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Agenda 12/12/2023 Item #16B15 (3 Resolutions - Authorize submittal of FTA Grant Applictions to the FDOT)12/12/2023 EXECUTIVE SUMMARY Recommendation to approve Resolutions approving and authorizing the submittal of Federal Transit Administration (FTA) Section 5310, Rural 5311, and Rural 5339 FY2024/2025 grant applications and applicable documents to the Florida Department of Transportation (FDOT) through FDOT TransCIP to support transit operations and system capital improvements; with a total anticipated fiscal impact of $2,884,996 with a Federal share of $1,837,440, State share of $199,261 and Local match of $848,295 supported by General Fund (0001) Annual Transfer. OBJECTIVE: To provide ongoing support for public transit operations for the residents of Collier County. CONSIDERATIONS: Pursuant to 49 U.S.C the Federal Transit Administration (FTA) programs 5310, 5311, and 5339, enable Collier County, a designated Community Transportation Coordinator, and provider of mass transportation to the elderly, individuals with disabilities, and those residing in non -urbanized areas of the County, to apply for annual funding to support these Collier County residents. There are three (3) grant applications required to support these services: FTA 5310 to provide capital support to the elderly, individuals with disabilities; FTA 5311 to provide operating funding to support non-urbanized areas; and FTA 5339 to replace, rehabilitate, and purchase buses, vans, and related equipment, as well as construct bus-related facilities in the non-urbanized areas. FTA Section 5310 Grant Request The 5310 capital grant application request in FY24 supports Collier Area Transit (CAT) System to purchase replacement vehicles to support the paratransit service. Funding in the amount of $640,314 will be used to purchase four replacement paratransit vehicles and equipment that have met their useful life. The purchase of the replacement vehicles will not be an increase the overall paratransit fleet inventory. This grant acquisition will provide for the ongoing transportation services to the elderly and disabled residents of Collier County. The funding and match requirements are outlined in the chart below. FTA Section 5311 Grant Request The 5311 operation grant application request is for $1,568,510 and will be utilized to provide transit services in the non-urbanized areas of Collier County. This operations grant requires a 50% local match. If the grant is approved for the full amount requested, the funding allocation will be $784,225 of Federal funds and $784,255 of Local funds. Section 5311 funding for operating assistance is essential to continue the exist ing level of service being provided for the non-urbanized areas of the County. FTA Section 5339 Grant Request The 5339 capital grant application request in FY24 supports the CAT System to purchase a replacement vehicle to support fixed route service in the rural areas of Collier County. Funding in the amount of $676,172 will be used to purchase one 40 ft. fixed route bus to replace an existing bus that has met its useful life. The funding and match requirements are outlined in the chart below. Public Transit & Neighborhood Enhancement Division (PTNE) presented the grant applications to the Public Transit Advisory Committee on November 17th for their review and endorsement and provided their consensus to endorse the submittal of the applications. The applications are attached to this Item for the Board’s consideration. FISCAL IMPACT: The 5310 Capital grant application is estimated to be $640,314 for four (4) vehicles and associated equipment. The capital grant requires an 80% federal share in the amount of $512,247; a 10% state share in the amount of $64,027, and a 10% local share in the amount of $64,040. A budget amendment in the amount of $64,040 is required within Paratransit Grant Match Fund (4035), Project 33889 to earmark the required 16.B.15 Packet Pg. 1523 12/12/2023 match to ensure local funding is available in a future year when awarded. Local funds are available within the CAT Operation Fund (4030) Reserves supported by the annual General Fund (0001) operating transfer. Collier County has historically received annual awards. In the event that the funding is not awarded, the match will be earmarked to a future grant application. The 5311 operating grant application is estimated to be $1,568,510 and it will be utilized to provide transit services in the non-urbanized areas of Collier County. The operations grant requires a 50% local match in the amount of $784,255. The local match will be funded by General Fund (0001). The match is included in the annual budget and will not require a separate budget amendment. The application and acceptance of these grants will stay within budget guidance as done in prior years and will not require additional budget. The 5339 Rural capital grant application is estimated to be $676,172 for one (1) 40 ft. replacement fixed route bus. The capital grant requires an 80% federal share in the amount of $540,938 and a 20% state share in the amount of $135,234. No local match is required for this grant. The application and acceptance of these grants will stay within budget guidelines as done in prior year s and will not require additional budget. The table below reflects the Fiscal Impact of each jurisdiction: Grant Federal Funding State Match Local Match Total 5310 $ 512,247 $ 64,027 $ 64,040 $ 640,314 5311 Rural $ 784,255 $ 0 $ 784,255 $ 1,568,510 5339 Rural $ 540,938 $ 135,234 $ 0 $ 676,172 Total $1,837,440 $ 199,261 $ 848,295 $ 2,884,996 This item is consistent with the Collier County strategic plan objective to design and maintain an effective transportation system to reduce traffic congestion and improve the mobility of our residents and visitors. GROWTH MANAGEMENT IMPACT: This item is consistent with Objective 12 of the Transportation Element of the Growth Management Plan. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a majority vote for Board approval. - DDP. RECOMMENDATION: To approve Resolutions approving and authorizing the submittal of Federal Transit Administration (FTA) Sections 5310, Rural 5311, and Rural 5339 FY2024/2025 grant applications and appl icable documents to the Florida Department of Transportation (FDOT) through FDOT TransCIP to support transit operations and system capital improvements. With a total anticipated fiscal impact of $2,884,996 with a Federal share of $1,837,440, State share of $199,261 and Local match of $848,295 supported by General Fund (0001) Annual Transfer. Prepared By: Omar Deleon, Transit Manager, PTNE ATTACHMENT(S) 1. 5310 - Resolution (PDF) 2. 5311 - Resolution (PDF) 3. [linked] [1828612] Grant Proposal Section 5339 FY24 DDP 4. 5339 - Resolution (PDF) 5. [linked] [1829963] Grant Proposal Section 5310 FY24 11-22 6. [1828611] Grant Proposal Section 5311 FY24 DDP (PDF) 16.B.15 Packet Pg. 1524 12/12/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.B.15 Doc ID: 27217 Item Summary: Recommendation to approve Resolutions approving and authorizing the submittal of Federal Transit Administration (FTA) Section 5310, Rural 5311, and Rural 5339 FY2024/2025 grant applications and applicable documents to the Florida Department of Transportation (FDOT) through FDOT TransCIP to support transit operations and system capital improvements; with a total anticipated fiscal impact of $2,884,996 with a Federal share of $1,837,440, State share of $199,261 and Local match of $848,295 supported by General Fund (0001) Annual Transfer. Meeting Date: 12/12/2023 Prepared by: Title: Planner, Senior – Public Transit & Neighborhood Enhancement Name: Omar Deleon 11/08/2023 9:01 PM Submitted by: Title: – Public Transit & Neighborhood Enhancement Name: Brian Wells 11/08/2023 9:01 PM Approved By: Review: Public Transit & Neighborhood Enhancement Yousi Cardeso Additional Reviewer Completed 11/16/2023 2:23 PM Public Transit & Neighborhood Enhancement Caroline Soto Additional Reviewer Completed 11/17/2023 11:06 AM Public Transit & Neighborhood Enhancement Brian Wells Director Review Completed 11/17/2023 12:57 PM Transportation Management Services Department Jeanne Marcella Transportation Management Services Department Completed 11/17/2023 1:15 PM Road Maintenance Ellen Sheffey Additional Reviewer Completed 11/17/2023 1:39 PM Transportation Management Operations Support Brandy Otero Additional Reviewer Completed 11/17/2023 1:45 PM Transportation Management Services Department Trinity Scott Transportation Completed 11/21/2023 2:05 PM Grants Maria Kantaras Level 2 Grants Review Completed 11/22/2023 10:24 AM County Attorney's Office Derek D. Perry Additional Reviewer Completed 11/22/2023 3:05 PM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 11/27/2023 9:20 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/27/2023 9:53 AM Grants Therese Stanley Additional Reviewer Completed 12/04/2023 4:02 PM Office of Management and Budget Christopher Johnson Additional Reviewer Completed 12/05/2023 10:31 AM County Manager's Office Amy Patterson Level 4 County Manager Review Completed 12/06/2023 12:33 PM 16.B.15 Packet Pg. 1525 12/12/2023 Board of County Commissioners Geoffrey Willig Meeting Pending 12/12/2023 9:00 AM 16.B.15 Packet Pg. 1526 16.B.15.aPacket Pg. 1527Attachment: 5310 - Resolution (27217 : FY24 5310,5311,5339) 16.B.15.bPacket Pg. 1528Attachment: 5311 - Resolution (27217 : FY24 5310,5311,5339) 16.B.15.dPacket Pg. 1529Attachment: 5339 - Resolution (27217 : FY24 5310,5311,5339) Florida Department of Transportation Capital & Operating Assistance Application Federal Fiscal Year 2024 / State Fiscal Year 2025 49 U.S.C. Section 5311, CFDA 20.509 Formula Grants for Rural Areas Agency Name:Collier County Board of County Commissioners Project Type(s):Operating Operating FDOT District:One CAO 16.B.15.f Packet Pg. 1530 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) FTA Section 5311 Capital & Operating Solicitation Grant Application Introduction Eligible Recipients Eligible subrecipients of Section 5311 Grants include: • Political subdivisions of the State of Florida and agencies thereof • Native American Tribes • Private non-profit agencies designated as Community Transportation Coordinators (CTC) in accordance with Chapter 427, Florida Statutes • Private for-profit agencies may receive funds through contractual arrangements with eligible recipients. The eligible recipient will be responsible for ensuring that the Private for-profit agency meets all federal and state program requirements • All recipients who are not CTCs must enter into coordination or transportation operator contracts with the appropriate CTC for the purpose of coordinating services. Local governments providing fixed route/fixed schedule service are not required to have an agreement with the CTC. This coordination agreement must be enforced the entire time of the grant (asset lifetime). Program Administration The Federal government allocates funds by formula to the State of Florida each year for the Section 5311 Program. FDOT has been designated by the governor of Florida to administer the program. As the program administrator, FDOT is responsible for the following services. At its discretion, FDOT may contract with a service provider to perform these services. 1. Announcement of funding availability 2. Selection of projects for funding according to approved selection criteria 3. Development and processing of agreements 4. Oversight of recipient procurement actions 5. Oversight of recipient compliance with state and federal requirements 6. Processing of recipient invoices for reimbursement 7. Provision of technical assistance regarding the section 5311 program Authorizing legislation for the program is shown in the glossary of this manual under “Authorizing Federal and State Legislation.” The Federal goals of the program include: 1. Enhancing the access of people in rural areas to health care, shopping, education, employment, public services and recreation 2. Assisting in the maintenance, development, improvement and use of public transportation systems in rural areas 3. Encouraging and facilitating the most efficient use of all federal funds used to provide passenger transportation in rural areas through the coordination of programs and services 4. Providing for the participation of private transportation providers in rural areas In Florida, program funds shall be used to support local transit services that act to maximize the passenger carrying capacity of surface transportation facilities. Services for the transportation disadvantaged should play a significant part under this program. All recipients of funds shall provide their non- prioritization service plan to the District to ensure access to the general public. Recurring applicants must re-submit their non-prioritization plan only if changes to the plan have been made since previous application cycle. Program Information & Instructions Eligibility Criteria Eligibility criteria are the minimum legal eligibility requirements. Applications must provide information that identifies eligible services, eligible service areas, eligible recipients, eligible expenses, and provide evidence of local matching funds. Applicants must also ensure compliance with a number of other conditions placed on grant recipients including, but not limited to: coordination of transit services, civil rights preservation, compliance with safety and drug free work place regulations, drug and alcohol testing of safety-sensitive employees, competitive procurement of goods and services bought with grant funds, and references to the Federal Transit Administration’s Master Agreement. As the direct recipient of Section 5311 funds for Florida, the Florida Department of Transportation (FDOT) is responsible for administering the funds to eligible subrecipients. Section 5311 funded projects should be targeted toward improving public transit services to the general public residing in rural areas on a regular and continuing basis. To be considered rural, an area will have a population of under 50,000. Service may not be designed exclusively to serve the transportation requirements of social service agencies without regard for the mobility needs of the community as a whole. Section 5311 applicants must be prepared to use Section 5311 funds only to assist the rural portion of those localities. Because of the wide range of circumstances under which an operator may provide services in both urbanized and rural areas, FDOT expects the subrecipient to develop a reasonable basis related to the service provided, for allocating costs between urbanized and rural areas. Applicants providing service across urbanized/rural area boundaries must develop a method of segregating or itemizing the costs of services to demonstrate that Section 5311 funds are used primarily for rural area service. Examples of methods that may be used to allocate costs include: • Where all passenger addresses are known, assume the percentage of those addresses located in rural areas equals the level of service in rural areas • Segregate urbanized and rural service miles based on route maps, and allocate system-wide costs accordingly • Utilize driver logs to segregate service mileage or hours inside and outside the urbanized area, and allocate costs accordingly Legal Authority and Fiscal & Managerial Capability Section 5311 applicants must have the legal authority and fiscal/managerial capability to apply for Federal assistance. Applicants are required to have sufficient local funds for match requirements and for preventative maintenance (PM) and operation of vehicles/equipment. Grant recipients are required to maintain adequate financial, maintenance, and operating records and be able to comply with FTA reporting requirements in accordance with the Uniform System of Accounts (USOA) and the National Transit Database (NTD) Reporting Manual. (49 USC 5335(a) and F.S. Chapter 341.052). Failure to properly manage, maintain, and operate vehicles/equipment could jeopardize existing and future grants and may result in the removal of vehicles/equipment. CAO 16.B.15.f Packet Pg. 1531 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Eligible Expenses Eligible Expenses for Section 5311 Section 5311 funds may be used for capital and operating expenses of transit services to the general public in rural areas. Facilities: —      Passenger Amenity Projects —      Transit Centers —      Transit Fueling and Electric Charging Stations Vehicle Expansions: —      Large heavy- duty transit buses 35’ -40’ —      Small heavy-duty transit buses 30’ —      Minibus —      Standard Cutaway —      Minivans Ineligible Expenses Project Qualifying Considerations • Expenses for charter service • Expenses for school bus service • Expenses for sightseeing bus service • Service not open to the general public (prioritized transit service) • Service exclusively within an urbanized area • Depreciation expenses • Expenses incurred prior to Federal and State approval of a grant application • Expenses incurred prior to the execution of a Public Transportation Grant Agreement (PTGA) • Expenses incurred prior to the Department’s approval of plans, specifications, and third-party contracts Vehicle Replacement: —      Large heavy- duty transit buses 35’ -40’ —      Small heavy-duty transit buses 30’ —      Minibus —      Standard Cutaway —      Minivans Mobility Management: Consists of short-range planning and management activities and projects for improving coordination among public transportation and other transportation service providers carried out by a recipient or subrecipient through an agreement entered into with a person, including a government entity, under 49 U.S.C. Chapter 53 (other than Section 5309). Mobility management does not include operating public transportation services. Equipment: — Fare boxes — Communications equipment — Security/surveillance equipment for vehicles and/or buildings — Shop equipment (alignment machines, bus washing machines, tire changers, etc.) — Bus shelters — Bus stop signage — Wheelchair lifts — Other miscellaneous equipment Preventative Maintenance: All the activities, supplies, materials, labor, services, and associated costs required to preserve or extend the functionality and serviceability of the asset in a cost effective manner, up to and including the current state of the art for maintaining such asset Operating: —      Operating costs associated with the provision of transit services —      Salaries —      Fringe Benefits CAO 16.B.15.f Packet Pg. 1532 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Grant Award Process Section 5311 Compliance Requirements See FTA Circular and the FDOT State Management Plan for a complete record of the program compliance requirements summarized below. Cost Allocation for Rural Projects Agencies will provide the methodology for determining the non-urbanized area portion of their service prior to submitting the first invoice. The Agency will submit an updated methodology once per year. Triennial Review Agencies will be required to undergo a triennial review and inspection by FDOT to determine compliance with the baseline requirements. For more information see FDOT’s Triennial Review Process as part of the State Management Plan. View State Management Plan by visiting the FDOT Transit Office website: https://www.fdot.gov/fdottransit/pages/documents-and-forms FDOT Site Reviews Agencies will be subject to regular site inspections of vehicles, equipment, maintenance records, vehicle registration, liability insurance, and any other requirements under Section 5311. Preventative Maintenance (PM) Plan All agencies will include, at a minimum, procedure(s) for maintaining vehicles, facilities and any and all ADA accessibility features (template can be found in the Template section of the State Management Plan). Vehicle Useful Life Guidelines All agencies must conduct regular preventive maintenance and vehicle maintenance with the intent to reach “Useful Life” vehicle standards (A, B, and C inspections are performed per the PM Schedule) (see http://tripsflorida.org/ under the Contracts tab, for vehicle useful life; or refer to Useful Life Requirements in the Resources tab). All applications must be submitted, on the correct forms, in the Department’s grant management system (TransCIP). To request access to the system, contact your FDOT District representative. Each District will communicate the application deadline to the providers in their region. If selected for an award, an applicant should anticipate receiving a Public Transportation Grant Agreement (PTGA). The PTGA will be executed by the applicant agency and respective FDOT District Office. When selecting projects and developing an implementation schedule, applicants should anticipate that award execution will take place after July 1, 2024. Each District will be provided with the formula allocation based on the reported rural transportation service occurring within the region, the District may elect to fund the agency based on the formula for service or use the optional discretionary scoring guidance. However, all projects must satisfy the below standards prior to being awarded funding. All District Grant Application Review Teams are required to consider the below factors during the application review process: Risk Assessment / Fiscal & Managerial Capacity • Size of the award • Complexity of the award • Subrecipients experience and expertise • Subrecipients past performance • Timely invoicing • Turnover Previous Project Implementation • History implementing a project of similar size and complexity Service Efficiency and Effectiveness - 20 Points This is demonstrated by the usual daily hours of eligible service and vehicle occupancy. The emphasis is on the normal hours that agency vehicles are in service, not the hours the applicant is open for business. Applicants providing transportation service for more hours and with vehicles with higher passengers per hour will be ranked higher. In addition, applicants with lower cost per trip and lower cost per mile will be ranked higher. The applicant’s use of current vehicles (including mileage and maintenance practices) will be considered in the review and ranking. Extent to which the community at large is served - 20 Points Applicants providing the broadest scope of services and the most service to non-sponsored riders and the general public will be ranked higher. Applicants that display a larger proportion of rural population being served, will be ranked higher. Need - 40 Points Applicants that can demonstrate they serve, or propose to serve, the largest number of eligible passengers, and have the most urgent financial needs will be ranked higher. Applicants should consider whether the requested capital improvement project is identified in the applicant’s Strategic Plan, Capital Improvement Plan, or Transit Asset Management Plan; reviewers will examine the applicants’ level of capital investment planning. Moreover, application should describe how the project will contribute to a state of good repair by improving the condition or resilience of existing transportation facilities and systems, and/or addressing projected vulnerabilities and need for expansion. Project Readiness - 20 Points Applicants that demonstrate proposed projects are ready for development and implementation as planned will receive a higher score. Project readiness is exemplified via the following, but not limited to, a comprehensive project timeline, comprehensive project budget, independent cost estimates, project management plans, an anticipated method of procurement outlined, value engineering study, assessment of risks and mitigation strategies, a demonstrated ability to meet project deadlines, milestones, & deliverables for previously awarded projects (if applicable), along with documentation showing local support and coordination with relevant planning agencies. Local support and coordination is exemplified via the proposed project being referenced in a Transit Development Plan (TDP), Transportation Disadvantaged Service Plan (TDSP), a Comprehensive Plan, a Congestion Management Plan, and other Transit Supportive Plans. Please coordinate with your District and attend the annual grant workshop to further understand the regional priorities for Section 5311 funds. District staff may elect to review applications on the basis of merit and need in accordance with the below evaluation criteria: Optional Discretionary Scoring Guidance CAO 16.B.15.f Packet Pg. 1533 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) SAM.gov Unique Entity Identifier Registration Active registration in SAM.gov allows entities the ability to apply for federal grants. On April 4, 2022, the unique entity identifier used across the federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov). The Unique Entity ID is a 12-character alphanumeric ID assigned to an entity by SAM.gov. As part of this transition, the DUNS Number has been removed from SAM.gov. Entity registration, searching, and data entry in SAM.gov now require use of the new Unique Entity ID. New entities can get their Unique Entity ID at SAM.gov and, if required, complete an entity registration. I have read and understood the contents of this tab. Construction Projects: Construction project request will require either environmental analysis National Environmental Policy Act (NEPA), or may qualify as a documented Categorical Exclusion (DCE). If your project requires a the DCE worksheet your District representative will reach out to provide guidance. Guidance related to projects that require environmental analysis under NEPA or DCE can be found here: Preparing Environmental Documents | FTA (dot.gov) Planning Requirements To remain eligible for Section 5311 awards, recurring applicants must submit the Transportation Disadvantage Service Plan (TDSP) or Transit Development Plan (TDP) for their service area to FDOT in a timely manner, on the annual update schedule. The entire TDSP or TDP does not need to be submitted with the application, only date of adoption and page which references the project numbers are needed. Audit Requirements for Section 5311 Recipients Single Audit, previously known as the OMB Circular A-133 audit, is an organization-wide financial statement and federal awards’ audit of a non-federal entity that expends $750,000 or more in federal funds in one year. It is intended to provide assurance to the Federal Government that a non-federal entity has adequate internal controls in place and is generally in compliance with program requirements. Federal resources awarded to applicants will be subject to 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles & Audit Requirements for Federal Awards. Americans with Disabilities Act (ADA) Applicants must comply with the ADA of 1990, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; U.S. DOT regulations at 49 Code of Federal Regulations (CFR) Parts 27, 37, 38 and 39; and FTA regulations at 49 CFR Part 609. Civil Rights Submissions Civil rights submissions that are required include a Title VI Program, Equal Employment Opportunity (EEO) Program, Disadvantaged Business Enterprise (DBE) Program and annual goals, and an ADA Transition Plan. All applicants must submit a copy of their Title VI Program Plan with the grant application, unless the agency’s current Title VI plan is already on file with FDOT. At the applicant’s request, the FDOT District Office will provide technical assistance to the applicant in the development of their Title VI Program. Administrative Requirements Section 5311 projects awarded to an agency located in an urbanized area must be included in the Metropolitan Transportation Plan (MTP) prepared and approved by the Metropolitan Planning Organization (MPO), the Transportation Improvement Program (TIP) approved jointly by the MPO and the governor, and the Statewide Transportation Improvement Program (STIP) developed by the FDOT and jointly approved by FTA and the Federal Highway Administration (FHWA). Projects outside UZAs must be included in or be consistent with the statewide long-range transportation plan, as developed by the state, and must be included in the FDOT STIP. Although applications for such projects may be accepted by the FDOT District Office prior to their listing in a TIP/STIP, a grant award will not be final for such projects until all administrative requirements are completed, including being listed in the appropriate TIP/STIP. Administrative Requirements (ONLY IF THE GRANT IS FOR FACILITIES) Executive Order 12372 requires a review of all Federal grants to ensure compliance with the local and state planning process. Therefore, prior to submission of an application to the FDOT District Office, applicants should send their applications to the LOCAL Clearinghouse/Regional Planning Council; NOT TO THE STATE CLEARINGHOUSE (see Resources). The appropriate clearinghouse agency should be contacted to determine the number of copies required for local review. The date the application was submitted to the local clearinghouse for review must be listed under 19 on the Standard Form 424. Support letters from the local clearinghouse must be submitted to the District Office before a Section 5311 Award can be made. CAO 16.B.15.f Packet Pg. 1534 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Applicant Information Instructions: Item Instruction Agency (Applicant) Legal Name: Applicant Status: A first-time applicant has not received any funding for the past two grant cycles Use drop down to select Applicant’s County (If Applicant has offices in more than one county, list county where main office is located): Physical Address (No P.O. Box): City: State: Zip + 4 Code: Congressional District: Use link to access information. Identify the Congressional District(s) for the proposed project area. Federal Taxpayer ID Number: My Florida Marketplace Vendor Number Use link to access information Applicant Fiscal period start and end dates: State Fiscal period from: July 1, 2024 thru June 30, 2025 Project Service Area: List the county or counties that will be served by the proposed project. Executive Director: Telephone: Fax: Grant Contact Person (if different than Executive Director): Telephone: Fax: Email Address: Instructions: Yes / No Additional Information Are you a returning applicant? *If yes, please answer all questions. If no, disregard remaining questions in this questionnaire. Auto-populates from Applicant Status Yes Has your agency completed an FDOT Triennial Oversight Review? Use drop down to select YesIf your agency has completed an FDOT Triennial. What date(s) did the review occur?1/24/2023 If your agency has completed an FDOT Triennial, is your agency currently in compliance? Use drop down to select Yes Please fill out each section appropriately. Agency Response Collier County Board of County Commissioners Returning applicant Collier County 3299 Tamiami Trl E, Suite 700 Naples Florida 34112 19 59-6000558 Eligibility Questionnaire The eligibility questionnaire investigates whether current grant sub recipients are compliant with all FDOT and FTA Section 5311 requirements. If a current grant sub-recipient is noncompliant, the sub-recipient will not be eligible to receive grant funds until compliance has been determined. This questionnaire does not apply to new sub-recipients and sub-recipients that have not yet been required by their respective FDOT District Office to complete a triennial review. For more information see FDOT’s Triennial Review Process as part of the State Management Plan. F596000558030 October 1, 2024 - September 30, 2025 Collier County Brian Wells 239-252-5841 239-252-3929 239-252-6534 Omar.DeLeon@colliercountyfl.gov Omar De Leon 239-252-4996 CAO 16.B.15.f Packet Pg. 1535 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) If your agency has completed an FDOT Triennial and your agency is not in compliance, do you have a corrective action plan to come into compliance? Use drop down to select N/A If your agency has completed an FDOT Triennial, what is the date of anticipated date of corrective action closeout? N/A Is your agency registered on SAM.gov? Note: Agency must register each year/application cycle. Use drop down to select Yes SAM Unique Entity Identifier JWKJKYRPLLU6 SAM Registration Expiration Date 8/3/2024 CAO 16.B.15.f Packet Pg. 1536 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Revenue Vehicle Inventory Certification Instructions: Certification: Date:10/30/2023 Applicants must ensure that the inventory in TransCIP is updated and includes all revenue vehicles. Only required fields must be completed. However, we encourage agencies to enter as much information as is readily available. The name of the accountable personnel and date of last inventory update must be provided in the fields below. Omar DeLeon CAO 16.B.15.f Packet Pg. 1537 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Not applicable For example, 4100 Directly Generated Fares For example, 5010 Labor For example, 4110 Passenger Fares For example, 5011 Operators Salaries and Wages For example, 4111 Passenger-Paid Fares Object Class Code Definition Object Class Code Definition Labor 5010 Labor expenses arise from the performance of work by employees. Labor expenses include pay and allowances owed to employees in exchange for the services provided to the transit agency. It also includes bonuses, shift differentials, overtime premiums, minimum guarantees, paid absences, and fringe benefits. Directly Generated Funds 4100 Directly Generated Funds are funds that a transit agency earns from non-governmental sources. These revenues are generated by the transit agency. Operators’ Salaries and Wages 5011 Operators’ salaries and wages include the cost of labor, excluding paid absences and fringe benefits, for the transit agency's employees who are classified as revenue vehicle operators or crewmembers. These expenses include wages for performing activities related to vehicle operations such as: ·        Report time ·        Platform time ·        Turn-in time ·        Accident reporting time These expenses also cover wages paid to back-up (extra board drivers) such as stand-by time. In small transit systems, operators also may be scheduled to perform vehicle maintenance duties that are typically performed by vehicle maintenance employees. These duties may include servicing revenue vehicles (e.g., fueling, interior cleaning, and exterior washing) and limited inspection and maintenance of revenue vehicles. Operators sometimes are temporarily assigned duties other than driving their vehicles in revenue service such as: ·        training time either as a student or instructor ·        revenue vehicle movement control as dispatchers or road supervisors ·        movement of revenue vehicles among maintenance and operating facilities ·        maintenance of bus stops and shelters ·        general administration assignment such as customer service and marketing Passenger Fares 4110 This revenue object class includes revenues earned from carrying passengers. This object class applies equally to directly operated (DO) and purchased transportation (PT) services. Generally, fares are the amounts paid by the rider to use transit services, to include the base fare, zone premiums, express service premiums, extra cost transfers, and quantity purchase discounts applicable to the passenger’s ride. Agencies report the full amount of PT fare revenues regardless of whether the buyer or seller retains the revenue. Agencies may collect passenger fares in any of the following ways: 1.        Before service is provided (e.g., through the sale of media such as passes, tickets and tokens sold to passengers) 2.        Directly at the point of service (e.g., fare box, turnstile) 3.        After the service is provided (e.g., through weekly or monthly billing) In some circumstances, several agencies share a fare card program and will periodically divide funds among themselves so that each agency within the program receives the appropriate amount of fare revenue. In such cases, each agency reports its share of the revenues. Passenger fares include Passenger-Paid Fares (4111) and Organization-Paid Fares (4112). Passenger fares do not include subsidies (e.g., subsidies from private organizations or subsidies from other sectors of operations), which are provided to support the general provision of transit service. Passenger fares also do not include fare assistance from other entities, such as governments, to provide a reduced fare or free fare for a general class of users (e.g., senior citizens, students). The agency reports subsidies and fare assistance in the appropriate private, state, local, or Federal Government sources of funds. Operators’ Paid Absences 5012 This includes vacation leave, sick time, and other paid time off not contingent on a specific event outside the control of the transit agency for revenue vehicle operators or crewmembers. Passenger-Paid Fares 4111 Passenger-paid fares reflect the amount of the fare that the passengers pay on their own behalf. Passenger-paid fares may include the following examples: 1.        Full Adult Fares: revenues earned by transporting passengers for the full adult fare. 2.        Senior Citizen Fares: revenues earned by transporting passengers who pay a special, reduced fare because they are older than a prescribed age limit. 3.        Student Fares: revenues earned by transporting passengers who pay a special, reduced fare because they are enrolled in an educational institution. 4.        Child Fares: revenues earned from carrying passengers who pay a special, reduced fare because they are younger than a prescribed age limit. 5.        Fares for Individuals with Disabilities: revenues earned from carrying passengers who pay a special, reduced fare because they are persons with disabilities. 6.        Ferryboat Services: revenues earned from walk-on pedestrians, bicyclists, and public transportation vehicles passenger fares. For vehicles, the agency reports passenger fares for each occupant of the vehicle, including the driver. However, vehicle and bicycle ferriage fees are not included in passenger-paid fares but are reported in Non-public Transportation Revenues (4130). 7.        Vanpool Services: For publicly sponsored vanpool (VP) services, passenger fares have unique provisions. For VP services, passenger fares include all fees and costs paid by the passengers. These costs often include fuel costs, maintenance expenses, lease payments, tolls and other out-of- pocket costs. 8.        Special Ride Fares: revenues earned from carrying passengers who pay a special, reduced fare for a reason other than those specified above. 9.        Handling Fees: revenues earned from charges for processing payment and issuing fare cards (e.g., an agency charges an initial start-up fee when issuing new cards, or charges extra fees for using one-time paper cards). 10     No-show Fines: revenues earned from fines for demand response passengers who do not show up for a scheduled pickupOther Salaries and Wages 5013 This object class includes the cost of labor, excluding paid absences and fringe benefits, of employees of the transit agency who are not classified as revenue vehicle operators or crewmembers (e.g., maintenance workers, administrative staff, and transit managers). Organization- Paid Fares 4112 Organization-paid fares are paid for by an organization rather than by the passenger. Organization-paid fares also include funds for rides given along special routes for which a beneficiary of the service may guarantee funds. Organization-paid fares may result from agreements between the reporter and an agency or organization that pays a set amount in return for unlimited and/or reduced fare transit service for the persons covered by the agreement. Examples of organization-paid fares may include the following: 1.        State and Local Government: revenues earned by providing rides for employees of state and local government (e.g., fares for postal workers or police officers). 2.        Reduced Fare Reimbursements: revenues earned by providing rides for its members or beneficiaries. A common example is a university paying a transit agency to permit students to ride free after showing their valid student identification cards. 3.        Special Route Guarantees: amounts paid for by organizations other than governments (e.g., industrial firms, shopping centers, public and private universities) to guarantee a minimum amount of funds on a line operated and/or to provide or maintain services to a specific area, especially for the benefit of the paying organization. 4.        Other Special Contract Transit Fares: revenues earned under contractual arrangements with non-government entities for transit fares other than those arrangements specified in the above categories. A common example is a senior center that pays part of the cost of a route serving the center. Other Paid Absences 5014 This includes vacation leave, sick time, and other paid time off not contingent on a specific event outside the control of the transit agency for its employees that are not classified as revenue vehicle operators or crewmembers. Park-and-Ride Parking Revenue 4120 The agency earns park-and-ride parking revenue from parking fees paid by passengers who drive to park-and-ride facilities operated by the agency to use transit service. The agency reports revenues earned from the operation of parking lots that are not park-and-ride locations in Other Agency Revenues (4150). 2-digit Level: 2-digit Level: 3-digit Level: 3-digit Level: Transportation Program Operating and Administrative Expenses Transportation Program Operating and Administrative Revenues Expenses: The Estimated Transportation Program Operating & Administrative Expenses table must include all expense associated with the applicant's transportation program. Expenses must be reported by type as provided in the Program Budget tab and the below definitions table: Revenues: The Estimated Transportation Program Operating & Administrative Revenues table must include all funding sources used to support projected expenses. Revenues should be reported by type as provided in the application and the below definitions table: 1-digit Level: 1-digit Level: CAO 16.B.15.f Packet Pg. 1538 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Fringe Benefits 5015 Fringe benefits are the expenses for employment benefits that an employee receives in addition to his or her base salaries and wages. Fringe benefits include payments associated with the employee's labor that do not arise from the performance of work, but still arise from the employment relationship. Fringe benefits can be divided into the following four categories: 1.        Employment Taxes: federal, Medicare, and Social Security taxes. 2.        Health and Welfare Expenses: medical and dental insurance plans (to include hospital, surgical, and pharmaceutical plans); short-term disability and life insurance plans; workers’ compensation or Federal Employees Liability Act Contribution; and unemployment plans. 3.        Retirement Costs/Pension Plans: pension plans, long-term disability plans, and other postemployment benefits (OPEB). 4.        Other Fringe Benefits: uniform and work clothing; tool allowances; employee and family transit passes; reimbursements for moving and education; assistance for dependent care, childcare, and adoption; employee discounts; and other fringe benefits not described in the categories listed above. Other Postemployment Benefits (OPEB) In addition to pensions, some transit agencies provide other postemployment benefits (OPEB). OPEB includes postemployment healthcare and life insurance that are provided separately from a pension plan. Non-Public Transportation Revenues 4130 This object class includes revenue for providing transportation services to private groups or entities or for carrying freight. The most common examples are the following: 1.        Charter Service Revenues: revenues earned from operating vehicles under charter service contracts. 2.        Freight Tariffs: revenues earned from carrying freight on routes whose primary purpose is passenger operations. These are the revenues earned from carrying all types of freight on passenger routes. It includes fees for carrying vehicles and bicycles on ferries. See ferryboat services example in Passenger-Paid Fares (4111). 3.        School Bus Service Revenues: revenues earned from operating vehicles under school bus contracts. It is the amount paid by schools for the operation of buses exclusively to carry children to and from school. 4.        Sight-seeing Fares: revenues earned from operating vehicles in sight-seeing service. Services 5020 Services are the labor and other work provided by outside organizations for fees and related expenses. Outside organizations may be private companies or public entities. The agency reports work done by personnel within the reporting unit as salaries and wages and fringe benefits. For example, if the reporting unit is a city, then transit-related work done by city employees, even those outside the transit division, is reported as salaries and wages and fringe benefits, not services. Services provided by an outside organization are usually procured as a substitute for in-house employee labor, except in the case of independent audits, which could not be performed by employees. Agencies usually substitute services for in- house labor because the skills offered by the outside organization are needed for only a short period of time or internal staff does not have the requisite skills. This object class includes all costs that are part of the service agreement. For example, if in a contract for custodial service the custodial company provides the cleaning supplies, the cost of these supplies belongs to Services, not Other Materials and Supplies. The services object class does not include purchased transportation service. A contractor that provides vehicle operators is considered a purchased transportation provider, and any other labor or materials provided by that contractor, including fuel, parts, and maintenance, belong to the purchased transportation object class. Auxiliary Transportation Funds 4140 Auxiliary transportation funds are earned from activities related to the provision of transit service but are not payment for transit service. Auxiliary funds result from business-type activities in which an agency earns supplemental revenues. For example, a transit agency is not in the advertising or concessions business, but it is able to earn additional funds by providing or leasing out these additional services to the public. Auxiliary funds include the following: 1.        Advertising revenues 2.        Concessions 3.        Other auxiliary transportation revenues Materials and Supplies 5030 The expenses in the following three object classes include products obtained from outside suppliers or those manufactured internally. The cost of the material or supply includes freight-in, purchase discounts, cash discounts, sales taxes, and excise taxes (except on fuel and lubricants). Charges to this object class include both materials and supplies issued from inventory for use, and materials and supplies purchased for immediate use (i.e., items used without going through inventory). Advertising Revenues 4141 Advertising revenues include funds earned from displaying advertising materials on transit system vehicles and property and includes agency media. Fuel and Lubricants 5031 This object class includes fuel used to propel revenue and non-revenue vehicles and lubricants such as motor oil, transmission fluid, and grease. Purchase and cash discounts are included in the cost of the fuel or lubricant. Sales or excise taxes are not included in the cost; they are reported separately under Taxes (5060). The agency reports fuel costs net of fuel taxes, even if the agency paid the taxes initially and was later reimbursed. Note that modes powered by electricity report propulsion power under Revenue Vehicle Operation Utilities. Concessions 4142 Concessions are revenues earned from granting operating rights to businesses (e.g., newsstands, candy counters) on property and equipment maintained by the transit agency (e.g., stations, vehicles). This also includes revenues from vending machines available on property maintained by the transit agency for public use. Tires and Tubes 5032 This object class includes the cost of tires and tubes, whether they are rented, leased or purchased. Do not report rented and leased tires and tubes under Operating Lease Expenses (5220). Purchase discounts, cash discounts, sales taxes, and excise taxes are included in the cost of the tires and tubes. Other Auxiliary Transportation Revenues 4149 The agency earns other auxiliary transportation revenues from auxiliary operations other than those specified above. This might include, but is not limited to merchandising, photo identification (ID) fees, locker rentals, movie licensing fees, naming rights, and fines for fare evasion or illegal parking. Other Materials and Supplies 5039 The expenses in this object class include products obtained from outside suppliers or those manufactured internally that are not covered in the two preceding object classes. The cost of the material or supply includes shipping costs, purchase discounts, cash discounts, sales taxes, and excise taxes. Costs associated with this object class include materials and supplies issued from inventory or purchased for immediate use (i.e., items used without going through inventory). Other Agency Revenues 4150 This object class includes revenues earned from activities not associated with the provision of the transit agency's transit service. Other agency revenues do not include funds received from local, state, or federal governments. Examples of other agency revenues include: 1.        Sales of Maintenance Services: revenues earned from sales or performing maintenance services on property not owned or used by the transit agency. 2.        Sales of Fuel: revenues earned from sales of fuel. 3.        Sales of Assets: revenue received in the sale of an asset that is in excess of the asset’s book value. See Sales and Disposals of Assets (4630) for a detailed example. 4.        Rental of Revenue Vehicles: revenues earned from leasing transit agency revenue vehicles to other operators. 5.        Rental of Buildings and Other Property: revenues earned from leasing transit system buildings (other than station concessions) and property to other organizations. 6.        Rental of Real Estate: revenues earned from leasing real estate owned by the transit agency to other organizations. This includes revenues from joint development projects. 7.        Rental Car Fees: revenues earned from rental car services. 8.        Investment Income: revenues earned from investing in marketable securities and dividends received from state insurance pools. Investment income does not include earnings on capital grant funds advanced by the grantor; such earnings are to be credited to the same account as the capital grant itself. 9.        Interest Income: revenues earned by placing funds in an interest-bearing account. 10.    Student Fees: revenues generated by an educational institution from student fees to operate its own transit service. Student fees are different from student fares, which are amounts paid by the students for transit service. 11.    Parking Facilities Revenue: revenues earned from parking fees generated from parking facilities not normally used as park-and-ride locations. Revenues earned from operating park-and-ride facilities are reported in Park-and-Ride Parking Revenue (4120). 12.    Donations: funds from donations and grants from private foundations. 13.    Other Agency Revenues: revenues that might include, but are not limited to: warranty claims, funds from lawsuits, Freedom of Information Act (FOIA) requests, revenue from vending machines available exclusively for employee use, administrative fees charged to other organizations, easement fees air rights and vandalism restitutionsUtilities5040This object class includes expenses for electricity, gas, water, telephone, heating oil, fuel for backup generators, and internet.Revenues Accrued through a Purchased Transportation Agreement 4160 This object class includes revenue accrued by the transit agency as a seller of transportation services through purchased transportation agreements. This includes the contract funds earned (payments and accruals) by a reporter under contract to another reporter or public agency. The purchased transportation agreement must meet the requirements for a true Contractual Relationship. Revenue accrued through an agreement that does not meet these requirements is reported as Organization-Paid Fares (4112), Other Agency Revenues (4150), Local Government Funds (4300), or State Government Funds (4400), as appropriate. CAO 16.B.15.f Packet Pg. 1539 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Casualty and Liability Costs 5050 Expenses related to loss protection and losses incurred by the transit agency. These expenses include: ·        Compensation of others for their losses due to acts for which the transit agency is liable. ·        The costs of protecting the transit agency from losses through conventional insurance and other risk financing programs (e.g., self-insurance and insurance pools). ·        Agency losses due to the liable actions of others that are covered by other corporate insurance. Note that refunds and paybacks received from state insurance pools are netted from Casualty and Liability Costs. Transit agencies often incur self-insurance costs. Note that premiums also include self-insurance costs. Casualty and Liability Costs include the following: 1.        Premiums for Physical Damage Insurance: premiums applicable to the reporting period to insure the transit agency from loss through damage to its own property caused by collision, fire, theft, flood, earthquakes and other types of losses. 2.        Premiums for Public Liability and Property Damage Insurance: premiums applicable to the reporting period to insure the transit agency against loss from liability for incidents by the transit agency which cause damage to the person or property of others. 3.        Payouts for Insured Public Liability and Property Damage Settlements: payments (or accruals) of actual liability to others arising from culpable acts of the transit agency that are covered by public liability insurance. 4.        Payouts for Uninsured Public Liability and Property Damage Settlements: payments (or accruals) of actual liability to others arising from culpable acts of the transit agency that are not covered by public liability insurance. 5.        Provision for Uninsured Public Liability and Property Damage Settlements: periodic estimates of liability to others arising from culpable acts of the transit agency that relate to the current period that are not covered by public liability insurance. 6.        Premiums for Other Corporate Insurance: premiums applicable to the reporting period to insure the transit agency from losses other than damage to its property or liability for its culpable acts (e.g., fidelity bonds, business records insurance). 7.        Other Corporate Losses: charges for actual losses resulting from events covered by the other corporate insurance. The agency reports costs of employees engaged in insuring and processing claims for and against the reporting agency in Labor, as appropriate. The agency reports the costs of repairing damaged property in Labor and Other Material and Supplies (5039), as appropriate. The costs of writing off property damaged beyond repair are reported as Extraordinary or Special Items (5280), depending on the circumstances of the impairment. Subsidy from Other Sectors of Operations 4170 Occasionally, the transit operation is only one part of a larger transportation entity. Such transit agencies may receive subsidies from other sectors of operations within the larger transportation entity to help cover the cost of transit. For example, a transportation authority that is responsible for airports, ports, or bridges, as well as for public transit, may apply excess funds from airport operations to transit operations. Subsidies from other sectors of operations may include: ·        Subsidies from utility rates where the transit agency is a utility company ·        Subsidies from bridge and tunnel tolls owned and operated by the transit agency ·        Subsidies from other sources provided by the same entity that operates the transit service Taxes 5060 Tax expenses are the charges and assessments levied against the transit agency by federal, state and local governments. Sales taxes, excise taxes, freight-in and other acquisition costs are not included in this object class. Instead, they are accounted for as part of the cost of the material or service purchased. Reimbursement of Taxes Paid Reimbursement, or refunds, of taxes paid include the receipt or accrual of state government payments to help cover the cost of taxes incurred by the transit agency. Reimbursement of taxes is netted from the associated expense on which the tax was originally levied. The agency does not report reimbursements of taxes as revenue. For example, some states reimburse transit agencies for taxes paid on fuel. Agencies net refunds of fuel taxes from fuel tax expense, rather than reporting them as revenue. Extraordinary and Special Items 4180 Extraordinary items are events or transactions that are distinguished by their unusual nature and by the infrequency of their occurrence. 1.        Unusual nature means that the underlying event or transaction has a high degree of abnormality and is clearly unrelated to, or only incidentally related to, the ordinary and typical activities of the transit agency. 2.        Infrequency of occurrence means that the underlying event or transaction would not reasonably be expected to recur in the foreseeable future, taking into account the environment in which the transit agency operates. Special items are events or transactions that are either unusual in nature or infrequent, but not both. The agency determines an extraordinary event or transaction to be material if it is material in relation to the agency’s income before extraordinary items, to the trend of annual earnings before extraordinary items, or is material by other appropriate criteria. Examples of material extraordinary items include recoveries received for damages from a natural disaster, such as a hurricane or earthquake. Assets impaired by and recoveries received from these events are considered extraordinary because they are abnormal in occurrence and are not reasonably expected to recur in the foreseeable future. Extraordinary and special items are distinguishable from normal operating items and are thus reported separately. The nature and financial effects of each event or transaction is disclosed on the face of the statement of activities or in the notes to the financial statements. There are four object classes for Extraordinary and Special sources of funds. This one is for such funds that are directly generated. For example, agencies report insurance recoveries for property damaged in a natural disaster in this object class. Purchased Transportation Expenses 5100 Purchased Transportation (PT) expenses include the payments or accruals to sellers or providers of service, including fare revenues retained by the seller. It does not include the capital leasing portion of the contract. Purchased vanpool service has its own unique issues. Please refer to Vanpool for more detail. Total Recoveries 4190 Total recoveries include proceeds recovered from insurance companies to indemnify the transit agency for insured acts that resulted in a liability for damage to transit personnel or property or damage to the person or property of others. Total recoveries include monies received for items or events that are not classified as Extraordinary or Special (4180). For example, the agency reports proceeds received from insurance companies for physical damage claims resulting from an accident as insurance recoveries. Total recoveries also include amounts recovered from others held liable to damage to the transit agency’s property. For example, the agency reports proceeds received from third parties involved in an accident as insurance recoveries. The agency reports full proceeds received from the insurance company as insurance recoveries; the agency does not net monies from the related asset replacement cost. Purchased Transportation in Report 5101 This object class includes the payments or accruals to sellers or providers of service, including fare revenues retained by the seller. The agency reports Purchased Transportation (PT) expenses in this object class when they report the associated service in their own NTD report. If the other party reports the service, the expenses belong to the object class Purchased Transportation Filing Separate Report (5102). Please refer to Reporting Contractor Expenses for more information. Directly Generated Dedicated Funds 4200 This object class includes taxes and fees levied by a transit agency that is organized as an independent political entity with its own taxation authority. The revenues to the transit agency originating from local, state, or federal governments, which have been raised through the taxing authority of the grantor governmental unit, are considered Local Government Funds (4300), State Government Funds (4400), or Federal Funds (4500). Purchased Transportation Filing Separate Report 5102 The agency reports Purchased Transportation (PT) expenses in this object class when the other party reports the associated service data (e.g., miles, ridership) in their own NTD report. The agency that reports the service data then reports Purchased Transportation (PT) expenses in the object class Purchased Transportation in Report (5101). Reporting Contractor Expenses The expenses in this object class must include the total amount paid by the buyer to the seller. The seller’s actual expenses are often less than this amount, since the seller receives a profit included in the expenses paid by the buyer; the actual expenses will be greater than the amount paid if the seller suffers a loss. Since buying agencies are reporting, the expenses recorded are the buyer’s expenses, and the buyer reports the total amount paid to the seller. Income Taxes 4210 Revenues earned by taxing the income of individuals and/or organizations subject to the taxing authority of the transit agency. CAO 16.B.15.f Packet Pg. 1540 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Miscellaneous Expenses 5090 This object class includes expenses that cannot be attributed to any of the other expense object classes. Agencies must check to be sure an expense does not belong in a different object class before reporting it as miscellaneous. Some common miscellaneous expenses are listed below. 1.        Dues and Subscriptions: Fees for membership in industry organizations and subscriptions to periodicals. 2.        Travel and Meetings: Air, train or bus fares and allowances for transportation of traveling transit agency employees and related officials. In addition, this expense includes food and lodging, charges for participation in industry conferences, and other related business meeting expenses. 3.        Bridge, Tunnel, and Highway Tolls: Payments made to authorities and other organizations for the use of bridges, tunnels, highways, and other facilities. 4.        Entertainment Expense: Costs of social activities and other incidental costs relating to meals, beverages, lodgings, transportation, and gratuities. 5.        Charitable Donations: Contributions to charitable organizations made by the transit agency. 6.        Fines and Penalties: Costs of fines and penalties incurred by the transit agency. 7.        Bad Debt Expense: Amounts owed to the transit agency that the agency has determined to be uncollectable. Sales Taxes 4220 Revenues earned by taxing sales of goods and/or services subject to the taxing authority of the transit agency. ADA Expenses 5910 The Americans with Disabilities Act of 1990 (ADA) prohibits discrimination and ensures equal opportunity for persons with disabilities in employment, state and local government services, public accommodations, commercial facilities, and transportation. Agencies must report the total expenses that result from ADA requirements for complementary paratransit in demand response (DR) and demand response-taxi (DT) modes. In this object class, agencies report the portion of their operating expenses that is attributable to ADA-required service. This object class is not exclusive of other operating expense object classes. For example, if you spent $10,000 on vehicle fuel, and $1,000 of this was to fuel a vehicle used for ADA service, then you would report $10,000 under Fuel and Lubricants (5031) and $1,000 under ADA Expenses (5910). Property Taxes 4230 Revenues earned by taxing property subject to the taxing authority of the transit agency. Reconciling Items 5200 Reconciling items are expenses that are not included as capital expenses or as mode-specific operating expenses. If reconciling items represent cash expenditures such as operating lease expenses, the agency reports them as Funds Applied. The agency reports non-cash expenditures such as depreciation as Funds Not Applied. Fuel Taxes 4240 Revenues earned by taxing fuel subject to the taxing authority of the transit authority. This object class was previously known as gasoline taxes but includes all fuel taxes. Interest Expenses 5210 Interest expenses are charges for the use of capital borrowed by the transit agency. Interest expenses may accrue on both short-term debt and Long-Term Debt obligations. 1.        Interest on Long-Term Debt Obligations: charges for the use of capital borrowed on a long-term basis (the liability for which is usually represented by bonds or loans) employed in the operation of the transit system. Interest charges pertaining to construction debt that are capitalized will not be reflected as interest expense. 2.        Interest on Short-Term Debt Obligations: charges for the use of capital borrowed on a short-term basis employed in the operation of the transit agency. Other Taxes 4250 Revenues earned by levying other taxes by the authority of the transit agency. Examples include cigarette/tobacco, payroll, excise, and vehicle rental taxes. Operating Lease Expenses 5220 Operating lease expenses include payments for the use of Capital Assets not owned by the transit agency. Operating leases allow the transit agency to use assets, but do not allow them the rights of asset ownership (e.g., transfer of title). As such, operating leases are not capitalized as assets, but are recorded as operating expenses during the reporting period. Some operating leases include costs that the agency must separate out and report under Services (5020). If part of the lease cost covers a service, rather than just the cost of the use of the asset, the agency reports this under Services (5020) rather than operating lease expenses. This also applies to Capital Leases (5230) and Related Parties Lease Agreements (5240). Bridge, Tunnel, and Highway Tolls 4260 Tolls enacted by the authority of the transit agency on bridges, tunnels, highways, or other roadways, except High Occupancy Vehicle (HOV) toll revenues. Capital Leases 5230 Other than an operating lease, an agency may also have a capital lease. A lease is considered a capital lease if it meets any of the following four criteria at its inception (the earlier of the date of the lease agreement or commitment): 1.        Transfer of ownership: the lease transfers ownership (e.g., transfer of title) of the property to the transit agency by the end of the agreed- upon lease term. 2.        Bargain purchase option: the lease contains a provision that allows the transit agency to purchase the leased property for a reduced price (reduced compared to expected fair value of the property at the date that the purchase option becomes exercisable). 3.        Lease term: lease term is equal to or greater than 75% of the estimated useful life of the leased property. However, if the beginning of the lease term falls within the last 25% of the total estimated useful life of the leased property, this criterion cannot be used for classifying the lease as a capital lease. 4.        Minimum lease payments: the present value at the beginning of the lease term of the minimum lease payments to be paid by the transit agency, excluding executory costs such as insurance, maintenance, and taxes, is equal to or greater than 90% of the fair value of the property at lease inception. The agency reports the current portion of capital leases in operating expenses for the reporting period. The current portion of capital leases includes lease payments made for capital leases during the reporting period. The noncurrent portion of capital leases is capitalized and reported as Capital Lease Obligations (2230). High Occupancy Tolls 4270 HOV lanes allow vehicles with a certain minimum number of passengers (e.g., at least 2), as well as motorcycles and alternative fuel vehicles in some cases, to use lanes that are closed to other traffic. Some HOV lanes allow vehicles that would normally be prohibited to use the lane by paying a toll. Revenue from these tolls, when enacted by the authority of the transit agency, belongs to this object class. Related Parties Lease Agreements 5240 Other than operating and capital leases, transit agencies may also have related parties lease agreements. Related parties leases are leases with terms and payment amounts that are substantially less than they would be in usual circumstances because the transit agency is related to the lessor. Common examples include: ·        A state government’s department of transportation purchases buses and leases them to transit agencies in the state at half the market rate. ·        A county government leases land to a local transit agency for use as a parking lot for a dollar a year. Other Dedicated Funds 4290 Revenues dedicated to transit other than taxes or tolls. These are often fees imposed on the public by the transit agency. Examples include the following: 1.        Vehicle licensing and registration fees 2.        Driver’s license fees 3.        Communications access fees and surcharges 4.        Lottery and casino proceeds CAO 16.B.15.f Packet Pg. 1541 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Voluntary Non- Exchange Transactions 5250 This object class is for the provider to record the non-exchange expenses when all applicable eligibility requirements have been met. In a voluntary non-exchange transaction, an agency gives or receives value (e.g., revenue vehicle) without directly receiving or giving equal value (e.g., cash) in return. This is different from an exchange transaction, in which each party receives and gives up essentially equal values. Voluntary non-exchange transactions result from legislative or contractual agreements, other than exchanges, entered into willingly by the parties to the agreement. An example of a voluntary non-exchange transaction is when one transit agency builds capital assets, such as railways and train stations, and transfers the assets to another transit agency that operates them. Other examples of voluntary non-exchange transactions include certain grants and private donations. The provider in a non-exchange transaction recognizes a decrease in assets when all applicable eligibility requirements of the non-exchange transaction have been met. The provider reports resources transmitted before eligibility requirements are met as Assets (e.g., an advance). Receiving agencies can find guidance for reporting the non-exchange transaction under the Non-Added Revenue: Voluntary Non-Exchange Transaction (4620) Local Government Funds 4300 These are funds received from municipal and county governments. Depreciation 5260 Depreciation is the depletion of the cost of Capital Assets; it reflects the loss in value of capital assets over the years. In order to account for the reduction in value and usefulness of tangible property, the agency expenses a portion of the cost as depreciation each year of the asset's life. The agency reports the amount depreciated during the reporting period as an operating expense/reconciling item. Typically, as a non-cash expenditure, the agency reports depreciation as Funds Not Applied. Agencies choose their own depreciation method provided that the depreciation value is measured in a systematic and rational manner. Agencies also report the cost of writing off property damaged beyond repair that do not qualify as extraordinary and special items in this object class. General Revenues of the Local Government 4310 There are essentially two common ways a local government can provide funds to a transit agency. 1.        The government may appropriate a portion of its general budget to transit without a dedicated source of funding. In this case, the transit agency annually competes for funding with other entities such as schools and police forces. The agency reports this non-dedicated funding as General Revenues of the Local Government. 2.        The government may also levy a tax or fee, the proceeds of which only go to transportation. This is a dedicated fund and the agency reports it under Local Funds Dedicated to Transit at Their Source. Amortization of Intangibles 5270 Amortization is the systematic spreading of the value of Intangible Assets other than Goodwill over the asset’s estimated useful life. Generally, agencies use the straight-line method to amortize intangible assets. The agency reports the amount amortized during the reporting period as an operating expense/reconciling item. Typically, the agency reports amortization as Funds Not Applied since it is not a cash expenditure. Income Taxes 4321 Revenues earned by taxing the income of individuals and/or organizations subject to the taxing authority of the local government. Extraordinary and Special Items 5280 Extraordinary items are material events or transactions that are distinguished by their unusual nature and by the infrequency of their occurrence. Examples of material extraordinary items include capital assets that were impaired by extraordinary events such as Hurricane Sandy or Hurricane Katrina. The agency reports these impaired values as extraordinary items rather than regular operating expenses to highlight their unusual and infrequent nature. If a material event or transaction is unusual in nature or occurs infrequently but not both, it does not meet criteria for classification as an extraordinary item; instead, the agency classifies it as a special item. Both extraordinary and special items are distinguishable from normal operating items and the agency thus reports them separately. Sales Taxes 4322 Revenues earned by taxing sales of goods and/or services subject to the taxing authority of the local government. Other Reconciling Items 5290 Other Reconciling Items are any other costs that cannot be captured in the above reconciling items object classes, such as funds to another agency through a cooperative agreement and expenses for purchased transportation services not meeting NTD requirements for a contractual agreement. Property Taxes 4323 Revenues earned by taxing property subject to the taxing authority of the local government. ADA Related Reconciling Items 5920 The Americans with Disabilities Act of 1990 (ADA) prohibits discrimination and ensures equal opportunity for persons with disabilities in employment, state and local government services, public accommodations, commercial facilities, and transportation. Agencies must report the total expenses that result from ADA requirements for complementary paratransit in demand response (DR) and demand response-taxi (DT) modes. In this object class, agencies report the portion of their reconciling item expenses that are attributable to ADA-required service. This object class is not exclusive of other reconciling item object classes. For example, if you spent $10,000 to lease vehicles, and $1,000 of this was to lease a vehicle used for ADA service, then you would report $10,000 under Operating Lease Expenses (5220) and $1,000 under ADA Related Reconciling Items (5920). Fuel Taxes 4324 Revenues earned by taxing fuel subject to the taxing authority of the local government. This object class was previously known as gasoline taxes but includes all fuel taxes. Other Taxes 4325 Revenues earned by levying other taxes by the authority of the local government. Examples include cigarette/tobacco, payroll, excise, and vehicle rental taxes. Bridge, Tunnel, and Highway Tolls 4326 Tolls enacted by the authority of the local government on bridges, tunnels, highways, or other roadways, except High Occupancy Vehicle (HOV) toll revenues. High Occupancy Tolls 4327 HOV lanes allow vehicles with a certain minimum number of passengers (e.g., at least 2), as well as motorcycles and alternative fuel vehicles in some cases, to use lanes that are closed to other traffic. Some HOV lanes allow vehicles that would normally be prohibited to use the lane by paying a toll. Revenue from these tolls, when enacted by the authority of the local government, belongs to this object class. Other Dedicated Funds 4329 Revenues dedicated to transit other than taxes or tolls. These are often fees imposed on the public by the local government. Examples include the following: 1.        Vehicle licensing and registration fees 2.        Driver’s license fees 3.        Communications access fees and surcharges 4.        Lottery and casino proceeds Extraordinary and Special Items 4330 Extraordinary and Special Items is defined in Directly Generated Funds. There are four object classes for Extraordinary and Special sources of funds. This one is for such funds that come from local sources. For example, agencies report county disaster relief funds in this object class. Other Local Funds 4390 These are funds from local government that cannot be considered either an allocation from the general revenues, or a dedicated fund. Other local funds typically include local grants or other miscellaneous local funds. State Government Funds 4400 These are funds received from state, commonwealth, or territory governments. General Revenues of the State Government 4410 There are essentially two common ways a state government can provide funds to a transit agency. 1.        The government may allocate a portion of its general budget to transit without a dedicated source of funding. In this case, the transit agency annually competes for funding with other programs. The agency reports this non-dedicated funding as General Revenues of the State Government. 2.        The agency reports dedicated sources of revenue under State Transportation Funds (4420). CAO 16.B.15.f Packet Pg. 1542 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) State Transportation Fund 4420 Many states set up a State Transportation Fund that is separate from the General Fund. It usually has several dedicated sources of funding, often including funding sources such as fuel taxes, vehicle registration fees, or bonds backed by such sources. The Transportation Fund typically funds both transit agencies and other transportation needs such as the highway department. Agencies are not required to report the individual sources of funding that support the State Transportation Fund. Extraordinary and Special Items 4430 Extraordinary and Special Items is defined in Directly Generated Funds. There are four object classes for Extraordinary and Special sources of funds. This one is for such funds that come from state sources. For example, agencies report state relief funds in this object class. Federal Funds 4500 Federal funds generally fall into three categories: 1.        Funds for operating assistance: Operating assistance funding is explicitly intended to be spent on operations, and in most cases requires 50% local match. 2.        Funds for capital assistance: Capital assistance funding is required to be spent on capital, and in most cases requires 20% local match. 3.        Funds for capital assistance spent on operations: In some cases, capital assistance may be spent on activities that are normally considered operating, such as preventive maintenance and Americans with Disabilities Act (ADA) service. This typically requires 20% local match. Although these funds are capital grants, the agency reports it as an operating expense because it spent the funds on operations. The local match portion of a grant is not part of the Federal Funds. It is part of Directly Generated Funds (4100), Directly Generated Dedicated Funds (4200), Local Government Funds (4300), or State Government Funds (4400). This includes in-kind matches such as land and services. Non-Added Revenues 4600 Non-added revenues are funds received by the transit agency that are not included in the total funds earned during the operating period. Contributed Services 4610 Contributed services are in-kind services received by the reporting agency from another entity or person where there is no payment for the services. Since there is no actual cost for the contributed service, the NTD includes the value of the service as non-added revenue. An example of a contributed service is when a retired lawyer provides pro-bono legal services to the local transit agency. On the other hand, when the transit agency is a part of a larger entity (like a department of city government) and the larger entity pays for the service, the reporter must report the cost of the service, as described in Full Cost of the Service. Voluntary Non- Exchange Transactions 4620 This object class is for the receiver to record the non-exchange value when all applicable eligibility requirements have been met. In a voluntary non- exchange transaction, an agency gives or receives value (e.g., revenue vehicle) without directly receiving or giving equal value (e.g., cash) in return. This is different from an exchange transaction, in which each party receives and gives up essentially equal values. An example of a voluntary non- exchange transaction is when one government agency builds capital assets and transfers the assets to another transit agency that operates them. The recipient of a non-exchange transaction recognizes non-exchange receivables or funds when all applicable eligibility requirements have been met. Examples of eligibility requirements might include situations where the receiving agency is required to wait for a period of time before it has access to the transferred asset, or where the provider’s transfer of asset is contingent upon an agreed upon action taken by the recipient. The agency records non-exchange receivables as current or noncurrent assets. The recipient reports resources transmitted before eligibility requirements are met as deferred revenues (liability). Providing agencies can find guidance for reporting the non-exchange transaction under the Reconciling Items: Voluntary Non-Exchange Transaction (5250). Sales and Disposals of Assets 4630 Sales and disposals of assets include, but are not limited to sales of equipment, buildings, real estate and other property. Funds from sales and disposals of capital assets are not considered revenues earned because these transactions involve the conversion of existing assets into cash and not an increase in asset value. Consequently, NTD does not include this amount in the total funds earned during the reporting period. If an asset is sold for an amount higher than its book value (cost less accumulated depreciation), the agency records the difference between the sale price and book value as a gain in Other Agency Revenues (4150). Transportation Development Credits 4640 In some states, funds spent on transportation at the state level can be used as a non-federal match for federal grants to transit agencies. These are known as Transportation Development Credits (TDCs) or toll credits. Since these credits are not actually used to cover expenses, NTD does not include these credits in the total funds earned. CAO 16.B.15.f Packet Pg. 1543 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Instructions: Enable adding rows:Disable adding rows: Budget for Year of Anticipated Award All applicants for all request types must complete this budget form. For each component, amounts reported should be based on projected values for the year of anticipated award for the current grant application. This year’s grant cycle is for award during Federal Fiscal Year (FFY) 2024, which corresponds to State Fiscal Year (SFY) 2025. SFY 2025 will start July 1, 2024 and end June 30, 2025. Amounts reflected in the Program Budget must be limited to those operating and administrative expenses/revenues supporting the applicant’s transportation program. For agencies whose primary purpose is not transportation, the transportation program budget must be separated out from general administration and other agency functions. Shared costs such as facility rental and utilities must be allocated to the transportation program on a reasonable and specified basis. Proposed Budget for Transportation Program Statement of Need Please provide a narrative interpretation of how the below budget reflects your agency's need. Explain the purpose of the grant request in terms of the need for funding availability (as opposed to project merits, which must be described in the Proposed Project Description). Please limit your response to 250 words. Section 5311 funding for operating assistance is essential if service is to continue for the non-urbanized areas of the County. The budget is reflective of the funds necessary to operate routes in the rural area, the routes are a key component of economic development in the areas they serve. CAO 16.B.15.f Packet Pg. 1544 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Instructions: Contract Number or Pending Execution Date or Not Applicable Expiration Date or Not Applicable Original Amount Current Balance Expected Closeout Date G2690 3/29/2022 12/31/2024 $657,432 $152,808 12/31/2024 G2B95 2/24/2023 12/31/2025 $2,264,610 $2,264,610 12/31/2025 Collier County FY24 (10/01/2023-09/30/2024) Instructions Object Class Code Amount Use drop-down to select Object Class Services 5020 $ 6,259,300 Use drop-down to select Object Class Fuel and Lubricants 5031 $ 1,369,200 Use drop-down to select Object Class Miscellaneous Expenses 5090 $ 713,600 Use drop-down to select Object Class Other Salaries and Wages 5013 $ 608,300 Operating & Administrative Expenses Current and Pending Section 5311 Awards List all current and pending Section 5311 contracts. CAO 16.B.15.f Packet Pg. 1545 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Use drop-down to select Object Class Other Materials and Supplies 5039 $ 731,800 Use drop-down to select Object Class Other Reconciling Items 5290 $ 392,100 Use drop-down to select Object Class - $ - Use drop-down to select Object Class - $ - Use drop-down to select Object Class - $ - Use drop-down to select Object Class - $ - Use drop-down to select Object Class - $ - Use drop-down to select Object Class - $ - $ 10,074,300 Instructions Object Class Code Amount Use drop-down to select Object Class Passenger Fares 4110 $ 1,150,000 Use drop-down to select Object Class Local Government Funds 4300 $ 8,839,300 Use drop-down to select Object Class Other Agency Revenues 4150 $ 85,000 Use drop-down to select Object Class - $ - Use drop-down to select Object Class - $ - Use drop-down to select Object Class - $ - Use drop-down to select Object Class - $ - Use drop-down to select Object Class - $ - Use drop-down to select Object Class - $ - Use drop-down to select Object Class - $ - Use drop-down to select Object Class - $ - Use drop-down to select Object Class - $ - $ 10,074,300 Operating & Administrative Revenues CAO 16.B.15.f Packet Pg. 1546 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Instructions: Questions: Response Maximum Word Count Word Count Please provide a brief general overview of the organization type (i.e., government authority, private non-profit, etc.) including: The Collier County Board of County Commissioners is the governing body for the Public Transportation System in Collier County. Operating under the oversight of the Collier County Division of Public Transit & Neighborhood Enhancement (PTNE) within the Collier County Transportation Management Services Department, Collier Area Transit (CAT) serves as the principal public transit provider for Collier County, catering to the areas of Naples, Marco Island, and Immokalee.100 67 Program mission and goals: To provide safe, accessible, reliable, convenient, and courteous mobility services to our customers. CAT aims to provide dependable, convenient, and affordable mobility services, ensuring the safety and efficiency of its workforce, residents, and visitors. We offer appealing and eco-friendly mobility alternatives to reduce carbon footprints and environmental effects. Building strategic partnerships that raise awareness and educate communities about mobility choices is integral to bolstering the viability of our services, fostering livability, and enriching economic and social well-being. 100 77 Please inform the Department of any major organizational or operational changes since the submittal of your last application, examples include: implementation of mobility on demand services or leadership changes. Since the submittal of our last application, we removed our Route 28 from service, consolidating the service into our Route 19. Although the service has not been continued, CAT ran an MOD service pilot from December 2022 - June 2023. Our previous division director retired in March 2023, introducing Brian Wells as the new director of PTNE.100 57 According to your Title VI Plan what populations do you serve? Based on 2010 Census data, approximately 14% of the population residing in the CAT service area speak a language other than English. The two major languages other than English are Spanish and Creole. As a large portion of the residents served are considered LEP persons, we have created services to accomodate the other languages commonly seen in Collier. 100 58 Current System Description Tab provides space for a short description of who the applicant is and what services they provide. The form is in a question and answer format with designated text boxes (the applicant’s response to the question must not exceed the space provided or word counts where indicated). If the applicant is a CTC, relevant pages of a Transportation Disadvantaged Service Plan (TDSP) and Annual Operating Report (AOR) containing the above information may be provided within TransCIP. Current System Description CAO 16.B.15.f Packet Pg. 1547 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Is your agency minority-owned? No 50 1 Number of Transit- related employees?130 50 1 Instructions: Service Characteristic ValueUnlinked Passenger Trips (UPT) The number of boardings on public transportation vehicles during the fiscal year. Transit agencies must count passengers each time they board vehicles, no matter how many vehicles they use to travel from their origin to their destination. If a transit vehicle changes routes while passengers are onboard (interlining), transit agencies should not recount the passengers. Employees or contractors on transit agency business are not passengers. For demand response (DR) modes, transit agencies must include personal care attendants and companions in UPT counts as long as they are not employees of the transit agency. This includes attendants and companions that ride fare free. 187,408 Unduplicated Passengers per Year Unique (non-repeat) passengers served within the reporting year 187,408 Data collected using APCs on-board Fixed Route buses. Data collected using APCs on-board Fixed Route buses. Data Collection/ Calculation The service characteristics sheet is used to determine and report the anticipated quantitative impacts of the proposed project on your agency’s transportation program. A calculation column has been provided to calculate the necessary data for both the current transportation program and if awarded. Please include the source of the data, e.g., Trapeze, direct observation, driver logs, maintenance records, etc. Service Characteristics CAO 16.B.15.f Packet Pg. 1548 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Description ALI Code Operating Assistance 30.09.01 Description ALI Code Bus - Replacement Over 30'11.12.03 Bus - Expansion Over 30'11.13.03 Bus - Replacement Under 30'11.12.04 Bus - Expansion Under 30'11.13.04 Vans - Replacement 11.12.15 Vans - Expansion 11.13.15 Sedan - Replacement 11.12.16 Sedan - Expansion 11.13.16 Description ALI Code Bus Passenger Shelters Acquisition 11.32.10 Shop Equipment Acquisition 11.42.06 ADP Hardware Acquisition 11.42.07 ADP Software Acquisition 11.42.08 Surveillance/Security (Bus) Acquisition 11.42.09 Fare Collection (Mobile) Acquisition 11.42.10 Support Vehicles Acquisition 11.42.11 Miscellaneous Equipment Acquisition 11.42.20 Radios Acquisition 11.62.03 Radios Construction 11.63.03 Description ALI Code Preventative Maintenance 11.7A.00 Description ALI Code Mobility Management 11.7L.00 Facilities Description ALI Code Admin Building Engineering & Design 11.41.01 Admin Building Acquisition 11.42.01 Admin Building Construction 11.43.01 Admin Building Rehab/Renovation 11.44.01 Admin Building Lease 11.46.01 Maintenance Facility Engineering & Design 11.41.02 Maintenance Facility Acquisition 11.42.02 Operating Assistance Mobility Management Activity Line Item Codes Vehicles Equipment Preventative Maintenance CAO 16.B.15.f Packet Pg. 1549 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Maintenance Facility Construction 11.43.02 Maintenance Facility Rehab/Renovation 11.44.02 Maintenance Facility Lease 11.46.02 Admin/Maint Facility Engineering & Design 11.41.03 Admin/Maint Facility Acquisition 11.42.03 Admin/Maint Facility Construction 11.43.03 Admin/Maint Facility Rehab/Renovation 11.44.03 Admin/Maint Facility Lease 11.46.03 Storage Facility Engineering & Design 11.41.04 Storage Facility Acquisition 11.42.04 Storage Facility Construction 11.43.04 Storage Facility Rehab/Renovation 11.44.04 Storage Facility Lease 11.46.04 Yards & Shops Engineering & Design 11.41.05 Yards & Shops Acquisition 11.42.05 Yards & Shops Construction 11.43.05 Yards & Shops Rehab/Renovation 11.44.05 Yards & Shops Lease 11.46.05 CAO 16.B.15.f Packet Pg. 1550 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Instructions: Budget Category Total Federal Local Salaries $0 $0 Fringe Benefits $0 $0 Contractual Services $1,568,510 $784,255 $784,255 Other Direct Costs $0 $0 a.$0 $0 b. $0 $0 c.$0 $0 d.$0 $0 e.$0 $0 f.$0 $0 g.$0 $0 h.$0 $0 i.$0 $0 j.$0 $0 k.$0 $0 l.$0 $0 m.$0 $0 n.$0 $0 o.$0 $0 p.$0 $0 Indirect Costs $0 $0 Total $1,568,510 $784,255 $784,255 The above information should be transferred to Form 424. The total should match 18g within Form 424. The total should match 18a within Form 424.The total should match 18d within Form 424. Operating Award Request Applicants must submit a full request description as part of the application. Responses must be entered in a question/answer format where indicated. Where a field or word count is included, the length of the applicant’s response must not exceed the space or word count provided. The project description should not repeat the Current System Description. Operating Award Requests should be entered in whole numbers only. Operating Award Request Proof of Local Match – Operating Projects Instructions: The Section 5311 federal share of eligible operating expenses may not exceed 50%. Some combination of state, local, or private funding sources must be identified and committed to provide the required non-Federal share. The non-Federal share may be cash, or in kind. Funds may be local, private, state, or (up to one half) unrestricted Federal funds. Funds may not include any borrowed against the value of capital equipment funded in whole or in part by State and/or Federal sources. The Section 5311 Program permits up to one half the required match to be derived from other unrestricted Federal funds. Federal funds are unrestricted when a Federal agency permits its funds to match Section 5311. Essentially all Federal Social Service Programs using transit services are unrestricted, such as Medicaid, employment training, vocational rehabilitation services and Temporary Assistance for Needy Families; other U.S. DOT Programs are not considered unrestricted Federal funds. Contract revenue from the provision of transportation services to social service agencies may also be used as local match. The costs associated with providing the contract revenue service must be included in the project budget if using contract revenue as match. Non-cash, in-kind contributions such as donations of goods or services and volunteered services are eligible to be counted towards the local match only if the value of such is formally documented, supported and pre-approved by the District Office. Any funds committed as match to another Federal program may not be used to match Section 5311 funds. Local match may be derived from any non-U.S. Department of Transportation (USDOT) Federal Program, state programs, local contributions or grants. Applicants may not borrow funds to use as match nor may they place liens on Section 5311-funded vehicles or equipment. CAO 16.B.15.f Packet Pg. 1551 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Operating Project Total: Revenue Type Use dropdown to select Amount Local Government $784,255 $784,255 The authorized representative that signs the proof of local match must be the same representative authorized by the Governing Board’s Resolution. Supporting documentation of match funds must be uploaded into TransCIP. Proof may include, but is not limited to: (1) Transportation Disadvantaged (TD) allocation, (2) Letter on official letterhead from the applicant’s CEO attesting to match availability and commitment, (3) Written statements from county commissions, state agencies, city managers, mayors, town councils, organizations, accounting firms and financial institutions. Operating Match Total: $1,568,510 Description General Fund CAO 16.B.15.f Packet Pg. 1552 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Instructions: Project Description Describe the project being requested within the application. General Project Description: Funding is sought to sustain rural transit routes in Collier County, Florida, including Route 19 connecting Immokalee to urban areas, Route 121 offering express service to Marco Island, and Routes 22 and 23 providing local transit within Immokalee. These routes facilitate access to vital services and employment opportunities, aligning with federal objectives to support low-income individuals in non-urbanized regions. CAO 16.B.15.f Packet Pg. 1553 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Instructions: Project-Related Improvements Describe how the grant funding will improve your agency’s transportation service in one or more areas. Applicants may also consider conducting scenario planning, cost-benefit analysis, and/or fiscal impact analysis to illustrate how transportation service will be enhanced. Consider the below questions when identifying project related improvements. Will the project allow your agency to: Provide more hours of service and/or more trips?" Expand service to a larger geographic area? Reduce headways/increase frequency? Expand access to essential services Grant funding will not extend the current service but the funding will allow the agency to maintain the existing service. CAO 16.B.15.f Packet Pg. 1554 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Service Characteristic Before Project If the grant is awarded Data Collection/Calculation Method Unlinked Passenger Trips (UPT) 187,408 187,408 Data collected using APCs on- board Fixed Route buses. Unduplicated Passengers per Year 187,408 187,408 Data collected using APCs on- board Fixed Route buses. Service Characteristics CAO 16.B.15.f Packet Pg. 1555 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) 16 - Proof of Local Match - Supporting documentation of match funds must be uploaded into TransCIP. Proof may include, but is not limited to: (1) Transportation Disadvantaged (TD) allocation, (2) Letter on official letterhead from the applicant’s CEO attesting to match availability and commitment, (3) Written statements from county commissions, state agencies, city managers, mayors, town councils, organizations, accounting firms and financial institutions. 11 - Form 424: Application for Federal Assistance - ALL applicants must complete the Standard Application for Federal Assistance (OMB 4040-0004 Form 424) . The code assigned to the Section 5311 Program in the Catalog of Federal Domestic Assistance is 20.509. This code should be shown in Section 11 of the form followed by the title: “Formula Grants for Rural Areas, Section 5311.” Further instructions for Form 424 can be found on the "Resources" tab with in this workbook. 12 - Federal Certifications and Assurances - The last page (Appendix A) of the annual Federal Register Notice that applies to Federal Certifications and Assurances provides applicants with a single signature page on which an applicant and its attorney must certify compliance with the requirements of the various FTA grants or cooperative agreements. The Federal Register Notice is revised annually and is usually available around January 1 of each year. Applicants may obtain a copy of the current year document through the internet at the FTA website. If unable to access the form, applicants may contact their FDOT District Office for assistance. The appropriate signed Federal certification/assurance form must be included in the application when it is submitted to the FDOT District Office. If the FTA Certifications & Assurances are not available for the year of application, applicants may use theprevious year’s form. When the current year form becomes available, applicants must submit an updated form. The signature page for Federal Certifications and Assurances (include the page listing the certification categories) must be signed by the individual authorized by the applicant’s governing board to sign and submit applications, and its attorney. All applicants must use the current year form and it must be the actual form from the FTA. This form cannot be an edited version of a prior year’s forms or a recreation of the form. DO NOT copy Federal Certifications & Assurances onto agency letterhead for signature, it will be returned to you and delay processing your grant request. 13 - Title VI Plan (Required if not previously submitted to District) - If an applicant has not previously submitted their Title VI plan to the Department, a copy must be included with the application. A template for this attachment may be obtained from your District office and/or the FDOT State Management Plan. Existing grantees may submit their Title VI Plan's concurrence letter. 14 - Protection of the Environment (Required if the proposed project is for facilities) - Most transit projects funded under Section 5311 will be classified by FTA as categorical exclusions. Examples of categorical exclusions include purchase of transit vehicles, and purchase of office equipment. If the proposed project is for construction or acquisition of facilities or other buildings, further evaluation may be required before a determination can be made that the project is a categorical exclusion. A Categorical Exclusion (CE) is described in 40 CFR 1508.4 and 23 CFR 771, as a project which, based upon experience with similar actions, does not individually or cumulatively have a significant environmental effect, and is excluded from the requirement to prepare an Environmental Assessment (EA) or an Environmental Impact Statement (EIS). Therefore, a project that qualifies as a CE generally requires a lower level of documentation. These projects do not bring significant impacts to planned growth or land use for the area; do not require the relocation of significant numbers of people; do not have a significant impact on any natural, cultural, recreational, historic, or other resources; do not involve significant air, noise, or water quality impacts; do not have significant impacts on travel patterns; and do not otherwise individually or cumulatively have any significant environmental impacts. Types of projects that have been determined by FTA to qualify as CEs, and normally do not require any further National Environmental Policy Act (NEPA) approvals by FTA, are listed in 23 CFR 771.118(c). Additional actions which meet the criteria for a CE but may be designated as CEs only after FTA approval are listed in 23 CFR 771.118 (d). In these cases, the applicant must submit documentation which demonstrates that the specific conditions or criteria for these CEs are satisfied and that significant environmental effects will not result. To meet the requirements of a CE determination, a proposed project may not be impermissibly segmented from a larger project. This means that a project may be proposed to be implemented in phases or as part of a larger undertaking, but must still demonstrate independent utility, connect logical termini, and should not restrict consideration of alternatives. In order to meet a CE designation, a proposed project cannot have substantial controversy on environmental grounds, or significant impact to properties protected by Section 4(f) of the US DOT Act (public park and recreation lands, wildlife and waterfowl refuges, and historic sites) or Section 106 of the National Historic Preservation Act (cultural resources including historic and archaeological sites). The presence of features such as wetlands and floodplains within the project area would likely also require additional documentation. The applicant should contact the Florida Department of Transportation (FDOT) District Office for assistance with determining the level of documentation required. The FDOT will use a description of the proposed project, along with any maps or figures to assist with determining if a proposed project is likely to meet FTA criteria for a CE. See the "Resources" tab for a link to the FTA Region 4 Categorical Exclusion checklist. 15 - Organization Chart - Upload a full organizational chart for your organization into TransCIP as part of your application documents, this is required for all program applications regardless to type of project. I have read and understood the contents of this tab. 10 - Certification of Equivalent Service - The “Certification of Equivalent Service” must be completed for all non-accessible vehicles. Instructions for TransCIP Attachments Each form and certification provides FDOT with information it must have to make required assurances to the Federal government and to make project selections. It is important that each required form and certification be complete and correct. Applicants should be aware that there are criminal sanctions for furnishing false information in order to obtain federal grants (18 U.S.C. 1001, Crimes and Criminal Procedure – Statements or entries generally). The complete application should be uploaded into the Department’s grant management system (TransCIP). Electronic resolutions, applications, and acceptance of grant awards are acceptable. Incomplete, illegible, or unsigned applications may be rejected. Questions regarding Section 5311 applications or the application process should be directed to the FDOT District Office in the applicant’s service area, as shown in the Resources tab. All signature pages must be completed following the board resolution date. Some forms may not be required based on the type of application being submitted, please review the following details to understand form requirements. Each applicant will be responsible for attaching applicable forms to project application within TransCIP. 1 - Grant Proposal Excel Workbook - Each program application should contain the Grant Proposal provided within this Excel Workbook. This workbook has a built in validation process to ensure completion based on the projects submitted. Once complete Excel Workbook should be uploaded to TransCIP within the associated opportunity. 2 - Cover Letter - A sample cover letter is included in the grant application for reference. The cover letter must be completed on agency letterhead and signed by the agency representative authorized in the Governing Board’s Resolution. This representative must be the same individual referenced throughout the application as “the authorized agency representative.” This ensures one consistent point of contact for questions and follow-up regarding the application. 3 - Governing Board’s Resolution - A sample resolution form is included in the grant application for reference. The resolution must be completed on agency letterhead and signed by the chairperson of the agency’s board. A new signed resolution must be submitted for each grant application and reference each program that is being applied for in that year. 4 - Public Hearing Notice - An opportunity for a public hearing is required ONLY for public agencies requesting capital grants under Section 5311. An application for Section 5311 submitted by a public agency should contain a copy of the notice of public hearing and an affidavit of publication. A sample public notice is in the application. A public notice should contain all pertinent information relating to the project (such as number and types of vehicles as well as the estimated cost of the vehicles) and should be published at least one time in a newspaper of general circulation in the applicant’s service area, no less than 15 or more than 30 days prior to the submission of an application. The notice should state that persons requesting a hearing must notify the applicant of the request, in writing, and send a copy of the request for a hearing to the FDOT District Office. The deadline for hearing requests must be prior to the date applications are due at the District Office. If a hearing is requested: 1 - A hearing must be conducted; 2 - The FDOT District Office must be notified of the date, time, and location of the hearing; and 3 - A copy of the minutes of the hearing (to include a discussion of issues raised and resolution of issues) must be submitted to the FDOT District Office, before a Section 5311 award can be made. 5 - Local Clearinghouse Agency/RPC Cover Letter (Required if proposed project is for facilities) - If the grant application is for facilities, please include a copy of the cover letter submitted to the local clearinghouse agency or RPC. 6 - FDOT Certification and Assurances - To be completed and signed by the individual authorized by the governing board of the applicant agency and uploaded into TransCIP. 7 - Standard Lobby Certification - All grant awards issued to a recipient in the amount of $100,000 or more must include a standard lobbying certification signed by the authorized agency representative. 8 - FTA Section 5333 (b) Assurance - All applicants must include a signed FTA Section 5333 (B) Assurance form, available in the 5311 Grant Application. By signing the following assurance, the recipient of Section 5311 and/or 5311(f) assistance assures it will comply with the labor protection provisions of 49 U.S.C. 5333(b) by one of the following actions: (1) signing the Special Warranty for the Rural Area Program (see FTA Circular C9040.1G, Chapter VIII); (2) agreeing to alternative comparable arrangements approved by the (Department of Labor (DOL); or (3) obtaining a waiver from the DOL.) 9 - Leasing Certification - This certification must be completed by all applicants for capital assistance and signed by the authorized agency representative. This certification does not need to be completed if the applicant plans to lease the vehicle. It also must be completed to certify that the agency will NOT lease the vehicle if that is the case. You may upload other relevant documents such as project timelines, scopes or RFPs into TransCIP in the "Additional Documents" folder associated with the application. 17 - Completed Sample Order Form - To identify vehicle type and estimated cost visit http://tripsflorida.org/. NOTE: All vehicle requests must be supported with a completed sample order form for estimating the vehicle cost. The order form can be obtained from http://www.tripsflorida.org/contracts.html 1. Select Desired Vehicle 2. Choose Vendor (use drop down arrow next to vendor name to see information) 3. Select Order Packet 4. Complete Exhibit A (Order Form) The Florida Department of Management Services Contract can be found at Florida Department of Management DMS (https://www.dms.myflorida.com/) 18 - Triennial Review- Closeout/Concurrence Letter or CAP - Required if the agency’s latest Triennial Review included a CAP. The CAP is required once a deficiency and /or area of concern is identified after FDOT completes a triennial review and inspection. For more information see FDOT’s Triennial Review Process as part of the State Management Plan at https://www.fdot.gov/transit/currentpages/navigation/grantsadministration.shtm. CAO 16.B.15.f Packet Pg. 1556 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Vehicle Category (Source: FTA Useful Life of Transit Buses - 2007) Vehicle Description (Source: TRIPS/DMS Contracts) Year Age Mileage Age Mileage Age Mileage Age Mileage Age Mileage Age Mileage Age Mileage Age Mileage Age Mileage Age Mileage Age Mileage Age Mileage 2022 5 150,000 4 100,000 4 100,000 5 200,000 5 200,000 5 200,000 5 200,000 5 200,000 7 250,000 10 350,000 12 500,000 2021 5 150,000 4 100,000 4 100,000 5 200,000 5 200,000 5 200,000 5 200,000 5 200,000 7 250,000 10 350,000 12 500,000 2020 5 150,000 4 100,000 4 100,000 5 200,000 5 200,000 5 200,000 5 200,000 5 200,000 7 250,000 10 350,000 12 500,000 2019 5 150,000 4 100,000 4 100,000 5 200,000 5 200,000 5 200,000 5 200,000 5 200,000 7 250,000 10 350,000 12 500,000 2018 5 150,000 4 100,000 4 100,000 5 200,000 5 200,000 5 200,000 5 200,000 5 200,000 10 350,000 12 500,000 2017 5 150,000 4 100,000 4 100,000 5 200,000 5 200,000 5 200,000 5 200,000 5 200,000 10 350,000 12 500,000 2016 5 150,000 4 100,000 4 100,000 5 200,000 5 200,000 5 200,000 5 200,000 5 200,000 10 350,000 12 500,000 2015 5 150,000 4 100,000 4 100,000 5 200,000 5 200,000 5 200,000 5 200,000 5 200,000 7 250,000 10 350,000 12 500,000 2014 5 150,000 4 100,000 4 100,000 5 200,000 5 200,000 5 200,000 5 200,000 5 200,000 7 250,000 10 350,000 12 500,000 2013 5 150,000 4 100,000 4 100,000 5 200,000 5 200,000 5 200,000 5 200,000 5 200,000 7 250,000 10 350,000 12 500,000 2012 5 150,000 4 100,000 4 100,000 5 200,000 5 200,000 5 200,000 5 200,000 5 200,000 7 250,000 10 350,000 12 500,000 2011 5 150,000 4 100,000 4 100,000 5 200,000 5 200,000 5 200,000 5 200,000 5 200,000 7 250,000 10 350,000 12 500,000 2010 5 150,000 4 100,000 4 100,000 5 200,000 5 200,000 5 200,000 5 200,000 7 200,000 7 250,000 10 350,000 12 500,000 2009 5 150,000 4 100,000 4 100,000 4 100,000 4 100,000 5 150,000 5 150,000 7 200,000 7 250,000 10 350,000 12 500,000 2008 5 150,000 4 100,000 4 100,000 4 100,000 4 100,000 5 150,000 5 150,000 7 200,000 7 250,000 10 350,000 12 500,000 2007 5 150,000 4 100,000 4 100,000 4 100,000 4 100,000 5 150,000 5 150,000 7 200,000 7 250,000 10 350,000 12 500,000 2006 5 150,000 4 100,000 4 100,000 4 100,000 4 100,000 5 150,000 5 150,000 7 200,000 7 250,000 10 350,000 12 500,000 Useful Life Requirements ASSET USEFUL LIFE SOURCE Fixed guideway steel-wheeled 25 years FTA Circular 5010.1D Fixed guideway electric, rubber tires 15 years FTA Circular 5010.1D Simulated trolleys (rubber tires, internal combustion engine)Refer to bus useful life FTA Circular 5010.1D Rail Vehicles 25 years, see circular FTA Circular 5010.1D Passenger ferries 25 years FTA Circular 5010.1D Other ferries (w/o refurbishment)30 years FTA Circular 5010.1D Other ferries (w/refurbishment)60 years FTA Circular 5010.1D Buildings- concrete, steel and frame construction 40 years FTA Circular 5010.1D Fare boxes 10 years Manufacturer /Industry Standards Computer hardware 4 years GAAP Guidelines/Industry Standards Computer hardware- Domain controllers 4 years Industry Standards Mobile data computers (real-time dispatching)7 years Manufacturer Computer software 4 years GAAP Guidelines/Industry Standards Computer software- HASTUS 4 years Manufacturer Computer software- ADP 4 years Industry Standards Scheduling/fleet management software 4 years GAAP Guidelines/Industry Standards Communications equipment, mobile radios, base stations 10 years GAAP Guidelines/Industry Standards Security/Surveillance equipment, cameras for vehicles Same as useful life of vehicle Security/Surveillance equipment, cameras for buildings 10 years Industry Standards Shop equipment- Alignment machines, bus washing, tire changers 10 years Manufacturer Bus lift 20 years Manufacturer Medium Duty Bus (Champion) Medium Duty Bus (El Dorado) FERRIES FACILITIES OTHER CAPITAL EQUIPMENT Heavy DutyService Trucks Sedans/Statio n Wagons Vans/Commuter Van (Unmodified) Mini Vans (Modified)MiniBus (Modified) Transit Bus - Standard Cutaway Small Cutaway Transit Bus - Small Cutaway (Low Floor) Medium Duty Bus (Arboc) Automobile (AO)Van (VN)Van (VN)Van (VN)Cutaway (CU)Cutaway (CU)Cutaway (CU)Bus (BU)Cutaway (CU) Formerly Type "E"Formerly Type "E"Formerly Type "D"Formerly Type "D"Formerly Type "D"Formerly Type "C"Formerly Type "C"Formerly Type "B"Formerly Type "A" Resources What’s on the Market Visit the FDOT TRIPS website (https://tripsflorida.org/) for all active contracts. The Florida Department of Management Services Contract can be found at the Florida Department of Management DMS website (https://www.dms.myflorida.com) Navigate to: business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/motor_vehicles/pricing TROLLEYS FDOT Vehicle Useful Life Benchmarks 2006-2022 Light-Duty Van, Sedan or Bus Light-Duty Van, Sedan or Bus Light-Duty Van, Sedan or Bus Light-Duty Van, Sedan or Bus Light-Duty Mid-Size Bus Light-Duty Mid-Size Bus Light-Duty Mid-Size Bus Medium-Duty Bus Medium-Duty Bus Medium-Duty Bus Heavy-Duty Large Bus Vehicle Type (Source: NTD)Equipment (non-revenue)Bus (BU)Bus (BU) Formerly Type "G" Formerly Type "F"Formerly Type "F" CAO 16.B.15.f Packet Pg. 1557 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Wheelchair lift Same as useful life of vehicle Bus shelters 15 years Industry Standards Bus shelter/stop benches 10 years Manufacturer Office furniture 10 years Manufacturer Carpeting 5 years Manufacturer Repeater tower 25 years Manufacturer Engine for bus/trolley 4 years Industry Standards Bus stop signage 10 years Industry Standards HVAC parts 5 years Grantee experience Asphalt parking lot 15 years GASBThermal diesel particle filter cleaner 10 years Manufacturer Commercial roofing 15 years Industry Standards Clearinghouse/RPC Contact Information Counties Covered West Florida RPC Austin Mount 4081-A East Olive Rd.austin.mount@wfrpc.org Pensacola, FL 32514 (850) 332-7976 (800) 226-8914 Apalachee RPC Chris Rietow 2507 Callaway Rd.crietow@thearpc.com Recipient Risk Assessment Tool For Department use only. Included here for informational purposes. Prior to awarding FTA funds, the Department is required to conduct a risk assessment of the project being proposed by the applicant. Risk assessments are conducted by District Grant Managers prior to evaluating the project for award using the established project selection criteria. Projects that do not satisfactorily pass the risk assessment will not move forward for project evaluation. The requirements for the risk assessment are outlined in 2 CFR 200 and FTA Circular 5010.E. The Department will consider the following items in order to evaluate the risk posed by the applicant for each project:                      c. Does the applicant have written operating procedures that are simply stated, yet meet the applicant’s operating, legal, and regulatory requirements?               4. Review departmental or other oversight entity audit reports. Examples include, FTA Triennials, TD Audits, A-133 Audits and District Triennial reviews. a. Does the applicant have a valid SAM Unique Entity Identifier? Attach the screen shot of the SAM.gov check of the applicant.                     • History of performance accounting specifically for the type of project proposed, particularly previous experience of the applicant in managing federal awards provided by the Department;                 1. There are two basic aspects to financial capacity/stability: the general financial condition of the applicant and the financial capability of the applicant. Satisfactory financial condition means that the applicant can pay its current costs from existing revenues. Satisfactory financial capability means the applicant’s ability to meet its expansion costs in addition to its existing operations from projected revenues. a. Does the applicant meet the criteria for satisfactory financial capability and condition? Provide supporting documentation or explanation.     • Financial stability, including the applicant’s financial condition and financial capability;                        • Quality of the applicant’s management systems;                 • Audit reports and any associated findings;              • SAM.gov check for applicant’s prior performance.               Each District will utilize the below questionnaire as a guide through the risk assessment process. b. Consider the type of project, does the applicant have a proven history of implementing this type of project? c. If not, has the applicant effectively communicated its ability to manage this newly implemented project?      a. Does the organization’s structure clearly define, assign, and delegate appropriate authority for all duties? 2. Describe the applicant’s management systems. Local Clearinghouses / Regional Planning Councils (RPC) Bay, Escambia, Holmes, Okaloosa, Santa Rosa, Walton, & Washington Calhoun, Franklin, Gadsden, Gulf, Jackson, b. Are responsibilities segregated within the organization to ensure that adequate internal checks and balances exist 3. Document the applicant’s history of performance. a. Has local match been readily available? b. Are invoices submitted in a timely manner? c. Are invoices often returned due to inaccuracies in accounting or other required documentation?                      a. Does the applicant have any unresolved audit findings? b. Are there reoccurring findings in the annual audit reports?                      5. SAM Unique Entity Identifier CAO 16.B.15.f Packet Pg. 1558 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Suite 200 (850) 488-6211 Tallahassee, FL 32303 North Central Florida RPC Scott Koons 2009 NW 67th Place skoons@ncfrpc.org Gainesville, FL 32653-1603 (352) 955-2200 ext. 103 Northeast Florida RPC Eric Anderson 6850 Belfort Oaks Place eamderspm@nefrpc.org Jacksonville, FL 32216 (904) 279-0880 ext. 178 East Central Florida RPC Brenda Defoe-Surprenant 455 North Garland Avenue bdefoe-surprenant@ecfrpc.org Fourth Floor (407) 245-0300 ext. 336 Orlando, FL 32801 Central Florida RPC Marybeth Soderstrom Post Office Drawer 2089 msoderstrom@cfrpc.org Bartow, FL 33830 (863) 534-7130 ext. 134 Tampa Bay RPC John Meyer 4000 Gateway Center Blvd.johnm@tbrpc.org Suite 100 (727) 570-5151 ext. 10 Pinellas Park, FL 33782-6141 Southwest Florida RPC Nicole Gwinnett 1926 Victoria Ave ngwinnett@swfrpc.org Fort Myers, FL 33901 (239) 338-2550 ext. 232 Treasure Coast RPC Stephanie Heidt 421 Southwest Camden Ave sheidt@tcrpc.org Stuart, FL 34994 (772) 221-4060 South Florida RPC Kathe Lerch 3440 Hollywood Blvd.klerch@sfrpc.com Suite 140 (954) 985-4416 Hollywood, FL 33021 District 1 P.O. Box 1249 801 North Broadway Bartow, FL 33830-1249 (863) 519-2388 Paul.Simmons@dot.state.fl.us (863) 519-2551 Michelle.Peronto@dot.state.fl.us (863) 519-2321 Transit Projects Coordinator (ATKINS) Dale.Hanson@dot.state.fl.us Counties: Collier, Manatee, Sarasota, Polk (239) 225-1982 Transit Projects Coordinator Candice.Monroy@dot.state.fl.us Counties: Charlotte, Lee, Glades, Hendry, DeSoto, Hardee, Highlands, Okeechobee (863) 519-2412 Transit Support Consultant Michele.Forestt@dot.state.fl.us (863)-519-2657 Todd.Engala@dot.state.fl.us District 2 2198 Edison Ave, MS 2806 Jacksonville, FL 32204 (904) 360-5650 Doreen.Joyner-Howard@dot.state.fl.us (904) 360-5687 Janell.Damato@dot.state.fl.us (904) 360-5684 Geanelly.Reveron@dot.state.fl.us (904) 360-5667 christina.nalsen@dot.state.fl.us District 3 P.O. Box 607 Chipley, FL 32428-9990 (850) 330-1553 Scott.Walters@dot.state.fl.us (850) 330-1558 debbie.prough@dot.state.fl.us District 4 3400 W Commercial Blvd. Jefferson, Leon, Liberty, Wakulla Alachua, Bradford, Columbia, Dixie, Gilchrist, Hamilton, Lafayette, Levy, Madison, Marion, Suwannee, Taylor, Union Baker, Clay, Duval, Flagler, Nassau, Putnam, St. Johns Brevard, Lake, Orange, Osceola, Seminole, Sumter, Volusia DeSoto, Hardee, Highlands, Okeechobee, Polk Citrus, Hernando, Hillsborough, Manatee, Pasco, Pinellas Charlotte, Collier, Glades, Hendry, Lee, Sarasota Todd Engala Planner/Transit Coordinator Debbie “Toni” Prough Public Transit Program Specialist Indian River, Martin, Palm Beach, St. Lucie Broward, Miami-Dade, Monroe FDOT District Office Contacts Paul A. Simmons Modal Development Administrator Michelle Peronto Transit Projects Administrator Dale Hanson Candice Monroy Michele Forestt Doreen Joyner-Howard Manager Janell Damato Urban/Rural Transit Coordinator Geanelly Reveron Urban Transit Coordinator Christina Nalsen Transit Coordinator Scott Walters Manager CAO 16.B.15.f Packet Pg. 1559 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Ft. Lauderdale, FL 33309 Lisa Maack (954) 777-4683 Passenger Operations Manager Lisa.Maack@dot.state.fl.us (954) 777-4661 Transportation Projects Specialist Jayne.Pietrowski@dot.state.fl.us Marie Dorismond (954) 777-4605 5310 Program Manager Marie.Dorismond@dot.state.fl.us District 5 420 W. Landstreet Road Orlando, FL 32824 Brian M. Stanger, P.E.(386) 943-5543 District Modal Administrator Brian.stanger@dot.state.fl.us Libertad Acosta-Anderson, P.E.(386) 943-5410 Passenger Operations Manager Libertad.Acosta-Anderson@dot.state.fl.us Jo Santiago (321) 319-8175 or (386) 943-5109 Transit Intermodal Supervisor Jo.Santiago@dot.state.fl.us Carlos Colon (321) 319-8173 or (386) 943-5106 Transit Project Coordinator Carlos.Colon@dot.state.fl.us Jamie Ledgerwood (386) 943-5195 Transit Project Coordinator Jamie.Ledgerwood@dot.state.fl.us District 6 1000 N.W. 111 Avenue Miami, Florida 33172 Raymond Freeman (305) 470-5255 Passenger Operations Manager Raymond.Freeman@dot.state.fl.us Gina Victoria-Garzon (305) 640-7566 Passenger Operations Specialist Gina.Victoria@dot.state.fl.us District 7 11201 N McKinley Dr. MS-7500 Tampa, FL 33612 Ming Gao (813) 975-6923 District Modal Development Administrator Ming.Gao@dot.state.fl.us Chris Leffert (813) 975-6403 Transit Programs Administrator Chris.Leffert@dot.state.fl.us Dave Newell (813) 975-6195 Transit Coordinator Dave.Newell@dot.state.fl.us Item Entry 1 2 3 4 5. A 5 B 6 7 8.a, b, c, d, e, and f 9 10 11 12 13 14 Enter legal name of applicant, name of primary organizational unit (including division, if applicable), which will undertake the assistance activity, enter employer/taxpayer identification number (EIN/TIN) as assigned by Internal Revenue Service, enter the organization’s UEI number (received from Dun and Bradstreet), enter the complete address of the applicant (including country), and name, telephone number, e-mail and fax of the person to contact on matters related to this application. Type of Applicant 1: Select Applicant Type Name of Federal Agency should be “Federal Transit Administration” Catalog of Federal Domestic Assistance (CFDA) Number is: 20.509. CFDA Title should be: Formula Grants for Rural Areas, Section 5311 “Not Applicable” Type of Submission should be “Application” Type of Application should be “New” “Not Applicable” “Not Applicable” “Not Applicable” Federal Award Identifier (FTA Grant Number) is not needed at this time. This number will be assigned after submission of State POP. State use only (if applicable) State Application Identifier is “1001” Jayne Pietrowski Form 424 Instructions “Not Applicable” List the areas affected by project (cities, counties, states etc.). Can be submitted as a separate attachment. CAO 16.B.15.f Packet Pg. 1560 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) 15 16 17 18 19 20 21 Section 5311 FTA Circular TransCIP – FDOT’s Transit Grant Management System ·       Sunbiz TRIPS Florida List (a) the applicant’s Congressional District and (b) any Congressional District(s) affected by the program or project. Find your district here: https://www.house.gov/representatives/find-your- representative Enter the proposed start date and end date of the project (dates must be within the same 12-month period/calendar year). Enter a brief descriptive title of the project. If appropriate (e.g., construction or real property projects), attach a map showing project location. For pre-applications, use a separate sheet to provide a summary description of this project. State Management Plan Congressional Districts Department of Management Services (DMS) Disclosure of Lobbying Activities FTA Certifications & Assurances My Florida Marketplace Check the applicable box Check the applicable box. If “yes”, provide explanation in attachment. Must be signed by the governing board representative that was authorized to sign this particular application. Resources and Links Procurement Guidance for Transit Agencies Amount requested or to be contributed during the first funding/budget period by each contributor. Value of in-kind contributions should be included on appropriate lines as applicable. If the action will result in a dollar change to an existing award, indicate only the amount of the change. For decreases, enclose the amounts in parentheses. If both basic and supplemental amounts are included, show breakdown on an attached sheet. For multiple program funding, use totals and show breakdown using same categories as item FTA Region 4 NEPA Categorical Exclusion Checklist Federal Audit Clearinghouse Standard Form 424 Sunbiz TRIPS Florida CAO 16.B.15.f Packet Pg. 1561 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) 8300 Radio Road · Naples, Florida 34104 · 239-252-5840 · www.colliercountyfl.gov December 12, 2023 Todd Engala Transit Project Coordinator FDOT, District One, Modal Development Office/Public Transit 801 North Broadway Avenue Bartow, FL 33830 Re: 5311 Grant Submittal Dear Mr. Engala: Collier County Board of County Commissioners submits this Application for the Section 5311 Program Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. Collier County Board of County Commissioners further agrees, to the extent provided by law (in case of a government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend and hold harmless the FDOT and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense out of the non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated in this Application. This Application is submitted on this 12th day of December 2023 with an original resolution or certified copy of the original resolution authorizing the Chairman of the Board of County Commissioners to sign this Application. Authorized representative signs below certifying that all information contained in this application is true and accurate. Collier County Agency Name Signature Rick LoCastro – Chairman, Board of County Commissioners Typed Name and Title of Authorized Representative December 12, 2023 Date Approved as to Form and Legality: _________________________________ Derek D. Perry Assistant County Attorney Attest: CRYSTAL K. KINZEL, CLERK ___________________________ Deputy Clerk CAO 16.B.15.f Packet Pg. 1562 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Public Hearing Notice and Publisher’s Affidavit (public agencies only) Upload a copy of the notice of public hearing and an affidavit of publication within TransCIP with other application documentation. Public Notice–Sample All interested parties within (Counties Affected) are hereby advised that (Public Agency Name) is applying to the Florida Department of Transportation for a capital grant under Section 5311 of the Federal Transit Act of 1991, as amended, for the purchase of Description of Equipment) to be used for the provision of public transit services within (Defined Area of Operation) This notice is to provide an opportunity for a Public Hearing for this project. This public notice is to ensure that this project and the contemplated services will not duplicate current or proposed services provided by existing transit or paratransit operators in the area. This hearing will be conducted if and only if a written request for the hearing is received by (Specify Due Date). Requests for a hearing must be addressed to (Public Agency Name and Address) and a copy sent to (Name and Address of Appropriate FDOT District Office). All public notices must include the following language: Florida Law and Title VI of the Civil Rights Act of 1964 Prohibits Discrimination in Public accommodation on the basis of race, color, sex, religion, national origin, age, disability, income or of marital status. Persons believing they have been discriminated against on these conditions may file a complaint with the Florida Commission on Human Relations at 850-488-7082 or 800-342-8170 (voice messaging). CAO 16.B.15.f Packet Pg. 1563 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) FDOT Certification and Assurances Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation regarding its Application under U.S.C. Section 5311 dated 12th day of December, 2023: 1 It shall adhere to all Certifications and Assurances made to the federal government in its Application. 2 It shall comply with Florida Statues: • Section 341.051–Administration and financing of public transit and intercity bus service programs and projects • Section 341.061 (2)–Transit Safety Standards; Inspections and System Safety Reviews • Section 252.42 – Government equipment, services and facilities: In the event of any emergency, the division may make available any equipment, services, or facilities owned or organized by the state or its political subdivisions for use in the affected area upon request of the duly constituted authority of the area or upon the request of any recognized and accredited relief agency through such duly constituted authority. 3 It shall comply with Florida Administrative Code: • Rule Chapter 14-73–Public Transportation • Rule Chapter 14-90–Equipment and Operational Safety Standards for Bus Transit Systems • Rule Chapter 14-90.0041–Medical Examination for Bus System Driver • Rule Chapter 41-2–Commission for the Transportation Disadvantaged 4 It shall comply with FDOT’s: • Bus Transit System Safety Program Procedure No. 725-030-009 (Does not apply to Section 5310 only recipients) • Public Transit Substance Abuse Management Program Procedure No. 725-030-035 • Transit Vehicle Inventory Management Procedure No. 725-030-025 • Public Transportation Vehicle Leasing Procedure No. 725-030-001 • Guidelines for Acquiring Vehicles • Procurement Guidance for Transit Agencies Manual 5 It has the fiscal and managerial capability and legal authority to file the application. 6 Local matching funds will be available to purchase vehicles/equipment at the time an order is placed. 7 It will carry adequate insurance to maintain, repair, or replace project vehicles/equipment in the event of loss or damage due to an accident or casualty. 8 It will maintain project vehicles/equipment in good working order for the useful life of the vehicles/equipment. CAO 16.B.15.f Packet Pg. 1564 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) 9 It will return project vehicles/equipment to FDOT if, for any reason, they are no longer needed or used for the purpose intended. 10 It recognizes FDOT’s authority to remove vehicles/equipment from its premises, at no cost to FDOT, if FDOT determines the vehicles/equipment are not used for the purpose intended, improperly maintained, uninsured, or operated unsafely. 11 It will not enter into any lease of project vehicles/equipment or contract for transportation services with any third party without prior approval of FDOT. 12 It will notify FDOT within 24 hours of any accident or casualty involving project vehicles/ equipment, and submit related reports as required by FDOT. 13 It will notify FDOT and request assistance if a vehicle should become unserviceable. 14 It will submit an annual financial audit report to FDOT (FDOTSingleAudit@dot.state.fl.us), if required. 15 It will undergo a triennial review and inspection by FDOT to determine compliance with the baseline requirements. If found not in compliance, it must send a progress report to the local FDOT District office on a quarterly basis outlining the agency’s progress towards compliance. ___December_12,_2023______ Date _____________________________________ Signature of Contractor's Authorized Official _Rick LoCastro - Chairman_______________ Name and Title of Contractor's Authorized Official Approved as to Form and Legality: _________________________________ Derek D. Perry Assistant County Attorney Attest: CRYSTAL K. KINZEL, CLERK ___________________________ Deputy Clerk CAO 16.B.15.f Packet Pg. 1565 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Standard Lobbying Certification The undersigned Collier County Board of County Commissioners certifies, to the best of his or her knowledge and belief, that: 1 No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2 If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," (a copy of the form can be obtained from FDOT's website) in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)] 3 The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. NOTE: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure. The Collier County Board of County Commissioners, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any. ____December 12, 2023_____________ Date _____________________________________ Signature of Contractor's Authorized Official ___Rick LoCastro - Chairman_________________ Name and Title of Contractor's Authorized Official Approved as to Form and Legality: _________________________________ Derek D. Perry Assistant County Attorney Attest: CRYSTAL K. KINZEL, CLERK ___________________________ Deputy Clerk CAO 16.B.15.f Packet Pg. 1566 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) FTA Section 5333 (b) Assurance (Note: By signing the following assurance, the recipient of Section 5311 and/or 5311(f) assistance assures it will comply with the labor protection provisions of 49 U.S.C. 5333(b) by one of the following actions: (1) signing the Special Warranty for the Rural Area Program (see FTA Circular C 9040.IG, Chapter VIII (2) agreeing to alternative comparable arrangements approved by the (Department of Labor (DOL); or (3) obtaining a waiver from the DOL.) The Collier County Board of County Commissioners (hereinafter referred to as the “Recipient”) HEREBY ASSURES that the “Special Section 5333 (b) Warranty for Application to the Small Urban and Rural Program” has been reviewed and certifies to the Florida Department of Transportation that it will comply with its provisions and all its provisions will be incorporated into any contract between the recipient and any sub- recipient which will expend funds received as a result of an application to the Florida Department of Transportation under the FTA Section 5311 Program. _December 12, 2023_____________________ Date _Rick LoCastro - Chairperson______________ Name and title of authorized representative _____________________________________ Signature of authorized representative Note: All applicants must complete the following form and submit it with the above Assurance. LISTING OF RECIPIENTS, OTHER ELIGIBLE SURFACE TRANSPORTATION PROVIDERS, UNIONS OF SUB- RECIPIENTS, AND LABOR ORGANIZATIONS REPRESENTING EMPLOYEES OF SUCH PROVIDERS, IF ANY 1 Identify Recipients of Transportation Assistance Under this Grant. 2 Site Project by Name, Description, and Provider (e.g. Recipient, other Agency, or Contractor) 3 Identify Other Eligible Surface Transportation Providers (Type of Service) 4 Identify Unions (and Providers) Representing Employees of Providers in Columns 1, 2, and 3 Collier County Board of County Commissioners Application FTA Section 5311 Operating Assistance funding of FY24/25 for Collier Area Transit to provide continuing public transportation services to residents of the non-urbanized areas of Collier County traveling within the rural area and/or the adjacent urban area and returning to the rural domicile. Collier Area Transit for the urban transit service. Transport workers Union Local 525 AFL-CIO 2595 North Courtenay Pkwy. Suite 104 Merritt Island, FL 32953 Approved as to Form and Legality: _________________________________ Derek D. Perry Assistant County Attorney Attest: CRYSTAL K. KINZEL, CLERK ___________________________ Deputy Clerk CAO 16.B.15.f Packet Pg. 1567 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Leasing Certification MEMORANDUM for FTA 5311 Date: December 12, 2023__ From: __Rick LoCastro, Chairman ___ ________________________ (Typed name and title) (Signature) Collier County Board of County Commissioners (Typed or printed agency name) To: Florida Department of Transportation, District Office Modal Development Office / Public Transit Subject: FFY24/SFY25 GRANT APPLICATION TO THE FEDERAL TRANSIT ADMINISTRATION, OPERATING OR CAPITAL GRANTS FOR RURAL AREAS PROGRAM, 49 UNITED STATES CODE SECTION 5311 Leasing: Will the (Name of applicant agency), as applicant to the Federal Transit Administration Section 5311 Program, lease the proposed vehicle(s) or equipment out to a third-party? No Yes If yes, specify to whom: NOTE: It is the responsibility of the applicant agency to ensure District approval of all lease agreements. Approved as to Form and Legality: _________________________________ Derek D. Perry Assistant County Attorney Attest: CRYSTAL K. KINZEL, CLERK ___________________________ Deputy Clerk CAO 16.B.15.f Packet Pg. 1568 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Certification of Equivalent Service CERTIFICATION OF EQUIVALENT SERVICE Collier County Board of County Commissioners certifies that its demand responsive service offered to individuals with disabilities, including individuals who use wheelchairs, is equivalent to the level and quality of service offered to individuals without disabilities. Such service, when viewed in its entirety, is provided in the most integrated setting feasible and is equivalent with respect to: 1 Response time; 2 Fares; 3 Geographic service area; 4 Hours and days of service; 5 Restrictions on trip purpose; 6 Availability of information and reservation capability; and 7 Constraints on capacity or service availability. In accordance with 49 CFR Part 37, public entities operating demand responsive systems for the general public which receive financial assistance under 49 U.S.C. 5310 and 5311 of the Federal Transit Administration (FTA) funds must file this certification with the appropriate state program office before procuring any non-accessible vehicle. Such public entities not receiving FTA funds shall also file the certification with the appropriate state office program. Such public entities receiving FTA funds under any other section of the FTA Programs must file the certification with the appropriate FTA regional office. This certification is valid for no longer than one year from its date of filing. Non-public transportation systems that serve their own clients, such as social service agencies, are required to complete this form. Executed this 12th day of December, 2023 Rick LoCastro - Chairman Name and title of authorized representative Signature of authorized representative Approved as to Form and Legality: _________________________________ Derek D. Perry Assistant County Attorney Attest: CRYSTAL K. KINZEL, CLERK ___________________________ Deputy Clerk CAO 16.B.15.f Packet Pg. 1569 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) OMB Number: 4040-0004 Expiration Date: 12/31/2022 * 1. Type of Submission: * 2. Type of Application: * 3. Date Received: 4. Applicant Identifier: 5a. Federal Entity Identifier: 5b. Federal Award Identifier: 6. Date Received by State: 7. State Application Identifier: * a. Legal Name: * b. Employer/Taxpayer Identification Number (EIN/TIN): * c. UEI: * Street1: Street2: * City: County/Parish: * State: Province: * Country: * Zip / Postal Code: Department Name: Division Name: Prefix: * First Name: Middle Name: * Last Name: Suffix: Title: Organizational Affiliation: * Telephone Number: Fax Number: * Email: * If Revision, select appropriate letter(s): * Other (Specify): State Use Only: 8. APPLICANT INFORMATION: d. Address: e. Organizational Unit: f. Name and contact information of person to be contacted on matters involving this application: Application for Federal Assistance SF-424 Preapplication Application Changed/Corrected Application New Continuation Revision 1001 Collier County Board of County Commissioners 56-6000558 JWKJKYRPLLU6 3299 Tamiami Trail East, Suite 700 Naples FL: Florida USA: UNITED STATES 34112-5746 Transportation Management Svcs PTNE Mr.Omar DeLeon Transit Manager Collier County 239-252-4996 Omar.DeLeon@colliercountyfl.gov CAO 16.B.15.f Packet Pg. 1570 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) * 9. Type of Applicant 1: Select Applicant Type: Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: * Other (specify): * 10. Name of Federal Agency: 11. Catalog of Federal Domestic Assistance Number: CFDA Title: * 12. Funding Opportunity Number: * Title: 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): * 15. Descriptive Title of Applicant's Project: Attach supporting documents as specified in agency instructions. Application for Federal Assistance SF-424 B: County Government Federal Transit Administration 20.509 Formula Grants for Rural Area Operational funding request to 5311 to cover costs of operating in the identified rural parts of Collier County. View AttachmentsDelete AttachmentsAdd Attachments View AttachmentDelete AttachmentAdd Attachment5311_Areas_Affected.pdf CAO 16.B.15.f Packet Pg. 1571 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) * a. Federal * b. Applicant * c. State * d. Local * e. Other * f. Program Income * g. TOTAL . Prefix: * First Name: Middle Name: * Last Name: Suffix: * Title: * Telephone Number: * Email: Fax Number: * Signature of Authorized Representative:* Date Signed: 18. Estimated Funding ($): 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001) ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Application for Federal Assistance SF-424 * a. Applicant Attach an additional list of Program/Project Congressional Districts if needed. * b. Program/Project * a. Start Date:* b. End Date: 16. Congressional Districts Of: 17. Proposed Project: 19 19 Add Attachment Delete Attachment View Attachment 10/01/2024 09/30/2025 784,255.00 784,255.00 1,568,510.00 a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372. Yes No Add Attachment Delete Attachment View Attachment ** I AGREE Mr.Rick LoCastro Chairperson, Board of County Commissioners 239-252-8601 Rick.LoCastro@colliercountyfl.gov * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? 12/12/2023 If "Yes", provide explanation and attach Approved as to Form and Legality: _________________________________ Derek D. Perry Assistant County Attorney Attest: CRYSTAL K. KINZEL, CLERK ___________________________ Deputy Clerk CAO 16.B.15.f Packet Pg. 1572 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Federal Certifications and Assurances Please upload Federal Certifications and Assurances signature page and the page listing the certification categories into TransCIP using the appropriate link within application. If current year Certifications and Assurances are not available at the time of application submittal, please submit previous year's version. District Offices will inform all applicants when current year Certifications and Assurances are available. CAO 16.B.15.f Packet Pg. 1573 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Florida Department of Transportation RON DESANTIS GOVERNOR 801 N. Broadway Avenue Bartow, FL 33830 JARED W. PERDUE, P.E. SECRETARY Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov May 25, 2023 Mr. Brian Wells Collier Area Transit 8300 Radio Road Naples, FL 34104 Re: Title VI Plan Concurrence Dear Mr. Wells: The Florida Department of Transportation, District One concurs with the Title VI Plan for Collier Area Transit as required for all Federal Transit Administration recipients as per the FTA Circular C4702.1B. This concurrence means that Collier Area Transit meets the requirements as set out in the Circular and may receive grant funds. Please continue to follow the requirements set forth in the stated Circular. Should you have any questions, please contact Missiel Da Silva via e-mail at Missiel.dasilva@dot.state.fl.us or by phone at 863-519-2562. Sincerely, Missiel Da Silva Transit Projects Coordinator Cc: Michelle S. Peronto, District Transit Programs Administrator, FDOT Omar DeLeon, Collier Area Transit Caroline Soto, Collier Area Transit Brandy Otero, Collier Area Transit Nicole Diaz, Collier Area Transit CAO 16.B.15.f Packet Pg. 1574 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) Florida Department of Transportation RON DESANTIS GOVERNOR 801 N. Broadway Avenue Bartow, FL 33830 JARED W. PERDUE, P.E. SECRETARY Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov April 28, 2023 Mr. Daren Hutton, Interim Division Director Collier Area Transit 8300 Radio Road Naples, FL 34104 RE: Collier Area Transit 2023 Triennial Review Final Compliance Notification Dear Mr. Hutton: This letter is a confirmation of compliance for Collier Area Transit regarding the 2023 Triennial Review by the Florida Department of Transportation (FDOT) in partnership with Atkins North America and The University of South Florida / Center for Urban Transportation Research (CUTR). The purpose of the Triennial Review is to determine subrecipient compliance with the State and Federal requirements as described in the State Management Plan and in accordance with the Federal Transit Administration (FTA) Section 5307, 5310 and 5311 Programs. FDOT District Offices are required to conduct a Triennial Review of subrecipients. The review must be performed every three (3) years in a manner compliant with the standardized Triennial Review Process Guide provided by the FDOT Central Office. An on-site review was performed at 8300 Radio Road, Naples, FL 34104 on Tuesday, January 24, 2023. Following the site visit, a Draft Report was issued by the District outlining the areas reviewed, compliance deficiencies and recommendation of actions the subrecipient should undertake to remedy the deficiency. Collier Area Transit has addressed and satisfied all deficiencies outlined in the Draft Report to comply with the FTA Section 5307, 5310 and 5311 Programs. The attached Final Report and Final CAP confirms Collier Area Transit was found to be compliant with the Department’s 2023 Triennial Review. FDOT, District One Transit Office, congratulates you on your compliance with the Triennial Review standards. We appreciate your attention to the importance of creating and maintaining safe and equitable passenger transportation programs in the communities we service. Sincerely, Missiel Da Silva Transit Projects Coordinator Cc: Michelle S. Peronto, FDOT Transit Programs Administrator Paul A. Simmons, FDOT Modal Development Administrator Omar DeLeon, Collier Area Transit Brandy Otero, Collier Area Transit          CAO 16.B.15.f Packet Pg. 1575 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) [County Manager Letterhead] [Date] Todd Engala Transit Project Coordinator FDOT, District One, Modal Development Office/Public Transit 801 North Broadway Avenue Bartow, FL 33830 Re: 5311 Match Commitment Dear Mr. Engala: Collier County attests to having local funds available in the Collier Area Transit budget to meet the ten percent local match requirement for the FTA 5311 Grant Application and commits to using $784,255 towards this grant project if awarded. Sincerely, Amy Patterson, County Manager CAO 16.B.15.f Packet Pg. 1576 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339) PTNE - Collier Area Transit Omar De Leon Transit Manager Alex Showalter - Planner II Liz Soriano - Project Manager II Elena Ortiz Rosado - Marketing Manager Corene Sanger - Management Analyst Public Transit & Neighborhood Enhancement PTNE Division Brian Wells Director Collier County Transportation Management Services Trinity Scott Administrator CEO Colllier County Board of County Comissioners Amy Patterson County Manager Fixed Route Manager Nolan Begley Safety Manager Vacant Customer Service Manager Nellie Lopez Senior ITS Coordinator Genese Vertus ITS Coordinator 1 Planner 1 Reconcilers 2 Fixed Route Operators 43 Fixed Route Dispatch 3 Utilities 8 Paratransit Dispatch 3 Paratransit Operators 40 Reservationist 3 Customer Service 5 Schedulers 2 MV Transportation Inc. Mark Moujabber General Manager Road Supervisors 5 Behind the Wheel Trainers 5-10 Paratransit Manager Marirka Maldonado Mobility Manager 1 Keyla Castro - Operations Specialist II CAO 16.B.15.f Packet Pg. 1577 Attachment: [1828611] Grant Proposal Section 5311 FY24 DDP (27217 : FY24 5310,5311,5339)