Agenda 12/12/2023 Item #16B 2 (Authorize the purchase of a Barber Surf Rake)12/12/2023
EXECUTIVE SUMMARY
Recommendation to approve and authorize the purchase of a Barber Surf Rake from H. Barber & Sons,
Inc., utilizing Cooperative Procurement Piggyback 341 “Refuse Handling Equipment - RH08-20”, using
Tourist Development Tax Fund 1105 in the amount of $70,914.00, and make a finding that this expenditure
promotes tourism.
OBJECTIVE: To purchase an additional beach surf rake that will be used to maintain Collier County beaches.
CONSIDERATIONS: Collier County Coastal Zone Management (CZM) uses tractor-towed mechanical surf
rakes to pick up minor debris and trash from the County’s beaches to maintain a quality experience for beach users
throughout the year. The harsh saltwater environment in which the surf rakes are used causes corrosion to the
equipment, deteriorating various metal parts of the rakes. Unfortunately, beach rakes do not have odometers or hour
meters to calculate replacement, but the estimated life expectancy is 72 months as confirmed by the County’s Fleet
Division.
The purchase of an additional surf rake will allow for a backup rake within CZM’s equipment inventory to be used
when mechanical problems arise with one of the two machines that are used daily. CZM received a quote from H.
Barber & Sons, Inc., in the amount of $70,914.00 using Cooperative Procurement “Piggyback 341” program
through HGACBuy contract “Refuse Handling Equipment - RH08-20”.
This item is consistent with the Quality of Place Objectives of the County’s Strategic Plan.
GROWTH MANAGEMENT IMPACT: This item is consistent with the Conservation and Coastal Management
Element of the Growth Management Plan.
ADVISORY COMMITTEE RECOMMENDATIONS: This item was approved by the Coastal Advisory
Committee (CAC) on November 9, 2023 (8-0 vote), and the Tourist Development Council (TDC) on November 20,
2023 (7-0 vote).
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for
approval. - CMG
FISCAL IMPACT: Funding in the amount of $70,914.00 is budgeted for this acquisition wi thin the Tourist
Development Tax Beach Renourishment Fund (1105) in the Beach Cleaning project (90533). Source of funding is
tourist development tax.
RECOMMENDATION: To approve and authorize the purchase of a Barber Surf Rake from H. Barber & Sons,
Inc. utilizing Cooperative Procurement Piggyback 341 “Refuse Handling Equipment - RH08-20”, using Tourist
Development Tax Fund 1105 in the amount of $70,914.00, and make a finding that this expenditure promotes
tourism.
Prepared By: Andrew Miller, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees, and Program
Management Division
ATTACHMENT(S)
1. 2023.08.21 - Quote - Barber - $70,914.00 (PDF)
2. Quote Extended thru end 2023 (PDF)
16.B.2
Packet Pg. 1204
12/12/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.B.2
Doc ID: 26700
Item Summary: Recommendation to approve and authorize the purchase of a Barber Surf Rake from H. Barber &
Sons, Inc., utilizing Cooperative Procurement Piggyback 341 “Refuse Handling Equipment – RH08-20”, using
Tourist Development Tax Fund 1105 in the amount of $70,914.00, and make a finding that this expenditure
promotes tourism.
Meeting Date: 12/12/2023
Prepared by:
Title: – Public Utilities Operations Support
Name: Farron Bevard
10/18/2023 12:24 PM
Submitted by:
Title: Division Director - Capital Proj Plan, Impact Fees – Capital Project Planning, Impact Fees, and Program
Management
Name: Beth Johnssen
10/18/2023 12:24 PM
Approved By:
Review:
Transportation Management Services Department Jeanne Marcella Transportation Management Services
Department Completed 10/18/2023 2:25 PM
Capital Project Planning, Impact Fees, and Program Management Gloria Herrera Additional Reviewer Completed
10/27/2023 2:53 PM
Capital Project Planning, Impact Fees, and Program Management Beth Johnssen Additional Reviewer Completed
10/27/2023 4:27 PM
Capital Project Planning, Impact Fees, and Program Management Raquel Ovares Additional Reviewer Completed
11/02/2023 4:37 PM
Transportation Management Operations Support Tara Castillo Additional Reviewer Completed
11/06/2023 2:13 PM
Road Maintenance Ellen Sheffey Additional Reviewer Completed 11/08/2023 4:07 PM
Procurement Services Vanessa Miguel Level 1 Purchasing Gatekeeper Completed 11/09/2023 4:56 PM
Procurement Services Sandra Herrera Procurement Director Review Completed 11/13/2023 6:44 AM
Transportation Management Services Department Trinity Scott Transportation Completed
11/14/2023 10:17 AM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 11/27/2023 2:36 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 11/27/2023 2:41 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/27/2023 3:23 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 11/30/2023 9:12 AM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 12/01/2023 10:39 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 12/12/2023 9:00 AM
16.B.2
Packet Pg. 1205
16.B.2.a
Packet Pg. 1206 Attachment: 2023.08.21 - Quote - Barber - $70,914.00 (26700 : Recommendation to approve and authorize the purchase of a Barber Surf Rake
16.B.2.a
Packet Pg. 1207 Attachment: 2023.08.21 - Quote - Barber - $70,914.00 (26700 : Recommendation to approve and authorize the purchase of a Barber Surf Rake
From:Chris Kelly
To:Farron Turner
Cc:Christopher Darco; Andrew Miller; Larry Humphries; Raquel Ovares
Subject:RE: REQUEST: HGAC Buy - Contract No. RH08-20 - Refuse Handling Equipment - Price Increase Request 03.11.2022
Date:Thursday, October 5, 2023 4:22:03 PM
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EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when
opening attachments or clicking links.
Happy Thursday, Farron.
Thank you for your email.
I can confirm that the pricing will be in effect through the end of 2023 so that I believe we are on track based on the
dates below.
As long as we receive the purchase order by December 31st, 2023 we will honor 2023 pricing.
Regards,
Chris
Christopher Kelly
Director Sales & Marketing
H. Barber & Sons, Inc.
703-435-1100 (w)
203-232-5970 (c)
www.hbarber.com
From: Farron Turner [mailto:Farron.Turner@colliercountyfl.gov]
Sent: Thursday, October 05, 2023 3:09 PM
To: Chris Kelly
Cc: Christopher Darco; Andrew Miller; Larry Humphries; Raquel Ovares
Subject: RE: REQUEST: HGAC Buy - Contract No. RH08-20 - Refuse Handling Equipment - Price Increase Request 03.11.2022
Happy Thursday, Chris – I am writing to confirm that Quote No. PI-5001463 ($70,914.00)(attached) is still valid. Please note, we are following the below schedule for approvals, as our new Fiscal Year has just started (10.1.23): CAC – 11.9.23
TDC – 11.20.23
BCC – 12.12.23
Please confirm that this quote will be valid through December 2023. Once the BCC approves this request on December12, 2023, a PO will be created for the purchase of this item.
Please advise. Feel free to contact me with questions. Warmest Regards,
Farron Turner
Management Analyst I
16.B.2.b
Packet Pg. 1208 Attachment: Quote Extended thru end 2023 (26700 : Recommendation to approve and authorize the purchase of a Barber Surf Rake from H.
We are committed to your success!
Transportation Management Services DepartmentCapital Project Planning, Impact Fees & Program Management DivisionCoastal Zone Management Section
Farron.Turner@colliercountyfl.gov
2685 South Horseshoe Drive, Unit 103Naples, FL 34104
Office: 239.252.2966
From: Chris Kelly <cjk@hbarber.com>
Sent: Tuesday, August 22, 2023 9:25 AM
To: Farron Turner <Farron.Turner@colliercountyfl.gov>; Christopher Darco <Christopher.Darco@colliercountyfl.gov>
Subject: RE: REQUEST: HGAC Buy - Contract No. RH08-20 - Refuse Handling Equipment - Price Increase Request 03.11.2022
EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when
opening attachments or clicking links.
Thank you Farron.
Regards,
Chris
Christopher Kelly
Director Sales & Marketing
H. Barber & Sons, Inc.
703-435-1100 (w)
203-232-5970 (c)
www.hbarber.com
From: Farron Turner [mailto:Farron.Turner@colliercountyfl.gov]
Sent: Tuesday, August 22, 2023 9:15 AM
To: Chris Kelly; Christopher Darco
Subject: RE: REQUEST: HGAC Buy - Contract No. RH08-20 - Refuse Handling Equipment - Price Increase Request 03.11.2022
RECEVIED! Thanks Chris
We’ll keep you posted on the movement of this item! Warmest Regards,
Farron Turner
Management Analyst I
We are committed to your success!
Transportation Management Services DepartmentCapital Project Planning, Impact Fees & Program Management DivisionCoastal Zone Management Section
Farron.Turner@colliercountyfl.gov
2685 South Horseshoe Drive, Unit 103Naples, FL 34104Office: 239.252.2966
From: Chris Kelly <cjk@hbarber.com>
Sent: Monday, August 21, 2023 4:08 PM
To: Christopher Darco <Christopher.Darco@colliercountyfl.gov>
Cc: Farron Turner <Farron.Turner@colliercountyfl.gov>
16.B.2.b
Packet Pg. 1209 Attachment: Quote Extended thru end 2023 (26700 : Recommendation to approve and authorize the purchase of a Barber Surf Rake from H.
Subject: RE: REQUEST: HGAC Buy - Contract No. RH08-20 - Refuse Handling Equipment - Price Increase Request 03.11.2022
EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when
opening attachments or clicking links.
Hello Chris .
The HGAC pricing is still valid.
I added shipping and confirm the quote is good through December 1, 2023.
Please let me know if you have any questions.
Regards,
Chris
Christopher Kelly
Director Sales & Marketing
H. Barber & Sons, Inc.
703-435-1100 (w)
203-232-5970 (c)
www.hbarber.com
From: Chris Kelly [mailto:cjk@hbarber.com]
Sent: Thursday, August 17, 2023 5:09 PM
To: 'DarcoChristopher'
Cc: 'TurnerFarron'
Subject: RE: REQUEST: HGAC Buy - Contract No. RH08-20 - Refuse Handling Equipment - Price Increase Request 03.11.2022
Hello Chris.
Thanks for the good news regarding the request for quote on a new SURF RAKE.
Let me check on the dates and status of the HGAC contract and I will be back in touch tomorrow.
Regards,
Chris
Christopher Kelly
Director Sales & Marketing
H. Barber & Sons, Inc.
703-435-1100 (w)
203-232-5970 (c)
www.hbarber.com
From: DarcoChristopher [mailto:Christopher.Darco@colliercountyfl.gov]
Sent: Thursday, August 17, 2023 9:45 AM
To: Chris Kelly
Cc: TurnerFarron
Subject: RE: REQUEST: HGAC Buy - Contract No. RH08-20 - Refuse Handling Equipment - Price Increase Request 03.11.2022
Hi Chris- We are ready to order another surf rake. Same one as below. Would you please send us a quote for the barber and shipping that
is valid for 90 days.
Thanks Chris!
Chris
16.B.2.b
Packet Pg. 1210 Attachment: Quote Extended thru end 2023 (26700 : Recommendation to approve and authorize the purchase of a Barber Surf Rake from H.
Thanks for all of your help with this!
Warmest Regards,
Farron Turner
Management Analyst I
We are committed to your success!
Transportation Management Services Department
Capital Project Planning, Impact Fees & Program Management Division
Coastal Zone Management Section
Farron.Turner@colliercountyfl.gov
2685 South Horseshoe Drive, Unit 103
Naples, FL 34104
Office: 239.252.2966
From: Chris Kelly <cjk@hbarber.com>
Sent: Thursday, February 9, 2023 10:30 AM
To: TurnerFarron <Farron.Turner@colliercountyfl.gov>
16.B.2.b
Packet Pg. 1211 Attachment: Quote Extended thru end 2023 (26700 : Recommendation to approve and authorize the purchase of a Barber Surf Rake from H.
Cc: CardesoYousi <Yousi.Cardeso@colliercountyfl.gov>; DarcoChristopher <Christopher.Darco@colliercountyfl.gov>; HumphriesLarry
<Larry.Humphries@colliercountyfl.gov>
Subject: RE: REQUEST: HGAC Buy - Contract No. RH08-20 - Refuse Handling Equipment - Price Increase Request 03.11.2022
EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when
opening attachments or clicking links.
Hello Farron.
Thank you for your email.
Yes, there was an increase to our contract with HGAC last year (2022) however I am aware that their website continues to reflect 2020
pricing.
One day they will likely update their website.
Attached is a copy of the correspondence with HGAC documenting the 2022 price increase.
Regards,
Chris
Christopher Kelly
Director Sales & Marketing
H. Barber & Sons, Inc.
703-435-1100 (w)
203-232-5970 (c)
www.hbarber.com
From: TurnerFarron [mailto:Farron.Turner@colliercountyfl.gov]
Sent: Thursday, February 09, 2023 9:51 AM
To: cjk@hbarber.com
Cc: CardesoYousi; DarcoChristopher; HumphriesLarry
Subject: REQUEST: HGAC Buy - Contract No. RH08-20 - Refuse Handling Equipment - Price Increase Request 03.11.2022
Good Morning, Chris –
Collier County has recently obtained approval to Piggy Back off of HGAC Buy Contract No. RH08-20 – Refuse Handling Equipment.
While completing a request to purchase, we noticed that H. Barber & Son’s, Inc. pricing list states “Price Increase Request 03.11.2022”.
At your convenience, can you please send us documentation of the approval of increased pricing for RH08-20 – H. Barber & Sons, Inc.?
Once we receive that approval for our records, we will be able to finalize our internal purchase request.
Feel free to contact me with any questions or concerns.
Thank you!
Warmest Regards,
Farron Turner
Management Analyst I
We are committed to your success!
16.B.2.b
Packet Pg. 1212 Attachment: Quote Extended thru end 2023 (26700 : Recommendation to approve and authorize the purchase of a Barber Surf Rake from H.
Transportation Management Services Department
Capital Project Planning, Impact Fees & Program Management Division
Coastal Zone Management Section
Farron.Turner@colliercountyfl.gov
2685 South Horseshoe Drive, Unit 103
Naples, FL 34104
Office: 239.252.2966
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public
records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
16.B.2.b
Packet Pg. 1213 Attachment: Quote Extended thru end 2023 (26700 : Recommendation to approve and authorize the purchase of a Barber Surf Rake from H.