not apply to "bodily injury","property damage"or "personal and advertising injury"arising out of the rendering of or the failure to render any professional services by or for you,including: 1.The preparing,approving,or failing to prepare or approve,maps,shop drawings, opinions,reports,surveys,field orders, change orders or drawings and specifications;or 2.Supervisory,inspection,architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision,hiring, employment,training or monitoring of others by that insured,if the "occurrence"which caused the "bodily injury"or "property damage",or the offense which caused the "personal and advertising injury",involved the rendering of or the failure to render any professional services by or for you. e.Permits Issued By State Or Political Subdivisions Any state or political subdivision,but only with respect to operations performed by you or on your behalf for which the state or political subdivision has issued a permit. With respect to the insurance afforded these additional insureds,this insurance does not apply to: (1)"Bodily injury","property damage"or "personal and advertising injury"arising out of operations performed for the state or municipality;or (2)"Bodily injury"or "property damage" included within the "products-comp leted operations hazard". f.Any Other Party Any other person or organization who is not an additional insured under Paragraphs a. through e.above,but only with respect to liability for "bodily injury","property damage" or "personal and advertising injury"caused,in whole or in part,by your acts or omissions or the acts or omissions of those acting on your behalf: (1)In the performance of your ongoing operations; 16.F.6.a Packet Pg. 2328 Attachment: 23-8102 COI_MGT of America Consulting, LLC (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 14 of 21 HG 00 01 09 16 (2)In connection with your premises owned by or rented to you;or (3)In connection with "your work"and included within the "products-completed operations hazard",but only if (a)The written contract or agreement requires you to provide such coverage to such additional insured;and (b)This Coverage Part provides coverage for "bodily injury"or "property damage" included within the "products- completed operations hazard". However: (1)The insurance afforded to such additional insured only applies to the extent permitted by law;and (2)If coverage provided to the additional insured is required by a contract or agreement,the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. With respect to the insurance afforded to these additional insureds,this insurance does not apply to: "Bodily injury","property damage"or "personal and advertising injury"arising out of the rendering of,or the failure to render,any professional architectural,engineering or surveying services,including: (1)The preparing,approving,or failing to prepare or approve,maps,shop drawings, opinions,reports,surveys,field orders, change orders or drawings and specifications;or (2)Supervisory,inspection,architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision,hiring, employmen t,training or monitoring of others by that insured,if the "occurrence"which caused the "bodily injury"or "property damage",or the offense which caused the "personal and advertising injury",involved the rendering of or the failure to render any professional services by or for you. The limits of insurance that apply to additional insureds is described in Section III -Limits Of Insurance. How this insurance applies when other insurance is available to the additional insured is described in the Other Insurance Condition in Section IV - Commercial General Liability Conditions. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability compan y that is not shown as a Named Insured in the Declarations. SECTION III -LIMITS OF INSURANCE 1.The Most We Will Pay The Limits of Insurance shown in the Declarations and the rules below fix the most we will pay regardless of the number of: a.Insureds; b.Claims made or "suits"brought;or c.Persons or organizations making claims or bringing "suits". 2.General Aggregate Limit The General Aggregate Limit is the most we will pay for the sum of: a.Medical expenses under Coverage C; b.Damages under Coverage A,except damages because of "bodily injur y"or "property damage"included in the "products- completed operations hazard";and c.Damages under Coverage B. 3.Products-Completed Operations Aggregate Limit The Products-Completed Operations Aggregate Limit is the most we will pay under Coverage A for damages because of "bodily injury"and "property damage"included in the "products- completed operations hazard". 4.Personal And Advertising Injury Limit Subject to 2.above,the Personal and Advertising Injury Limit is the most we will pay under Coverage B for the sum of all damages because of all "personal and advertising injury" sustained by any one person or organization. 5.Each Occurrence Limit Subject to 2.or 3.above,whichever applies,the Each Occurrence Limit is the most we will pay for the sum of: a.Damages under Coverage A;and b.Medical expenses under Coverage C because of all "bodily injury"and "property damage"arising out of any one "occurrence". 6.Damage To Premises Rented To You Limit Subject to 5.above,the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for damages because of "property damage"to any one premises,while rented to you,or in the case of damage by fire, lightning or explosion,while rented to you or temporarily occupied by you with permission of the owner. 16.F.6.a Packet Pg. 2329 Attachment: 23-8102 COI_MGT of America Consulting, LLC (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) HG 00 01 09 16 Page 15 of 21 In the case of damage by fire,lightning or explosion,the Damage to Premises Rented To You Limit applies to all damage proximately caused by the same event,whether such damage results from fire,lightning or explosion or any combination of these. 7.Medical Expense Limit Subject to 5.above,the Medical Expense Limit is the most we will pay under Coverage C for all medical expenses because of "bodily injury" sustained by any one person. 8.How Limits Apply To Additional Insureds If you have agreed in a written contract or written agreement that another person or organization be added as an additional insured on your p olicy, the most we will pay on behalf of such additional insured is the lesser of: a.The limits of insurance specified in the written contract or written agreement;or b.The Limits of Insurance shown in the Declarations. Such amount shall be a part of and not in addition to Limits of Insurance shown in the Declarations and described in this Section. The Limits of Insurance of this Coverage Part apply separately to each consecutive annual period and to any remaining period of less than 12 months, starting with the beginning of the policy period shown in the Declarations,unless the policy period is extended after issuance for an additional period of less than 12 months.In that case,the additional period will be deemed part of the last preceding period for purposes of determining the Limits of Insurance. SECTION IV -COMMERCIAL GENERAL LIABILITY CONDITIONS 1.Bankruptcy Bankruptcy or insolvency of the insured or of the insured's estate will not relieve us of our obligations under this Coverage Part. 2.Duties In The Event Of Occurrence,Offense, Claim Or Suit a.Notice Of Occurrence Or Offense You or any additional insured must see to it that we ar e notified as soon as practicable of an "occurrence"or an offense which may result in a claim.To the extent possible, notice should include: (1)How,when and where the "occurrence"or offense took place; (2)The names and addresses of any injured persons and witnesses;and (3)The nature and location of any injury or damage arising out of the "occurrence"or offense. b.Notice Of Claim If a claim is made or "suit"is brought against any insured,you or any additional insured must: (1)Immediately record the specifics of the claim or "suit"and the date received;and (2)Notify us as soon as practicable. You or any additional insured must see to it that we receive written notice of the claim or "suit"as soon as practicable. c.Assistance And Cooperation Of The Insured You and any other involved insured must: (1)Immediately send us copies of any demands,notices,summonses or legal papers received in connection with the claim or "suit"; (2)Authorize us to obtain records and other information; (3)Cooperate with us in the investigation or settlement of the claim or defense against the "suit";and (4)Assist us,upon our request,in the enforcement of any right against any person or organization which may be liable to the insured because of injury or damage to which this insurance may also apply. d.Obligations At The Insureds Own Cost No insured will,except at that insured's own cost,voluntarily make a payment,assume any obligation,or incur any expense,other than for first aid,without our consent. e.Additional Insureds Other Insurance If we cover a claim or "suit"under this Coverage Part that may also be covered by other insurance available to an additional insured,such additional insured must submit such claim or "suit"to the other insurer for defense and indemnity. However,this provision does not apply to the extent that you have agreed in a written contract or written agreement that this insurance is primary and non-contributory with the additional insured's own insurance. f.Knowledge Of An Occurrence,Offense, Claim Or Suit Paragraphs a.and b.apply to you or to any additional insured only when such "occurrence",offense,claim or "suit"is known to: (1)You or any additional insured that is an individual; (2)Any partner,if you or the additional insured is a partnership; 16.F.6.a Packet Pg. 2330 Attachment: 23-8102 COI_MGT of America Consulting, LLC (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 16 of 21 HG 00 01 09 16 (3)Any manager,if you or the additional insured is a limited liability company; (4)Any "executive officer"or insurance manager,if you or the additional insured is a corporation; (5)Any trustee,if you or the additional insured is a trust;or (6)Any elected or appointed official,if you or the additional insured is a political subdivision or public entity. This duty applies separately to you and any additional insured. 3.Legal Action Against Us No person or organization has a right under this Coverage Part: a.To join us as a party or otherwise bring us into a "suit"asking for damages from an insured;or b.To sue us on this Coverage Part unless all of its terms have been fully complied with. A person or organization may sue us to recover on an agreed settlement or on a final judgment against an insured;but we will not be liable for damages that are not payable under the terms of this Coverage Part or that are in excess of the applicable limit of insurance.An agreed settlement means a settlement and release of liability signed by us,the insured and the claimant or the claimant's legal representative. 4.Other Insurance If other valid and collectible insurance is available to the insured for a loss we cover under Coverages A or B of this Coverage Part,our obligations are limited as follows: a.Primary Insurance This insurance is primary except when b. below applies.If other insurance is also primary,we will share with all that other insurance by the method described in c. below. b.Excess Insurance This insurance is excess over any of the other insurance,whether primary,excess, contingent or on any other basis: (1)Your Work That is Fire,Extended Coverage,Builder's Risk,Installation Risk or similar coverage for "your work"; (2)Premises Rented To You That is fire,lightning or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (3)Tenant Liability That is insurance purchased by you to cover your liability as a tenant for "property damage"to premises rented to you or temporarily occupied by you with permission of the owner; (4)Aircraft,Auto Or Watercraft If the loss arises out of the maintenance or use of aircraft,"autos"or watercraft to the extent not subject to Exclusion g.of Section I -Coverage A -Bodily Injury And Property Damage Liability; (5)Property Damage To Borrowed Equipment Or Use Of Elevators If the loss arises out of "property damage" to borrowed equipment or the use of elevators to the extent not subject to Exclusion j.of Section I -Coverage A - Bodily Injury And Property Damage Liability; (6)When You Are Added As An Additional Insured To Other Insurance Any other insurance available to you covering liability for damages arising out of the premises or operations,or products and completed operations,for which you have been added as an additional insured by that insurance;or (7)When You Add Others As An Additional Insured To This Insurance Any other insurance available to an additional insured. However,the following provisions apply to other insurance available to any person or organization who is an additional insured under this coverage part. (a)Primary Insurance When Required By Contract This insurance is primary if you have agreed in a written contract or written agreement that this insurance be primary.If other insurance is also primary,we will share with all that other insurance by the method described in c.below. (b)Primary And Non-Contributory To Other Insurance When Required By Contract If you have agreed in a written contract,written agreement,or permit that this insurance is primary and non- contributory with the additional insured's own insurance,this insurance is primary and we will not seek contribution from that other insurance. 16.F.6.a Packet Pg. 2331 Attachment: 23-8102 COI_MGT of America Consulting, LLC (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) HG 00 01 09 16 Page 17 of 21 Paragraphs (a)and (b)do not apply to other insurance to which the additional insured has been added as an additional insured. When this insurance is excess,we will have no duty under Coverages A or B to defend the insured against any "suit"if any other insurer has a duty to defend the insured against that "suit".If no other insurer defends, we will undertake to do so,but we will be entitled to the insured's rights against all those other insurers. When this insurance is excess over other insurance,we will pay only our share of the amount of the loss,if any,that exceeds the sum of: (1)The total amount that all such other insurance would pay for the loss in the absence of this insurance;and (2)The total of all deductible and self-insured amounts under all that other insurance. We will share the remaining loss,if any,with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c.Method Of Sharing If all of the other insurance permits contribution by equal shares,we will follow this method also.Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains,whichever comes first. If any of the other insurance does not permit contribution by equal shares,we will contribute by limits.Under this method,each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. 5.Premium Audit a.We will compute all premiums for this Coverage Part in accordance with our rules and rates. b.Premium shown in this Coverage Part as advance premium is a deposit premium only. At the close of each audit period we will compute the earned premium for that period and send notice to the first Named Insured. The due date for audit and retrospective premiums is the date shown as the due date on the bill.If the sum of the advance and audit premiums paid for the policy period is greater than the earned premium,we will return the excess to the first Named Insured. c.The first Named Insured must keep records of the information we need for premium computation,and send us copies at such times as we may request. 6.Representations a.When You Accept This Policy By accepting this policy,you agree: (1)The statements in the Declarations are accurate and complete; (2)Those statements are based upon representations you made to us;and (3)We have issued this policy in reliance upon your representations. b.Unintentional Failure To Disclose Hazards If unintentionally you should fail to disclose all hazards relating to the conduct of your business that exist at the inception date of this Coverage Part,we shall not deny coverage under this Coverage Part because of such failure. 7.Separation Of Insureds Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this Coverage Part to the first Named Insured, this insurance applies: a.As if each Named Insured were the only Named Insured;and b.Separately to each insured against whom claim is made or "suit"is brought. 8.Transfer Of Rights Of Recovery Against Others To Us a.Transfer Of Rights Of Recovery If the insured has rights to recover all or part of any payment,including Supplementary Payments,we have made under this Coverage Part,those rights are transferred to us.The insured must do nothing after loss to impair them.At our request,the insured will bring "suit"or transfer those rights to us and help us enforce them. b.Waiver Of Rights Of Recovery (Waiver Of Subrogation) If the insured has waived any rights of recovery against any person or organization for all or part of any payment,including Supplementary Payments,we have made under this Coverage Part,we also waive that right,provided the insured waived their rights of recovery against such person or organization in a contract,agreement or permit that was executed prior to the injury or damage. 9.When We Do Not Renew If we decide not to renew this Coverage Part,we will mail or deliver to the first Named Insured shown in the Declarations written notice of the 16.F.6.a Packet Pg. 2332 Attachment: 23-8102 COI_MGT of America Consulting, LLC (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 16.F.6.bPacket Pg. 2333Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2334Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2335Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2336Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2337Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2338Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2339Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2340Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2341Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2342Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2343Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2344Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2345Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2346Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2347Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2348Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2349Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.bPacket Pg. 2350Attachment: 23-8102 VendorSigned_MGT of America Consulting, LLC. (2) (27298 : 23-8102 "Cost Allocation Planning" MGT of America 16.F.6.c Packet Pg. 2351 Attachment: 23-8102 - NORA- Executed (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Selection Committee Final Ranking RFP #: 23-8102 Title: Cost Allocation Planning Name of Firm Christopher Johnson Jennifer Reynolds Maggie Lopez Mario Menendez Total Scores MGT of America Consulting, LLC 82 82 82 65 311.00 Maximus US Services, Inc.78 80 85 64 307.00 Matrix Consulting Group, Ltd., authorized to transact business in Florida as Matrix C G Inc.75 50 79 49 253.00 Procurement Professional Cynthia McCanna Date April 28, 2023 Page 1 of 1 16.F.6.d Packet Pg. 2352 Attachment: 23-8102 - Final Ranking (27298 : 23-8102 "Cost Allocation Planning" MGT of America Proposal MARCH 31, 2023 RFP # 23-8102 Submitted by: PATRICK DYER VICE PRESIDENT, PERFORMANCE SOLUTIONS 4320 WEST KENNEDY BOULEVARD, SUITE 200 TAMPA, FLORIDA 33609 916.443.3411 pdyer@mgtconsulting.com Cost Allocation Planning COLLIER COUNTY, FLORIDA 16.F.6.e Packet Pg. 2353 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) MGTCONSULTING.COM COLLIER COUNTY RFP 23-8102 | COST ALLOCATION PLANNING MARCH 31, 2023 Table of Contents 1. COVER LETTER ............................................................................................................ 1 2. CERTIFIED WOMAN AND/OR MINORITY BUSINESS ENTERPRISE................................. 3 3. BUSINESS PLAN .......................................................................................................... 4 PROJECT APPROACH AND METHODOLOGY ..................................................................... 4 EFFECTIVE AND CONTINUOUS COMMUNICATION .......................................................... 7 PROJECT MANAGEMENT ................................................................................................. 7 PROJECT TASKS AND DELIVERABLES ................................................................................ 9 4. COST OF SERVICES TO THE COUNTY ......................................................................... 20 COST PROPOSAL – COUNTY-WIDE CAP ......................................................................... 20 COST PROPOSAL – FLEET CAP ........................................................................................ 21 5. EXPERIENCE AND CAPACITY OF THE FIRM ................................................................ 23 MGT COST ALLOCATION EXPERIENCE ............................................................................ 23 REFERENCES .................................................................................................................. 29 6. SPECIALIZED EXPERTISE OF TEAM MEMBERS ........................................................... 32 PROJECT TEAM .............................................................................................................. 32 7. LOCAL VENDOR PREFERENCE ................................................................................... 41 APPENDIX A: REQUIRED FORMS ................................................................................... 42 16.F.6.e Packet Pg. 2354 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3600 American River Dr, Suite 150 | Sacramento, CA 95864 | 916.443.3411 | mgtconsulting.com 1. Cover Letter March 31, 2023 Cynthia McCanna, Procurement Strategist Procurement Services Division 3295 Tamiami Trail East, Bldg. C-2 Naples, FL 34112 SUBJECT: RFP # 23-8102 - PROPOSAL COST ALLOCATION PLANNING Dear Ms. McCanna: MGT of America Consulting, LLC (MGT) is pleased to present this proposal to provide a Cost Allocation Consultant for Collier County, Florida (“County”). MGT is a national research and management consulting firm specializing in the provision of management and financial services to public-sector clients. Founded in Tallahassee, Florida in 1974, MGT has grown to include offices across the country. As our clients will confirm, our professionals bring a wealth of knowledge and depth of understanding to all client engagements, delivering the highest quality and timely services to clients. MGT has acquired a keen understanding of the structures, operations, and issues facing public agencies. This understanding comes from nearly 50 years of extensive experience providing financial and management consulting services to state and local governments, and the prior work experience of our consultants. We are not the biggest, oldest, or highest profile consulting firm; just the best for combining firm qualifications and consultants’ cost allocation expertise with the needs of cities, counties, and state agencies. While the qualifications and experience of a firm are important, perhaps more important are the qualifications and experience of a firm’s proposed project team. The MGT Financial Solutions Division consultants proposed to complete the scope of services requested by the County have successfully completed hundreds of cost allocation plans, indirect cost rates, and related services for local state agencies in more than 30 states, including current experience with the Collier County cost allocation plan for the past 12 years. Additionally, the MGT project team has specific and recent experience preparing cost allocation plans for Florida counties with similar organization structures and indirect cost issues as Collier County. We believe the County is requesting, in addition to the project deliverables, the following services:  County-wide Cost Allocation Plan – MGT will provide Cost Allocation Planning Services including an annual Detailed County-wide Cost Allocation Plan based on actual financial and statistical data. The County-Wide Cost Allocation Plan will be completed by February 1st of each year. 16.F.6.e Packet Pg. 2355 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 1. COVER LETTER 4320 West Kennedy Blvd. | Tampa, FL 33609 | 813.321.1400 | mgtconsulting.com  Fleet Management ISF Cost Allocation Plan and Prior Year Cost Recovery Reconciliation – MGT will provide a Fleet Management ISF Fund (521) Cost Allocation Plan and Prior Year Cost Recovery Reconciliation. The Fleet ISF Cost Allocation Plan and Prior Year Reconciliation will be completed by February 1st of each year.  Other Cost Allocation Services Including Grant Administration – MGT understands the County may require Cost Allocation Services and or Grant Administration services beyond the specific tasks outlined above on an as-needed basis. On a non-exclusive basis, the County may request a proposal from MGT for other Cost Allocation Services including Grant Administration Services. A fee schedule for principles, staff, and sub-consultants will be utilized for these services. Providing only the project deliverables takes the “consulting” out of the term “consulting engagement.” We understand the County is requesting expertise from a firm that can not only prepare accurate and timely cost allocation plans but also provide true consulting services that will turn the cost allocation plans into useful, meaningful and understandable financial and managerial information. Our qualifications, proposed project staff and comprehensive work plan will provide the County with sound and defensible cost allocation plans. Our work plan is based on extensive experience in preparing cost allocation plans in accordance with 2 CFR Part 200 requirements. We believe you will find that our qualifications, proposed project team and comprehensive work plan will provide deliverables in compliance with federal requirements that are defensible and optimize the County’s goals and objectives. We look forward to the opportunity to continue serving Collier County. We believe the advantages for selecting MGT presented in our qualifications will lead the County to conclude that we offer the best choice to provide the requested services and meet your project objectives. Thank you for the opportunity to submit this proposal. We look forward to providing the County with services that exceed your expectations. MGT is committed to perform the work within the time period presented in the RFP and agrees to successfully complete all tasks outlined in this document. This proposal is firm and irrevocable for a period of no less than 90 calendar days from the date of submittal. Should you have any questions about this proposal, please contact Patrick Dyer at 817.675.1625 or at pdyer@mgtconsulting.com. I am authorized by our firm to commit MGT to the terms and conditions included in the attached proposal. Sincerely, Patrick J. Dyer, Vice President, Performance Solutions Authorized to Bind the Firm 16.F.6.e Packet Pg. 2356 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 3 2 . Certified Woman and/or Minority Business Enterprise MGT is not a certified minority business enterprise. 16.F.6.e Packet Pg. 2357 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 4 3 . Business Plan Project Approach and Methodology Cost allocation plans are essential tools for municipal fiscal management. Well-documented and defensible plans are essential for our clients to recover indirect administrative costs in a variety of internal and external contexts. MGT is a nationally recognized specialist in developing cost allocation plans and assisting our clients with cost allocation plan implementation. Our effort will allow the County to account for the actual cost of providing services and to calculate hourly staff rates that will recover all allocated costs using a clear, equitable and defensible method that complies with regulations. MGT’s cost allocation plans provide our clients with exceptional financial and managerial information. Examples of useful and meaningful information that can be extracted from the plan reports include:  Compliant documentation for state or federal reimbursement  Defensible interfund transfers  Establishing user fees and hourly billing rates  Identification of administrative expense Cost Plans - Comparing the Two Types of Plans Full Cost vs. Federal Cost Allocation Plans: Cost allocation plans are a series of complex calculations that require an understanding of a jurisdiction’s financial reports, administration structure, and operational services and programs. These calculations are typically presented in two types of plans – a Full Cost plan and a Federal Cost Allocation Plan that conforms with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, located at 2 CFR Part 200 (Formerly OMB Circular A-87). It is possible to use the latter for all costing purposes, but in certain cases, an agency would not maximize its revenue recovery by using this plan. To fully calculate the full cost of County services, a county may consider a Full Cost Allocation plan. However, if the calculations from the CAP are to be used for federal or state reimbursement, the plan prepared in accordance with 2 CFR 200 CAP is the document typically required. In this section, we will provide a discussion of both types of plans, but simply put, the Full Plan allocates all costs incurred without regard to the allowability of the costs, thus providing the total cost of providing services. Recovery of costs then depends on the actual source of cost recovery. Local agencies provide services that include administrative and support expenditures which may not be not allowable for federal reimbursement. These expenditures, however, are appropriate for allocation under GAAP principles and guidelines. The allocation methodology using all costs is often referred to as a Full Cost allocation plan. It can be generalized that a Full Cost allocation plan is applicable for internal purposes such as recovering indirect costs from enterprise funds, special revenue funds and other funds, as well as included in establishing user fees, permits and applications, billing rates, hourly rates and costs of special services. 16.F.6.e Packet Pg. 2358 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 5 Using federal guidelines, which are now codified in the Code of Federal Regulations (CFR) part 200, local governments may be reimbursed for administrative and support expenditures if they are documented in a cost allocation plan and indirect cost rates that are compliant with the principles contained in the Circular. Generally, 2 CFR Part 200 compliant (or Federal) cost allocation plans are more restrictive than Full Cost plans, include fewer allowable indirect costs, and apply to external purposes such as recovering indirect costs on federal and state grants and awards. The table below, in Exhibit 1, describes the objectives, typical uses and considerations associated with both types of cost allocation plans. COMPARISON OF COST ALLOCATION METHODOLOGIES PLAN TYPE OBJECTIVES TYPICAL USES CONSIDERATIONS FULL COST  Identify the true costs of administering all county departments, divisions and programs.  Justification for charging the proportional cost for county administration and support to internal sources, or external sources in the case of billing rates and user fees.  Typically result in 15% higher returns than 2 CFR Part 200 plans.  Charging non-General Fund funds for administrative and support services.  Recovering county-wide administrative and support costs in hourly and billing rates.  Recovering county-wide administrative and support costs in use fees and rates.  Budgeting and resource allocations.  Administrative and support costs allowable under GAAP. Plan conforms to 2 CFR Part 200 principles but is not as restrictive.  Is not submitted for review to a cognizant agency.  Basis for transfer of dollars from non-GF to the General Fund. 2 CFR PART 200  Identify administrative costs allowable under 2 CFR Part 200 and distributing those costs on an equitable basis.  Charging admin and overhead costs to grants, claims and other uses that specifically require 2 CFR Part 200 use.  Charging overhead costs to federal grants.  Charging overhead costs to state grants and SB 90 claims.  Provides a conservative view of county-wide administrative and support costs.  If this type of plan is used for grant or claim use, 2 CFR Part 200 requires that an annual plan be prepared.  Maybe reviewed by a cognizant agency. Exhibit 1. Comparison of Cost Allocation Methodologies 16.F.6.e Packet Pg. 2359 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 6 MGTCAP™ Cost Allocation Software We utilize MGT’s proprietary cost allocation software, MGTCAP™, to develop the cost allocation plans. Our cost allocation software incorporates years of refinements and continual field use by MGT consultants. The software has been utilized to develop local government, statewide and state agency cost allocation plans that have been reviewed by numerous federal and state agencies. It is the tool we use to generate all of the 2 CFR Part 200 and Full Cost allocation plans we prepare on behalf of city, county and state clients each year. The MGTCAP™ software uses a double iteration (step-down) methodology ensuring the full allocation of all costs and the recognition of the cross allocations among central service agencies. The software enables the allocation of an unlimited number of cost pools using multiple allocation bases. Report outputs include detailed schedules that reconcile all costs allocated in the CAP to County’s financial statements. It also provides summary and management reports which compare the current year’s allocation results with prior years. MGTCAP™ writes reports directly into Microsoft Excel, which provides us the ability to modify the presentation of the results in a nearly unlimited fashion. MGT’s final reports are packed into all-inclusive PDF files that include a plan cover, table of contents, introduction, certifications, detailed cost allocation results, and departmental narratives. Executive Summary information and year-to-year comparison worksheets can be incorporated into separate deliverables for County management and other users that are more interested in bottom line results and don’t require all the detailed calculations. Our cost plans offer transparency to both reviewers and the public. MGTCAP™ writes reports directly into Microsoft Excel, providing us the ability to modify the presentation of results fully customized to Collier County. 16.F.6.e Packet Pg. 2360 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 7 Effective and Continuous Communication Effective and continuous communication between the MGT Project Manager, the County Project Officer, MGT team members, and stakeholders is one of the most critical aspects of project management. The MGT Project Manager will actively seek input and feedback from the County Project Officer and key stakeholders at each stage of this study. MGT’s Project Manager will regularly communicate information about the study’s progress and problems which may arise before becoming a larger issue. A sample of the communications report we use frequently is shown in . Project Management Each of our proposed senior level consultants is an expert in applying various project management methods and techniques to cost allocation projects. This expertise is rooted in completing hundreds of cost allocation plans, many for jurisdictions similar in size to the County and many requiring negotiations with state and federal auditors. Additionally, all MGT consultants attend regular peer group reviews and training sessions to continuously refine project management, client service and 2 CFR Part 200 knowledge and skills. Our approach is to jointly establish a framework of firm timelines and milestones with each client based on that client’s unique circumstances and needs. Aside from fixed deadlines and milestones, however, the framework is flexible to accommodate each client and even each annual project for recurring clients. MGT’s project management process and client satisfaction components are graphically represented below in Exhibit 3. We have found that focusing on these six components of client satisfaction ensures that the work is properly performed and that milestones are met on schedule and within budget. The primary tool for delivering each of the components is communication. Our project teams are in regular contact with the project executive, providing project status updates and explaining any variances from the planned schedule. Additionally, MGT is committed to regular client contact through client meetings and formal status updates at regular intervals. appropriate for the specific project. Exhibit 2. Sample Communications Report 16.F.6.e Packet Pg. 2361 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 8 Exhibit 3. MGT’s Components to Client Satisfaction 16.F.6.e Packet Pg. 2362 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 9 Project Tasks and Deliverables Organized Phased Approach to County-Wide CAP The following work plan has been refined over many years to provide a methodology that produces MGT’s cost allocation plans with minimal disruption to our client’s workloads. Following are the steps involved with preparing Full and 2 CFR Part 200 cost allocation plans. These plans will be prepared simultaneously. The tasks associated with the overall process are presented below. This is a draft schedule which can easily be modified depending on the County’s direction. PHASE 1 PLANNING & DATA PHASE TASK 1: CONDUCT AN INITIAL MEETING WITH DESIGNATED PERSONNEL Meet with the County personnel who have responsibility or a high interest in the cost allocation plans. This meeting will refine the project scope, specific objectives, goals, uses, requirements, measurements, and schedule of the project. This meeting will also help the project consultants understand the unique aspects of the County including the organizational structure. TASK 2: CONDUCT INTRODUCTORY TRAINING SESSION WITH ALL RELEVANT PERSONNEL Conduct an initial and introductory training session with key County personnel and project stakeholders. Project consultants will work with County personnel to establish the objectives, content, and list of attendees for this meeting or presentation. This session is vital to successful project results including approval by operating department officials. Agenda items for these meetings or presentations could include: 16.F.6.e Packet Pg. 2363 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 10  Review the project scope, objectives, and schedule.  Review available financial and allocation data.  Summarize the purpose for calculating the cost allocation plan.  Review example summary reports produced by the project.  Discuss example applications produced by the project.  Review and confirm the federal and/or state requirements.  Address potential areas for additional direct or indirect cost recovery. TASK 3: REVIEW THE COUNTY’S ORGANIZATIONAL STRUCTURE & EXISTING COST PLANS Review the County’s organizational structure and any existing cost allocation plans and associated data to determine appropriateness and to identify alternatives which may favorably impact indirect cost recoveries. Prepare for department interviews. TASK 4: COLLECT BASIC FINANCIAL AND OPERATIONAL DATA Collect and review data such as organization charts, expenditure statements, budgets, personnel counts, salary reports, and transaction statistics. Project consultants will work with County personnel to develop and gather the needed data in the most efficient way possible. The review of this data will provide the structure for the cost allocation plans including the determination of allocating and receiving departments. TASK 5: CONDUCT DEPARTMENT INTERVIEWS Meet with and interview each central service department to determine the allowable expenditures, services provided, charge backs or direct bills, personnel providing the services, the recipients of the provided services, and appropriate transaction data. TASK 6: EVALUATE EXISTING METHODOLOGIES AND DEVELOP REPORT OF FINDINGS AND RECOMMENDATIONS Based on the information gathered in Task 4.0 and the data received from all prior steps, MGT will evaluate the County’s existing methodology for each central service department and identify areas for improvement. Improvements may include methodology changes, different ways of summarizing data for allocation, or different calculation methods. A report will be created and presented to County staff which summarizes all suggested enhancements. As part of this process, it is anticipated that questions may arise as to the financial impact to the County General Fund, and to the grantee departments, of any such enhancements. As such, we will also be creating a custom cost allocation model for the County 16.F.6.e Packet Pg. 2364 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 11 which incorporates the various suggestions from our report. The workplan steps that follow are the continuation of that model creation process. PHASE 2 STRUCTURE & PREPARE PLAN TASK 7: DEVELOP COST PLAN STRUCTURE & DISTRIBUTE CENTRAL SERVICE DEPARTMENT COSTS INTO FUNCTIONS Using the County organizational structure, budget and staffing information, MGT will determine the basic structure of the cost allocation plan, identifying central service (or allocating) departments and operating (or receiving) departments: • Central service functions will be determined based on timesheets, assignments, activities, or other allowed methods. Once staff members and their corresponding salaries are distributed into functions, other department costs such as materials and supplies will also be distributed into the same functions. This task breaks a department into functional cost pools, which can then be allocated throughout the organizational structure using meaningful, measurable, and auditable allocation bases. • Distribute the allowable costs within each central service department into the functions determined in Task 6.0. The distribution of allowable department costs and incoming costs will determine the total cost of providing each distinct service within each central service department. This step uses a feature in MGTCAP™ that is not available in most other cost allocation plan software. The MGT proprietary cost allocation software has the ability to analyze, display, and allocate the costs of each central service department in great detail. This detail facilitates review, explanation, and understanding of incoming costs which leads to reduced errors, fewer reruns of reports, and the ultimate acceptance and approval of the cost allocation plan. TASK 8: DEVELOP ALLOCATION BASES FOR CENTRAL SERVICE DEPARTMENT FUNCTIONS Determine an appropriate allocation base for each function in each central service department. This determination will serve as the basis for allocating the allowable costs in each function to the recipients of the service. Project consultants will request corresponding transaction data from central service department personnel.  Central service departments will allocate costs to all departments and funds. This allocation methodology ensures the fairest and most accurate distribution of costs as opposed to a methodology that singles out departments or funds for maximum allocation. 16.F.6.e Packet Pg. 2365 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 12 TASK 9: PROCESS DRAFT COST ALLOCATION PLANS Process the draft cost allocation plan using MGTCAP™. The cost allocation plan will include summary and detail reports. Summary reports in the cost allocation plan will provide information on the dollar amounts allocated from each central service department to every receiving department. The detailed reports in the cost allocation plan provide information on the expenditures, allowable costs, incoming costs, personnel distribution, functions, and allocation bases for every central service department. TASK 10: QUALITY CONTROL & INTERNAL REVIEW OF DRAFT COST ALLOCATION PLANS The project manager and the project consultant will undertake an internal review process to raise the accuracy of the cost allocation plan and ensure County personnel do not waste time reviewing substandard or incomplete work. Additionally, the MGTCAP™ proprietary cost allocation software automatically generates self-auditing schedule that reconciles the sum of all central service department expenditures to the sum of all allocated costs. TASK 11: PROVIDE LAKE COUNTY WITH DRAFT COST ALLOCATION PLAN Meet with County management if requested or provide electronic copies of the draft results of the cost allocation plan. This step is an opportunity to review preliminary results, address questions or concerns, and make changes as necessary. 16.F.6.e Packet Pg. 2366 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 13 PHASE 3 PRESENT CAP RESULTS & FINALIZE PROJECT TASK 12: PROCESS FINAL COST ALLOCATION PLAN & PROVIDE FINAL CAP DOCS Process the final cost allocation plan after addressing any issues raised in Task 11.0. Provide one printed original bound copy, one printed unbound copy, and one electronic copy (Adobe PDF file) of each of the final cost plans following confirmation that the work is final by the County project officer. Additionally, project consultants will provide electronic copies (Excel or Adobe PDF files) of summary schedules, variance analyses, and management reports as requested. All MGT work papers are also available upon request. Each cost allocation plan will contain:  A narrative that clearly defines the purpose, uses, and goals of the plan.  Descriptions of the methodology and procedures.  Descriptions of the central services and the allocation bases utilized to allocate costs.  Summaries of all allocations and the resulting charges to all operating departments and funds. TASK 13: PRESENT PROJECT RESULTS TO COUNTY STAFF AND MANAGEMENT IF REQUESTED, & IDENTIFY ADDITIONAL USES Present project results to County staff and management, if requested. This presentation will include a high-level overview of the project and the applications, implications, and anticipated benefits to County operations. Detailed information will be presented as requested. Our project team will clearly define the various applications and additional uses for the cost allocation plan. TASK 14: PREPARE A COST ALLOCATION PLAN PROJECT RECAP REPORT & POST PROJECT TRAINING SESSION Prepare a cost allocation plan project recap report. This report will include comments and input from the County to review regarding the just-completed cost allocation plan. This report will also provide County personnel an opportunity to provide timely feedback on aspects of the cost allocation plan project that went well and aspects of the project that need improvement. The project consultants will then formulate this feedback into the following years’ work plans as applicable. Additionally, the project recap report will include changes in allocation methodologies from the prior year and reasons for the changes. Conduct a post-project training session with key County personnel and project stakeholders. This training session will provide information on reading, interpreting and extracting data from the recently 16.F.6.e Packet Pg. 2367 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 14 completed cost allocation plans. This session will also reinforce current applications for the cost allocation plans results, as well as provide additional applications for the cost allocation plan results. County-wide CAP Work Plan Deliverables COST ALLOCATION PLAN DELIVERABLES  Virtual meetings, workshops, interviews, and presentations on approach, methodology and recommendations related to the cost allocation plan.  Draft Full and 2 CFR Part 200 Cost allocation plans using a double step-down allocation methodology based on the County’s actual expenditures and interviews with personnel and reviewed with County staff.  Final Full and 2 CFR Part 200 Cost allocation plans using a double step-down methodology based on actual expenditures; the final cost allocation plan will be produced as Excel and PDF files.  MGTCAP™ can produce customized management reports based on the final cost allocation plans. These management reports may include the following information: A comparison to the prior year’s cost allocation plans, or similar analysis, to identify major variances of allocated costs to key receiving departments. (comparisons will start in year #2 based on prior results.) A trend analysis. The per-unit costs of specific administrative and support activities. Variance analysis of costs or allocations.  One printed and bound copy and one (1) unbound copy of the final cost allocation plan as well as one electronic (Excel and/or PDF) copy.  A “Cost Plan 101” training session and comprehensive review of the draft cost allocation plan for finance personnel or other project stakeholders, including allocating department personnel, key receiving department personnel, County management and/or elected officials.  Defend and respond to audit or other inquiries from federal/state and/or local authorities following delivery of the final cost allocation plans for three years after the approval of each plan.  Ongoing training, guidance, and assistance to personnel.  Access to all records for the requested period.  Formal project status reports at intervals requested by County personnel (at least monthly).  A formal project recap report. This report will include comments and input from County personnel to review regarding the just completed project. This report will also provide personnel an opportunity to provide timely feedback on aspects of the project that went well and aspects of the project that need improvement. This feedback will then be formulated into the following year’s work plan. 16.F.6.e Packet Pg. 2368 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 15 County-wide CAP Project Timeline These tasks will lead to the completion of the 2 CFR Part 200 cost allocation plan in 4 months, assuming key data is made available in a timely manner. This represents the estimated amount of time to provide the proposed services. Cost Allocation Plan Month On Going 1 2 3 4 PHASE 1: PLANNING & DATA PHASE 1.0 Initial Meeting 2.0 Introductory Training 3.0 Review Existing CAP Methodology & Structure 4.0 Collect Core Organization & Financial Data 5.0 Conduct Department Interviews 6.0 Evaluate Existing Methodologies and Develop Recommendations PHASE 2: STRUCTURE & PREPARE PLAN 7.0 Develop cost plan structure & Distribute central service department costs into functions 8.0 Develop allocation bases for central service department functions 9.0 Process Draft Cost Plan 10.0 Quality Control & Internal Review 11.0 Provide Draft Cost Plan PHASE 3: PRESENT CAP RESULTS & FINALIZE PROJECT 12.0 Process Final Cost Plan & Provide Final Docs 13.0 Present project results to County staff and management if requested & identify additional uses 14.0 Prepare a cost allocation plan project recap report & post project training session 16.F.6.e Packet Pg. 2369 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 16 Organized Phased Approach to Fleet Management ISF CAP and Prior Year Cost Recovery Reconciliation This section of the proposal identifies MGT’s approach for preparing the Fleet Management Fund’s (521) cost allocation plan and prior year cost recovery reconciliation to be completed by February 1st of each year. Collier County operates several Internal Service Funds (ISF’s) including a fund for the operation of the County’s fleet. The Fleet Management Fund was established to account for the motorized equipment owned and used by the County. Fleet operation bills user departments to recover the cost of services. MGT successfully conducted a review of the County’s Fleet ISF and made recommendations for the establishment of 2 CFR, Part 200 rates. The calculated rates were reconciled with the actual expenditures as a component of the final report recommendations. MGT successfully conducted a review of Collier County’s Fleet ISF and made recommendations for the establishment of 2 CFR, Part 200 rates. The calculated rates were reconciled with the actual expenditures as a component of the final report recommendations . 16.F.6.e Packet Pg. 2370 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 17 Fleet ISF CAP Task Descriptions The following tasks the specific steps that MGT will follow to develop the reconciliation calculations, and to develop rates for future years’ budgets. ENTER BASE YEAR ACTUAL COSTS Actual expenditures from the base year will be entered into our Fleet CAP model. ENTER BASE YEAR ACTUAL REVENUES (BILLED) Actual revenues from the base year will be entered into our Fleet CAP model. CALCULATE THE ADJUSTMENT BY CUSTOMER FOR INDIRECT COST RECOVERY POLICY Based on variances, by service and by customer, MGT will calculate the carry-forward adjustment for inclusion in the budgeted rate calculations. This step is important to maintain compliance with 2 CFR Part 200 in the case of an over-recovery of costs in the base year. ENTER BUDGETED COSTS Budgeted expenditures by service will be entered into the budget Fleet CAP model. ENTER CALCULATED ADJUSTMENT FROM BASE YEAR The carry-forward adjustment calculated in Task 3 is entered into the budget Fleet CAP model. CALCULATE BUDGET PROPOSED CHARGES BY DEPARTMENT Process the budget Fleet CAP to calculate the draft proposed charges by department. UPDATE NARRATIVES AND INTRODUCTION Update all the narrative information of the Fleet CAP report. The narrative information provides high level result information, year-over-year comparisons, and descriptions of the methodologies utilized. REVIEW FLEET COST ALLOCATION PLANS Conduct a full review of the Fleet Cap and narrative information. 16.F.6.e Packet Pg. 2371 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 18 PROVIDE DRAFT FOR COUNTY REVIEW Provide the County with a draft of the Fleet CAP report. REVISE FLEET CAP AS NEEDED Make any revisions to the draft Fleet CAP report based on feedback received from the County. FINALIZE FLEET COST ALLOCATION PLANS Finalize the Fleet CAP report. PROVIDE FINAL COPIES Provide the County with PDF and printed (if requested) reports. Fleet ISF CAP Workplan Deliverables MGT consultants will complete all tasks and activities identified in the County’s Scope of Work section. As a result of completing these tasks and activities, the County will receive the following project deliverables. FLEET ISF COST ALLOCATION PLAN AND RECONCILIATION PROJECT DELIVERABLES  2 CFR, Part 200 Rates for Fleet for each contract year, which will include a roll-forward calculation that will reconcile the actual rates charged in the prior 2 years with the actual expenditures.  Provide as needed support to the County and as needed responses to grantor agency inquiries regarding the rate establishment procedures.  A reconciliation of each contract year actual expenditures to the actual charges for services rendered in each contract year.  Determine each contract year roll-forward adjustment.  Develop a budget fleet rate which will include the CCFM budget rate plus the roll-forward adjustment.  Document and update procedures, if necessary, for calculating annual Fleet rates which will include prior year roll-forward adjustment.  Provide support to County, including review and finalization of supporting documentation and schedules and respond to any grantor agency inquiries regarding the County’s rate establishment procedures. 16.F.6.e Packet Pg. 2372 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3. BUSINESS PLAN COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 19 Fleet ISF CAP Project Timeline These tasks will lead to the completion of the 2 CFR Part 200 cost allocation plan in 4 months, assuming key data is made available in a timely manner. This represents the estimated amount of time to provide the proposed services. . 1 2 3 4 5 1.0 Enter base year actual costs 2.0 Enter base year actual revenues (billed) 3.0 Calculate the adjustment by customer for indirect cost recovery policy 4.0 Enter target (budget costs) 5.0 Enter calculated adjustment from base year 6.0 Calculate budget proposed charges by department 7.0 Update narratives and introduction 8.0 Review plans 9.0 Submit plan for client review 10.0 Revise plans as needed 11.0 Finalize plans 12.0 Provide final copies Fleet Study Month On Going 16.F.6.e Packet Pg. 2373 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 20 4. Cost of Services to the County Cost Proposal – County-wide CAP MGT proposes to perform the County-wide CAP services included in this proposal for a fixed fee of $12,890. This budget will provide the County with 57 consulting hours, which will provide the County with ample time and resources to produce a cost allocation plan as described in the scope of services. Estimated expenses are shown for anticipated travel, copying, and other costs related to the scope of work. Only actual expenses will be charged. County-wide CAP Work Tasks Estimated Hours Professional Fees Expenses Total PHASE 1: PLANNING & DATA PHASE 1.0 Initial Meeting 1 $220 $220 2.0 Introductory Training 1 $220 $220 3.0 Review Existing CAP Methodology & Structure 1 $220 $220 4.0 Collect Core Organization & Financial Data 2 $440 $440 5.0 Conduct Department Interviews 8 $1,760 $17,60 6.0 Evaluate Existing Methodologies and Develop Recommendations 2 $440 $440 PHASE 2: STRUCTURE & PREPARE PLAN 7.0 Develop cost plan structure & Distribute central service department costs into functions 6 $1,320 $1,320 8.0 Develop allocation bases for central service department functions 10 $2,200 $2,200 9.0 Process Draft Cost Plans 8 $1,760 $1,760 10.0 Quality Control & Internal Review 4 $880 $880 11.0 Provide Draft Cost Plans 4 $880 $880 PHASE 3: PRESENT CAP RESULTS & FINALIZE PROJECT 12.0 Process Final Cost Plans & Provide Final Docs 6 $1320 $350 $1,670 13.0 Present project results to project stakeholders and County staff & identify additional uses 2 $440 $440 14.0 Prepare a cost allocation plan project recap report & post project training session 2 $440 $440 Total 57 $12,890 16.F.6.e Packet Pg. 2374 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 4. COST OF SERVICES TO THE COUNTY COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 21 Cost Proposal – Fleet CAP MGT proposes to perform the Fleet CAP services included in this proposal for a fixed fee of $21,560. This budget will provide the County with 98 consulting hours, which will provide the County with ample time and resources to produce a cost allocation plan as described in the scope of services. Estimated expenses are shown for anticipated travel, copying, and other costs related to the scope of work. Only actual expenses will be charged. Fleet CAP Work Tasks Estimated Hours Professional Fees Expenses Total 1.0 Enter base year actual costs 12 $2,640 $2,640 2.0 Enter base year actual billed revenues 6 $1,320 $1,320 3.0 Calculate the carry-forward adjustment 20 $4,400 $4,400 4.0 Enter budgeted costs into budget Fleet CAP 12 $2,640 $2,640 5.0 Enter the carry-forward adjustment into budget Fleet CAP 12 $2,640 $2,640 6.0 Calculate budget proposed charges by department 12 $2,640 $2,640 7.0 Update narratives and introduction 8 $1,760 $1,760 8.0 Review draft Fleet CAP report 8 $1,760 $1,760 9.0 Provide draft Fleet CAP report to County 2 $440 $440 10.0 Revised draft report based on feedback from County 2 $440 $440 11.0 Finalize Fleet CAP report 2 $440 $440 12.0 Provide final copies of Fleet CAP report 2 $440 $440 Total 98 $21,560 Method of Payment MGT will provide invoices to the County according to the above milestones, or in 3 installments, as outlined below. It is customary for MGT to invoice 10% of the contract price at the time of project initiation or contract execution. This invoiced amount covers MGT efforts on strategy sessions, preliminary on-site meetings, project planning and items not tied to fixed fee tasks outlined in the proposal. The second installment of 80% will be invoiced after the delivery of draft documents. The third installment of the remaining 10% will be invoiced after delivery of the final deliverables and project completion. Invoicing Schedule Milestone % of Contract Value Invoice #1 Project Initiation 10% Invoice #2 Delivery of Draft Documents 80% Invoice #3 Delivery of Final Deliverables 10% 16.F.6.e Packet Pg. 2375 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 4. COST OF SERVICES TO THE COUNTY COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 22 Project Assumptions Our work plan and proposed fee for this project were developed with several key assumptions about the project. Changes to these assumptions may impact either or both our methodology and proposed fee. We welcome the opportunity to meet with the County to review these assumptions, validate or adjust these assumptions based on more complete information, and adjust the work plan and/or budget accordingly. Below, we present our assumptions:   The County will designate a Project Officer for this project. This person will function as the primary point of contact for the project, and coordinate and facilitate the flow of information and communication between the County, key stakeholders, and MGT.   The County Project Officer will ensure that comments on draft documents are consolidated into a single document and any conflicting comments are reconciled before delivering the comments to MGT.   We have provided for 3 draft reports in this proposal. If additional drafts are necessary, it may impact the fees.  MGT will have access to and cooperation and participation by staff and management. MGT expects to have reasonable, timely access to County personnel and data. If the County stops the project for any reason, MGT will be due all fees for services performed to date.   If necessary, meeting facilities will be arranged for and used at the expense of the County. The County will provide all requested documents at its own expense.   All costs and other data provided by the County will be considered accurate and valid. MGT will not be responsible for the audit and/or verification of any cost or other data provided by the County.   If the County changes its accounting system and/or significantly changes its chart of accounts so that cost data cannot be matched to prior calculations, it may impact the fees as these efforts are not part of the fixed price.  MGT plans to conduct services, including status meetings and interviews, remotely due to the ongoing pandemic. If the County wants onsite services, we would be willing to do so, subject to adding the reasonable cost of travel expenses to our quote. Travel expenses only will be charged in the event travel occurs.  16.F.6.e Packet Pg. 2376 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 23 5. Experience and Capacity of the Firm MGT Cost Allocation Experience MGT’s Financial Solutions Group concentrates on cost allocation plans, grant preparation and support, indirect cost rate proposals, user fee studies, and internal service fund rate calculations. These have been our core service offerings in Financial Solutions since 2007, and our consultants have been leading innovators and practitioners in this field since the late 1980’s. Constantly striving for better results and better customer service, our consultants have designed some of the most important new cost allocation methodologies and approaches in the marketplace. MGT provides a wide range of cost allocation services, ranging from city and county indirect plan preparation, calculation and negotiation of statewide indirect cost allocation plans, to public assistance cost allocation narrative review, development, federal claiming assistance. Each year, MGT staff prepare and submit hundreds of plans and rates to state and federal authorities for review and approval, as illustrated in the map in Exhibit 4. Over the past two years, we have significantly invested in our team, adding senior level staff with decades of experience in preparing user fee studies and reviewing, developing, and implementing public assistance cost allocation plans. No firm, anywhere in the United States, has a better understanding of the guidelines set forth in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200) and how it is carried out in practice. Our collective experience provides our clients the confidence that the work done by MGT will not only meet what is considered the “Best Practices” in their specific circumstance but will also meet the requirements set forth in the federal circular and required by their cognizant agency(ies). When the County selects MGT, it gets access to all of the best practices gained from our national experience as well as our regional experience in Florida. In addition to our experience and technical expertise, one of MGT’s greatest strengths is our consultants’ ability to communicate effectively with our clients, from direct operational staff that provide user fee or cost plan services, up to managers, directors, and elected officials. We provide flexibility in the amount of time each level within our clients’ organizational structure wants to devote to Exhibit 4. MGT’s National Cost Allocation Experience 16.F.6.e Packet Pg. 2377 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 5. EXPERIENCE AND CAPACITY OF THE FIRM COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 24 each project while ensuring everyone involved in the effort understands the scope, objectives, and most importantly, the outcome(s). MGT’s Specific Cost Allocation Expertise The main goal of county indirect plans is to allocate centrally provided services to all benefitting departments in a fair and equitable manner. MGT prepares more county indirect cost allocation plans than any other firm in the United States. We have provided similar services to many comparable counties nationally, as well as a numerous cities throughout the nation. We understand jurisdictions like County and what it takes to have a successful engagement. To fulfill our goal to be the industry leader in cost allocation, we have made significant staff investment in our cost allocation team. We have added senior staff who have decades of experience working with public assistance agencies across the country on these plans, across a wide array of public assistance programs, including Medicaid, child welfare, and income eligibility programs. Our experience in this area is unparalleled. MGT has prepared cost allocation plans for the following clients within the last five years. MGT COST ALLOCATION PLAN CLIENTS ALASKA Alaska Environmental Conservation ALABAMA Jefferson County Commission Alabama DCNR ARIZONA City of Flagstaff Cochise County Arizona Attorney General City of Glendale Coconino County Arizona Department of Forestry City of Mesa Maricopa County Arizona Forestry & Fire Mgmt City of Surprise Pima County Arizona Game & Fish City of Tucson Pinal County Arizona Office of the Governor City of Yuma Yuma County CALIFORNIA City of Alameda City of Rancho Cucamonga Napa County City of Anaheim City of Redlands Nevada County 16.F.6.e Packet Pg. 2378 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 5. EXPERIENCE AND CAPACITY OF THE FIRM COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 25 MGT COST ALLOCATION PLAN CLIENTS City of Banning City of Rohnert Park Orange County City of Beaumont City of Rohnert Park Public Safety Plumas County City of Chula Vista City of Roseville San Bernardino County City of Clovis City of Sacramento San Joaquin County City of Corona City of Santa Ana San Mateo County City of Covina City of Turlock San Mateo County Sheriff City of Daly City City of Turlock Transit Santa Clara County City of Dublin City of Whittier Siskiyou County City of Fremont City of Yuba City Sonoma County City of Fresno Alpine County Stanislaus County City of Fullerton Amador County Sutter County City of Garden Grove Butte County Tuolumne County City of Healdsburg Calaveras County Ventura County City of Industry Del Norte County Yolo County City of La Mesa El Dorado County Yuba County City of Long Beach Humboldt County Golden Gate Bridge Highway & Transportation District City of Newport Beach Inyo County Los Angeles County Metro Transportation Authority (LA METRO) City of Oakland Lake County City of Oxnard Lassen County City of Pasadena Mono County COLORADO City and County of Broomfield Bent County Lincoln County City and County of Denver Boulder County Logan County City and County of Denver Fire Rates Cañon City Mesa County City and County of Denver Public Works Chaffee County Moffat County City and County of Denver Special Districts Cheyenne County Montezuma County City and County of Denver Environmental Health Crowley County Montrose County City and County of Denver Human Services Delta County Otero County City of Boulder Dolores County Ouray County City of Brighton Douglas County Park County City of Carson Eagle County Phillips County City of Centennial Elbert County Pitkin County City of Colorado Springs Fremont County Prowers County City of Durango Garfield County Rio Blanco County City of Lafayette Gilpin County Routt County City of Loveland Grand County Saguache County City of Rifle Gunnison County Sedgwick County City of Westminster Huerfano County Summit County Town of Castle Rock Jefferson County Teller County Adams County Kiowa County Washington County Arapahoe County LaPlata County Yuma County 16.F.6.e Packet Pg. 2379 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 5. EXPERIENCE AND CAPACITY OF THE FIRM COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 26 MGT COST ALLOCATION PLAN CLIENTS Archuleta County Larimer County Colorado Dept of Public Safety Baca County Las Animas County The Center for Relationship Education FLORIDA City of Margate Collier County Pinellas County City of Hollywood Martin County Southwest Florida Water Management District Broward County St. Johns County GEORGIA City of Atlanta DeKalb County HAWAII Kauai County IDAHO State of Idaho Controller’s Office Idaho Department of Health and Welfare ILLINOIS Boone County Cook County Rock Island County DuPage County Kane County INDIANA Blackford County Jay County Vermillion County DeKalb County Lawrence County Warrick County Delaware County Montgomery County Wayne County Fountain County Porter County Whitley County Jackson County KANSAS City of St. Marys Sedgwick County Kansas Department of Wildlife Parks and Tourism City of Topeka Kansas Corporation Commission Kansas Department of Commerce City of Wichita Kansas Department of Labor Unified Government of Kansas Johnson County Kansas Department of Wildlife Unified Government of WYCO/KCK LOUISIANA City of Alexandria State of Louisiana Jefferson Parish City of Baton Rouge State of Louisiana Division of Administration (OSRAP) Lafayette Consolidated Government City of Lake Charles State of Louisiana HCM Orleans Parish District Attorney City of New Orleans State of Louisiana Office of Technology Services Rapides Parish Louisiana Department of Transportation & Development Baton Rouge Retirement System Rapides Parish Police Jury Louisiana Housing Corporation East Baton Rouge Parish District Attorney St. Charles Parish Louisiana Office of Aircraft Services Imperial Calcasieu Regional Planning & Development Commission (IMCAL) St. Tammany Parish Government MARYLAND Frederick County MICHIGAN City of Kalamazoo Gogebic County Montcalm County City of St. Johns Grand Traverse County Montmorency County 16.F.6.e Packet Pg. 2380 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 5. EXPERIENCE AND CAPACITY OF THE FIRM COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 27 MGT COST ALLOCATION PLAN CLIENTS Alcona County Gratiot County Muskegon County Alger County Hillsdale County Newaygo County Alpena County Houghton County Oceana County Arenac County Huron County Ontonagon County Baraga County Ingham County Osceola County Barry County Isabella County Oscoda County Bay County Iosco County Otsego County Benzie County Kalkaska County Ottawa County Branch County Lapeer County Presque Isle County Calhoun County Leelanau County Roscommon County Cass County Livingston County Saginaw County Charlevoix County Luce County Sanilac County Cheboygan County Mackinac County Schoolcraft County Clare County Manistee County Shiawassee County Clinton County Marquette County St. Clair County Crawford County Mason County St. Joseph County Delta County Menominee County Tuscola County Dickinson County Missaukee County Wexford County Emmet County MISSOURI Clay County NORTH CAROLINA City of Fayetteville Davie County Nash County City of Greenville Duplin County Pitt County City of Hickory Forsyth County Randolph County City of Salisbury Greene County Richmond County City of Winston-Salem Guilford County Robeson County Town of Cary Harnett County Rockingham County Alleghany County Hertford County Rowan County Cabarrus County Hoke County Stokes County Camden County Iredell County Warren County Catawba County Lee County Wilson County Craven County Lincoln County North Carolina Dept of Environment & Natural Resources Currituck County McDowell County North Carolina Housing Finance Agency State of North Carolina Department of Environmental Quality NORTH DAKOTA State of North Dakota NEBRASKA Dawson County Gosper County City of Lincoln NEW MEXICO City of Farmington New Mexico Dept of Health City of Las Cruces Los Alamos County State of New Mexico - Early Childhood Education and Care Department NEVADA Nevada Department of Corrections City of Las Vegas City of Reno 16.F.6.e Packet Pg. 2381 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 5. EXPERIENCE AND CAPACITY OF THE FIRM COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 28 MGT COST ALLOCATION PLAN CLIENTS State of Nevada OHIO Northeast Ohio Regional Sewer District Ohio Division of Environmental Response and Revitalization Greater Cleveland Reg Transit Adams County OKLAHOMA City of Edmond City of Tulsa Oklahoma County OREGON Pacific States Marine Fisheries Commission PENNSYLVANIA Beaver County Luzerne County TENNESSEE Nashville and Davidson County - Metro Government TEXAS City of Abilene City of Midland Galveston County City of Arlington City of Odessa Harris County City of Bryan City of Pflugerville Harris County Health Department City of Burleson City of Plano Kendall County City of College Station City of San Angelo Tarrant County City of Corpus Christi City of San Antonio Texas Comptroller of Public Accounts City of Denton City of San Marcos Texas Department of Agriculture City of El Paso City of Waco Texas Department of Housing and Community Affairs City of Fort Worth Cameron County Texas Office of the Attorney General City of Garland Dallas County Texas Office of the Governor City of Houston Collin County Texas Veterans Commission City of Lewisville El Paso County Rio Grande Council of Government City of Longview UTAH State of Utah U.S. VIRGIN ISLANDS U.S. Virgin Islands Virgin Islands Economic Development Authority VIRGINIA City of Newport City of Roanoke Loudoun County City of Newport News City of Suffolk State of Virginia DMME City of Portsmouth WASHINGTON City of Ocean Shores City of Spokane Sound Transit Authority State of Washington Office of Financial Management WISCONSIN City of Madison Walworth County TRIBAL GOVERNMENTS Moapa Band of Paiute Indians Navajo Nation Red Cliff Band of Lake Superior Chippewa 16.F.6.e Packet Pg. 2382 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 5. EXPERIENCE AND CAPACITY OF THE FIRM COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 29 References MGT has an outstanding record of past performance. Our teams are composed of proven professionals with the goal of providing the best quality of service while meeting project schedules and budgets. Many of our clients have contracted with MGT for multiple projects or updates. Repeat business is the greatest testament to our commitment to customer service and client satisfaction. We encourage you to contact any of our references to learn of our professionalism, ability to meet timelines, and the expertise of our staff. BROWARD COUNTY, FL COST ALLOCATION Contact: Mr. SunJin Zanker, Budget and Management Coordinator Address: 115 South Andrews Avenue, Room 220, Ft. Lauderdale, FL 33301 Phone: 954.357.6361 E-Mail: SZANKER@broward.org Dates: Client since 2009, annually October to February Work Performed: Prepared the County’s annual 2 CFR Part 200, Full Cost Allocation plans and indirect rates over the past 14 years. The plan was filed and approved by DHHS. The County annually implements the results of the plan. Cost: $18,790 MGT Project Manager: Parul Patel PINELLAS COUNTY, FL COST ALLOCATION Contact: Mr. John Ondrovic, Budget & Financial Management Analyst Address: 14. S. Fort Harrison Ave., Clearwater, FL 33756 Phone: 727.464.4319 E-Mail: jondrovic@pinellascounty.org Dates: Client since 2013, annually November to February Work Performed: Prepared the County’s annual 2 CFR Part 200, Full cost allocation plan, Risk cost plan, and Business Technology Services cost plan for the past 9 years. Cost: $31,090 MGT Project Manager: Parul Patel 16.F.6.e Packet Pg. 2383 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 5. EXPERIENCE AND CAPACITY OF THE FIRM COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 30 SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT COST ALLOCATION Contact: Ms. Melisa Lowe Address: 2379 Broad Street, Brooksville, FL 34604 Phone: 352.796.7211 E-Mail: melisa.lowe@swfwmd.state.fl.us Dates: Client since 2011 Work Performed: Prepared the District’s 2 CFR Part 200 and Full cost allocation plans for the past 12 years. The plans and associated indirect cost rates are filed and approved by the Florida Fish and Wildlife Conservation Commission. Cost: $9,999 MGT Project Manager: Bret Schlyer Additional MGT Florida Experience FLORIDA OFFICE OF PROGRAM POLICY ANALYSIS AND GOVERNMENT ACCOUNTABILITY | PERFORMANCE AUDITS (2022) The Florida Legislature’s Office of Program Policy Analysis and Government Accountability (OPPAGA) contracted with MGT to conduct performance audits of one Florida county and two county school districts in accordance with generally accepted government auditing standards (GAGAS). The performance audits were a statutory requirement in support of the respective entities’ resolutions to pursue local option surtaxes via public referenda. The audits focused on the program areas related to the intended use of the billions of dollars of funds that would be generated by the new levies and thousands of employees encompassed by associated operations. The scope of each audit spanned six research tasks, encompassing perspectives on related programs including (1) economy, efficiency, or effectiveness; (2) the structure or design to accomplish goals and objectives; (3) alternative methods of providing services or products; (4) goals, objectives, and performance measures used to monitor and report; (5) the accuracy or adequacy of public documents, reports, and requests; and (6) compliance of the related programs with appropriate policies, rules, and laws. Findings of the audits included observations of both positive and adverse conditions, with recommendations for improvement where any deficiencies were observed. The final reports were published to agency websites 60 days in advance of each respective ballot to provide transparency regarding stewardship of public funds to inform voters’ decisions to authorize the additional levies.  Walton County: Development, construction, and operation of transportation systems, facilities, and services including but not limited to projects that improve roads and bridges, expand public transit options, fix potholes, enhance bus services, relieve rush hour bottlenecks, improve intersections, and make walking and biking safer in incorporated and unincorporated areas of the county.  Franklin County School District: Acquisition, construction, renovation, replacement, improvement, or equipping of school facilities and campuses and any land acquisition, land improvement, design and associated engineering costs; safety and security improvements of school facilities and campuses; retrofitting, upgrading, and providing for technology 16.F.6.e Packet Pg. 2384 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 5. EXPERIENCE AND CAPACITY OF THE FIRM COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 31 implementation, including hardware and software; purchase, lease-purchase, or maintenance of school buses; and the retirement of related debt.  Hendry County School District: Renovation, replacement, construction, security, and technology improvements to the district’s schools, facilities, and units; land acquisition, construction, reconstruction, and improvements of school facilities, including costs of retrofitting and providing for technology implementation; equipment acquisition, including safety and security; technology hardware and software acquisition; purchasing and leasing of school buses; and servicing of bond indebtedness. FLORIDA LEGISLATURE’S OFFICE OF PROGRAM POLICY ANALYSIS AND GOVERNMENT ACCOUNTABILITY (OPPAGA) | PERFORMANCE AUDITS (2018) The Florida Legislature’s Office of Program Policy Analysis and Government Accountability (OPPAGA) contracted with MGT Consulting Group to conduct performance audits of four Florida counties in accordance with generally accepted government auditing standards (GAGAS). The performance audits were a statutory requirement in support of the respective entities’ resolutions to pursue local option surtaxes via public referenda. The audits focused on the program areas related to the intended use of the funds, including:  Broward County, Florida: planning, development, operation, and maintenance of roads and bridges, bus systems, fixed guideway rapid transit systems, and on-demand transportation services; as well as the County’s payment of principal and interest on bonds issued for authorized transportation and transit projects.  Collier County, Florida: construction, repair or maintenance of roads, bridges, signals, sidewalks, parks, as well as evacuation shelters, governmental, mental health, and emergency services facilities; and the acquisition of land and construction support for workforce housing and career and technical training, veterans’ nursing home(s), and expanded mental health facilities.  Okaloosa County, Florida: law enforcement and public safety facilities and vital equipment; the reduction of traffic congestion; construction and repairing of roads and bridges; flood control and water quality improvements; the construction of other public facility improvements; and debt service functions.  St. Lucie County, Florida: financing, construction, reconstruction, maintenance, repair, and improvement of public infrastructure projects such as roadway expansion and major resurfacing, reduced traffic congestion, new and improved sidewalks near schools, local flood control, and improved water quality. The scope of each audit spanned six research tasks, encompassing perspectives on related programs including (1) economy, efficiency, or effectiveness; (2) the structure or design to accomplish goals and objectives; (3) alternative methods of providing services or products; (4) goals, objectives, and performance measures used to monitor and report; (5) the accuracy or adequacy of public documents, reports, and requests; and (6) compliance of the related programs with appropriate policies, rules, and laws. Findings of the audits included observations of both positive and adverse conditions, with recommendations for improvement where any deficiencies were observed. The final reports were published to agency websites 60 days in advance of each respective ballot to provide transparency regarding stewardship of public funds to inform voters’ decisions to authorize the additional levies. 16.F.6.e Packet Pg. 2385 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 32 6. Specialized Expertise of Team Members Project Team Key Personnel and Expertise While the qualifications and experience of a firm are important, perhaps more important are the qualifications and experience of the proposed project team. MGT has successfully implemented the team approach to most cost allocation projects. We assign multiple consultants to every complex cost allocation plan we prepare for the following reasons.  To speed up the timeline of the project.  To increase the quality of the results through diversity of experience and strengths.  To provide redundancy in staffing to assure project milestones and deadlines are met even in the unforeseen, but potentially possible, event when a project consultant becomes ill or injured or otherwise unavailable. There are three primary benefits to our proposed project team. The first, and perhaps the greatest benefit, of the proposed project team is cost allocation experience with other organizations similar to Collier County that share common goals. Our consultants have an average of over 15 years of experience in preparing cost allocation plans and applying them to enterprise operations, and state and federal grant programs. The second benefit is that the expertise of the team as a whole is greater than the sum of the team’s parts. The proposed team members bring unique education, skills, and experiences from numerous local government cost allocation, user fee, management study, and performance review consulting engagements. The third benefit is that by placing more than one expert on the project, all phases of the project are completed in a timely manner which results in an overall on-time project. In addition to the proposed project team, MGT can draw from a deep pool of experienced cost allocation consultants to supplement the project as necessary. These consultants have unique skill sets such as performance measurements, performance management, and process improvement. These experts are available to assist the proposed project team as needed. The Performance Solutions Group (PSG) is managed by Eric Parish, Executive Vice President. Within, Performance Solutions, Bret Schlyer, Patrick Dyer, and Amy Ferraro Whitsett oversee all Financial Solutions projects. All three have over 20 years of experience working with public sector organizations and providing cost allocation, indirect cost rate, and cost recovery services across the country. Depending on the project, Mr. Schlyer, Mr. Dyer, or Ms. Ferraro Whitsett are either actively engaged on the project, assigned as a technical advisor, or provide oversight. All staff report up to either Mr. Schlyer, Mr. Dyer, or Ms. Ferraro Whitsett. Their involvement is based on expertise and/or geography. Mr. Schlyer is based in Ohio, Mr. Dyer in California, and Ms. Ferraro Whitsett in Massachusetts. 16.F.6.e Packet Pg. 2386 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 6. SPECIALIZED EXPERTISE OF TEAM MEMBERS COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 33 Organizational Chart Roles and Responsibilities Collier County Project Officer TBD MGT suggests that Collier County appoint a single point of contact to serve as the Project Officer. The Project Officer will have primary responsibility and final authority over all activities, and they will provide project guidance and direction to the MGT team. The Project Officer will approve the contract, work plan, and final report. All project correspondence, progress reports, and final reports will be delivered to the Project Officer. MGT Project Director Bret Schlyer, Vice President The MGT Project Director ensures the project is staffed as needed, has the resources needed, and can act on client considerations. He is also responsible for ensuring client success. Client satisfaction is our #1 goal. He will address any questions or concerns throughout the project and will be available to attend interviews, necessary meetings and present the final report findings to Collier County staff and stakeholders. He will closely monitor the project timeline against milestones and deadlines. He will be the primary contact for the Fleet Cost Allocation plan. MGT Project Manager Parul Patel, Senior Manager The MGT Project Manager is the main point of quality control, has final authority for the project and deliverables, and helps resolve conflicts over any project issues. The Project Manager will be responsible for the completion of the scope of services and the provision of all deliverables. She will be actively involved in all tasks of our work plan and the development of all deliverables. The Program Manager will lead client meetings and interviews and be responsible managing the project on a day-to-day basis including the delegation of tasks, scheduling and operations of the project, including data gathering, data summation, creating the cost allocation model, and meeting with county staff to gather information and to review interim reports. 16.F.6.e Packet Pg. 2387 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 6. SPECIALIZED EXPERTISE OF TEAM MEMBERS COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 34 MGT Technical Advisor Michael Rock, Senior Consultant As the Technical Advisor for this engagement, Mr. Rock will be available, as needed, to ensure completion of the scope of services in the required time. His primary responsibilities will to be to provide technical guidance, to review documents and work papers, and to assist in decisions about process and data analysis. The Project Consultant will be available, as needed, to ensure completion of the scope of services in the required time. Resumes More detailed project team resumes are included on the following pages. 16.F.6.e Packet Pg. 2388 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 6. SPECIALIZED EXPERTISE OF TEAM MEMBERS COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 35  BRET SCHLYER Vice President | Performance Solutions Mr. Schlyer has more than 25 years of experience assisting state and local government clients. His work and consulting project experiences have provided him with both theoretical and practical experience in the analysis and costing of governmental operations. He has extensive experience with federal cost determination standards; generally accepted accounting principles and procedures; and governmental budgeting, finance, accounting, and operations. Mr. Schlyer is nationally recognized as an authority on federal cost principles and its impact on state and local governments. He has made numerous presentations to and published articles for governmental organizations on the development and application of federal cost allocation plans, indirect cost rates, charge-back rates, and compliance with federal cost principles. He has provided training at several state Association of Governmental Accountants and Governmental Finance Officer Association professional development conferences. In addition, he has given presentations on federal costing principles, cost analysis, and cost recovery subjects to state agencies and local entities in more than a dozen states. Areas of Expertise  Cost Allocation Plans (CAPs) in accordance with federal cost principles (2 CFR Part 200) and generally accepted accounting principles (GAAP)  Statewide Cost Allocation Plans (SWCAPs).  Indirect Cost Rate Proposals (ICRPs).  Development and negotiation of charge-back rate methodologies and rates for Internal Service Funds.  Daily Jail Rate, Booking Fee Analyses  Indirect cost policies, procedures, and models for sub-grantees.  Activity based cost of services and user fee studies  Assisting agencies in maximizing general fund cost recoveries from federally funded programs, enterprise and special revenue funds, and other non-general fund sources  Development and implementation of personnel activity reporting systems Education Bachelor of Science, Business Accounting, University of Kansas Professional Experience MGT of America Consulting, LLC, Vice President, Financial Solutions, 2008-Present Maximus, Inc., Director, Financial Services Division David M. Griffith & Associates, LTD. (DMG), Consultant Kansas Corporation Commission, Administrative Officer State Government Expertise Mr. Schlyer has extensive experience and knowledge of 2 CFR Part 200 and its application and relevance to state governments in a variety of settings including the development and negotiation of cost allocation plans (CAP), statewide cost allocation plans (SWCAPs) and indirect cost rate proposals (ICRP). He also has experience with implementing and administering random moment sampling systems, and rate setting and administrative claiming for the Medicaid program. Local Government and Not-For-Profit Expertise 16.F.6.e Packet Pg. 2389 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 6. SPECIALIZED EXPERTISE OF TEAM MEMBERS COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 36  BRET SCHLYER Vice President | Performance Solutions Mr. Schlyer has significant experience with local government and not-for-profit cost recovery operations. His experiences have included managing and preparation of indirect cost rate proposals (ICRP), cost allocation plans (CAP) in accordance with 2 CFR Part 200 and GAAP for the identification of general fund costs provided to non-general fund entities, charge-back rates for billed services, and user fee studies. He has successfully negotiated CAPs and ICRPs with the over a dozen federal cognizant agencies including the U.S. Department of Health and Human Services, Department of Interior, Department of Labor, Housing and Urban Development, Department of Education, Department of Agriculture, and the Department of Justice. Client Service Highlights Indirect Cost Rate Proposal | Navajo Nation Mr. Schlyer prepared ICRPs for the Navajo Nation and successfully negotiated them with the U.S. Department of Interior. Prior to engaging with MGT, the Nation had not had a timely submission or a current indirect cost rate for over a decade. MGT initiated a project plan which brought the nation back into compliance with timely filing and successful negotiations. Mr. Schlyer also revised and negotiated previously submitted ICRPs to maximize the indirect cost recovery. Cost Allocation Plans and Indirect Cost Rates | St. Louis County, MO MGT prepared the 2 CFR Part 200 and Full Cost Allocation Plans with departmental indirect cost rates for St. Louis County. Mr. Schlyer led this project by successfully transitioning from a previous long-term vendor and enhancing the project through the increased inclusion of departmental staff throughout the process. Mr. Schlyer developed and presented a training session which was designed to increase the client staff’s understanding of federal cost recovery as well as their understanding of the specific methodology utilized for the County’s calculations. Statewide Cost Allocation Plans | State of Nevada Mr. Schlyer annually prepares the Statewide Cost Allocation Plan (SWCAP) for the State. This project includes both a central services cost allocation plan as well as the development of fund balance reconciliations for all billed service and insurance funds. The plan has been successfully negotiated with the U.S. Department of Health & Human Services each year, enabling the State to recover millions of dollars in federal funding. Mr. Schlyer also provides an annual training session to state budget and finance staff to review the methodology and identify any potential federal cost recovery issues that need to be addressed. Internal Service Fund Rate Setting | State of Louisiana Mr. Schlyer assisted the State of Louisiana with transitioning several services to Internal Service Funds by developing billing rate methodologies, cost models, procedure manuals and providing training for the Office of Aviation, Office of State Procurement, Office of Human Capital and the Division of Administrative Law. These projects enabled the State to accelerate cash flow, maintain compliance with federal cost principles, and to be able to maintain the models and rate setting process without the on- going need for consulting assistance. Enterprise Fund Transfer Policy | City of Harrisonville, MO Following a state audit finding, Mr. Schlyer developed an enterprise fund transfer policy for the City to calculate and justify the transfers made to the General Fund. The project included the development of a cost allocation model, a Payment-In-Lieu of Tax calculation, as well as a Franchise Fee calculation and 16.F.6.e Packet Pg. 2390 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 6. SPECIALIZED EXPERTISE OF TEAM MEMBERS COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 37  BRET SCHLYER Vice President | Performance Solutions policy for the City’s enterprise funds. Mr. Schlyer provided a presentation and training to transition the annual maintenance of the project back to City staff at completion. The completion of the project protected more than $2.5 million in annual transfers to the General Fund. 16.F.6.e Packet Pg. 2391 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 6. SPECIALIZED EXPERTISE OF TEAM MEMBERS COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 38  PARUL PATEL Senior Manager | Financial Solutions Ms. Patel is a Senior Manager in MGT’s Financial Solutions Group. She holds an MBA and has over twelve years of professional government consulting experience and project management experience in finance and accounting. During her career, she has worked with over 75 agencies including states, cities, counties, and special districts on cost accounting projects. She assists agencies in maximizing general fund cost recoveries from federally funded programs, enterprise and special revenue funds. Her range of experience includes Government Cost Allocation Plans (2 CFR Part 200), Full Cost Allocation Plans (GAAP), User Fee Studies, Indirect Cost Rate Proposals, and Financial Reporting and Analysis. Prior to joining MGT in 2013, Ms. Patel held various consulting positions with MAXIMUS for 7 years. Her experience included project management, financial management and leadership. She has developed and prepared cost allocation plans and indirect cost rate proposals in accordance with Federal principles of GAAP and 2 CFR Part 200. She has worked closely with the California State Controller’s office and other cognizant agencies in negotiating indirect cost plans and rates. She has trained clients on the application of cost allocation principles and presented to project stakeholders, councils, and local constituents. Areas of Expertise  Cost Allocation  Indirect Cost Rates  User Fee Studies  Management Consulting  Client Training  Audit/Negotiations Education Master of Business Administration, Finance and Information Technology, American University Bachelor of Science, Business Management & Finance, North Carolina State University Professional Experience MGT Consulting of America, LLC, Manager, 2013-Present MAXIMUS, Inc., Manager, Principal Consultant, Senior Consultant Bearing Point, Consultant Client Service Highlights Cost Allocation Plans | City of Newport News, Virginia Ms. Patel has prepared and filed the City of Newport News’ annual 2 CFR Part 200 cost allocation plans for the past seven years. The Virginia Department of Social Services has approved all seven plans without exceptions. A few years ago, the City changed its method of budgeting for independent pension (retirement) costs. Ms. Patel worked diligently with “On behalf of the City of Newport News, I want to express my appreciation for all the extra effort that you (Parul) have put forth on getting the Cost Allocation Plan to this point. Your diligence on solving this additional glitch in the completion of the Plan is exemplary, and your professionalism in working through all the different aspects of all the changes we have presented to you should be an example to others.” Lisa Cipriano, City of Newport News, Virginia 16.F.6.e Packet Pg. 2392 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 6. SPECIALIZED EXPERTISE OF TEAM MEMBERS COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 39  PARUL PATEL Senior Manager | Financial Solutions the City personnel and VA DSS to identify a solution on how to appropriately handle this change in the cost allocation plan. 2 CFR Part 200 Cost Allocation Plans | Loudoun County, Virginia Ms. Patel has prepared Loudoun County’s annual 2 CFR Part 200 cost allocation plans for the past seven years. The plans were successfully filed and approved by the Virginia Department of Social Services. For the past few years, the County has faced several staff transitions. Ms. Patel annually trained inexperienced staff on cost plan methodologies and 2 CFR Part 200 guidelines. Cost Allocation Plans | Jefferson County Commission, Alabama For the past six years, Ms. Patel prepared Jefferson County Commission’s full cost allocation plans and the 2 CFR Part 200 cost allocation plans. The County recently changed financial systems, which significantly impacted their cost allocation plan process. Ms. Patel developed detailed accounting code crosswalks and provided strategies for extracting data in the required format. Ms. Patel’s assistance provided a seamless transition to the new system and methodology. 16.F.6.e Packet Pg. 2393 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 6. SPECIALIZED EXPERTISE OF TEAM MEMBERS COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 40  - MICHAEL ROCK Senior Consultant |Performance Solutions Group Mr. Rock has experience in preparing local and state cost allocation plans in accordance with applicable full costing principles and federal regulations (2 CFR Part 200). He is well-versed in the technical aspects of cost plan preparation and the requirements of state and local CAP’s. When he worked with MAXIMUS, he developed ICRPs for several Virginia, North Carolina, & Michigan Counties. Mr. Rock performs data collection and detailed financial analysis of cost and expenditures data and can execute advanced tasks in Microsoft Word, Excel, & PowerPoint. Areas of Expertise  Government Cost Allocation Plans (2 CFR Part 200)  Statewide Cost Allocation Plan (SWCAP) compliance  Utilization of data analytics to identify trends and anomalies  Full Cost Allocation Plans (GAAP)  Cost Analysis  Indirect Cost Rate Proposals Education Bachelor of Science, Psychology, Liberty, 2019 Professional Experience MGT, Senior Consultant, 2022-present Maximus, Associate Consultant Professional History In 2022, Michael joined MGT. Prior to joining MGT, Michael worked at MAXIMUS for 2 years working with Local and Statewide Cost allocation plans. Michael has worked on ICRP’s for the state of Delaware which included, Education, Health, Social Services, & Labor. Michael worked on Maine Education, Maryland Statewide Cost Allocation Plans, Texas Education Agency and provided CAP for local governments in North Carolina and Virginia. Client Service Highlights Cost Allocation Plan, Local | City of Plano, TX 16.F.6.e Packet Pg. 2394 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 41 7. Local Vendor Preference MGT is based out of Tampa, FL, but is not considered a local vendor in Collier or Lee County. 16.F.6.e Packet Pg. 2395 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) COLLIER COUNTY | MARCH 31, 2023 RFP 23-8102 | COST ALLOCATION PLANNING PAGE 42 A p p e n d i x A : R e q u i r e d F o r m s 16.F.6.e Packet Pg. 2396 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Vendor Check List IMPORTANT: Please review carefully and submit with your Proposal/Bid. All applicable documents shall be submitted electronically through BidSync. Vendor should checkoff each of the following items. Failure to provide the applicable documents may deem you non-responsive/non-responsible. General Bid Instructions has been acknowledged and accepted. Collier County Purchase Order Terms and Conditions have been acknowledged and accepted . Form 1: Vendor Declaration Statement Form 2: Conflict of Interest Certification Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) - http://dos.myflorida.com/sunbiz/ should be attached with your submittal. Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid. Form 3: Immigration Affidavit Certification MUST be signed and attached with your submittal. E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal. Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered. Form 5: Reference Questionnaire form must be utilized for each requested reference and included with your submittal, if applicable to the solicitation. Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal. Vendor W-9 Form. Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five (5) days of the County’s issuance of a Notice of Recommend Award. The Bid Schedule has been completed and attached with your submittal, applicable to bids. Copies of all requested licenses and/or certifications to complete the requirements of the project. All addenda have been signed and attached. County’s IT Technical Architecture Requirements has been acknowledged and accepted, if applicable. Any and all supplemental requirements and terms has been acknowledged and accepted, if applicable. Solicitation 23-8102Collier County X X X X X X X X X X X X X X X X X X 16.F.6.e Packet Pg. 2397 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 Dear Commissioners: Collier County C�erCounty Solicitation 23-8102 Procurement Services Division Form 1: Vendor Declaration Statement The undersigned, as Vendor declares that this response is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Vendor hereby declares the instructions, purchase order terms and conditions, requirements, and specifications/scope of work of this solicitation have been fully examined and accepted. The Vendor agrees, if this solicitation submittal is accepted by Collier County, to accept a Purchase Order as a form of a formal contract or to execute ·a Collier County formal contract for purposes of establishing a contractual relationship between the Vendor and Collier County, for the performance of all requirements to which this solicitation pertains. The Vendor states that the submitted is based upon the documents listed by the above referenced solicitation. The Vendor agrees to comply with the requirements in accordance with the terms, conditions and specifications denoted herein and according to the pricing submitted as a part of the Vendor's bids. Further, the Vendor agrees that if awarded a contract for these goods and/or services, the Vendor will not be eligible to compete, submit a proposal, be awarded, or perform as a sub-vendor for any future associated work that is a result of this awarded contract IN WITNESS WHEREOF, WE have hereunto subscribed our names on this� day of March Sacramento . in the State of California Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number Federal Tax Identification Number *CCR# or CAGE Code *Only if Grant Funded Telephone: Email: Signature by: (Typed and written) Title: MGT of America Consulting. LLC 4320 West Kennedy Blvd., Ste 200 Tampa. FL 33609 Business License #: L 15000199435 FEIN: 81-0890071 CAGE code: 7QKE1 888.302.0899 :ping.com �c resident , 2023 in the County of 16.F.6.e Packet Pg. 2398 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State, ZIP Telephone: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: Email: Solicitation 23-8102Collier County MGT of America Consulting, LLC Jaclyn Klauka Accounting Manager PO Box 17780 Clearwater, FL 33762-0780 888.302.0899 arinv@mgtconsulting.com Shantell Monreal-Caride Director Contract Operations 4320 West Kennedy Blvd. 888.302.0899 Contracts@mgtconsulting.com Ste 200, Tampa, FL 33609 16.F.6.e Packet Pg. 2399 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Collier County eol"er County_ .... -...... �'°' .... ____ �� -Procurement Services Division Solicitation 23-8102 Form 2: Conflict of Interest Certification Affidavit The Vendor certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with this solicitation does not pose an organizational conflict as described by one of the three categories below: Biased ground rules -The firm has not set the "ground rules" for affiliated past or current Collier County project identifiedabove (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity -The firm has not performed work on an affiliated past or current Collier County project identifiedabove to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information -The firm has not had access to nonpublic information as part of its performance of aCollier County project identified above which may have provided the contractor ( or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor / vendor must provide the following: 1.All documents produced as a result of the work completed in the past or currently being worked on for the above-mentionedproject; and, 2.Indicate if the information produced was obtained as a matter of public record (in the "sunshine") or through non-public (not inthe "sunshine") conversation (s), meeting(s), document(s) and/or other means. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Patrick J Oyer, Vice President Print Name and Title State of Cl/ County of 5a-eA:?h7.fl!,,,.,�tO The foregoing !strument was acknowledged before me by_ me'!11s of JRl physic 1 presence or □ online notarization, this 2. 7 dayof Ht1U'eL (month), ZtPZ5 (year), by �'-fl�x:=JC. , '.It!.-r-re of person acknowledging). :/£� 8w-#�k. __ _ (Signature of Notary Public) (Print, Type, or Stamp Commissioned Name of Notary Public) Personally Known OR Produced Identification See attached for seal. Type of Identification Produced 16.F.6.e Packet Pg. 2400 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 16.F.6.ePacket Pg. 2401Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Collier County Solicitation 23-8102 C�-rCounty Procurement Services Division Form 3: Immigration Affidavit Certification This Affidavit is required and should be signed, by an authorized principal of the firm and submitted with formal solicitation submittals. Further, Vendors are required to be enrolled in the E-Verify program (https://www.e-verify.gov/), at the time of the submission of the Vendor's proposal/bid. Acceptable evidence of your enrollment consists of a copy of the properly completed E­Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company which will be produced at the time of the submission of the Vendor's proposal/bid or within five (5) day of the County's Notice of Recommend Award. FAil,URE TO EXECUTE THIS AFFIDAVIT CERTIFICATION AND SUBMIT WITH VENDOR'S PROPOSAL/BID MAY DEEM THE VENDOR'S AS NON-RESPONSIVE. Collier County will not intentionally award County contracts to any Vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ("INA"). Collier County may consider the employment by any Vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 hnmigration Act and subsequent Amendment(s), that it is aware of and in compliance with the requirements set forth in Florida Statutes §448.095, and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's proposal/bid. Patrick J. Dyer. Vice President Print Name and Title State of C::::,,41 County of SQe,eq n-, e I? /,c) The foregoinj instrument was acknowledged before m� by eans of� physical presence or □ online notarization, this z, 7 · day of#f11tl4:A (month), Zt?ZJ (year), by .It �c� . fi 'e� �� of person acknowledging). -V-4>��-��--- � ... e attached for seal.. . � (Signature ofNotary Pubhc) /1/. /4 n,,a,M � k / 'l 2.3£ Koo.a(Print, Type, or Stamp Commissioned Name ofNotary Public) Personally Known OR Produced Identification Type of Identification Produced 16.F.6.e Packet Pg. 2402 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 16.F.6.ePacket Pg. 2403Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Form 4: Vendor Submittal – Local Vendor Preference Certification (Check Appropriate Boxes Below) State of Florida (Select County if Vendor is described as a Local Business) Collier County Lee County Vendor affirms that it is a local business as defined by the Procurement Ordinance of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section Fifteen of the Collier County Procurement Ordinance: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor’s staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non -permanent structure such as a construction trailer, storage shed, or other non -permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contribute s to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" und er this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Vendor must complete the followin g information: Year Business Established in Collier County or Lee County: ________ Number of Employees (Including Owner(s) or Corporate Officers):_________ Number of Employees Living in Collier County or Lee (Including Owner(s) or Corporate Officers):_______ If requested by the County, Vendor will be required to provide documentation substantiating the information given in this certification . Failure to do so will result in vendor’s submission being deemed not applicable. Sign and Date Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Company Name: _________________________________________ Date: _____________________________ Address in Collier or Lee County: _____________________________________________________________________ Signature: ____________________________________________ Title: _____________________________ Solicitation 23-8102Collier County Not Applicable, MGT does not have a local business in Collier or Lee County 16.F.6.e Packet Pg. 2404 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Form 5 Reference Questionnaire (USE ONE FORM FOR EACH REQUIRED REFERENCE) Solicitation: 23-8102 Reference Questionnaire for: Collier County Cost Allocation Planning (Name of Company Requesting Reference Information) MGT of America Consulting, LLC (Name of Individuals Requesting Reference Information) Bret Schlyer Name: Ms. Melisa Lowe (Evaluator completing reference questionnaire) Company: Southwest Florida Water Management District (Evaluator’s Company completing reference) Email: melisa.lowe@swfwmd.state.fl.us FAX: Telephone: 352.231.8452 Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored “0.” Project Description: Cost Allocation Plan Completion Date: ___3/31/2023_______________ Project Budget: $9,999 Project Number of Days: _______________________ Item Criteria Score (must be completed) 1 Ability to manage the project costs (minimize change orders to scope). 10 2 Ability to maintain project schedule (complete on-time or early). 10 3 Quality of work. 10 4 Quality of consultative advice provided on the project. 10 5 Professionalism and ability to manage personnel. 10 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 10 7 Ability to verbally communicate and document information clearly and succinctly. 10 8 Abiltity to manage risks and unexpected project circumstances. 10 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future (customer satisfaction). 10 TOTAL SCORE OF ALL ITEMS 100 16.F.6.e Packet Pg. 2405 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Addendum #1 Date: March 23, 2023 From:Cynthia McCanna, Procurement Strategist To:Interested Bidders Subject:Addendum #1 Solicitation #23-8102 - Cost Allocation Planning The following clarifications are being made in response to questions posted on the County’s bidding platform: Additions:Attachment 1 - County-wide Cost Allocation Plan in accordance with 2 CFR Part 200. Attachment 2 - County-wide Cost Allocation Plan. Attachment 3 - Fleet Management ISF Cost Allocation Plan Attachment 4 - Prior Year Cost Recovery Reconciliation If you require additional information, please post a question on our Bid Sync (www.bidsync.com) bidding platform under the solicitation for this project. Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. (Signature)Date (Name of Firm) Email: Cynthia.McCanna@colliercountyfl.gov Telephone: (239) 252-8992  0*7RI$PHULFD&RQVXOWLQJ//& 3DWULFN-'\HU9LFH3UHVLGHQW se sign below and return renccccccccccccccccedededededededededededdddddeddeddededdededddddeddedededdedeededeeeeeeeeee soooloooooooooooooooooooooooooooiciccicicicciccciccccccccccciccicciccciccciciciciicccccccitatioiiiooooon. natutttttttre) 16.F.6.e Packet Pg. 2406 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) State of Florida Department of State I certify from the records of this office that MGT OF AMERICA CONSULTING,LLC is a limited liability company organized under the laws of the State of Florida,filed on December 2,2015. The document number of this limited liability company is L15000199435. I further certify that said limited liability company has paid all fees due this office through December 31,2023,that its most recent annual report was filed on February 25,2023,and that its status is active. Given under my hand and the Great Seal of the State of Florida at Tallahassee,the Capital,this the Eighth day of March,2023 Tracking Number:6407490915CU To authenticate this certificate,visit the following site,enter this number,and then follow the instructions displayed. https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication 16.F.6.e Packet Pg. 2407 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) ,"", llu-g (R€ir" October 2018) Departrnent dlteTtmry hand RelrerrueSsvir- Sign Here General Section references are to the lntemal Flevenue Code unless otherwise noted. Fuhre dercIoprnsrE- Fortfe ffiwt EnforrnatAxl abryt *l@nents rehted to Form Ytf-9 and iBs irctrust orxc sucfi m lege$frfion stacted after they were p.dci$ed, go to w*w-irs-gwlFormlltf9- Purpose of Form An indMdual or entity (Forrn Wa reWested wtrc is reryired to fib an information return with EE lffi nulst o&h ),otr conect tamaler identification rurrter GIN) whicfi rnay be yew soclat secrsity rxrrtler (SSN), indiiridual ta:pafter identu'frcalim rrrrber $IIht," @rtrl taxpayer identification numb€r (ATIN), or errplqTer identificalion mrnber (ElN), to report on an information retum the amount paid to you, or other amount reportable on an information retum. Examples of information retums include, but are not lirnlted te, $re following- . Form l(Xl${lrlT $nterest eanM or paid) Requet fior Taxpayer ldertifieation IIumDGr and @rtfficatftm ) @ b ttti*gulFtmD fur itstrrtrqr.d tu ltst iftrdql Give Forrn to the requester. Do not send to ihe lRS. r"; @o)(s o_ o -6tDCo,o>Eei) 4.9 =o(, o,o @ @'a 1 Name (as shown on your income tax relum). Name is required on this line; do not leave this line blank. OF AMERICA, LLC 2 Business rla neldsregarffi efitity rBrne, if differE tl frorn above OF AMERICA CONSULTING, LLC a Egtplturstsoes4dyd{yb cerlah ediirs, rDt irhriduab: s6e irBtrucuorE on pago 3): EsEpfecodeffaryl EsrFriun FATCArEp.liu oode(rf aty) Reqriester's nariie arrJ Sd,-ess toplbflali 7 List account number(s) here (optiona0 Enter your TIN in lhe appropriate box- The TIN pronided must rnatctr ite narne giran sr f;ne I to aroftJ backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part l, later. For other entities, it is your errplqger dsriificdioc m,Erber FIN). tf pu do rrct fane a nur6er, w llcnlu to gd a TlN, laler.. itrob: tf the acmmt b *r mrettwrofle narre, sethe bwftue*i+a*sforllne-!",Absee ]*haf fiianeand NumfuTo Give tre Re*lmfuEriJe[nes rt *drcse rqrr&erto enter. Under penalties of periLry, I cert fy ffi 1. The nurnbersfp*n onthb fuvn is mycmecttaryayeridentificatbn nwnber{orI an waitfuq torarxnrlrrtobe is6{red bme* ad 2. I am not s-drfta:t to bads.p withhoHig becarse {4 I an aernpft frun UUqp u,i*ftoldiqgt or {b} I hace rtot beffi rdtfied by &e ffiernal Reyerure Service (RS) that I am subject to backup w'thholding as a result of a failure to report all interest or dMdends, or (c) tfie IRS has notified me that I am no longer subject to backup withholding; and 3. I am a u.S. citizen orottpr U-S- person (defined bebw); and 4. The FATC,A code6) erdered on tftisform $f any) irdicatir€ tH I am exenpt frorn FATCA rcporting b oorrect- Gertification insilructirxr+ Yan nmstcrossoutit€rn2 fuieif you lmebem rm{ified btthelffithdyoureo.*rerdysfl.&|ecttobadcrpwittfroHing because yor tnve fM to reporf d krterd sd dniden& sr yqN.r tax refirn Fw rd es{de ffiionq it€m 2 does rtd Sy- For moQ4e interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (lRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your conect TlN. See the instructions for Part ll, Iater. Dab> . Form 10*SlV {etilends, encerdrrg tfre trorn $odcs or nrutt.tal funds) o Form 1(X}9-MISC {various typm of income, prizes, awards, or gross proeeds) . Fsrc 1GXFB {stmk or nx;bat ftfid sahs ard stain ofiher eansadins by brokers) . Form 1t]9t)-S (procee<ts torn red eetate rransac.tions) . Form 1099-K (merchant card and third pafi network transactions) . Forrn 1GB 0mrre nnrtgaqe interes$, 1098+ (sfirM loan interest), 1OS8-T&dtion) . Fsrn "l(Xl$l"C (carrcebO O@ . Fqm I(EIFA (ryridtim c *adorrnerd of sared goperty) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your conect TlN. tf pnt & rwt rffixn fum W-S ta trre rqtrslw with a TIN, yw might b e@ ta im;kry witr*ffiW $se Lwhd as backp withholding, Ws. 3 CH< Wlrt bo fu ffi la ffialin oI ltE FEU| rlr rEE b Grtcd ar tE 1 - CH( ody m d ltD ffiu,hgs6retbrc. n rnoiruroy"onpropriotoror D ccotpo.am D scorporaton f] partnsship fl rt*v*t"t" r*Bb-nurEtJ.tC E fi*eUp*lorltsry-ktctacleetuinG4ooprdftIl's+c|r]lrakrr P lloE fu(fieapirts bq h [EtE&EkleE *frrrdilcsifgb-Ettbcrrg- Ib rddt LLC if tr U-c b d8$fied Ga silgbrE$cr U.c lH b dsregillo.l iqnilc ansu*selbagdtu LLG b another LLC that is not disregarded from the owner ior U.S. federal tax purposes. Otherwise, a single-member LLC is disregarded from the owner should check the appropnate box for the tax classification of its owner. Other (see instrrctionsi > 5 Address (nunber, steet, ard @ o( siliE no") See Instruclhns. WEST KENNEDY BLVD.. SUITE 2TIO 6 City, state, and ZIP code Cat. No. 1U231X rorm \ff-9 1rev. 10-2018) 81-0878597 81-0890071 16.F.6.e Packet Pg. 2408 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 4320 West Kennedy Blvd. | Tampa, FL 33609 | 888.302.0899 | www.mgtconsulting.com OF AMERICA CONSULTING, LLCJanuary 10, 2023 MEMORANDUM To Whom It May Concern: MGT of America Consulting, LLC (formerly MGT of America, Inc.) is a wholly owned subsidiary of MGT of America, LLC. As such, our Form W-9 will show the holding company of MGT of America, LLC under its own FEIN, with MGT of America Consulting, LLC as a disregarded entity for tax reporting purposes. MGT of America Consulting, LLC was brought under MGT of America, LLC in December 2015. Since that time, MGT of America Consulting, LLC has been lawfully and correctly conducting business in its own name and with its own FEIN. However, as the Form W-9 is an administrative item for the IRS to connect Form 1099's reported to the IRS with the correct taxpayer, it shows MGT of America, LLC as the parent company who files a consolidated tax return for itself AND its wholly owned subsidiaries. Our subsidiary companies will point back to MGT of America, LLC, which is why we still conduct business licensing, vendor registrations, contracts, and invoicing under the MGT of America Consulting, LLC name/FEIN. This is why we contracted under MGT of America Consulting, LLC and its FEIN but our parent company, MGT of America, LLC is shown on our W-9. (We have pasted and highlighted the relevant language governing completion of the W-9 below. Excerpts are from pages 2 and 3 of Form W-9. (Rev. 12-2014)). Specific Instructions (Page 2) Line 1 e.Disregarded entity. For U.S. federal tax purposes, an entity that is disregarded as an entity separate from its owner is treated as a "disregarded entity." See Regulations section 301.7701-2(c)(2)(iii). Enter the owner's name on line 1. The name of the entity entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner's name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on line 2, "Business name/disregarded entity name." If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN. Part I. Taxpayer Identification Number {TIN) (Page 3) Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN below. If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. However, the IRS prefers that you use your SSN. If you are a single-member LLC that is disregarded as an entity separate from its owner (see Limited Liability Company (LLC) on this page), enter the owner's SSN (or EIN, if the owner has one). Do not enter the disregarded entity's EIN. If the LLC is classified as a corporation or partnership, enter the entity's EIN. If you have any questions, please contact me by email at cluke@mgtconsulting.com or by telephone at 888.302.0899. Thank you very much. Respectfully, Carla Luke Chief Financial Officer 16.F.6.e Packet Pg. 2409 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 16.F.6.e Packet Pg. 2410 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 16.F.6.e Packet Pg. 2411 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 1 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: THE E-VERIFY MEMORANDUM OF UNDERSTANDING FOR EMPLOYERS ARTICLE I PURPOSE AND AUTHORITY E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of Form I-9, Employment Eligibility Verification (Form I-9). This Memorandum of Understanding (MOU) explains certain features of the E-Verify program and describes specific responsibilities of the Employer, the Social Security Administration (SSA), and DHS. Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as amended (8 U.S.C. § 1324a note). The Federal Acquisition Regulation (FAR) Subpart 22.18, “Employment Eligibility Verification” and Executive Order 12989, as amended, provide authority for Federal contractors and subcontractors (Federal contractor) to use E-Verify to verify the employment eligibility of certain employees working on Federal contracts. ARTICLE II RESPONSIBILITIES A. RESPONSIBILITIES OF THE EMPLOYER 1.The Employer agrees to display the following notices supplied by DHS in a prominent place that is clearly visible to prospective employees and all employees who are to be verified through the system: a.Notice of E-Verify Participation b.Notice of Right to W ork 2.The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted about E-Verify. The Employer also agrees to k eep such information current by providing updated information to SSA and DHS whenever the representatives’ contact information changes. 3.The Employer agrees to grant E-Verify access only to current employees who need E-Verify access. Employers must promptly terminate an employee’s E-Verify access if the employer is separated from the company or no longer needs access to E-Verify. 118160 The parties to this agreement are the Department of Homeland Security (DHS) and the MGT of America Consulting, LLC (Employer). The purpose of this agreement is to set forth terms and conditions which the Employer will follow while participating in E-Verify. 16.F.6.e Packet Pg. 2412 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 2 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: 4. The Employer agrees to become familiar with and comply with the most recent version of the E-Verify User Manual. 5. The Employer agrees that any Employer Representative who will create E-Verify cases will complete the E-Verify Tutorial before that individual creates any cases. a. The Employer agrees that all Employer representatives will take the refresher tutorials when prompted by E-Verify in order to continue using E-Verify. Failure to complete a refresher tutorial will prevent the Employer Representative from continued use of E-Verify. 6. The Employer agrees to comply with current Form I-9 procedures, with two exceptions: a. If an employee presents a "List B" identity document, the Employer agrees to only accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R. § 274a.2(b)(1)(B)) can be presented during the Form I-9 process to establish identity.) If an employee objects to the photo requirement for religious reasons, the Employer should contact E-Verify at 888-464-4218. b. If an employee presents a DHS Form I-551 (Permanent Resident Card), Form I-766 (Employment Authorization Document), or U.S. Passport or Passport Card to complete Form I-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee’s Form I-9. The Employer will use the photocopy to verify the photo and to assist DHS with its review of photo mismatches that employees contest. DHS may in the future designate other documents that activate the photo screening tool. Note: Subject only to the exceptions noted previously in this paragraph, employees still retain the right to present any List A, or List B and List C, document(s) to complete the Form I-9. 7. The Employer agrees to record the case verification number on the employee's Form I-9 or to print the screen containing the case verification number and attach it to the employee's Form I-9. 8. The Employer agrees that, although it participates in E-Verify, the Employer has a responsibility to complete, retain, and make available for inspection Forms I-9 that relate to its employees, or from other requirements of applicable regulations or laws, including the obligation to comply with the antidiscrimination requirements of section 274B of the INA with respect to Form I-9 procedures. a. The following modified requirements are the only exceptions to an Employer’s obligation to not employ unauthorized workers and comply with the anti-discrimination provision of the INA: (1) List B identity documents must have photos, as described in paragraph 6 above; (2) W hen an Employer confirms the identity and employment eligibility of newly hired employee using E-Verify procedures, the Employer establishes a rebuttable presumption that it has not violated section 274A(a)(1)(A) of the Immigration and Nationality Act (INA) with respect to the hiring of that employee; (3) If the Employer receives a final nonconfirmation for an employee, but continues to employ that person, the Employer must notify DHS and the Employer is subject to a civil money penalty between $550 and $1,100 for each failure to notify DHS of continued employment following a final nonconfirmation; (4) If the Employer continues to employ an employee after receiving a final nonconfirmation, then the Employer is subject to a rebuttable presumption that it has knowingly 118160 16.F.6.e Packet Pg. 2413 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 3 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: employed an unauthorized alien in violation of section 274A(a)(1)(A); and (5) no E-Verify participant is civilly or criminally liable under any law for any action taken in good faith based on information provided through the E-Verify. b. DHS reserves the right to conduct Form I-9 compliance inspections, as well as any other enforcement or compliance activity authorized by law, including site visits, to ensure proper use of E-Verify. 9. The Employer is strictly prohibited from creating an E-Verify case before the employee has been hired, meaning that a f irm offer of employment was extended and accepted and Form I-9 was completed. The Employer agrees to create an E-Verify case for new employees within three Employer business days after each employee has been hired (after both Sections 1 and 2 of Form I-9 have been completed), and to complete as many steps of the E-Verify process as are necessary according to the E-Verify User Manual. If E-Verify is temporarily unavailable, the three-day time period will be extended until it is again operational in order to accommodate the Employer's attempting, in good faith, to make inquiries during the period of unavailability. 10. The Employer agrees not to use E-Verify for pre-employment screening of job applicants, in support of any unlawful employment practice, or for any other use that this MOU or the E-Verify User Manual does not authorize. 11. The Employer must use E-Verify for all new employees. The Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. Employers who are Federal contractors may qualif y for exceptions to this requirement as described in Article II.B of this MOU. 12. The Employer agrees to follow appropriate procedures (see Article III below) regarding tentative nonconfirmations. The Employer must promptly notify employees in private of the f inding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. Further, when employees contest a tentative nonconf irmation based upon a photo mismatch, the Employer must take additional steps (see Article III.B. below) to contact DHS with information necessary to resolve the challenge. 13. The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment eligibility status while SSA or DHS is processing the verification request unless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1(l)) that the employee is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated verification system to verify work authorization, a tentative nonconfirmation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo mismatch, does not establish, and should not be interpreted as, evidence that the employee is not work authorized. In any of such cases, the employee must be provided a full and fair opportunity to contest the finding, and if he or she does so, the employee may not be terminated or suffer any adverse employment consequences based upon the employee’s perceived employment eligibility status 118160 16.F.6.e Packet Pg. 2414 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 4 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: (including denying, reducing, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, withholding pay, refusing to assign the employee to a Federal contract or other assignment, or otherwise assuming that he or she is unauthorized to work) until and unless secondary verification by SSA or DHS has been completed and a f inal nonconf irmation has been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo mismatch or if a secondary verification is completed and a final nonconfirmation is issued, then the Employer can find the employee is not work authorized and terminate the employee’s employment. Employers or employees with questions about a final nonconfirmation may call E-Verify at 1-888-464- 4218 (customer service) or 1-888-897-7781 (worker hotline). 14. The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section 274B of the INA as applicable by not discriminating unlawfully against any individual in hiring, f iring, employment eligibility verification, or recruitment or referral practices because of his or her national origin or citizenship status, or by committing discriminatory documentary practices. The Employer understands that such illegal practices can include selective verification or use of E-Verify except as provided in part D below, or discharging or refusing to hire employees because they appear or sound “foreign” or have received tentative nonconfirmations. The Employer further understands that any violation of the immigration-related unfair employment practices provisions in section 274B of the INA could subject the Employer to civil penalties, back pay awards, and other sanctions, and violations of Title VII could subject the Employer to back pay awards, compensatory and punitive damages. Violations of either section 274B of the INA or Title VII may also lead to the termination of its participation in E-Verify. If the Employer has any questions relating to the anti-discrimination provision, it should contact OSC at 1-800-255-8155 or 1-800-237-2515 (TDD). 15. The Employer agrees that it will use the information it receives from E-Verify only to confirm the employment eligibility of employees as authorized by this MOU. The Employer agrees that it will safeguard this information, and means of access to it (such as PINS and passwords), to ensure that it is not used for any other purpose and as necessary to protect its confidentiality, including ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perform the Employer's responsibilities under this MOU, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes. 16. The Employer agrees to notify DHS immediately in the event of a breach of personal information. Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email at E-Verify@dhs.gov. Please use “Privacy Incident – Password” in the subject line of your email when sending a breach report to E-Verify. 17. The Employer acknowledges that the information it receives from SSA is governed by the Privacy Act (5 U.S.C. § 552a(i)(1) and (3)) and the Social Security Act (42 U.S.C. 1306(a)). Any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties. 18. The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and evaluation of E-Verify, which includes permitting DHS, SSA, their contractors and other agents, upon 118160 16.F.6.e Packet Pg. 2415 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 5 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: reasonable notice, to review Forms I-9 and other employment records and to interview it and its employees regarding the Employer’s use of E-Verify, and to respond in a prompt and accurate manner to DHS requests for information relating to their participation in E-Verify. 19. The Employer shall not make any false or unauthorized claims or references about its participation in E-Verify on its website, in advertising materials, or other media. The Employer shall not describe its services as federally-approved, federally-certified, or federally-recognized, or use language with a similar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorizes your E-Verify services and any claim to that effect is false. 20. The Employer shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Division, without first obtaining the prior written consent of DHS. 21. The Employer agrees that E-Verify trademarks and logos may be used only under license by DHS/USCIS (see M-795 (W eb)) and, other than pursuant to the specific terms of such license, may not be used in any manner that might imply that the Employer’s services, products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify. 22. The Employer understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its participation in E-Verify according to this MOU. B. RESPONSIBILITIES OF FEDERAL CONTRACTORS 1. If the Employer is a Federal contractor with the FAR E-Verify clause subject to the employment verification terms in Subpart 22.18 of the FAR, it will become familiar with and comply with the most current version of the E-Verify User Manual for Federal Contractors as well as the E-Verify Supplemental Guide for Federal Contractors. 2. In addition to the responsibilities of every employer outlined in this MOU, the Employer understands that if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 of the FAR it must verify the employment eligibility of any “employee assigned to the contract” (as defined in FAR 22.1801). Once an employee has been verified through E-Verify by the Employer, the Employer may not create a second case for the employee through E-Verify. a. An Employer that is not enrolled in E-Verify as a Federal contractor at the time of a contract award must enroll as a Federal contractor in the E-Verify program within 30 calendar days of contract award and, within 90 days of enrollment, begin to verify employment eligibility of new hires using E-Verify. The Employer must verify those employees who are working in the United States, whether or not they are assigned to the contract. Once the Employer begins verifying new hires, such verification of new hires must be initiated within three business days after the hire date. Once enrolled in E-Verify as a Federal contractor, the Employer must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later. 118160 16.F.6.e Packet Pg. 2416 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 6 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: b. Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a contract award must use E-Verify to begin verification of employment eligibility for new hires of the Employer who are working in the United States, whether or not assigned to the contract, within three business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal contractor for 90 calendar days or less at the time of contract award, the Employer must, within 90 days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who are working in the United States, whether or not assigned to the contract. Such verification of new hires must be initiated within three business days after the date of hire. An Employer enrolled as a Federal contractor in E-Verify must begin verification of each employee assigned to the contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later. c. Federal contractors that are institutions of higher education (as defined at 20 U.S.C. 1001(a)), state or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal agency under a performance bond may choose to only verify new and existing employees assigned to the Federal contract. Such Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired after November 6, 1986. Employers in this category must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later. d. Upon enrollment, Employers who are Federal contractors may elect to verif y employment eligibility of all existing employees working in the United States who were hired after November 6, 1986, instead of verifying only those employees assigned to a covered Federal contract. After enrollment, Employers must elect to verify existing staff following DHS procedures and begin E-Verify verification of all existing employees within 180 days after the election. e. The Employer may use a previously completed Form I-9 as the basis for creating an E-Verify case for an employee assigned to a contract as long as: i. That Form I-9 is complete (including the SSN) and complies with Article II.A.6, ii. The employee’s work authorization has not expired, and iii. The Employer has reviewed the Form I-9 information either in person or in communications with the employee to ensure that the employee’s Section 1, Form I-9 attestation has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized U.S. citizen). f. The Employer shall complete a new Form I-9 consistent with Article II.A.6 or update the previous Form I-9 to provide the necessary information if: i. The Employer cannot determine that Form I-9 complies with Article II.A.6, ii. The employee’s basis for work authorization as attested in Section 1 has expired or changed, or iii. The Form I-9 contains no SSN or is otherwise incomplete. Note: If Section 1 of Form I-9 is otherwise valid and up-to-date and the form otherwise complies with 118160 16.F.6.e Packet Pg. 2417 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 7 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: Article II.C.5, but reflects documentation (such as a U.S. passport or Form I-551) that expired after completing Form I-9, the Employer shall not require the production of additional documentation, or use the photo screening tool described in Article II.A.5, subject to any additional or superseding instructions that may be provided on this subject in the E-Verify User Manual. g. The Employer agrees not to require a second verification using E-Verify of any assigned employee who has previously been verified as a newly hired employee under this MOU or to authorize verification of any existing employee by any Employer that is not a Federal contractor based on this Article. 3. The Employer understands that if it is a Federal contractor, its compliance with this MOU is a performance requirement under the terms of the Federal contract or subcontract, and the Employer consents to the release of information relating to compliance with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer’s compliance with Federal contracting requirements. C. RESPONSIBILITIES OF SSA 1. SSA agrees to allow DHS to compare data provided by the Employer against SSA’s database. SSA sends DHS confirmation that the data sent either matches or does not match the information in SSA’s database. 2. SSA agrees to safeguard the information the Employer provides through E-Verify procedures. SSA also agrees to limit access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security numbers or responsible for evaluation of E-Verify or such other persons or entities who may be authorized by SSA as governed by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401). 3. SSA agrees to provide case results from its database within three Federal Government work days of the initial inquiry. E-Verify provides the information to the Employer. 4. SSA agrees to update SSA records as necessary if the employee who contests the SSA tentative nonconfirmation visits an SSA field office and provides the required evidence. If the employee visits an SSA field office within the eight Federal Government work days from the date of referral to SSA, SSA agrees to update SSA records, if appropriate, within the eight-day period unless SSA determines that more than eight days may be necessary. In such cases, SSA will provide additional instructions to the employee. If the employee does not visit SSA in the time allowed, E-Verify may provide a final nonconfirmation to the employer. Note: If an Employer experiences technical problems, or has a policy question, the employer should contact E-Verify at 1-888-464-4218. D. RESPONSIBILITIES OF DHS 1. DHS agrees to provide the Employer with selected data from DHS databases to enable the Employer to conduct, to the extent authorized by this MOU: a. Automated verification checks on alien employees by electronic means, and 118160 16.F.6.e Packet Pg. 2418 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 8 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: b. Photo verification checks (when available) on employees. 2. DHS agrees to assist the Employer with operational problems associated with the Employer's participation in E-Verify. DHS agrees to provide the Employer names, titles, addresses, and telephone numbers of DHS representatives to be contacted during the E-Verify process. 3. DHS agrees to provide to the Employer with access to E-Verify training materials as well as an E-Verify User Manual that contain instructions on E-Verify policies, procedures, and requirements for both SSA and DHS, including restrictions on the use of E-Verify. 4. DHS agrees to train Employers on all important changes made to E-Verify through the use of mandatory refresher tutorials and updates to the E-Verify User Manual. Even without changes to E-Verify, DHS reserves the right to require employers to take mandatory refresher tutorials. 5. DHS agrees to provide to the Employer a notice, which indicates the Employer's participation in E-Verify. DHS also agrees to provide to the Employer anti-discrimination notices issued by the Office of Special Counsel for Immigration-Related Unfair Employment Practices (OSC), Civil Rights Division, U.S. Department of Justice. 6. DHS agrees to issue each of the Employer’s E-Verify users a unique user identification number and password that permits them to log in to E-Verify. 7. DHS agrees to safeguard the information the Employer provides, and to limit access to such information to individuals responsible for the verification process, for evaluation of E-Verify, or to such other persons or entities as may be authorized by applicable law. Information will be used only to verify the accuracy of Social Security numbers and employment eligibility, to enforce the INA and Federal criminal laws, and to administer Federal contracting requirements. 8. DHS agrees to provide a means of automated verification that provides (in conjunction with SSA verification procedures) confirmation or tentative nonconfirmation of employees' employment eligibility within three Federal Government work days of the initial inquiry. 9. DHS agrees to provide a means of secondary verification (including updating DHS records) for employees who contest DHS tentative nonconfirmations and photo mismatch tentative nonconfirmations. This provides final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions. ARTICLE III REFERRAL OF INDIVIDUALS TO SSA AND DHS A. REFERRAL TO SSA 1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the notice as directed by E-Verify. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify 118160 16.F.6.e Packet Pg. 2419 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 9 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2. The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3. After a tentative nonconfirmation, the Employer will refer employees to SSA field offices only as directed by E-Verify. The Employer must record the case verification number, review the employee information submitted to E-Verif y to identify any errors, and find out whether the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security number, or any other corrected employee information that SSA requests, to SSA for verification again if this review indicates a need to do so. 4. The Employer will instruct the employee to visit an SSA office within eight Federal Government work days. SSA will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 5. While waiting for case results, the Employer agrees to check the E-Verif y system regularly for case updates. 6. The Employer agrees not to ask the employee to obtain a printout from the Social Security Administration number database (the Numident) or other written verification of the SSN from the SSA. B. REFERRAL TO DHS 1. If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2. The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3. The Employer agrees to refer individuals to DHS only when the employee chooses to contest a tentative nonconfirmation. 4. If the employee contests a tentative nonconfirmation issued by DHS, the Employer will instruct the 118160 16.F.6.e Packet Pg. 2420 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 10 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: employee to contact DHS through its toll-free hotline (as found on the referral letter) within eight Federal Government work days. 5. If the Employer finds a photo mismatch, the Employer must provide the photo mismatch tentative nonconfirmation notice and follow the instructions outlined in paragraph 1 of this section for tentative nonconfirmations, generally. 6. The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo mismatch, the Employer will send a copy of the employee’s Form I-551, Form I-766, U.S. Passport, or passport card to DHS for review by: a. Scanning and uploading the document, or b. Sending a photocopy of the document by express mail (furnished and paid for by the employer). 7. The Employer understands that if it cannot determine whether there is a photo match/mismatch, the Employer must forward the employee’s documentation to DHS as described in the preceding paragraph. The Employer agrees to resolve the case as specified by the DHS representative who will determine the photo match or mismatch. 8. DHS will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 9. W hile waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. ARTICLE IV SERVICE PROVISIONS A. NO SERVICE FEES 1. SSA and DHS will not charge the Employer for verification services performed under this MOU. The Employer is responsible for providing equipment needed to make inquiries. To access E-Verify, an Employer will need a personal computer with Internet access. ARTICLE V MODIFICATION AND TERMINATION A. MODIFICATION 1. This MOU is effective upon the signature of all parties and shall continue in effect for as long as the SSA and DHS operates the E-Verify program unless modified in writing by the mutual consent of all parties. 2. Any and all E-Verify system enhancements by DHS or SSA, including but not limited to E-Verify checking against additional data sources and instituting new verification policies or procedures, will be covered under this MOU and will not cause the need for a supplemental MOU that outlines these changes. 118160 16.F.6.e Packet Pg. 2421 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 11 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: B. TERMINATION 1. The Employer may terminate this MOU and its participation in E-Verify at any time upon 30 days prior written notice to the other parties. 2. Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU, and thereby the Employer’s participation in E-Verify, with or without notice at any time if deemed necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that there has been a breach of system integrity or security by the Employer, or a failure on the part of the Employer to comply with established E-Verify procedures and/or legal requirements. The Employer understands that if it is a Federal contractor, termination of this MOU by any party for any reason may negatively affect the performance of its contractual responsibilities. Similarly, the Employer understands that if it is in a state where E-Verify is mandatory, termination of this by any party MOU may negatively affect the Employer’s business. 3. An Employer that is a Federal contractor may terminate this MOU when the Federal contract that requires its participation in E-Verify is terminated or completed. In such cases, the Federal contractor must provide written notice to DHS. If an Employer that is a Federal contractor fails to provide such notice, then that Employer will remain an E-Verify participant, will remain bound by the terms of this MOU that apply to non-Federal contractor participants, and will be required to use the E-Verify procedures to verif y the employment eligibility of all newly hired employees. 4. The Employer agrees that E-Verify is not liable for any losses, financial or otherwise, if the Employer is terminated from E-Verify. ARTICLE VI PARTIES A. Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as necessary. By separate agreement with DHS, SSA has agreed to perform its responsibilities as described in this MOU. B. Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, its agencies, officers, or employees, or against the Employer, its agents, officers, or employees. C. The Employer may not assign, directly or indirectly, whether by operation of law, change of control or merger, all or any part of its rights or obligations under this MOU without the prior written consent of DHS, which consent shall not be unreasonably withheld or delayed. Any attempt to sublicense, assign, or transfer any of the rights, duties, or obligations herein is void. D. Each party shall be solely responsible for defending any claim or action against it arising out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 403(d) of IIRIRA to any action taken or allegedly taken by the Employer. E. The Employer understands that its participation in E-Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to, 118160 16.F.6.e Packet Pg. 2422 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 12 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with Federal contractual requirements, and responses to inquiries under the Freedom of Information Act (FOIA). F. The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer and DHS respectively. The Employer understands that any inaccurate statement, representation, data or other information provided to DHS may subject the Employer, its subcontractors, its employees, or its representatives to: (1) prosecution for false statements pursuant to 18 U.S.C. 1001 and/or; (2) immediate termination of its MOU and/or; (3) possible debarment or suspension. G. The foregoing constitutes the full agreement on this subject between DHS and the Employer. To be accepted as an E-Verify participant, you should only sign the Employer’s Section of the signature page. If you have any questions, contact E-Verify at 1-888-464-4218. 118160 16.F.6.e Packet Pg. 2423 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 13 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: Approved by: Employer Name (Please Type or Print) Title Signature Date Department of Homeland Security – Verification Division Name (Please Type or Print) Title Signature Date 118160 MGT of America Consulting, LLC Jennifer L Ragsdale Electronically Signed 05/05/2008 USCIS Verification Division Electronically Signed 05/05/2008 16.F.6.e Packet Pg. 2424 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) Page 14 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: Information Required for the E-Verify Program Information relating to your Company: Company Name Company Facility Address Company Alternate Address County or Parish Employer Identification Number North American Industry Classification Systems Code Parent Company Number of Employees Number of Sites Verified for 118160 MGT of America Consulting, LLC 516 North Adams Street Tallahassee, FL 32301 LEON 810890071 541 20 to 99 4 16.F.6.e Packet Pg. 2425 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 118160 CALIFORNIA 1 site(s) FLORIDA 1 site(s) MICHIGAN 1 site(s) TEXAS 1 site(s) 16.F.6.e Packet Pg. 2426 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 118160 Name Chantal Tambe Phone Number (214) 491 - 9247 Fax Number Email Address ctambe@mgtconsulting.com 16.F.6.e Packet Pg. 2427 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 118160 Page intentionally left blank 16.F.6.e Packet Pg. 2428 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 4320 West Kennedy Boulevard, Tampa, Florida 33609 888.302.0899 | www.mgtconsulting.com NATIONAL FIRM LOCAL FOCUS Alabama Birmingham Arizona Phoenix California Sacramento Riverside Carlsbad Florida Tampa HQ Georgia Savannah Atlanta Alpharetta Illinois Chicago Metro Indiana Gary Michigan Bay City New York NYC North Carolina Raleigh South Carolina Columbia Tennessee Nashville Texas Dallas Austin San Antonio Houston Utah Salt Lake City Virginia Richmond Washington, D.C 16.F.6.e Packet Pg. 2429 Attachment: Collier_County_CAP_MGT_Proposal_FINAL (27298 : 23-8102 "Cost Allocation Planning" MGT of America COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PROPOSAL (RFP) FOR COST ALLOCATION PLANNING SOLICITATION NO.: 23-8102 CYNTHIA MCCANNA, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8992 Cynthia.McCanna@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format (Rev 8/7/2017). Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.F.6.f Packet Pg. 2430 Attachment: 23-8102 - Solicitation (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 2 SOLICITATION PUBLIC NOTICE REQUEST FOR PROPOSAL (RFP) NUMBER: 23-8102 PROJECT TITLE: COST ALLOCATION PLANNING DUE DATE: Friday, March 31, 2023 @ 3:00 PM EST PLACE OF RFP OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the County Manager Operations Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposal (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. The County is seeking to establish a contract with a consultant that is capable of providing Federal grant regulation compliant County-Wide Cost Allocation Plan Services as well as Allocated Cost Development and Prior Year Cost Recovery Reconciliation for the County’s Fleet Management ISF operation. Historically, County departments have spent approximately $35,000; however, this may not be indicative of future buying patterns. BACKGROUND Historically, the County has retained a firm to provide consulting services for cost allocation planning. Providing guidance for this service is 2 CFR Part 200 – “Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards”. Appendix V to Part 200 - State/Local Governmentwide Central Service Cost Allocation Plans provides detailed federal guidelines for plans to allow central service costs federal grant programs. Indirect costs are normally charged to Federal awards by the use of an indirect cost rate. A separate indirect cost rate(s) is usually necessary for each department or agency of the governmental unit claiming indirect costs under Federal awards. Guidelines and illustrations of indirect cost proposals are provided in a brochure published by the Department of Health and Human Services entitled "A Guide for State and Local Government Agencies: Cost Principles and Procedures for Establishing Cost Allocation Plans and Indirect Cost Rates for Grants and Contracts with the Federal Government." A copy of this brochure may be obtained from the Superintendent of Documents, U.S. Government Printing Office. TERM OF CONTRACT The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewal options. Prices shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. 16.F.6.f Packet Pg. 2431 Attachment: 23-8102 - Solicitation (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 3 DETAILED SCOPE OF WORK The Consultant shall provide and perform the following professional services, which shall constitute the General Scope, and the Basic Services under the covenants, terms, and provisions of this Professional Services Agreement. The Professional Services to be provided and performed by the Consultant for this project is anticipated to be, but are not necessarily limited to the following tasks: County-wide Cost Allocation Plan Provide Cost Allocation Planning Services including an annual Detailed County-wide Cost Allocation Plan based on actual financial and statistical data. The County-Wide Cost Allocation Plan is required to be completed by February 1st of each year. Plan One: Identifies all funds administered by the County and is prepared in accordance with 2 CFR Part 200 – “Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards” provides federal guidelines for central service cost allocation plans as applied to grant funded programs. Plan Two: Identifies all funds administered by the County and is prepared in accordance with the full-costing concepts that recognize all expenditures of the County. Plans are to be submitted to the County within thirty (30) calendar days after receipt of Notice to Proceed. Pursuant to the General Scope of the Basic Services stated herein, the Consultant shall perform all services and/or work necessary to complete the following task(s) and/or provide the following item(s): 1. Review current Federal and State funded County programs and evaluate the contribution of central services to their support. 2. Review current enterprise operations and evaluate the contributions of central services to their support. 3. Review all other County operations and evaluate the contributions of central services to their support. 4. Review County central service expenses that can be allocated to an indirect cost pool. 5. Review the County’s previous data collection worksheets, allocation bases, indirect cost pools and methods of distributing costs for appropriateness and to identify alternative methodologies which may favorably impact indirect cost recoveries. 6. Incorporate strategies and procedures previously implemented by the County that may be superior, in terms of potential recovery, to strategies and procedures that would otherwise be implemented. 7. Based on the reviews mentioned above, prepare a central services cost allocation plan that reflects full cost for operational services in each County operational division and the appropriate operating fund. 8. The firm shall negotiate and ensure acceptance of the central services cost allocation plan by the cognizant Federal agency. Substantiate negotiations with comprehensive work papers which will be become the property of the County. 9. The plan should be a full step-down after at least one level of central service cost-allocation. 10. The plan should provide instruction sessions with County personnel to ensure understanding and proper utilization of the final documents used in developing the cost allocation plans. 11. Monitor first year recoveries and offer written recommendations on maximizing recovery of cost. 12. Defend the Cost Allocation Plan for a period of three years if it is audited and challenged by State or Federal representatives. Fleet Management ISF Cost Allocation Plan and Prior Year Cost Recovery Reconciliation Provide a Fleet Management ISF Fund (521) Cost Allocation Plan and Prior Year Cost Recovery Reconciliation. The Fleet ISF Cost Allocation Plan and Prior Year Reconciliation is scheduled to be completed by February 1st of each year. 16.F.6.f Packet Pg. 2432 Attachment: 23-8102 - Solicitation (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 4 Develop and document 2 CFR, Part 200 compliant cost recovery rates for the County’s Fleet Management ISF operation that includes a roll forward adjustment for prior year surplus or shortfall. Provide a cost allocation plan document with supporting detail that addresses all required components as required by 2 CFR Part 200, Appendix V. Develop and document a 2 CFR, Part 200 compliant prior year-end reconciliation. Reconcile actual Fleet Management ISF departmental revenues with 2 CFR, Part 200 compliant costs. Provide a reconciliation document with all supporting detail. Update procedures as necessary for calculating cost recovery rates in the future that will include roll forward adjustments for prior year cost recovery adjustments. Provide as needed support to the county, including review and finalizations of supporting documentation and schedules, to respond to inquiries regarding cost recovery. Other Cost Allocation Services Including Grant Administration On an as needed basis, the County may require Cost Allocation Services and or Grant Administration services beyond the specific tasks outlined above. On a non-exclusive basis the County may request a proposal from the Consultant for other Cost Allocation Services including Grant Administration Services. A fee schedule for principles, staff, and sub-consultants will be utilized for these services. REQUEST FOR PROPOSAL (RFP) PROCESS 1.1 The Proposers will submit a qualifications proposal which will be scored based on the criteria in Evaluation Criteria for Development of Shortlist, which will be the basis for short-listing firms. The Proposers will need to meet the minimum requirements outlined herein in order for their proposal to be evaluated and scored by the COUNTY. The COUNTY will then score and rank the firms and enter into negotiations with the top ranked firm to establish cost for the services needed. The COUNTY reserves the right to issue an invitation for oral presentations to obtain additional information after scoring and before the final ranking. With successful negotiations, a contract will be developed with the selected firm, based on the negotiated price and scope of services and submitted for approval by the Board of County Commissioners. 1.2 The COUNTY will use a Selection Committee in the Request for Proposal selection process. 1.3 The intent of the scoring of the proposal is for respondents to indicate their interest, relevant experience, financial capability, staffing and organizational structure. 1.4 The intent of the oral presentations, if deemed necessary, is to provide the vendors with a venue where they can conduct discussions with the Selection Committee to clarify questions and concerns before providing a final rank. 1.5 Based upon a review of these proposals, the COUNTY will rank the Proposers based on the discussion and clarifying questions on their approach and related criteria, and then negotiate in good faith an Agreement with the top ranked Proposer. 1.6 If, in the sole judgment of the COUNTY, a contract cannot be successfully negotiated with the top-ranked firm, negotiations with that firm will be formally terminated and negotiations shall begin with the firm ranked second. If a contract cannot be successfully negotiated with the firm ranked second, negotiations with that firm will be formally terminated and negotiations shall begin with the third ranked firm, and so on. The COUNTY reserves the right to negotiate any element of the proposals in the best interest of the COUNTY. RESPONSE FORMAT AND EVALUATION CRITERIA FOR DEVELOPMENT OF SHORTLIST: 1.7 For the development of a shortlist, this evaluation criterion will be utilized by the COUNTY’S Selection Committee to score each proposal. Proposers are encouraged to keep their submittals concise and to include a minimum of marketing materials. Proposals must address the following criteria: Evaluation Criteria Maximum Points 1. Cover Letter / Management Summary 5 Points 2. Certified Woman and/or Minority Business Enterprise 5 Points 3. Business Plan 20 Points 4. Cost of Services to the County 20 Points 5. Experience and Capacity of the Firm 20 Points 6. Specialized Expertise of Team Members 20 Points 7. Local Vendor Preference 10 Points TOTAL POSSIBLE POINTS 100 Points 16.F.6.f Packet Pg. 2433 Attachment: 23-8102 - Solicitation (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 5 Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County’s financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process and is invoked by the Procurement Services Division Director or designee. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. ---------------------------------------------------------------------------------------------------------------------------------------------------------- Each criterion and methodology for scoring is further described below. ***Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal may be deemed non-responsive*** EVALUATION CRITERIA NO. 1: COVER LETTER/MANAGEMENT SUMMARY (5 Total Points Available) Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. EVALUATION CRITERIA NO. 2: CERTIFIED WOMAN AND/OR MINORITY BUSINESS ENTERPRISE (5 Total Points Available) Submit certification with the Florida Department of Management Service, Office of Supplier Diversity as a Certified Woman and/or Minority Business Enterprise. EVALUATION CRITERIA NO. 3: BUSINESS PLAN (20 Total Points Available) In this criteria, include but not limited to: • Detailed plan of approach (including major tasks and sub-tasks). • Detailed time line for completion of the project. • Include with the Business Plan or as an attachment, a copy of a report as an example of work product. This should be for one of the projects listed as a reference. EVALUATION CRITERIA NO. 4: COST OF SERVICES TO THE COUNTY (20 Total Points Available) In this criteria, include but not limited to: • Provide the projected total annual cost and estimated calendar day duration (including projected hours) for the County-wide Cost Allocation Plan. • Provide the projected total annual cost and estimated calendar day duration (including projected hours) for the Fleet Management ISF Allocated Cost Rate Development and Prior Year Cost Recovery Reconciliation. • Provide proposed fee schedule of principals and staff (including sub-consultants) for other cost allocation services. EVALUATION CRITERIA NO. 5: EXPERIENCE AND CAPACITY OF THE FIRM (20 Total Points Available) In this criteria, include but not limited to: • Provide information that documents your firm’s and subcontractors’ qualifications to produce the required deliverables, including abilities, capacity, skill, and financial strength, and number of years of experience in providing the required services. • Describe the various team members’ successful experience in working with one another on previous projects. • Describe the firm’s experience with similar projects and applicability of that experience to the Collier County projects. The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients during a period of the last 5 years whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the Proposer that best represent projects of similar size, scope and complexity of this project using form provided in Form 5. Proposers may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant project work. 16.F.6.f Packet Pg. 2434 Attachment: 23-8102 - Solicitation (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.) 6 EVALUATION CRITERIA NO. 6: SPECIALIZED EXPERTISE OF TEAM MEMBERS (20 Total Points Available) In this criteria, include but not limited to: • Description of the proposed contract team and the role to be played by each member of the team. • Attach brief resumes of all proposed project team members who will be involved in the management of the total package of services, as well as the delivery of specific services. • Attach resumes of any sub-vendors and attach letters of intent from stated sub-vendors must be included with proposal submission. EVALUATION CRITERIA NO. 7: LOCAL VENDOR PREFERENCE (10 Total Points Available) Local business is defined as the vendor having a current Business Tax Receipt issued by the Collier or Lee County Tax Collector prior to proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier or Lee County from which the vendor’s staff operates and performs business in an area zoned for the conduct of such business. VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)*** 16.F.6.f Packet Pg. 2435 Attachment: 23-8102 - Solicitation (27298 : 23-8102 "Cost Allocation Planning" MGT of America Consulting, LLC.)